DATE:
August 2, 2022
TO:
Mayor and City Council Members
FROM:
Nils Bentsen, City Manager
BY:
Jeremy McDonald, Director of Public Works
Robert Worby, Fleet/Warehouse Supervisor
SUBJECT:
Equipment Procurement for Streets Maintenance Program
RECOMMENDED ACTION
It is recommended that the City Council authorize the City Manager to approve the procurement of one (1) new skid steer and enter into a purchase agreement with Apex Rentals, in an amount not-to-exceed $71,541.
BACKGROUND
The City of Hesperia currently owns one skid steer (loader). An additional loader is required to clear storm drains effectively, one on each side. A second skid steer is rented each fiscal year, which is costly and often difficult to locate during periods needed. In addition, the new skid steer includes a mower attachment that is to be used to abate overgrown vegetation at City owned properties.
ISSUES/ANALYSIS
Typically, a formal bid would be prepared for interested vendors to provide pricing with the lowest responsible/responsive bid presented to City Council for authorization prior to purchasing the equipment. Due to current economic conditions, vendors are unwilling to hold prices on current and future inventory as demand outpaces supply due to the industry experiencing continued supply chain disruptions. In addition, manufacturing costs and freight charges are continually rising due to the price increases of raw materials and fuel.
The Streets Maintenance Program is proficient with the standard operating bucket controls and has extensive experience working with Kubota machinery. In addition, compatibility issues would arise should the City purchase a skid steer other than Kubota. The City owns several skid steer attachments that are specific to Kubota machinery. The purchase of additional mounting hardware would be required to retrofit Kubota attachments to another manufacturer’s skid steer. The City of Hesperia solicited a quote from Apex Rentals, the local Kubota dealer, located in Hesperia.
FISCAL IMPACT
Funding for one (1) skid steer is included in the Fiscal Year 2022-23 Streets Maintenance Adopted Budget.
ALTERNATIVE(S)
1. Provide alternative direction to staff.
ATTACHMENT(S)
None
City of Hesperia STAFF REPORT City of Hesperia STAFF REPORT City of Hesperia
STAFF REPORT
City of Hesperia
STAFF REPORT
Staff Report to the Mayor and Council Members
Equipment Procurement for Streets Maintenance Program
August 2, 2022