DATE:
August 16, 2022
TO:
Chair and Board Members, Hesperia Water District
FROM:
Nils Bentsen, City Manager
BY:
Jeremy McDonald, Director of Public Works
Robert Worby, Fleet/Warehouse Supervisor
SUBJECT:
Equipment Procurement for Water Distribution Program
RECOMMENDED ACTION
It is recommended that the Board of Directors of the Hesperia Water District authorize the City Manager to approve the procurement of one vacuum excavator and enter into an agreement with Ditch Witch West in the not-to-exceed amount of $84,808.
BACKGROUND
The Distribution Program is responsible for all preventative and reactive maintenance on existing water infrastructure, as well as 24-hour emergency services. The requested additional vacuum excavation system will be more cost effective and allow staff to work more efficiently while installing new water services and repairing emergency water leaks throughout the District. The existing vacuum excavator is fifteen years old with over 1,955 hours. It is currently not in service as the engine is out of production and the parts for repair are expensive and difficult to attain.
ISSUES/ANALYSIS
Public Works released a formal request for bid (RFB) on July 14, 2022. RFB 2022-23-001 solicited bids from five vendors and a public bid opening was held on July 26, 2022. One response was received, which is Ditch Witch West. Bids were sent to and not received from RDO Equipment, Pres Tech, Pacific-Tek, or Truvac. There is currently a shortage of heavy equipment with manufacturing times taking six months to a year. Staff recommends executing an agreement with Ditch Witch West, who has been deemed to be the responsive/responsible vendor, as they have one manufactured that will be available for delivery within one month.
FISCAL IMPACT
Funding for the purchase of one (1) vacuum excavator is available in the Fiscal Year 2022-23 Adopted Water Operating Budget.
ALTERNATIVE(S)
1. Provide alternative direction to staff.
ATTACHMENT(S)
Bid Comparison
City of Hesperia STAFF REPORT City of Hesperia STAFF REPORT City of Hesperia
STAFF REPORT
City of Hesperia
STAFF REPORT