Tuesday, September 20, 2022
Meeting Agenda
Closed Session - 5:30 PM
HESPERIA CITY COUNCIL
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY
HOUSING AUTHORITY
COMMUNITY DEVELOPMENT COMMISSION
WATER DISTRICT
City Council Chambers
9700 Seventh Ave., Hesperia CA, 92345
City Clerk's Office: (760) 947-1007
City Council Members
Brigit Bennington, Mayor
William J. Holland, Mayor Pro Tem
Larry Bird, Council Member
Cameron Gregg, Council Member
Rebekah Swanson, Council Member
Nils Bentsen, City Manager
Eric Dunn, City Attorney
See page (3) for details on public meeting guidelines during the COVID-19 (Coronavirus) Pandemic
NOTE: In compliance with the Americans with Disability Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (760) 947-1007 or (760) 947-1026. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility.
B
rigit Bennington, Mayor 9700 Seventh Avenue
Bill Holland, Mayor Pro Tem Hesperia, CA 92345
Larry Bird, Council Member
Cameron Gregg, Council Member 760-947-1000
Rebekah Swanson, Council Member TD 760-947-1119
Nils Bentsen, City Manager www.cityofhesperia.us
Gateway to the High Desert
City of Hesperia
Public Access to City Council Meetings:
C
ity Council meetings are now open to the public within the guidelines provided by the State which may include wearing masks and socially distancing from other attendees.
P
ublic Comments can be made in- person at City Council Meetings and/or can be submitted via telephone recording that will be played during the meeting.
C
ity Council meetings may be viewed live or after the event on the City’s website at www.cityofhesperia.us.
Re
mote Public Comment:
Public Comments Made By-Telephone Process
Public comments will be accepted in advance until 5:30 pm on the day of the scheduled meeting by calling and leaving a recorded message at (760) 947-1056. Comments received past 5:30 pm will not be included in the record. If you would like to comment remotely, please follow the protocols below:
• Cal l (760)947-1056 to leave a detailed message of your public comment.
• Identify your name and the item you wish to comment on in your message.
• C
ontact information in your voicemail is optional, but will allow staff to easily follow up with you if necessary.
• E ach public comment received by voicemail will be played by a staff member for up to three (3) minutes for Consent Calendar/New Business items and up to five (5) minutes for Public Hearing items.
Remote public comments received outside of the comment period outlined above will not be included in the record.
September 20, 2022City Council Meeting Agenda
REGULAR MEETING AGENDA
HESPERIA CITY COUNCIL
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY
HESPERIA HOUSING AUTHORITY
HESPERIA COMMUNITY DEVELOPMENT COMMISSION
HESPERIA WATER DISTRICT
9700 7th Avenue, Council Chambers, Hesperia, CA 92345
As a courtesy, please silence your cell phones and other electronic devices while the meeting is in session. Thank you.
Prior to action of the Council, any member of the audience will have the opportunity to address the legislative body on any item listed on the agenda, including those on the Consent Calendar.
Individuals wishing to speak during General Public Comments or on a particular numbered item must submit a speaker slip to the City Clerk with the agenda item noted. Speaker slips should be turned in prior to the public comment portion of the agenda or before an agenda item is discussed. Comments will be limited to three minutes for General Public Comments, Consent Calendar items and New Business items. Comments are limited to five minutes for Public Hearing items.
In compliance with the Brown Act, the City Council may not discuss or take action on non-agenda items or engage in question and answer sessions with the public. The City Council may ask brief questions for clarification; provide a reference to staff or other resources for factual information and direct staff to add an item to a subsequent meeting.
CLOSED SESSION - 5:30 PM
Roll Call
Mayor Brigit Bennington
Mayor Pro Tem William J. Holland
Council Member Larry Bird
Council Member Cameron Gregg
Council Member Rebekah Swanson
Conference with Real Property Negotiators – Property Negotiations Government Code Section – 54956.8
1. Negotiating Parties: Love's Country Stores and City of Hesperia Location: APN 3039-361-01
Under Negotiations: Price and Terms
Personnel Matters - Performance Evaluations
Government Code Section 54957
1. City Manager Personnel Evaluation
CALL TO ORDER - 6:30 PM
A. Invocation
B. Pledge of Allegiance to the Flag
September 20, 2022City Council Meeting Agenda
C. Roll Call
Mayor Brigit Bennington
Mayor Pro Tem William J. Holland
Council Member Larry Bird
Council Member Cameron Gregg
Council Member Rebekah Swanson
D. Agenda Revisions and Announcements by City Clerk
E. Closed Session Reports by City Attorney
GENERAL PUBLIC COMMENTS (For items and matters not listed on the agenda) Individuals wishing to speak during General Public Comments or on a particular numbered item are requested to submit a speaker slip to the City Clerk with the agenda item noted. Speaker slips should be turned in prior to the public comment portion of the joint agenda or before an agenda item is discussed. Comments will be limited to three minutes for General Public Comments, Consent Calendar items and New Business items. Comments are limited to five minutes for Public Hearing items.
In compliance with the Brown Act, the City Council may not discuss or take action on non-agenda items or engage in question and answer sessions with the public. The City Council may ask brief questions for clarification; provide a reference to staff or other resources for factual information and direct staff to add an item to a subsequent meeting.
JOINT CONSENT CALENDAR
1. Consideration of the Draft Minutes from the Regular Meeting held Tuesday, September 6, 2022.
Recommended Action:
It
is recommended that the City Council approve the Draft Minutes from the Regular Meeting held Tuesday, September 6, 2022.
Staff Person: Assistant City Clerk Erin Baum
Draft CC Min 2022-09-06Attachments:
2. Warrant Run Report (City - Successor Agency - Housing Authority - Community Development Commission - Water)
Recommended Action:
It is recommended that the Council/Board ratify the warrant run and payroll report for the City, Successor Agency to the Hesperia Community Redevelopment Agency, Hesperia Housing Authority, Community Development Commission, and Water District.
Staff Person: Director of Administrative Services Casey Brooksher SR Warrant Run 9-20-2022
Attachment 1 - Warrant Run
Attachments:
September 20, 2022City Council Meeting Agenda
3. Treasurer’s Cash Report for the unaudited period ended June 30, 2022 Recommended Action:
It
is recommended that the Council/Board accept the Treasurer’s Cash Report for the City, Successor Agency to the Hesperia Community Redevelopment Agency, Hesperia Housing Authority, Community Development Commission, and Hesperia Water District.
Staff Person: Director of Administrative Services Casey Brooksher SR Treasurer's Report 9-20-2022
Attachment 1- Treasurer's Report
Attachments:
4. Postal/Mailroom Equipment, Software, and Maintenance Lease Recommended Action:
It
is recommended that the City Council and Board Members of the Hesperia Water District authorize the City Manager to execute an agreement with Quadient Leasing for postal/mailroom equipment including a document folder/inserter, postage meter, software, and maintenance for a five (5) year lease agreement for a total not-to-exceed amount of $69,185 (tax included).
Staff Person: Director of Administrative Services Casey Brooksher SR Postal-Mailroom Equipment Lease 9-20-2022Attachments:
5. Award a Contract for Water Service Line Relocation - Phase I Recommended Action:
It
is recommended that the Board of Directors of the Hesperia Water District award a Contract for the Water Service Line Relocation - Phase I project to the lowest responsive/responsible bidder, R.E. Chaffee Construction, Inc. in the amount of $312,000; approve an additional 10% contingency in the amount of $31,200 for a total construction budget of $343,200; approve the scope of work for the project as described in the Contract Documents and Specifications; and authorize the City Manager to execute the Contract.
Staff Person: Project Construction Manager David Burkett SR Award Contract for Water Service Relocation Line 9-20-2022Attachments:
6. Adopt Measure I Five Year Capital Project Needs Analysis for Fiscal Years 2023/24 through 2027/28
Recommended Action:
It
is recommended that the City Council adopt Resolution No. 2022-068 approving the Measure I Five-Year Capital Project Needs Analysis submittal to the San Bernardino County Transportation Authority (SBCTA) for Fiscal Years 2023/24 through 2027/28.
Staff Person: Administrative Analyst Bethany Hudson
September 20, 2022City Council Meeting Agenda
SR 2023/24-2027/28 Five Year Measure I Capital Project 9-20-2022 Resolution 2022-068
Attachment 2 - Measure I CPNA Submittals
Attachments:
7. Appointment of New City Attorney
Recommended Action:
It
is recommended that the Council approve Resolution No. 2022-70 appointing Deputy City Attorney Pam Lee as City Attorney.
Staff Person: City Attorney Eric Dunn
SR Appointment of New City Attorney 9-20-2022
Resolution 2022-70
Attachments:
PUBLIC HEARING
Individuals wishing to comment on public hearing items must submit a speaker slip to the City Clerk with the numbered agenda item noted. Speaker slips should be turned in prior to an agenda item being taken up.
Comments will be limited to five minutes for Public Hearing items.
WAIVE READING OF ORDINANCES
Approve the reading by title of all ordinances and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
8. PY 2021-22 Community Development Block Grant (CDBG), Consolidated Annual Performance and Evaluation Report (CAPER)
Recommended Action:
It is recommended that the City Council conduct a public hearing and upon accepting public testimony: 1) Approve the Program Year 2021-2022 Consolidated Annual Performance Evaluation Report ("CAPER"); and 2) Authorize the City Manager or his designee to submit the Program Year 2021-2022 CAPER to the U.S. Department of Housing and Urban Development ("HUD"), along with any public testimony and changes thereto as directed by the City Council.
Staff Person: Economic Development Manager Victor Knight SR PY 2021-2022 CDBG & CAPER 9-20-2022
Attachment 1 - Exhibit A PY 2021-2022 Draft CAPER
Attachments:
NEW BUSINESS
9. Discussion on Commercial Cannabis Tax
Recommended Action:
It
is recommended that the City Council review the Commercial Cannabis Tax revenue and provide direction to staff.
Staff Person: Director of Administrative Services Casey Brooksher
September 20, 2022City Council Meeting Agenda
SR Discussion on Commercial Cannabis Tax 9-20-2022Attachments:
10. 2022 Emergency Operations Plan Update
Recommended Action:
It
is recommended that the City Council adopt Resolution No. 2022-67 adopting the 2022 Emergency Operations Plan (EOP) Update and authorize staff to make future non-substantive revisions.
Staff Person: Community Relations Specialist Jennifer Colby Staff Report Emergency Operations Plan 2022 Update 9-20-2022 Resolution 2022-67
Attachment 2 - 2022 Emergency Operations Plan Update
Attachments:
COUNCIL COMMITTEE REPORTS AND COMMENTS
The Council may report on their activities as appointed representatives of the City on various Boards and Committees and/or may make comments of general interest or report on their activities as a representative of the City.
CITY MANAGER/CITY ATTORNEY/STAFF REPORTS
The City Manager, City Attorney or staff may make announcements or reports concerning items of interest to the Council and the public.
ADJOURNMENT
I, Erin Baum, Assistant City Clerk of the City of Hesperia, California do hereby certify that I caused to be posted the foregoing agenda on Wednesday, September 14, 2022 at 5:30 p.m. pursuant to California Government Code §54954.2.
_____________________________
Erin Baum,
Assistant City Clerk
Documents produced by the City and distributed less than 72 hours prior to the meeting regarding items on the agenda will be made available in the City Clerk's Office during normal business hours.
THIS PAGE LEFT INTENTIONALLY BLANK
City of Hesperia
City of Hesperia
Meeting Minutes - Draft
City Council
Tuesday, September 6, 2022 6:30 PM
REGULAR MEETING AGENDA
HESPERIA CITY COUNCIL
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY
HESPERIA HOUSING AUTHORITY
HESPERIA COMMUNITY DEVELOPMENT COMMISSION
HESPERIA WATER DISTRICT
CLOSED SESSION - 5:00 PM
Roll Call
Present: 5 - Council Member Bird, Council Member Swanson, Mayor Pro Tem Holland, Council Mem
ber Gregg and Mayor Bennington
Conference with Legal Counsel – Existing Litigation - Government Code Section 54956.9(d)1
1. Assistant Secretary for FHEO v. City of Hesperia, California, et al.; Case Number 09-16-4717-8 Conference
with Real Property Negotiators – Property Negotiations - Government Code Section – 54956.8
1. Negotiating Parties: Park 395 RV Center and City of Hesperia Location: APN 3039-441-20 - Under Negotiation:
Price and Terms
Personnel Matters - Performance Evaluations - Government Code Section 54957
1. City Manager Personnel Evaluation
CALL TO ORDER - 6:30 PM
A. Invocation
B. Pledge of Allegiance to the Flag
C. Roll Call
Present: 5 - Council Member Bird, Council Member Swanson, Mayor Pro Tem Holland, Council Member Gregg and Ma
yor Bennington
D. A genda Revisions and Announcements by City Clerk. – None.
E.
Closed Session Reports by City Attorney. - None.
City Council Chambers
9700 Seventh Ave.
Hesperia CA, 92345
City of Hesperia
ANNOUNCEMENTS/PRESENTATIONS
1. Presentation on Brightline Train project by Sarah Watterson, Brightline West and Ray Wolfe, SBCTA GENERAL PUBLIC COMMENTS (For items and matters not listed on the agenda) Bob Nelson commented on speaking limits.
Eder Cortes commented on truck parking regulations.
Daniel Krist commented on community issues.
John Douglas, attorney for Tsui family commented on pending litigation.
JOINT CONSENT CALENDAR
Item number 5 was pulled from the Joint Consent Calendar to allow for public comment.
A motion was made by Bird, seconded by Swanson, that the consent calendar, minus item number 5, be approved. The mo
tion carried by the following vote:
Aye: 5 - Bird, Swanson, Holland, Gregg and Bennington
Nay: 0
1. Consideration of the Draft Minutes from the Regular Meeting held Tuesday, August 16, 2022.
Recommended Action:
It is recommended that the City Council approve the Draft Minutes from the Regular Meeting held Tuesday, August 16, 2022.
Sponsors: Assistant Cit
y Clerk Erin Baum
2. Consideration of the Draft Minutes from the Special Meeting held Wednesday, August 24, 2022.
Recommended Action:
It is recommended that the City Council approve the Draft Minutes from the Special Meeting held
Wednesday
, August 24, 2022.
Sponsors: Assistant City Clerk Erin Baum
3. Warrant Run Report (City - Successor Agency - Housing Authority - Community Development Comm
ission - Water)
Recommended Action:
It is recommended that the Council/Board ratify the warrant run and payroll report for the City, Succes sor Agency to the Hesperia Co
mmunity Redevelopment Agency, Hesperia Housing Authority, Comm unity Developm
ent Commission, and Water District.
Sponsors: Director of Administrative Services Casey Brooksher
4. Local Transportation Fund - Article 8a Claim
Recommended Action:
City of Hesperia
It is recommended that the City Council adopt Resolution No. 2022-61, authorizing the City Manager to file the FY 2022-23 Local Transportation Fund - Article 8a claim in the amount of $872,556 with San Bernardino County Transportation Authority (SBCTA).
Sponsors: Director of Administrative Services Casey Brooksher
5. Amendment to the Contract with NBS for Silverwood/Tapestry Development Fiscal Impact Analysis (FIA) Consulting
Services
Recommended Action:
It is recommended that the City Council authorize the City Manager to amend the current agreement with NBS Governm
ent Finance Group (NBS) in the amount of $16,500, for a total not-to-exceed amount of $28,000, to include consultant services for Silverwood/Tapestry Development Bond Opportunities for Land Development (BOLD) Community Facilities District (CFD) Review.
Sponsors: Director of Administrative Services Casey Brooksher This item was voted on separately from the Joint Consent Calendar Bob Nelson commented on item number 5
A motion was made by Holland, seconded by Bird, that this item be approved. The motion carried by the follow
ing vote:
Aye: 5 - Bird, Swanson, Holland, Gregg and Bennington
Nay: 0
6. Vehicle Procurement - Six Mid-Size Trucks
Recommended Action:
It is recommended that the City Council and Board of Directors of the Hesperia Water District (HWD) authorize the C
ity Manager to approve the procurement of six (6) 2023 Ford 4 x 4 trucks and enter into an agreement with Fairview Ford in the not-to-exceed amount of $194,412.
Sponsors: Director of Public Works Jeremy McDonald
7. Fiscal Year 2022/23 - 2026/27 Five Year Measure I Capital Improvement Plan Recommended Action:
It is recommended that the City Council adopt Resolution No. 2022-65 approving the Measure I Five Year Capital Im
provement Plan and Expense Strategy for Fiscal Years 2022/23 - 2026/27.
Sponsors: Administrative Analyst Bethany Hudson
CONSENT ORDINANCES
A motion was made by Bird, seconded by Gregg, that this item be approved. The motion carried by the following vote:
Aye: 5 - Bird, Swanson, Holland, Gregg and Mayor Bennington Nay: 0
8. Consideration of the Amendment to Title 1 related to Police Multiple Response/Firework Fees and Amendm
ent to the City-wide Fee Schedule and Bail Schedule Related to Police Multiple Response/Firework Fees
City of Hesperia
Recommended Action:
Place on second reading and adopt by title waiving the text of Ordinance No. 2022-12 amending Title 1 of the Hesperia
Municipal Code related to Police Multiple Response/Firework fees.
Sponsors: Administrative Analyst Jacquelyn Castillo
9. Development Code Amendment DCA22-00003; Applicant: City of Hesperia; Area affected: City-wide Recommended Action:
Place on second reading and adopt by title waiving the text of Ordinance No. 2022-13 approving Developm
ent Code Amendment DCA22-00003 modifying development standards associated with Accessory Dwelling Units (ADUs).
Sponsors: Senior Planner Ryan Leonard
COUNCIL COMMITTEE REPORTS AND COMMENTS
Council Member Bird commented on upcoming LOCC conference, attendance at VVTA and VVWRA, a speaking engagement at the Hispanic Chamber of Commerce, working with City Staff, and observance of 9/11 at Sultana High School on Friday.
Council Member Swanson commented on her tour of the VVWRA regional treatment plant, her upcoming SBCTA meeting, the Ranchero corridor project, observance of 9/11, and her for cooler weather Council Member Gregg commented on public comments regarding the City cancelling the election, asked for information regarding public comments on a pending legal issue dealing with a cannabis grow, reminded everyone about the upcoming Hesperia Days Events, Rodeo, and the Farmer's market at Civic Plaza Park on Tuesdays, thanked City Staff for their work, and thanked Apple Valley Town Council Member Art Bishop and former Hesperia City Council Member Mike Leonard for their attendance.
Mayor Pro Tem Holland welcomed City Council Candidate Elects Allison Lee, Mayor Bennington and Council Member Gregg, thanked Ray Wolfe from SBCTA and Sarah Waterson from Brightline West for their presentation, thanked former City of Hesperia City Council Member Mike Leonard for his attendance, acknowledged Al Vogler's attendance in the audience, and commented on the absurdity of an extreme heat alert and the future of electric cars, and a public comment on urban sprawl,
Mayor Bennington commented on her attendance at the recent MDAQMD meeting, thanked City staff, asked people to consider adopting animals from the City shelter, and recognized her parents, and Al Vogler in the audience,
CITY MANAGER/CITY ATTORNEY/STAFF REPORTS
Nils Bentsen announced the promotion of Tammy Pelayes to the Assistant to the City Manager position.
ADJOURNMENT
The meeting was adjourned at 7:50 p.m.
_____________________________
Erin Baum,
Assistant City Clerk
City of Hesperia
STAFF REPORT
DATE: September 20, 2022
TO: Mayor and Council Members
City Council, as Successor Agency to the Hesperia Community Redevelopment Agency
Chair and Commissioners, Hesperia Housing Authority
Chair and Commissioners, Community Development Commission Chair and Board Members, Hesperia Water District
FROM: Nils Bentsen, City Manager
BY: Casey Brooksher, Director of Administrative Services Anne Duke, Deputy Finance Director
Fatima Jacobo, Accountant
SUBJECT: Warrant Run Report (City – Successor Agency – Housing Authority – Community Development Commission – Water)
RECOMMENDED ACTION
It is recommended that the Council/Board ratify the warrant run and payroll report for the City, Successor Agency to the Hesperia Community Redevelopment Agency, Hesperia Housing Authority, Community Development Commission, and Water District.
BACKGROUND
The Warrant Run totals represented below are f or th e period August 6, 2022 through August 26, 2022.
ATTACHMENT(S)
1. Warrant Runs
Agency/District Accounts Payable Payroll Wires Totals
City of Hesperia $6,544,746.41 $270,569.71 $0.00 $6,815,316.12 Successor Agency 7,740,169.98 0.00 0.00 7,740,169.98
Housing Authority 0.00 181.05 0.00 181.05
Community Development Commission 0.00 0.00 0.00 0.00
Water 443,111.49 113,531.61 0.00 556,643.10
Totals $14,728,027.88 $384,282.37 $0.00 $15,112,310.25
YEAR-TO PRIOR FY YTD
W/E W/E W/E WARRANT DATE DATE
FUND # FUND NAME 8/12/2022 8/19/2022 8/26/2022 TOTALS Wires TOTALS * TOTALS Accounts Payable
100 GENERAL 148,760.52$ 86, 706.94$ 3, 448,824.36$ 3, 684,291.82$ -$ 7, 409,174.70$ 5, 057,497.89$ 200 HESPERIA FIRE DISTRICT -$ -$ -$ -$ -$ -$ -$ 204 MEASURE I - RENEWAL 69,502.47$ -$ -$ 69, 502.47$ -$ 121, 946.80$ 51, 468.47$ 207 LOCAL TRANSPORT-SB 325 150.00$ -$ -$ 150. 00$ -$ 1, 146.68$ 25, 000.00$ 209 GAS TAX-RMRA -$ -$ -$ -$ -$ -$ 67, 468.24$ 210 HFPD (PERS) -$ -$ -$ -$ -$ 1, 093,200.00$ 1, 007,746.00$ 251 CDBG -$ 1, 155.77$ -$ 1, 155.77$ -$ 26, 062.96$ 374, 599.85$ 254 AB2766 - TRANSIT -$ -$ -$ -$ -$ -$ -$
256 ENVIRONMENTAL PROGRAMS GRANT 503.23$ 1. 50$ -$ 504. 73$ -$ 3, 556.03$ 9, 065.16$ 257 NEIGHBORHOOD STABILIZATION PROG -$ -$ -$ -$ -$ -$ -$ 258 CDBG-CV CARES ACT -$ -$ -$ -$ -$ -$ -$
260 DISASTER PREPARED GRANT -$ -$ -$ -$ -$ -$ -$ 263 STREETS MAINTENANCE 92,193.83$ 35, 428.79$ 27, 333.32$ 154, 955.94$ -$ 572, 787.93$ 418, 901.44$ 300 DEV. IMPACT FEES - STREET -$ -$ -$ -$ -$ 2, 721.18$ 32, 543.33$ 301 DEV. IMPACT FEES - STORM DRAIN -$ -$ -$ -$ -$ 17, 460.50$ 21, 919.50$ 302 DEV. IMPACT FEES - FIRE -$ -$ -$ -$ -$ -$ -$ 303 DEV. IMPACT FEES - POLICE -$ -$ -$ -$ -$ -$ -$ 304 DEV. IMPACT FEES - PUBLIC WKS. -$ -$ -$ -$ -$ -$ -$ 306 DEV. IMPACT FEES - 2018-STREETS 224,918.27$ -$ 1, 520.10$ 226, 438.37$ -$ 454, 305.76$ 1, 901.83$ 312 DIF 2018-POLICE FACILITIES -$ -$ -$ -$ -$ -$ -$ 313 DIF A-04 DRAINAGE -$ -$ -$ -$ -$ -$ -$
396 DEVELOPMENT IMPACT -$ -$ -$ -$ -$ -$ -$
399 FEMA-1203-DR (DISASTER) -$ -$ -$ -$ -$ -$ -$ 400 2004 STREETS -$ -$ -$ -$ -$ -$ -$
401 CITY DEBT SERVICES -$ -$ -$ -$ -$ -$ -$
402 WATER RIGHTS ACQUISITION -$ -$ -$ -$ -$ -$ -$ 403 2013 REFUNDING LEASE REV BONDS -$ -$ -$ -$ -$ -$ -$ 501 CFD 91-3 BELGATE -$ -$ -$ -$ -$ -$ -$
504 CITY WIDE STREETS - CIP 779,690.06$ -$ 2, 785.12$ 782, 475.18$ -$ 1, 448,383.25$ 52, 907.16$ 509 CITY FACILITIES CIP -$ -$ -$ -$ -$ -$ -$
800 EMPLOYEE BENEFITS 269,777.94$ 115, 033.19$ 166, 463.00$ 551, 274.13$ -$ 1, 657,103.94$ 1, 221,559.51$ 801 TRUST/AGENCY 90,227.01$ 2, 354.00$ 1, 303.00$ 93, 884.01$ -$ 229, 455.53$ 665, 493.10$ 802 AD 91-1 AGENCY -$ -$ -$ -$ -$ -$ -$
804 TRUST-INTEREST BEARING 17,157.50$ -$ -$ 17, 157.50$ -$ 26, 625.00$ 6, 283.00$ 807 CFD 2005-1 -$ 962, 956.49$ -$ 962, 956.49$ -$ 962, 956.49$ 925, 830.82$ 808 HFPD (TRANSITION) -$ -$ -$ -$ -$ 317, 384.59$ 369, 875.18$ 815 PLAN REVIEW TRUST - FRONTIER -$ -$ -$ -$ -$ -$ -$ CITY 1,692,880.83$ 1,203,636.68$ 3, 648,228.90$ 6, 544,746.41$ -$ 14, 344,271.34$ 10, 310,060.48$ 163 REDEVELOP OBLIG RETIREMENT-2018 -$ 7, 740,169.98$ -$ 7, 740,169.98$ -$ 7, 740,169.98$ 7, 657,907.27$ SUCCESSOR AGENCY -$ 7,740,169.98$ -$ 7,740,169.98$ -$ 7, 740,169.98$ 7, 657,907.27$ 370 HOUSING AUTHORITY -$ -$ -$ -$ -$ 2, 372.22$ 3, 604.58$ HOUSING AUTHORITY -$ -$ -$ -$ -$ 2, 372.22$ 3,604.58$ 170 COMMUNITY DEVELOPMENT COMMISSION -$ -$ -$ -$ -$ -$ -$ COMMUNITY DEVELOPMENT COMMISSION -$ -$ -$ -$ -$ -$ -$ 700 WATER OPERATING 164,011.01$ 46, 956.17$ 13, 713.74$ 224, 680.92$ -$ 1, 336,469.08$ 2, 703,545.57$ 701 WATER CAPITAL -$ -$ -$ -$ -$ -$ 7, 540.15$ 710 SEWER OPERATING 54,413.86$ 1, 767.18$ 29, 486.48$ 85, 667.52$ -$ 822, 249.52$ 623, 785.49$ 711 SEWER CAPITAL 132,560.00$ -$ -$ 132, 560.00$ -$ 139, 545.00$ 145, 965.62$ 713 SEWER CAPITAL REHAB AND REPLACE -$ -$ -$ -$ -$ -$ -$ 720 RECLAIMED WATER OPERATIONS -$ -$ 203. 05$ 203. 05$ -$ 2, 658.71$ 487. 30$ WATER 350,984.87$ 48,723.35$ 43, 403.27$ 443, 111.49$ -$ 2, 300,922.31$ 3, 481,324.13$ ACCOUNTS PAYABLE TOTAL 2,043,865.70$ 8,992,530.01$ 3, 691,632.17$ 14, 728,027.88$ -$ 24, 387,735.85$ 21, 452,896.46$ REG. PAYROLL
City -$ 270,569.71$ -$ 270, 569.71$ -$ 1, 091,589.18$ 947, 816.90$ Housing Authority -$ 181.05$ -$ 181. 05$ -$ 734. 13$ 601. 49$ Water -$ 113,531.61$ -$ 113, 531.61$ -$ 441, 409.80$ 403, 656.20$ PAYROLL TOTAL -$ 384,282.37$ -$ 384, 282.37$ -$ 1, 533,733.11$ 1, 352,074.59$ City of Hesperia
WARRANT RUNS
08/06/2022-08/26/2022
*No payments were issued on July 1, 2022.
Attachment 1
City of Hesperia
STAFF REPORT
DATE: September 20, 2022
TO: Mayor and Council Members
City Council, Serving as Successor Agency to the Hesperia Community Redevelopment Agency
Chair and Commissioners, Hesperia Housing Authority
Chair and Commissioners, Community Development Commission Chair and Board Members, Hesperia Water District
FROM: Nils Bentsen, City Manager
BY: Casey Brooksher, Director of Administrative Services Anne Duke, Deputy Finance Director
Nichole Sheppard, Financial Analyst
SUBJECT: Treasurer’s Cash Report for the unaudited period ended June 30, 2022
RECOMMENDED ACTION
It is recommended that the Council/Board accept the Treasurer’s Cash Report for the City, Successor Agency to the Hesperia Community Redevelopment Agency, Hesperia Housing Authority, Community Development Commission, and Water District.
BACKGROUND
This report is presented to the City Council pursuant to Government Code Section 53646 (b) setting forth the City’s investment portfolio.
ISSUES/ANALYSIS
The Treasurer’s Cash Reports are presented on the following pages for each agency.
FISCAL IMPACT
These reports reflect unaudited cash balances as of June 30, 2022.
ALTERNATIVE(S)
Provide alternative direction to staff.
ATTACHMENT(S)
1. City of Hesperia Investment Report
2. Successor Agency to the Hesperia Community Redevelopment Agency Investment Report
3. Hesperia Housing Authority Investment Report
4. Community Development Commission Investment Report
5. Hesperia Water District Investment Report
Staff Report to the Mayor and City Council/Board Members Treasurer’s Cash Report
September 20, 2022
FUND VALUE
General Fund (100 & 800) 18,696,289.02
Pension Obligation Trust (105) 4,000,000.00
HFPD (PERS) (210) 3,117,211.57
AB27666 - Transit (254) 23,934.27
AB3229 Supplemental Law (255) 150,025.04
AD No. 91-1 (802) 372,836.44
Beverage Recycling Grant (256) 242,182.88
CFD 2005-1 (807) 1,621,373.60
HFPD Transition (808) 317,384.59
City Wide-Capital Projects (504) (2,390,980.97)
Community Dev Block Grant (251, 252, & 253) 196,038.33
American Rescue Plan Grant (261) 11,718,653.62
SB 1383 Local Assistance Grant (262) 136,396.00
Development Impact Fund (300-304) 5,613,763.87
Development Impact Fund 2018 (306-312) 13,154,117.79
Development Impact Fund A-04 Drainage (313) 58,366.71
Disaster (260) 44,211.59
Gas Tax Fund (205) 1,146,800.16
Gas Tax - RMRA (209) 2,471,554.95
Gas Tax Swap (206) 953,129.40
Local Transportation SB325 (207) 2,267,795.87
Measure I - Renewal (204) 7,675,715.42
Neighborhood Stabilization Prog (257) 3,191,602.81
Public Works Street Maint (263) 603,796.22
Trust Fund (801, 803-806, & 815) 2,058,166.45
2012 Water Rights Acquisition (402) 1,625,370.60
2013 Refunding Lease Rev Bonds (403) 1,807,553.50
TOTAL CITY FUNDS 80,873,289.73$
CITY OF HESPERIA
FUND VALUE
RORF Retention - (163) 7,980,178.89$
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY
Staff Report to the Mayor and City Council/Board Members Treasurer’s Cash Report
September 20, 2022
FUND VALUE
Hesperia Housing Authority Fund (370) 3,334,548.64$
VVEDA Housing Authority (371) 1,823,487.09
TOTAL HOUSING AUTHORITY FUNDS 5,158,035.73$
HESPERIA HOUSING AUTHORITY
FUND VALUE
Community Development Commission Fund (170) (600,672.50)$
COMMUNITY DEVELOPMENT COMMISSION
VALUE
Water Operating (700) 8,396,696.49$
Water Capital (701) (3,372,538.72)
Water Capital Rehab and Replace (703) 1,923,261.88
Water Contamination Mitigation (704) 2,418,433.16
Sewer Operating (710) 12,722,990.62
Sewer Capital (711) 3,590,122.48
Sewer Capital Rehab and Replace (713) 741,440.79
Reclaimed Water Operations (720) (229,673.32)
TOTAL WATER FUNDS 26,190,733.38$
1 WATER
FUND
Institution/
Type of Investment Fiscal Agent
Investments under the direction of the Ci :
Interest
Rate
City of Hesperia
Investment Report
Unaudited
June 30, 2022
Date of Date of
Purchase Maturity
Par Value
at Maturity
Local Agency Investment Funds State of Calif. 0.861 % 30-Jun-22 Demand $ 78,096,953.83 Local Bank Checking Accounts U.S. Bank n/a 30-Jun-22 Demand 2,776,335.90 Book
Value
78,096,953.83
2,776,335.90
Market
Value
78,096,953.83
2,776,335.90
Total Unaudited Investments under the direction of the City $ 80,873,289.73 $ 80,873,289.73 $ 80,873,289.73 nvestmen s un er e 1rec 10n o d th d" f 1sca agen s: ff t 2012 Lease Revenue Bonds US Bank 0.000% 30✓un-22 Demand 14.32 14.32 2012 Lease Revenue Bonds US Bank 0.000% 30✓un-22 Demand 1,453,395.15 1,453,395.15 2012 Lease Revenue Bonds US Bank 0.000% 30✓un-22 Demand 0.31 0.31 2013 Refunding Lease Revenue Bonds US Bank 0.000% 30✓un-22 Demand 19.34 19.34 2013 Refunding Lease Revenue Bonds US Bank 0.000% 30✓un-22 Demand 1,150,846.39 1,150,846.39 2013 Refunding Lease Revenue Bonds US Bank 0.000% 30✓un-22 Demand 0.31 0.31 2014 CFO 2005-1 Refundinq US Bank 0.000% 30✓un-22 Demand 0.24 0.24 2014 CFO 2005-1 Refunding US Bank 0.000% 30✓un-22 Demand 36.99 36.99 2014 CFO 2005-1 Refunding US Bank 0.000% 30✓un-22 Demand 1,429,425.04 1,429,425.04 2014 CFO 2005-1 Refunding US Bank 0.000% 30-Jun-22 Demand 23,910.50 23,910.50 Deposits - Workers' Comp PERMA nla 30-Jun-22 n/a 1,602,908.46 1,602,908.46 Sully Miller Retention - Ranchero US Bank 0.000% 30✓un-22 nla - - Total Unaudited Investments under the direction of fiscal agents $ 5,660,557.05 5,660,557.05 Please Note: All market value data is provided courtesy of the City's fiscal agent, US Bank.
I certify that this investment portfolio is in compliance with the statement of investment policy of the City of Hesperia and the investment program provides sufficient liquidity to meet expenditure requirements for the next six months, as required by the California Government Code sections 53646(b)(2) and (3), respectively. • Note: 2005 Certificates of Participation began in May 2005 for the fin acing of the Civic Plaza.
14.32 1,453,395.15
0.31 19.34
1,150,846.39
0.31 0.24
36.99 1,429,425.04
23,910.50
1,602,908.46
-
5,660,557.05
ATTACHMENT 1
Account
Description
2012 - Water Rights Revenue Fund
2012 - Water Rights Reserve Fund
2012 - Water Rights Surplus Revenue Fund
2005 Civic Plaza - Revenue Fund
2005 Civic Plaza - Reserve Fund
2005 Civic Plaza - Surplus Rev Fund
2014 CFO 05-1 - Special Tax Fund
2014 CFO 05-1 - Bond Fund
2014 CFO 05-1 - Reserve Fund
2014 CFO 05-1 Administrative Expense Bonds
GL 1352
Ranchero Road - Escrow Account
Virginia Villasenor, Senior Accountant
City.xlsx
Issuer/
Type of Investment Institution
Investments under the direction of the Cit :
Local Agency Investment Funds State of Calif.
Local Bank Checking Accounts U.S. Bank
Successor Agency to the Redevelopment Agency
Investment Report
Unaudited
June 30, 2022
Interest Date of Date of Par Value Book
Rate Purchase Maturity at Maturity Value
0.861% 30-Jun-22 Demand $ 7,706,223.70 $ 7,706,223.70
n/a 30-Jun-22 Demand 273,955.19 273,955.19
Total Unaudited Investments under the direction of the City $ 7,980,178.89 $ 7,980, 178.89 nves men s un er e 1rec 10n o t t d th d" f 1sca agen s: f fi t 2018 Refunding Bonds US Bank 0.000% 30-Jun-22 Demand 0.03 0.03 2018 Refunding Bonds US Bank 0.030% 30-Jun-22 Demand 20.61 20.61 2018 Refunding Bonds US Bank 0.000% 30-Jun-22 Demand 1.00 1.00 $
Total Unaudited Investments under the direction of fiscal agents $ 21.64 $ 21.64 $ Please Note: All market value data is provided courtesy of the City's fiscal agent US Bank.
The 2018 Refunding Bonds are supported by a $9,799,443.76 bond insurance policy.
ATTACHMENT 2
Market Account
Value Description
7,706,223.70
273,955.19
7,980, 178.89
0.03 2018A & 2018B - Debt Service Account
20.61 2018A & 2018B - Interest Account
1.00 2018A & 2018B - Reserve Account
21.64 I certify that this investment portfolio is in compliance with the statement of investment policy of the City of Hesperia and the investment program provides sufficient liquidity to meet expenditure requirements for the next six months, as required by the California Government Code sections 53646(b)(2) and (3), respectively. ~~--- • Note: The 2005 and 2007 Series Bonds were refinanced to 2018 Series Bonds in November 2018. Virginia Villasenor, Senior Accountant Successor-RDA.xlsx
Type of Investment
nves mens un er e 1rec 10n o t t d th d' t'
Local Agency Investment Funds
Local Bank Checking Accounts
Hesperia Housing Authority
Investment Report
Unaudited
Issuer/
Institution
June 30, 2022
Interest Date of Date of
Rate Purchase Maturity
e 1:y: f th c·t
State of California 0.861% 30-Jun-22 Demand
U.S. Bank n/a 30-Jun-22 Demand
Total Unaudited Investments under the direction of the City $
Par Value
at Maturity
4,980,963.18
177,072.55
ATTACHMENT 3
Book
Value
4,980,963.18
177,072.55
Market
Value
4,980,963.18
177,072.55
$ 5,158,035.73 $ 5,158,035.73 $ 5,158,035.73
I certify that this investment portfolio is in compliance with the statement of investment policy of the City of Hesperia and the investment program provides sufficient liquidity to meet expenditure requirements for the next six months, as required by the California Government Code sections 53646(b)(2) and (3), respectively. ~-4~tt 1rgm1a , asenor, emor ccoun an
Housing Authority.xlsx
Type of Investment
Hesperia Community Development Commission
Investment Report
Unaudited
Issuer/
Institution
June 30, 2022
Interest
Rate
Date of Date of
Purchase Maturity
Par Value
at Maturity
Investments under the direction of the City:
Local Agency Investment Funds State of California 0.861% 30-Jun-22 Demand $ {580,051.74) Local Bank Checking Accounts U.S. Bank n/a 30-Jun-22 Demand {20,620.76) ATTACHMENT 4
Book
Value
{580,051.74)
{20,620.76)
Market
Value
{580,051 .74)
{20,620.76)
Total Unaudited Investments under the direction of the City $ (600,672.50) $ (600,672.50) $ (600,672.50) I certify that this investment portfolio is in compliance with the statement of investment policy of the City of Hesperia and the investment program provides sufficient liquidity to meet expenditure requirements for the next six months, as required by the California Government Code sections 53646(b)(2) and (3), respectively.
Virgima Villasenor, Senior Accountant
Community Develop.xlsx
Hesperia Water District
Investment Report
Unaudited
June 30, 2022
Issuer/
Institution
Interest Date of Date of
Type of Investment Rate Purchase Maturity
Investments under the direction of the Ci
Local Agency Investment Funds State of California 0.861% 30-Jun-22 Demand Local Bank Checking Accounts U.S. Bank n/a 30-Jun-22 Demand Total Unaudited Investments under the direction of the City Investments under the direction of fiscal a ents:
Deposits - Workers' Comp PERMA n/a 30-Jun-22 n/a
Total Unaudited Investments under the direction of fiscal agents $
$
$
Par Value
at Maturity
25,291 ,619.80
899,113.58
26,190,733.38
865,772.65
865,772.65
Book
Value
25,291 ,619.80
899,113.58
$ 26,190,733.38
865,772.65
$ 865,772.65
Please Note: All market value data is provided courtesy of the City's fiscal agent, US Bank.
I certify that this investment portfolio is in compliance with the statement of investment policy of the City of Hesperia and the investment program provides sufficient liquidity to meet expenditure requirements for the next six months, as required by the California Government Code sections 53646(b)(2) and (3), respectively. $
$
ATTACHMENT 5
Market
Value
25,291 ,619.80
899,113.58
26,190,733.38
Account
Description
865,772.65 GL 1352
865,772.65
irgmia\/illasenor, Senior Accountant
Water .xlsx
City of Hesperia
STAFF REPORT
DATE: September 20, 2022
TO: Mayor and City Council Members
Chair and Board Members, Hesperia Water District
FROM: Nils Bentsen, City Manager
BY: Casey Brooksher, Director of Administrative Services
SUBJECT: Postal/Mailroom Equipment, Software, and Maintenance Lease
RECOMMENDED ACTION
It is recommended that the City Council and Board Members of the Hesperia Water District authorize the City Manager to execute an agreement with Quadient Leasing for postal/mailroom equipment including a document folder/inserter, postage meter, software, and maintenance for a five (5) year lease agreement for a total not-to-exceed amount of $69,185 (tax included).
BACKGROUND
The City/Water District’s existing lease agreement for postal/mailroom equipment is nearing its life expectancy, and the current five (5) year lease agreement is scheduled to conclude in November 2022. Due to the transition within Utility Billing to print/mail services for utility bills, the postal/mailroom equipment needed for other City services can be substantially downsized into a lease that is suited to the City’s remaining postal/mail needs.
ISSUES/ANALYSIS
Similar to the previous lease, the proposed new lease for postal/mailroom equipment includes a postage meter and folder/inserter, along with the related software and maintenance. However, the cost of the proposed new lease is approximately 60% less than the previous lease due to the substantial reduction in the capacity needs of the equipment, since Utility Billing has transitioned to print/mail services for utility bills.
While smaller in capacity due to the reduced needs of the City, the equipment in the proposed new lease is consistent with the previous system in that it will continue to weigh, measure, classify, and rate mail pieces at 75 letters per minute, and can also auto adjust the postage amount for extra thick envelopes or boxed packages. An additional software feature contains a component for certified mail pieces, which provides operational efficiencies in the processing of certified mailings by eliminating the need for writing and applying USPS return receipt cards to envelopes, saving approximately $1.20 per letter by providing a USPS digital signature in place of the card.
The system also generates the USPS Form 3877 for documented proof of mailing.
Further, the shift to print/mail service for utility bills has enabled a substantial re duction in the capacity of the folder/inserter equipment, resulting in Animal Control and Building and Safety now becoming the primary users . The equipment is needed for animal licenses, business licenses renewals, and rental housing letters. Code Enforcement also utilizes the equipment to a lesser extent, and Finance/Utility Billing will also use the new equipment as part of the notification process for property liens resulting from delinquent utility bills.
Staff Report to the Mayor and City Council Members and Chair and Board Members of the Hesperia Water District Postal/Mailroom Equipment, Software, and Maintenance Lease September 20, 2022
Though there will be a reduction in overall equipment capacity, the new folder/inserter equipment will continue to accommodate the needed sheets of paper and return envelopes currently used by the above departments in their corresponden ce; the capacity will simply be reduced to more appropriate sizing for the City’s current needs. The new equipment offers functionality, utilizing three (3) tray feeders, to collate and fold up to eight (8) pages for insertion into a standard envelope, or up to ten (10) pages into a 6” x 9.5” envelope for situations where a larger quantity of information needs to be communicated.
A new lease is proposed as a cost effective alternative to purchasing equipment, as technological advancements that arise over the five (5) year lease period, along with the consistent use in the lifespan of the equipment, would result in the equipment hav ing little to no value to the organization at the end of the lease term.
The City’s Information Technology (IT) Manager has reviewed the proposed postal/mailroom equipment and software specifications and concurs that the solution is consistent with the City standards and IT staff can continue to support the interface with existing City software/equipment.
Entering into this lease agreement will provide needed continuity for City’s outgoing mail needs.
FISCAL IMPACT
The total cost of the five (5) yea r lease for the postal/mailroom equipment, software, and maintenance is $ 69,185 (tax included), with $10,378 due during FY 2022 -23. The cost of the proposed new lease is approximately 60% less than the previous lease due to a substantial reduction in the capacity needs of the equipment. A five (5) year lease is recommended over an outright purchase of the equipment, as the lease agreement is approximately $ 24,900 less than the overall purchase cost, with estimated annual maintenance costs. As has been experienced with previous postal/mailroom equipment leases, due to the consistent use over the five (5) year life of the equipment and the technological advancements that arise during the lease period, the equipment will have little to no value to the organization at the end of the lease term.
Along with the reduction in the cost of the new lease resulting from the change in projected usage, the proposed allocation of cost is also shifting to general City operations to a great er extent, reflecting the substantial reduction in usage for Water operations. As such, the proposed cost allocation for the new lease is 74% City, with 24% allocated to Water. The Citywide projected usage analysis was conducted after the preparation of the FY 2022-23 Budget and, if the lease is approved, funds will be requested during the FY 2022 -23 Midyear Budget Review for the first year of the lease where budgetary savings are not otherwise achieved.
ALTERNATIVE(S)
1. Provide alternative direction to staff.
ATTACHMENT(S)
None
City of Hesperia
STAFF REPORT
DATE: September 20, 2022
TO: Chair and Board Members, Hesperia Water District
FROM: Nils Bentsen, City Manager
BY: Rachel Molina, Assistant City Manager
David R. Burkett, Project Construction Manager
SUBJECT: Award a Contract for Water Service Line Relocation – Phase I
RECOMMENDED ACTION
It is recommended that the Board of Directors of the Hesperia Water District award a Contract for the Water Service Line Relocation – Phase I project to the lowest responsive/responsible bidder, R.E. Chaffee Construction, Inc. in t he amount of $ 312,000; approve an additional 10% contingency in the amount of $31,200 for a total construction budget of $343,200; approve the scope of work for the project as described in the Contract Documents and Specifications; and authorize the City Manager to execute the Contract.
BACKGROUND
There are several areas within the City where the water main lines are located within easements at the rear of residential properties. Access to the these water mains and the water meters for maintenance and meter reading is very difficult as public alley ways do not exist. Most residences have fenced off the rear of their properties making access impossible. This project involves the relocation of these water service lines and meters from the old 4-inch deteriorating steel main lines at the rear of these properties to new, already completed, polyvinyl Chloride (PVC) pipelines located within public roadways at the front of the properties. It is estimated that the budgeted amount for this project will allow for the relocation of approximately 60 residential water service lines and meters and enable the removal of old steel water mains from service.
ISSUES/ANALYSIS
This project was advertised for bids beginning on August 7, 2022. More than 4,000 contractors were notified about the project through Public Purchase, the City’s online bidding platform. Bids were received, opened, and publicly read on September 1, 2022.
The City received the f ollowing two bids, which were utilized to deter mine the lowest responsible/responsive bidder:
R.E. Chaffee Construction, Inc. Wrightwood, CA $11,000.00 316 Engineering & Const. Co., Inc. Rosemead, CA $47,110.00
After review of the submitted bids, staff has determined that R.E. Chaffee Construction, Inc. is the lowest responsive/responsible bidder. R.E. Chaffee Construction, Inc. has been in the Southern
Chair and Board Members, Hesperia Water District
Award a Contract for Water Service Line Relocation – Phase I September 20, 2022
California construction industry for many years and has earned a reputation as a service-oriented company that produces first-class, quality projects, on schedule and within budget. R.E. Chaffee Construction, Inc. has extensive experience in public works projects. After completing due diligence staff believes R.E. Chaffee Construction, Inc. has a reputation of professionalism and reliability and will meet the construction needs of this project. Therefore, staff is recommending that the Board award a contract to R.E. Chaffee Construction, Inc. for the Water Service Line Relocation – Phase I project (C.O. No. 8092).
FISCAL IMPACT
On June 21, 2022 the City Council and Board Members adopted the Fiscal Year 2022-23 Capital Improvement Program (CIP) Budget that included the Water Service Line Relocation – Phase I project under Construction Order No. 8092 appropriating a budget amount of $350,000 . The estimated costs for this project are as follows:
Construction $312,000.00
Construction Contingency 31,200.00
Project Administrative Costs1 6,800.00
Total = $350,000.00
1Project administrative costs include items such as legal advertising, copying services, postage, etc.
In addition to allocating $275,000 of Water Capital funds (Account No. 701-29-800-8092-7500) to the project, the City has received a $75,000 grant (Account No. 701-29-800-8092-8000) from the U.S. Department of the Interior, Bureau of Reclamation to assist with funding the project.
Sufficient funds are available in CIP Budget to construct the proposed water service line relocations.
ALTERNATIVE(S)
1. Provide alternative direction to staff.
ATTACHMENT(S)
None
City of Hesperia
STAFF REPORT
DATE: September 20, 2022
TO: Mayor and Council Members
FROM: Nils Bentsen, City Manager
BY: Rachel Molina, Assistant City Manager
Bethany Hudson, Administrative Analyst
SUBJECT: Adopt Mea sure I Five Year Capital Project Need s A nalysis for Fiscal Years 2023/24 through 2027/28
RECOMMENDED ACTION
It is recommended that the City Council adopt Resolution No. 2022-068 approving the Measure I Five-Year Capital Project Needs Analysis submittal to the San Bernardino County Transportation Authority (SBCTA) for Fiscal Years 2023/24 through 2027/28.
BACKGROUND
In November of 1989, voters approved passage of Measure I to impose a one-half of one percent retail transactions and use sales tax applicable in the incorporated and unincorporated territory of San Bernardino County. In advance of Measure I expiring in 2010, voters approved Ordinance No. 04 -01 in November 2004 ren ewing the Measure I half -cent sales tax for 30 years. The renewed Measure I is referred to as Measure I 2010-2040.
One minor difference between the original Measure I and the “2010 -2040” Measure I is the establishment of a separate component to joi ntly fund regional projects among the five communities in the Victor Valley sub-area (Adelanto, Apple Valley, Hesperia, Victorville, and the County of San Bernardino). This fund is known as the “Major Local Highway Program” (MLHP) and constitutes 25% of t he Measure I revenue. SBCTA estimates that $269.1 million will be generated over the life of the Measure within our sub -area. This revenue was incorporated into SBCTA’s Strategic Plan, after multiple meetings with member agencies. In addition, to provid e direction to SBCTA, each member agency’s legislative body approved an initial expenditure list.
The Council approved the initial list of projects at its August 28, 2008 meeting to be considered for the MHLP funding.
ISSUES/ANALYSIS
Under MLHP, qualifying projects are defined as “major streets and highways serving as primary routes of travel within the subarea, which may include State highways and freeways, where appropriate.” Locally-maintained streets which serve more than one community (e.g., Ranchero Road through Hesperia and the County also serves Apple Valley residents) would qualify. While the intent of this program was to allow communities within our sub -area to pool resources and vote on projects collectively, it became clear during these meetings that the amount of revenue available would be outstripped by the Victor Valley’s financial needs (S BCTA’s estimate is $1.2 billion for all regional facilities, including US-395 and I-15 widening). In addition, one community’s project needs, while providing a benefit to the sub -area, may not directly benefit another Victor Valley community. As a result, the consensus was reached to divide the MLHP revenue equally
Staff Report to the City Council
Measure I Five Year CPNA
September 20, 2022
among the five agencies, resulting in up to $53.82 million each (the amount of revenue will fluctuate based on the amount of retail sales occurring over the life of the plan). Projects prioritized by each agency can only be partially funded by the MLHP, a nd funding will be programmed based on the short -term (year 1 -10) mid-term (year 11 -20) and long term (year 21-30) availability and priority.
SBCTA is requesting confirmation of the City’s priorities, which is now referred to as the Capital Project Needs Analysis (CPNA). Therefore, in accordance with S BCTA requirements, staff is recommending that the City Council adopt Resolution 2022-068 approving the Measure I MLHP submittal and adopting the Five-Year CPNA for Fiscal Years 2023/24 through 2027/28.
FISCAL IMPACT
None.
ALTERNATIVE (S)
1. Provide alternative direction to staff.
ATTACHMENT (S)
1. Resolution No. 2022-068
2. Measure I CPNA submittals for Fiscal Year 2023/24 through 2027/28
RESOLUTION NO. 2022-068
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HESPERIA,
CALIFORNIA, ADOPTING THE MEASURE I FIVE -YEAR CAPITAL PROJECT NEEDS ANALYSIS FOR FISCAL YEARS 2023/24 TO 2027/28
WHEREAS, San Bernardino County voters approved passage of Measure I in November 2004, authorizing the San Bernardino County Transportation Authority to impose a one -half of one percent retail transactions and use tax applicable in the incorporated and unincorporated territory of the County of San Bernardino; and
WHEREAS, revenue from the tax can only be used for transportation improvement and traffic management programs authorized in the Expenditure Plans set forth in Ordinance No. 89-1 and Ordinance No. 04-1 of the Authority; and
WHEREAS, the Strategic Plan requires each local jurisdiction applying for revenue from certain Measure I Programs to annually adopt and update a Five-Year Capital Project Needs Analysis.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HESPERIA,
STATE OF CALIFORNIA AS FOLLOWS
Section 1. The City Council hereby specifically finds that all of the facts set forth in this resolution are true and correct; and
Section 2. The Measure I Five-Year Capital Project Needs Analysis for Fiscal Years 2023/24 through 2027/28, attached to this resolution, is hereby adopted.
Section 3. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
ADOPTED AND APPROVED this 20th day of September, 2022.
______________________________
Brigit Bennington, Mayor
ATTEST:
____________________________
Erin Baum, Assistant City Clerk
Nexus Project Cost 54,057,000$
Dev. Loan? No
5-Year Advance? No
Public Share: 41.1%
Dev. Share: 58.90%
Project Information Phase Funding PRIOR* FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FUTURE PA&ED
Total Cost: $816,162.00
Fund Type: MSI MLHP $ - $ - $ - $ - $ - $ - $ - DEV FEE $ 470,517.00 $ - $ - $ - $ - $ - $ - MI LOCAL ST $ 324,125.00 $ - $ - $ - $ - $ - $ - OTHER $ 21,520.00 $ - $ - $ - $ - $ - $ - Other: ______ $ - $ - $ - $ - $ - $ - $ - PS&E
Total Cost: $1,842,304.00
Fund Type: MSI MLHP $ - $ - $ - $ - $ - $ - $ - DEV FEE $ 253,856.00 $ - $ - $ - $ - $ - $ - MI LOCAL ST $ 443,259.00 $ - $ - $ - $ - $ - $ - OTHER $ 1,145,189.00 $ - $ - $ - $ - $ - $ - Other: ______ $ - $ - $ - $ - $ - $ - $ - ROW
Total Cost: $969,263.00
Fund Type: MSI MLHP $ 398,367.00 $ - $ - $ - $ - $ - $ - DEV FEE $ 570,896.00 $ - $ - $ - $ - $ - $ - - Select Fund - $ - $ - $ - $ - $ - $ - $ - - Select Fund - $ - $ - $ - $ - $ - $ - $ - Other: ______ $ - $ - $ - $ - $ - $ - $ - CONST
Total Cost: $42,655,154.00
Fund Type: MSI MLHP $10,232,559.00 $ 2,184,617.00 $ - $ - $ - $ - $ - DEV FEE $11,466,195.00 $ 2,426,783.00 $ - $ - $ - $ - $ - LPP $15,299,913.00 $ 795,087.00 $ - $ - $ - $ - $ - OTHER $ - $ 250,000. 00 $ - $ - $ - $ - $ - - Select Fund - $ - $ - $ - $ - $ - $ - $ - - Select Fund - $ - $ - $ - $ - $ - $ - $ - Other: ______ $ - $ - $ - $ - $ - $ - $ - *Prior should identify any expenses incurred in prior years that have not yet been reimbursed by SBCTA including anticipated FY 2022/
2023 expenses.
Total Measure I Requested exceeds Public Share Percentage Total Project Cost (FY 15/16 - 19/20) does not match funding listed. 106309262184617
Capital Project Needs Analysis
City of Hesperia
Victor Valley Major Local Highway Program
Ranchero Road Corridor
Widening Project - Widen
Ranchero Road from Topaz Ave.
to 7th Ave. from 2 to 5 lanes
Current Total Project Cost
Estimate:
$0.00
Total Measure I Request:
$12,815,543.00
(Summation of Measure I)
Comments:
2024-2028 CPNA.xlsx - Proj 1
Attachment 2
Nexus Project Cost 31,862,003$
Dev. Loan? No
5-Year Advance? No
Public Share: 41.1%
Dev. Share: 58.90%
Project Information Phase Funding PRIOR* FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FUTURE PA&ED
Total Cost: $986,576.00
Fund Type: MSI MLHP $ - $ - $ - $ - $ - $ - $ - DEV FEE $ 95,307.00 $ - $ - $ - $ - $ - $ - MI LOCAL ST $ - $ - $ - $ 145,000.00 $ - $ 360,000.00 $ - OTHER $ 386,269.00 $ - $ - $ - $ - $ - $ - Other: ______ $ - $ - $ - $ - $ - $ - $ - PS&E
Total Cost: $1,164,855.00
Fund Type: MSI MLHP $ - $ - $ - $ - $ - $ - $ - DEV FEE $ 77,280.00 $ - $ - $ - $ - $ - $ - MI LOCAL ST $ - $ - $ - $ - $ 225,000.00 $ - $ 492,750.00 OTHER $ 369,825.00 $ - $ - $ - $ - $ - $ - Other: ______ $ - $ - $ - $ - $ - $ - $ - ROW
Total Cost: $5,421,348.00
Fund Type: MSI MLHP $ - $ - $ - $ 82,200.00 $ 549,332.00 $ 184,945.00 $ 1,411,702.00 DEV FEE $ - $ - $ - $ 117,800.00 $ 787,228.00 $ 265,044.00 $ 2,023,097.00 - Select Fund - $ - $ - $ - $ - $ - $ - $ - - Select Fund - $ - $ - $ - $ - $ - $ - $ - Other: ______ $ - $ - $ - $ - $ - $ - $ - CONST
Total Cost: $24,289,224.00
Fund Type: MSI MLHP $ - $ - $ - $ - $ - $ 3,699,159.00 $ 6,283,712.00 DEV FEE $ - $ - $ - $ - $ - $ 5,301,230.00 $ 9,005,123.00 - Select Fund - $ - $ - $ - $ - $ - $ - $ - - Select Fund - $ - $ - $ - $ - $ - $ - $ - - Select Fund - $ - $ - $ - $ - $ - $ - $ - - Select Fund - $ - $ - $ - $ - $ - $ - $ - Other: ______ $ - $ - $ - $ - $ - $ - $ - Capital Project Needs Analysis
City of Hesperia
Victor Valley Major Local Highway Program
Main St. Widening - Widen Main
St from Escondido Ave to 11th
Ave from 4 to 6 lanes, including
aqueduct bridge widening
Current Total Project Cost
Estimate:
$0.00
Total Measure I Request:
$12,211,050.00
(Summation of Measure I)
*Prior should identify any expenses incurred in prior years that have not yet been reimbursed by SBCTA including anticipated FY 2022/2023 expenses.
Total Measure I Requested exceeds Public Share Percentage Total Project Cost (FY 15/16 - 19/20) does not match funding listed. 00 Comments:
2024-2028 CPNA.xlsx - Proj 2
THIS PAGE LEFT INTENTIONALLY BLANK
01071.0001/816301.1
City of Hesperia
STAFF REPORT
DATE: September 20, 2022
TO: Mayor and Council Members
FROM: Nils Bentsen, City Manager
BY: Eric Dunn, City Attorney
SUBJECT: Appointment of New City Attorney
RECOMMENDED ACTION
It is recommended that the Council approve Resolution No. 2022-70 appointing Deputy City Attorney Pam Lee as City Attorney.
BACKGROUND
California Government Code Section 36505 authorizes the City Council to appoint a City Attorney to advise the City Council on legal matters. The City contracts with the firm of Aleshi re & Wynder, LLP for legal services, and previously appointed Eric Dunn as the City Attorney. Mr.
Dunn has announced he is moving on to other endeavors, and recommends that Deputy City Attorney Pam Lee be appointed as his replacement.
Pam is a partner at Aleshire & Wynder and has served as a Hesperia Deputy City Attorney since 2007. She has also served as the Assistant City Attorney in Rialto and Cerritos.
FISCAL IMPACT
None. No changes to the contract are required or requested.
ALTERNATIVE(S)
1. Appoint a different person.
ATTACHMENT(S)
1. Resolution No. 2022-70 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HESPERIA, CALIFORNIA, APPOINTING THE CITY ATTORNEY
01071.0001/815824.1
RESOLUTION 2022-70
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF HESPERIA, CALIFORNIA, APPOINTING
THE CITY ATTORNEY
WHEREAS, California Government Code Section 36505 authorizes the City Council to appoint a City Attorney to advise the City Council on legal matters; and WHEREAS, the City contracts with the firm of Aleshire & Wynder, LLP for legal services, and previously appointed Eric Dunn to serve as City Attorney; and WHEREAS, Eric Dunn has announced his departure and has recommended that the City Council appoint Deputy City Attorney Pam Lee as his replacement; and WHEREAS, Pam Lee is a partner in the firm of Aleshire & Wynder, LLP and has served as a Deputy City Attorney since 2007; and
WHEREAS, the City Council desires to appoint Pam K. Lee as the City Attorney of the City of Hesperia pursuant to California Government Code 36505, replacing former City Attorney Eric Dunn.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF HESPERIA AS FOLLOWS:
Section 1. Pam K. Lee is appointed City Attorney of the City of Hesperia.
Section 2. This resolution shall be effective immediately upon its adoption.
ADOPTED, SIGNED and APPROVED this 20th day of September, 2022. ______________________________
Brigit Bennington, Mayor
ATTEST:
_____________________
Assistant City Clerk, Erin Baum
01071.0001/815824.1
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss.
CITY OF HESPERIA )
I, Erin Baum, City Assistant Clerk of the City of Hesperia, California, do hereby certify that the foregoing Resolution No. 2022-70 was duly and regularly adopted by the City Council of the City of Hesperia at a regular meeting thereof held on the 20th day of September, 2022 by the following vote:
Ayes:
Noes:
Absent:
Abstain:
_______________________________
Assistant City Clerk, Erin Baum
THIS PAGE LEFT INTENTIONALLY BLANK
City of Hesperia
STAFF REPORT
DATE: September 20, 2022
TO: Mayor and City Council Members
FROM: Nils Bentsen, City Manager
BY: Rachel Molina, Assistant City Manager
Victor Knight, Economic Development Manager
SUBJECT: PY 2021-2022 Community Development Block Grant (CDBG ), Consolidated Annual Performance and Evaluation Report (CAPER)
RECOMMENDED ACTION
It is recommended that the City Council conduct a public hearing and upon accepting public testimony: 1) Approve the Program Year 2021-2022 Consolidated Annual Performanc e Evaluation Report (“CAPER”); and 2) Authorize the City Manager and/or designee to submit the Program Year 2021-2022 CAPER to the U.S. Department of Housing and Urban Development (“HUD”), along with any public testimony and changes thereto as directed by the City Council.
BACKGROUND
HUD requires the City to prepare and submit a CAPER to describe the City ’s progress in meeting the goals established in th e Program Year 2021-2022 Action Plan that was approved by the City Council on May 4, 2021 . The CAPER m ust be submitted to HUD on or before September 28, 2022, to comply with HUD regulations found at 24 Code of Federal Regulations
91.520. The Program Year 2021-2022 CAPER was prepared and made available for the HUD - required 15-day public review and comment period, which began on September 2, 2022, and concluded on September 20, 2022.
During the 202 1-2022 program year, the City received $992,601 in Community Development Block Grant (CDBG) funds. In addition, the City repurposed $110,000 in prior year CDBG funds for a total 2021-2022 program budget of $ 1,102,601 to be awarded to activities designed to meet the City’s Five-Year Consolidated Plan – Strategic Plan goals. This was the second year of the City’s five-year 2020-2024 Consolidated Plan cycle for the CDBG program.
ISSUES/ANALYSIS
Prior to the commencement of the 15-day public review period, the City published a notice in the Hesperia Resorter (English and Spanish) informing the public that the City had prepared the Draft 2021-2022 CAPER and its availability for review and comment until September 20, 2022.
The public was informed of the opportunity to provide oral and/or written comments on the CAPER and t o date, no public comments have been received. Additionally, the Citizen Participation Plan req uires that a public hearing be held to receive comments from interested residents or parties regarding the CAPER. This public hearing fulfills the requirements for the public hearing.
Staff Report to the Mayor and Council Members
2021-2022 CAPER
September 20, 2022
The accomplishments for this year include, but are not limited to:
Funding of fair housing and landlord tenant mediation services provided by Inland Fair Housing and Mediation Board (IFHMB) who were able to assist 404 unduplicated City residents (63 Fair Housing and 341 Landlord Tenant Mediation); Completion of the City’s 2020-2021 Street Improvement Project that benefited 3,485 unduplicated City residents;
Commencement of procurement efforts for design a nd engineering services for the City’s 2021-2022 Street Improvement Project which is projected to assist approximately 1,000 unduplicated City residents;
Commencement of construction on the City’s Peach Avenue Drainage Improvement Project which is projected to assist a total of 11,140 City residents; and Funding of a total of 11 public service agencies (food banks, senior/d isabled adult services, shelter and shelter services, veteran services, etc.) through the City’s Community Assistance Program (CAP) whom collectively were able to assist 11,530 City residents.
A more detailed explanation of accomplishments can be found in the attached Draft Program Year 2021-2022 CAPER.
FISCAL IMPACT
Presently, there is no fiscal impact . The City is required to submit the 2021-2022 CAPER to HUD to report on the annual accomplishments and expenditures during the program year.
Although the submittal of the CAPER has never resulted in a fiscal impact to the City, failure to submit the CAPER to HUD in a timely manner could possibly result in non -compliance with CDBG regulations, which has the potential to lead to future financial sanctions. Fu rthermore, HUD could find that activities contained in the CAPER and funded with CDBG funds were not compliant, which also has the potential to cause the repayment of funds.
ALTERNATIVE(S)
1. Provide alternative direction to staff.
ATTACHMENT(S)
1. Exhibit A: PY 2021-2022 Draft CAPER
City of Hesperia
CONSOLIDATED ANNUAL
PERFORMANCE AND
EVALUATION REPORT (CAPER)
Program Year 2021-2022
Draft – September 20, 2022
Prepared by:
Attachment 1
2021-2022 Consolidated Annual Performance and Evaluation Report
This page intentionally left blank.
2021-2022 Consolidated Annual Performance and Evaluation Report City of Hesperia Page TOC-1 September 20, 2022
OMB Control No: 2506-0117
Table of Contents
CR-05 - Goals and Outcomes .......................................................................................................... 1 CR-10 Racial and Ethnic Composition of (person/households/families) Assisted ......................... 6 CR-15 Resources and Investments.................................................................................................. 7 CR-20 Affordable Housing ............................................................................................................. 10 CR-25 Homeless and Other Special Needs ................................................................................... 13 CR-30 Public Housing .................................................................................................................... 19 CR-35 Other Actions ...................................................................................................................... 23 CR-40 Monitoring .......................................................................................................................... 28 CR-45 CDBG ................................................................................................................................... 30
Appendices
Appendix A – Public Notices ........................................................................................................... A Appendix B – Summary of Citizen Participation Comments........................................................... B Appendix C – IDIS Reports .............................................................................................................. C
2021-2022 Consolidated Annual Performance and Evaluation Report
This page intentionally left blank.
2021-2022 Consolidated Annual Performance and Evaluation Report City of Hesperia Page 1 September 20, 2022
OMB Control No: 2506-0117
CR-05 - Goals and Outcomes
Progress th e jurisdiction ha s made in carrying out its strategic plan and its action plan.
91.520(a)
This 2021-2022 Consolidated Annual Performance and Evaluation Report (CAPER) is the City of Hesperia’s (City) report to the U.S. Department of Hous ing an d Urban Development (HUD) describing the use of federal Community Development Block Grant (CDBG) funds during the second program year of the 2020-2024 Consolidated Plan period, covering July 1, 2021, to June 30, 2022.
The City receives CDBG f unds from HUD on a formula basis each year, and in turn, implements projects and awards grants and loans to nonprofit, for-profit or public organizations for projects in furtherance of the adopted Consolidated Pl an. The CDBG program generally provide s for a wide range of eligible activities for the benefit of low- and moderate-income City residents.
For the 2021-2022 program year, the City received $ 992,601 of CDBG funds. In addition, the City repurposed $110,000 in prior year CDBG f unds for a total 2021-2022 program year budget of $ 1,102,601. The investment of CDBG funds was a catalyst f or positive change in the community. Together with other federal, state, and local inve stments, HUD resources allowed the City and its partners to:
Provide fair housing and landlord tenant mediation services to 404 unduplicated residents.
Complete th e rec onstruction of stree ts encompassed in the City’s 2020-2021 Street Improvement Project that benefited 3,485 residents.
Commence procurement efforts for design and engineering services for the City ’s 2021- 2022 Stre et Improvement Pro ject wh ich is projected to as sist approxima tely 1,000 unduplicated City residents.
Award and commence construction of the City’s Peach Avenue Drainage Improvement Project which will benefit 11,140 residents (project anticipated to be completed during the 2022-2023 program year).
Table 1 provides a summary of the five -year an d one-year accomplishments fo r the period ending June 30, 2022, arranged by e ach of the Strategic Plan Goals included in the 2020-2024 Strategic Plan of the Consolidated Plan.
2021-2022 Consolidated Annual Performance and Evaluation Report
City of Hesperia Page 2 September 20, 2022
OMB Control No: 2506-0117
Comparison of th e proposed ver sus actual outcomes f or each outcome measure sub mitted with the con solidated p lan and explain, if applicable, why progress was not made toward meeting goals and objectives. 91.520(g) Categories, priority levels, funding sources and amounts, outcomes/objectives, goal outcome indicators, units of measure, targets, actual outcomes/outputs, and percentage completed for each of the grantee’s program year goals.
Table 1 - Accomplishments – Program Year & Strategic Plan to Date Goal Category 2021-2022
Amount Indicator Unit of
Measure
Expected – 5-
Yr. Strategic
Plan
Actual –
Strategic
Plan
Percent
Complete
Expected
Program
Year
Actual
Program
Year
Percent
Complete
Public Facility and
Infrastructure
Improvements
Non-Housing
Community
Development
CDBG:
$987,601
Public Facility or Infrastructure
Activities other than
Low/Moderate Income Housing
Benefit
Persons
Assisted 20,000 7,485 37% 12,140 3,485 29%
Economic
Opportunity
Non-Housing
Community
Development
CDBG:
$0 Businesses Assisted Businesses
Assisted 30 0 0% 0 0 0%
Fair Housing
Services
Affordable
Housing
CDBG:
$15,000
Public service activities other
than Low/ Moderate Income
Housing Benefit
Persons
Assisted 650 153 24% 73 63 86%
COVID-19 Response COVID-19
Impact
CDBG:
$0
Jobs Created/Retained Persons
Assisted 25 0 0% 0 0 0%
Homelessness Prevention Persons
Assisted 80 50 63% 0 0 0%
Administration All CDBG:
$100,000
Fund the needs of the
administration to run the CDBG
Program
N/A N/A N/A N/A N/A N/A N/A
2021-2022 Consolidated Annual Performance and Evaluation Report
City of Hesperia Page 3 September 20, 2022
OMB Control No: 2506-0117
Assess how the jurisdiction’s use of funds, p articularly CDBG, a ddresses t he priorities and specific objectives id entified in th e p lan, giving special attention to the highest priority activities identified.
During the program year, the City and its housing and comm unity development partners made progress on several 2021-2022 activities as well as some multi-year acti vities that co ntinued during the program year. All CD BG funded activities addressed specific high priority objectives identified in the 2020-2024 Consolidated Plan.
Through City leverage d dol lars under the Community Assistance Program (CAP ), the City was able to fund a total of 11 public servi ce agencies who provided se rvices includ ing but not limited to food banks, senior/di sabled adult services, shelter and shelter services and veteran services. Together these agencies were able to assist a total of 11,530 City residents. The City’s fair housing and landlord tenant mediation service provider, Inland Fair Housing and Mediation Board (IFHMB) was able to provide services to a total of 404 unduplicated City residents (63 Fair Housing and 341 Landlord Tenant Mediation) . In addition, the City was able to complete the 2020-2021 Street Impr ovement Project which provided a b enefit to 3,485 unduplicated residents. Always forwarding thinking, the City issued a Request for Qualifications for engineering an d design services for the 2021 -2022 Street Improveme nt Project. Design and engineering e fforts are expected to commence in the second quarte r of 2022 -2023 program year with the project expected to be awarded during the third quarter of the 20 22-2023 program year. Lastly, the City awarded and commenced construction on the Peach Avenu e Drainage Im provement Project . The Project is estimate d to be nefit approximately 11,140 unduplicated residents.
The majority of CDBG funds were allocated to publi c facilities and infrastructure improvements to benefit low - and mo derate-income individuals. Key accompl ishments include d the completion of the 2020-2021 Street Improv ement Projec t and the comm encement of construction on t he Peach Avenue Drainage Improvement Project which will assist a vast number of residents throughout the City.
Each of the ac tivities that were underway during th e 2021-2022 program year are listed in Figure 1, including the amount of CDBG funds allocated to the activity and the amount spent as of June 30, 2022. Figure 2 provides the numeric al accomplishment goal an d the amoun t accomplished as of June 30, 2022.
2021-2022 Consolidated Annual Performance and Evaluation Report
City of Hesperia Page 4 September 20, 2022
OMB Control No: 2506-0117
Figure 1 – Use of CDBG Funds
2021-2022 Consolidated Annual Performance and Evaluation Report
City of Hesperia Page 5 September 20, 2022
OMB Control No: 2506-0117
Figure 2 – Program Year Accomplishments by Strategic Plan Goal
2021-2022 Consolidated Annual Performance and Evaluation Report
City of Hesperia Page 6 September 20, 2022
OMB Control No: 2506-0117
CR-10 - Racial and Ethnic composition of families assisted Describe the families as sisted (including t he racial and ethnic status of famili es assis ted).
91.520(a)
Table 2 – Table of assistance to racial and ethnic populations by source of funds Race/Ethnicity CDBG
White 292
Black or African American 95
Asian 2
American Indian or American Native 0
Native Hawaiian or Other Pacific Islander 0
Other 15
Total 404
Hispanic 219
Not Hispanic 185
Table does not account for 3,485 residents for 2020/2021 Street Imp. Project, data not available IFHMB amounts based on 404 for Fair Housing and Landlord Tenant Mediation Services
Narrative
Table 2 provides a n aggregate of race and ethn icity data for persons and households served during the p rogram year based on available accomplishment data fro m all CDBG activities reported in HUD’s Integrated D isbursement and Information System (IDIS). For more detailed demographic information by project or activity, refer to the PR-03 report in Appendix C.
Based on the information in Table 2, a diverse array of persons and households benefitted from CDBG funded activities during the 2021-2022 program year.
2021-2022 Consolidated Annual Performance and Evaluation Report City of Hesperia Page 7 September 20, 2022
OMB Control No: 2506-0117
CR-15 - Resources and Investments 91.520(a)
Identify the resources made available
Table 3 – Resources Made Available
Source of Funds Resources Made
Available
Amount Expended
During Program Year
CDBG $1,102,601 $1,536,980*
* Includes amounts drawn from prior year activities
Narrative
The federal, state, local and private resources available for the implementation of projects during the 2021-2022 program year are identified in Table 3. The CDBG resources include $1,102,601 of CDBG formula grant funds (includes current, prior year and program income) to be allocated to projects in the 2021-2022 Action Plan.
Identify the geographic distribution and location of investments Table 4 – Identify the geographic distribution and location of investments Target Area
Planned
Percentage
of
Allocation
Actual
Percentage
of
Allocation
Narrative Description
CDBG Low- and
Moderate-Income
CT/BG
90% 122%
2020/2021 Street Improvement Project, 2021/2022
Street Improvement Project and Peach Avenue
Drainage Improvement Project
At the end of June 30, 2022, a total of $1,348,790
was drawn during the 2021/2022 PY (includes prior
year activities)
Citywide 10% 6%
Fair Housing Services and Admin
At the end of June 30, 2022, a total of $62,137 was
drawn during the 2021/2022 PY
Narrative
For the 2021-2022 program year, the City allocated $987,061 of CDBG funds (includes prior year dollars) to Public Faci lities and Infras tructure activitie s designed to benefit t he Low -and Moderate-Income Areas, representing 90 percent of the City’s total CDBG investment for the 2021-2022 program year. At the end of June 30, 2022, the City was able to draw a total of $1,348,790 (includes prior year activities) during the 2021-2022 program year.
2021-2022 Consolidated Annual Performance and Evaluation Report
City of Hesperia Page 8 September 20, 2022
OMB Control No: 2506-0117
Leveraging
Explain ho w federal funds leveraged add itional resources (privat e, state a nd local fund s), including a description of how match ing requirements were satisfied, as well as how any publicly owned land or property located w ithin the jurisdiction that were used to address the needs identified in the plan.
To address housing and community development needs in the City, the City leveraged its CDBG entitlement grant with a variety of funding resources to maximize the effectiveness of available funds such as appropriate state, local and private resources. The City and its subrecipients were able t o leverage approximately $1,078,414 of additional funds to address identified needs in the plan. Other examples of funds that were leveraged but difficult to account for include but are not limited to those listed below:
Federal Resources
Continuum of Care (CoC) Program
HUD Veterans Affairs supportive Housing (HUD-VASH)
Supportive Housing for the Elderly (Section 202)
Supportive Housing for Persons with Disabilities (Section 811) Housing Opportunities for Persons with AIDS (HOPWA)
Youthbuild
Federal Low-Income Housing Tax Credit Program
Department of Transportation Grants
Department of Energy Grants
Federal Highway Administration
State Resources
State Low-Income Housing Tax Credit Program
Building Equity and Growth in Neighborhoods Program (BEGIN) CalHome Program
Multifamily Housing Program (MHP)
Housing Related Parks Grant
CalHFA Single and Multi-Family Program
Mental Health Service Act (MHSA) Funding
Prop 47 – Board of State & Community Corrections
Justice Assistance Grant (JAG) Program
Homeless Emergency Aid Program (HEAP)
2021-2022 Consolidated Annual Performance and Evaluation Report
City of Hesperia Page 9 September 20, 2022
OMB Control No: 2506-0117
Local Resources
San Bernardino County Homeless Partnership (SBCHP)
Housing Authority of the County of San Bernardino (HACSB) Southern California Home Financing Authority (SCHFA) Funding San Bernardino County Continuum of Care Program
Community Assistance Program (General Fund)
Private Resources
Federal Home Loan Bank Affordable Housing Program (AHP) Community Reinvestment Act Programs
United Way Funding
Private Contributions
Matching Requirements
The CDBG regulations do not require a match contribu tion; how ever, the City encourages its awarded departments and agen cies to leverage the CDBG funding to f urther a id in the assistance provided to its residents. As an examp le, th e City l everages general fu nd dollars through its CAP program to award public service agencies in the administration of programs including but not limited to shelter services, food banks, senior services, and legal aid services.
The City does not receive HOME or ESG funds as part of its allocation. The amount of matching funds is therefore not applicable for the 2021-2022 program year.
Publicly Owned Land or Property
The City did not h ave any publicly owned l and or proper ty located within the jurisdiction that was used to address the needs identified in the plan under the CDBG program.
2021-2022 Consolidated Annual Performance and Evaluation Report
City of Hesperia Page 10 September 20, 2022
OMB Control No: 2506-0117
CR-20 - Affordable Housing 91.520(b)
Evaluation of the jurisdiction's pro gress in p roviding affordab le housi ng, including the number and types of families served, t he number of extr emely low -income, l ow-income, moderate-income, and middle-income persons served.
Table 5- Number of Households
One-Year Goal Actual
Number of homeless households to be
provided affordable housing units 0 0
Number of non-homeless households to
be provided affordable housing units 0 0
Number of special-needs households to
be provided affordable housing units 0 0
Total 0 0
Table 6 - Number of Households Supported
One-Year Goal Actual
Number of households supported
through rental assistance 0 0
Number of households supported
through the production of new units 0 0
Number of households supported
through the rehab of existing units 0 0
Number of households supported
through the acquisition of existing units 0 0
Total 0 0
Discuss the difference b etween goals and outcomes and problems encounte red in meeting these goals.
The City continued its conscious effort to streamline the CDBG program during the 2021-2022 program year . At the poin t o f adoption of the 2021-2022 Action Plan , the City anticipated working on four (4) activities. Throughout the program year, the City did not come across many obstacles in meeting its goals . The Cit y was able to complete its 2020-2021 Street Improvement Pr oject. In addition, the City was able to advance on design and engin eering efforts for the 2021-2022 Street Improvement P roject. Lastly, the City awarded and commenced co nstruction on t he Peach A venue Dra inage Improvement Project , which is anticipated to be completed during the 2022-2022 program year.
Discuss how these outcomes will impact future annual action plans.
Due to the City’s need to improve infrastructure, the City anticipates continuing to invest CDBG funds to address improving infrastructure through its Annual Street Improvement Project. The
2021-2022 Consolidated Annual Performance and Evaluation Report City of Hesperia Page 11 September 20, 2022
OMB Control No: 2506-0117
City has taken into cons ideration the needs for housing preservation and economic development in its community and has expressed its in terest in the continuation of funding for its Energy Efficiency and Mino r Repair Program (EEMR), Housing Rehabilitation Loan Progr am (HRLP), an d Downtown Revitalization Commercial Façade Program during the 2020 -2024 Consolidated Plan cycle.
Include the number of extremely low-income, low -income, and mod erate-income persons served by each activity wher e information on income by family size is required to determine the eligibility of the activity.
Table 7 – Number of Persons Served
Number of Persons Served CDBG Actual
Extremely Low-income 142
Low-income 183
Moderate-income 66
Non-Low and Moderate-Income 13
Total 404
Narrative Information
Although affordable housing nee ds are a high priority throughout Califo rnia, during the 2020- 2024 Consolidated Plan - Strategic Plan, the City did not identify affordable housing needs as a high priority. However, the City has taken into consideration the needs for housing preservation and economic development in its community and has expressed its in terest in the continuation of funding for its Energy Efficiency and Minor Repair Program (EEMR), Housing Rehabilitation Loan Program (HRLP), an d Downtown Revitalization Commercial Façade Program during the 2020-2024 Consolidated Plan cycle, via a Substantial Amendment.
To addre ss what HUD defines as “worst case ho using need” – low-income residents who pay more than 50 percent of their income for housing costs – the City works closely with t he Housing Authority County of San B ernardino (HACSB) who provides rental assistance to lo w- income families either b y housing f amilies in t he units HACSB owns and manages or by providing subsidized housing assistance to a landlord for renting their h ousing unit to eligible families. To meet the Section 215 definition of affordable housing, the City defines affordable rents as follows:
For low-income households, 30 percent of 50 p ercent of the area median income adjusted for family size appr opriate fo r the unit, less an allow ance f or tenant paid utilities, divided by 12.
For moderate income households, 30 percent of 60 pe rcent of the area median income adjusted for family size appropriate for the unit, less allowance for tenant paid utilities. For middle income households, 30 percent of 110 percent of t he area median income adjusted for family size appropriate for the unit, less allowance for tenant paid utilities.
2021-2022 Consolidated Annual Performance and Evaluation Report
City of Hesperia Page 12 September 20, 2022
OMB Control No: 2506-0117
In addition, the City works co llectively with HACSB by providing residents wit h educational pamphlets and w orkshops on t he County’s affordable housing p rograms. The City did no t provide Homeownership Assistance during the 2021-2022 program year as the rise i n sales prices and interest rates made it difficult for th e City to provide sufficie nt funding to eligible households to help “cover the gap” in financing to allow for a more economical first mortgage payment.
2021-2022 Consolidated Annual Performance and Evaluation Report
City of Hesperia Page 13 September 20, 2022
OMB Control No: 2506-0117
CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c) Evaluate the ju risdiction’s progress in meeting its specific objecti ves for reducing and ending homelessness through:
Reaching out to homel ess pe rsons (especially unsheltered p ersons) and assessing their individual needs
Preventing and ending homelessness is a HUD priori ty a ddressed nationally through coordination of regio nal strategies carried ou t locally by governmen t agencies and a wide variety of community-based organizations and faith -based groups. Consisten t with this approach, the City supports the efforts of the San Bernardino County Continuum of Care (CoC) and its member organizations that address homelessness throughout the County. In alignment with th ese strategies, th e City has allocated general fund dolla rs to support local service providers that provided homelessness prevention services, homeless shelter and shelter related services.
In 2 019, the State of California enacte d the Ho meless Housing Assistance and Prevent ion Program (HHAP – Round 1), which was a $650 million block grant program to provide one -time grant funds to suppo rt regional coordination and expand o r develop l ocal capac ity to move homeless individuals and f amilies into permanent housing. The local re cipient of these funds was the local CoC and the County. Subsequently, Round 2 was released, wh ich provided $300 million for supporting local jurisdicti ons continue to build on regional collaboration developed through previous rounds of Homeless Coordinating and Financing Council (HCFC) funding and to develop a unified regional response to homelessn ess. Applications for Round 3 funding, which will provide $1 billion in grant funding , opened to eligible applicants in February of 2022, with the deadline scheduled to close on June 30th of 2022. The third round of funding provides local jurisdictions, inclu ding federally recog nized tribal g overnments, with flexible f unding to continue efforts to end and prevent homelessness in their communities.
The State of California has approved several other grant programs direc ted at addressing homelessness. The No-Place-Like-Home (NPLH) Program awarded $2 billion to counties for the development of permanent suppo rtive housing for persons who are in need of mental health services a nd are experiencing homelessness, chronic homelessness, or at risk of chroni c homelessness. Through this program, Counties must commit to provide mental heal th services and help coordinate access to other commun ity-based supportive services. Applications for Round 4 funding of the NPLH Program closed in mid -January of 2022. The Program expects to announce the awardees of the funds by June 2022 . The St ate currently provides grants to counties through its Housing for a Healthy California (HHC) Program for permanent supportive housing for individua ls who are recipien ts of or eligible for health care pro vided through the
2021-2022 Consolidated Annual Performance and Evaluation Report City of Hesperia Page 14 September 20, 2022
OMB Control No: 2506-0117
California Department of Health Care Services, Medi-Cal program. The goal of the HHC program is to reduce the financial burden on local and s tate resources due to the overutilization of emergency departments, inpatient care, nursing home stays and use of corrections systems and law enforcement resources as the point of health care provision for people who are chronically homeless or homeless and a high-cost health user. Applicants who were previously awarded by the program for existing projects were funded in Spring of 2022. New applicants are anticipated to be awarded by the end of June 2022.
The CoC compl eted the inventory of existing access centers i n the County noting the locations of each access center. The CoC also conducts informational outreach presentat ions concerning homelessness in the County.
In 2014 the County Sheriff’s Department created a spec ific unit to engag e the homeless. The mission of the Homeless Outreach Proactive Enforcement ( H.O.P.E.) program takes a pro-active approach intended to ultimately reduce calls for service and other resources curr ently required to address t he homeless pop ulation. The program also a ims to b alance pro -active outreach with enforcem ent of the law, while connecting members of the homeless populat ion with resources that may help them t ransition from homelessness. The ultimate goal is to reduce the rate of recidivism and reduce the current costs associated to homeless related crime.
According to the Homelessness Action Plan, A Multi-Jurisdictional Approach in San Bernardino County, adopted in September 2019, the CoC is in the process of implementing sever al regional strategies t hat will enh ance lo cal coordina tion to assist people more effectively in need. To identify a nd assess people experiencing h omelessness; the CoC has been working to create regional homeless access centers that wil l offer fully coordi nated systems of outr each and will facilitate universal assessment, intake, referr al and transpo rtation to resources more rapidly.
Collectively the se strategies will help minimize duplication o f ef forts and better connect the most vulnerable individuals an d families, chronical ly homeless, and peopl e at risk of becoming homeless to appropriate resources.
In July 2021, t he California COVID -19 Rent Rel ief Program was provided $5.2 billion to co ver 100% of past -due rent going as far back as April 2020, as well as current utility b ills. The program assi sted both land lords an d tenants. By co vering 100% of the re nt owed by the tenants, the program help ed to prevent tenants from being evicted and poten tially homeless.
The San B ernardino County Rent Relief Partnership (SBCRRP) function ed similarly to the CA COVID-19 Re nt Relie f Program. The SBCRRP co vered 12 month s of past -due r ent, a s well as utilities, going as far back as Marc h 13, 2020. The SBC RRP shared the same goal as t he CA COVID-19 RRP by protecting tenants from eviction and po tential homelessness. As of March 31, 2022, t he Program was no longer accepting new a pplications, but continued to assist
2021-2022 Consolidated Annual Performance and Evaluation Report City of Hesperia Page 15 September 20, 2022
OMB Control No: 2506-0117
applicants whose applications were submitted before the deadline. Eviction protections in the state of California were extended for those whose application s were submitted before the deadline, protecting them through June 30, 2022.
Established in March of 2020, Project Roomkey provide d a place outside a hospital to stay for those who are homeless as well as those recover ing from and who were currently exposed to COVID-19. The program collab orated with the State and County to secure hotel and motel rooms to be used for these purposes. This prog ram provide d sheltering options for the homeless, seek s to protect human life, an d minimized the ca pacity strain fou nd within the health care system. The Program is scheduled to end by September 30th, 2022.
Through Project Roomkey; Homeless Housing, Assistance and Prevention (HH AP); H HAP CV funds and Continuum of Care, the region has assisted with housing and shelteri ng 2,000 unduplicated individuals since March 2020, nearly 800 of whom were referred to permanent housing. Project Homekey services included the Pacific Village proj ect, w hich provided long - term interim shelter to 33 individuals in 28 u nits while the All-Star Lodge project provided long- term shelter to 50 individuals in 38 units.
Addressing the emergency shelter and transitional housing needs of homeless persons The ultima te solution to ending homelessness is transitional to permanent h ousing closely aligned with sup portive services tha t ensure ho using stab ility can be maintained. However, because the demand for affordable housing far outpaces the region’s supply, the CoC continues to rely on its emergency and transitional housing system to address the immediate needs of the County’s homeless population.
The CoC is improving the ef ficacy of emergency s helters and the access system including their seasonal emergency shelters and the County’s three (3) Cold Weather Shelter facilities, the closest being in the City of San Bernardino.
For transitional housing, the CoC recognizes a need t o maintain a level of tr ansitional housing for t he target populations that benefit most f rom a staged approach to h ousing, such as mentally il l and chron ically homeless individuals. While the CoC continues to support transitional housing in special circumstances, the CoC is curre ntly examining ways to s horten stays in emergency shelters and transitional housing so that resources may be used for rapid re- housing or placement in permanent supportive housing.
In nearby City of Victorville, the Wellness Center Campus will be the firs t of its kind in San Bernardino County. The project was awa rd and commenced construction in the 2021 -2022 program year and is anticipated to be completed in December 2022. The Campus is anticipated to play a critical role in helping homeless indi viduals stabilize and re build their lives. The Campus will provide 170 beds and will allow the Wellness Center to serve several functions by
2021-2022 Consolidated Annual Performance and Evaluation Report
City of Hesperia Page 16 September 20, 2022
OMB Control No: 2506-0117
providing a low -barrier emergency shelter, recuperative care facility, medical clinic, interim housing and wrap around suppor tive services such as case management, care coordination, job training/placement and housing navigation.
Helping low-income individuals and families avoid becoming homeless, especially extremely low-income i ndividuals and families and th ose who are: likely to become homeless aft er being discharged from p ublicly funded ins titutions and system s of care (such as he alth care facilities, me ntal health fa cilities, foster care a nd other youth faciliti es, and cor rections programs and institution s); and, receiving assistance from public or private agenci es that address housing, health, social services, employment, education, or youth needs An individual or family is considered to be at -risk of becoming homeless i f i t e xperiences extreme difficulty m aintaining their housing and has no rea sonable alternativ es for obta ining subsequent housing. Homelessn ess often results fro m a complex set of circu mstances that require people to choose between food, shelter, and other basic needs. Examples of common circumstances that can cause homelessness i nclude eviction, l oss of inco me, insufficien t income, disability , increase in the cos t o f h ousing, di scharge from an instit ution, irreparable damage or deterioration to housing, and fleeing from family violence.
The most effective and cost-efficient means to addressing homelessness is to prevent episodes of homelessness from occurring in the first place. The County’s current CoC system encourages services aimed at reducing incidences of homelessness, including:
Emergency Rental and Utility Assistance: Short -term financial as sistance to prevent eviction and utility shut-off.
Credit Counseling: Financial cou nseling and advocacy t o ass ist households to repair credit history.
Legal/Mediation Services: Tenant-landlord legal/mediation services to prevent eviction. Food Banks and Pantries: Direct provision of food, toiletries, and other necessities. Transportation Assistance: Direct provision of bus vouchers and other forms of transportation assistance.
Clothing Assistance: Direct provision of clothing for needy families and individuals. Prescription/Medical/Dental Services: Dir ect provision of pres cription, medica l and dental services.
Workforce Development: Direct provision of jo b training services designed to develop and enhance employment skills, as well as to he lp clients secure and retain living wage jobs.
Information & Ref erral Services: Direc t p rovision of 2 4-hour/7-days-a-week call center services to provide health and human service information to at-risk populations. Recuperative care for homeless individuals who become ill or injured.
2021-2022 Consolidated Annual Performance and Evaluation Report
City of Hesperia Page 17 September 20, 2022
OMB Control No: 2506-0117
The City will c ontinue to work with and refer residents to the County’s Department of Behavioral Health to ensure residents are provided the immediate attention and services they require to prevent homelessness and encourage self-sufficiency.
Due to the CO VID-19 pandemic , many households ha ve been affected and are at risk of becoming homeless. Furthermore, AB-2179 extended eviction protections through the end of June 2022 for those who had applied for the California COVID-19 Rent Relief Program and were waiting for their applications to be processed by the program. In addition, to prevent the surge of foreclosures and homelessness, lenders have al lowed mortgagors to enter i nto forbearance, a process by which a mortgagor temporarily pauses or reduces their mortgage payment due to financial struggles.
In nearby City of Victorville, the Wellness Center Camp us will be the first of its kind in San Bernardino County. The project was awa rd and commenced construct ion in the 2021 -2022 program year and is anticipated to be completed in December 2022. The Campus is anticipated to play a critical role in helping home less indi viduals stabilize and re build their lives. The Campus wil l al low the Wellness Center to serve s everal functions by providing a low-barrier emergency shelter, recuperative care facility, medical clinic, interim housing and wrap around supportive se rvices such as case management, care coordination, job training/placement and housing navigation.
Helping homeless persons (especially chronically homeless individuals and famil ies, families with children, veterans and th eir families, and unaccompanied youth) make the transition to permanent housin g and independent living, in cluding sh ortening th e p eriod of time that individuals and families experience homelessness, fac ilitating access for homeless individuals and families to affordable housing uni ts, and preventing individuals and families who were recently homeless from becoming homeless again
In support of the CoC efforts, the City’s Strategic Plan provide d for the us e of general funds to support activities implemented by local non profit organizations that provided services to help prevent and eli minate homelessness, including familie s at r isk o f h omelessness, vetera ns, victims of domestic violence and emancipated foster youth.
Additional efforts are underway at the regional level to shorten the time that individuals and families are exper iencing homelessness and to prevent individuals and families who w ere recently homeless from becoming homeless again. The 2-1-1 regularly works with public service agencies to analyze the resourc es and funding being us ed to operate transitional housing programs an d consider how these resources could b e used more in alignment with the best practices ( i.e., rapid re -housing and permanent housing) for ending homelessness. Many transitional housing providers are working to End Homelessness to evaluate strategies to lower
2021-2022 Consolidated Annual Performance and Evaluation Report
City of Hesperia Page 18 September 20, 2022
OMB Control No: 2506-0117
program threshold requirements and improve outcomes including shorter shelter stays an d more rapid transitions to permanen t housing. The County also encourages the importance of increasing the number of perm anent supportive housing units within its juri sdiction and increase in rapid rehousi ng assistan ce which helps individuals and families quickly exit homelessness to permane nt housing without any preconditions for obtaining assistance (s uch as employment, income, absence of criminal record, or s obriety). Because of COVID-19 and the rise is housing costs and interest rates, the efforts of th e State, County and City will need to be of the upmost importance to help prevent the rise in homelessness.
2021-2022 Consolidated Annual Performance and Evaluation Report
City of Hesperia Page 19 September 20, 2022
OMB Control No: 2506-0117
CR-30 - Public Housing 91.220(h); 91.320(j)
Actions taken to address the needs of public housing
The City of Hesperia Housing Authority (HHA) was formed on April 5, 2011, under the State of California Housing Auth ority Law to ac tively improve existing neighborhoods an d develop affordable housing o pportunities using local, state, and federal resources. The HHA does not administer Se ction 8 and does not own HUD Public Ho using; howe ver, the City is within the service area of the HACSB for the purposes of Section 8 and Pub lic Housing. The HACSB manages a total of 10,508 rental assistance program units (privately owned with re nt subsidies paid directly to owners by the Housing Authority), 99 units of public housing (units owned and managed by the Housing Au thority) and 2,135 housing authority-owned units (units owned by the Housing Authority or acquired through developments) through its offices in Barstow, Chino, Colton, Redlands, San Bernardino , Victorville and Upland (2020 HACSB Annual Report , remains the most current available report).
To enhance the quality of HUD Public Housing units , H ACSB continued to work towards converting e xisting HUD Public Housing units under HACSB’s ma nagement and control to Section 8 units as part of HUD’s Rental Assistance Demonstration (RAD) program. By the end of 2019, HACSB had conver ted its entire origin al portfolio of public housing under R AD, with the 98-unit Los Olivos development in Upland finalizing its conversion in May 2022 (FY 2023 Moving to Work Annual Plan, HACSB)
HACSB continues to maintain and expand the supply of affordable housing units in the City and throughout the County through its partnerships with t he State of California and San Bernardino County Depa rtment of Community Develop ment and Housing. As the largest provider of affordable housing in San Bernardino County, HACSB assists approximately 25,000 people, most of whom are seniors, individuals with disabilities, veterans, and childr en. More than 10,600 families are served through housing ass istance payments made to landlor ds on behalf of the families. Other families reside in units owned and managed by HACSB. These programs provide a critical safety net for families in the County.
The City has partnered with builder DMB Development and investors Schlegel Capital and The Beaumont Group to oversee the massive Tapestry Housing project. The construct ion has commenced and is anticipated to create approximately 15,663 homes. The development is anticipated to take approximately two (2) decades to complete and will increase the City ’s population by nearl y half. Although home sizes have not yet been discu ssed, the focus will be for affordable residences as prices for the project’s first homes will range between $300,000 and $500,000, with several options for 55-plus seniors (The Sun).
2021-2022 Consolidated Annual Performance and Evaluation Report City of Hesperia Page 20 September 20, 2022
OMB Control No: 2506-0117
In late 2021, the San Bernardino County and Related California executives celebrated the grand opening of the third phase of the Bloomington Affordable Housing Community located on 5 acres and containing 98 new affordable housing units. The development w ill also include a new 8,500-square foot public park and community center that will provide facilities and services for the future public park that will be located to the north of the development, slated for completion in 2022. The development is an integr al piece to the ov erall countywide neighborhood revitalization spearheaded by the San Bernardino County Board of Supervisors (County Wire, December 2021).
In the fall of 2017, HA CSB celebrat ed the grand opening of the Olive Meadow Affordab le Housing Com munity, consisting of 62 high-quality affordable homes repr esenting the first phase of the Arrowhead Grov e Housing C ommunity Revitalization Project (formerly t he Waterman Gardens Af fordable Hou sing Community Proje ct). Construction on Crestview Terrace, the s econd on site pha se of the Arrowhead Grove mixed -income housing development, was completed in August 2021 with the project officially opening in January 2022. The Arro whead Grove Housing Community Revitalizati on Project w as awarded $20 million in Affordabl e Housing and Sustainable Communities (AHSC) program funds, $55 million in tax -exempt b ond allo cations and $22.5 million in low -income tax c redits. The new est construction provided 184 mixed-income family apartments comprised of 147 affordable one - to four-bedroom family units, 35 market -rate units and 2 units for property managers, FY 2023 Moving to Work Annual Plan, HACSB).
Fully leased in 2020, Golden Apartments in Victorville is the first permanent supportive housing development to house and serve home less indivi duals. The project co nverted a dilapidated property consisting of 21 two-bedroom units into a fully renovated apartment complex consisting of 38 one-bedroom flats with amenities including a community room, counseling meeting spaces for on-site social services, laundry facilities and outdoor patio for the chronically homeless (HACSB 2020 Annual Report). Similarly, the 61 rooms at Desert Haven were converted to a 31-unit single or double occupancy apartment complex for the chronically homeless. Both developments utilized the Housing First approach to help residents b ecome self -sufficient, ( HACSB 2018 & 2019 Annual Report). Combined, these developments provided 69 units of housing for homeless individuals, (HACSB 2020 Annual Report).
HACSB made formal commitments to assist AMCAL Multi-Housing Inc., with project-based vouchers to support the construction of affordable family units in Colton , Las Terrazas . Las Terrazas Apartments is an affordable multi -family apartment complex currently in development in unincorporated San Bernardino. The family community of 112 units will range in size from 525 to 1,020 net livable feet. The building mix will consist of fiv e residential building, one community
2021-2022 Consolidated Annual Performance and Evaluation Report
City of Hesperia Page 21 September 20, 2022
OMB Control No: 2506-0117
building and one childcare building, all constructed on on e six-acre site. The development is anticipated to be completed in 2022.
HACSB and affiliate nonprofit Housing Partners I, Inc. continue to work with ONXY Architects to complete construction documents by early 2020 to implement the 104 -unit second pha se of affordable family units at Valencia Grove site in Redlands. The groundbreaking of Phase II of the project is expected to occur in 2022, FY 2023 Moving to Work Annual Plan, HACSB).
Actions taken to encourage public housing residents to become more in volved in management and participate in homeownership
HACSB encourages residents to be active ly involved in the community and in the managem ent of public housing developments th rough resident councils and numerous opportunities for feedback such as community meetings and surveys. HACSB and the City also actively encourage and promote public housin g residents to explore homeownership opportunities and programs through HACSB’s Homeownership Assistance Program (HAP) targeted at current residents. The Homeownership program utilizes a variety of methods to aid participants on their path to homeownership, including Section 32 (converted public housing), Section 8 Homeownership, and a Community Land Trust. HACSB also encourages and supports residents in participating in homebuyer co unseling programs and recomme nds residen ts use the f amily self-sufficiency escrow account to save money towards homeownership. Under the Family Self -Sufficiency (FSS) Program, participants develop a five-year training and service plan that outlines the steps to become employed, increa se their ea rnings, and become independent of go vernment assistance. Upon graduation of the FSS Program, graduates are allowed to u se the escrow account funds towards homeownership (HACSB 2018 Annual Report).
Under the H ousing Authority’s HAP program, families are provided mortgage assistance for up to 15 years for working families and up to 30 years for disabled families. A total of 251 families have become homeowners through the program since 2000 (HACSB 2020 Annual Report).
The City utilized leveraged dollars t hrough Calhome and State HOME funds to administer a First-Time Homebuyer Down Payment Assistance Program (DAP) which assisted eligible low - and moderate-income households by providing a portion of the eligible purchaser’s total down payment. In addition, the City provided several resources on services for foreclosure prevention and counseling.
Actions taken to provide assistance to troubled PHAs
Not applicable. HACSB is considered a High Performing PHA.
2021-2022 Consolidated Annual Performance and Evaluation Report City of Hesperia Page 22 September 20, 2022
OMB Control No: 2506-0117
Discussion
HACSB is well -positioned to maintain and expa nd the supply of affordable housing units in th e City and throughout the County through its partnerships with the State of California, San Bernardino County Department of Community Development and Housing, the City of Hesperia, and other cities throughout the county.
2021-2022 Consolidated Annual Performance and Evaluation Report
City of Hesperia Page 23 September 20, 2022
OMB Control No: 2506-0117
CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j)
Actions taken to remove or amelior ate the negative effects of public policies that serve as barriers t o affordable housing such as land use c ontrols, tax po licies affect ing land, zoning ordinances, buil ding codes, fees and c harges, growth limitations, and poli cies affecting the return on residential investment. 91.220 (j); 91.320 (i) In the development of the 2 013-2021 Housing Element, the City evaluated significa nt publi c policies affecting a ffordable h ousing development such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges and growth limitations.
Based on this evaluation, the City determined that it has taken all necessary steps to ameliorate the negative effects of public policies tha t may have been a barr ier to affordable housing. An update to t he Housing Element (2021 -2029) further rep orts that the C ity has re cently completed se veral affordable housing projects and is i n the planning/appro val stages fo r several additional affordable housing projects, indicating that the City ’s existing development standards do not constrain affordable housing developm ent. Examples of changes made or to be made include but were not limited to:
- Single-Room Occupancy (SRO) – The City recently amended its Zoning Ordinance to conditionally permit SRO housing in the residential zones of the Main Street and Freeway Corridor Specific Plan area.
- Farmworker Housing – The City plans to amend the Zoning Ordinance with in one year of the adoption of the City’s Housing Element to address the Employee Housing Act with regard to farmworker housing. In addition, th e City plans to amend the Zoning Ordinance to permi t by right farm labor housing for 36 persons in a group quarter or 12 units intended for families on properties where agricultural uses are permitted.
- Housing for Persons with Disabilities – The City plans to create a process within one year of the adopti on of the Housing Element for making requests for reasonable accommodation to land use and zoning decisions and procedures regulating the siting, funding, development and use of housing for people with disabilities.
To address housing affordability and the lack of monetary resources for affordable housing, the City allocated funds for fair housing se rvices t o ensure fa ir housing choi ces are addr essed throughout the combined five-year Consolidated Plan cycle.
Lastly, the City’s updated 2021 -2029 Housing Element notes the following to help amel iorate negative effects of public policies that serve as barriers to affordable housing:
2021-2022 Consolidated Annual Performance and Evaluation Report
City of Hesperia Page 24 September 20, 2022
OMB Control No: 2506-0117
The City has outlined certain concessions for development standards in its Landscape Ordinance. Affordable housing developm ents a re permitted to use one -gallon shrub s and five-gallon trees, instead of the otherwi se required five-gallon shrubs and 15-gallon trees.
The City has established a density bonus program to encourage the production of housing for lower and moderate-income households by offering developers density increases b eyond the maximum allowed under t he a pplicable z oning district and land use element of the general plan in exchange for the construction of below -market rate units. In addition, other development incentives may be permitted. Current state law requires jurisdictions to provide density bonu ses and develop ment incentives to all developers who propose to construct affordable housing on a sliding scale, where the amou nt of density bonus and numb er of incentives v ary according to the amount of affordable hous ing units provided. In May of 2011, t he C ity’s Development Code was updated to reflect these new requirements. Under AB 1763, housing projects where all units are affordable to low and very low- income residents qualify for an 80% density bonus, except that up to 20 percent of the total units in t he developm ent may be for moderate -income households. AB 1763 provides for a fourth incentive and concession to 100% affo rdable projects. For housing projects that quali fy as a special needs or supportive housing de velopment, AB 1763 eliminates all local parking requirements. A development that is a special needs housing development shall have either paratransit s ervice or unobstructed access, within one - half mile, to fixed bus route service that operates at least eight times per day. In October 2019, SB 13, AB 68, and AB 88 1 were adopted into in law with the intention of facilitating the construction of Accessory Dwelling Units (ADUs) in California. One key component o f the new ADU laws is that the City is now required to allow Junior Accessory Dwelling Units (Junior ADUs). In June 2020, the development co de was amended to be consistent with state law.
AB 671 requires cities to include a plan that incenti vizes and promo tes the creation of ADUs that can be offered at affordable rent for very low, low -, or moderate -income households in its housing element. California Departmen t o f Housing and Community Development ( HCD) is al so to develop a list of existing state grants an d financial incentives for operating, administrative, and other expenses in connection with the planning, construction, and operation of ADU s with affordable rent. The list must be posted on the HCD websi te b y December 31, 2020. The developm ent code will b e
2021-2022 Consolidated Annual Performance and Evaluation Report City of Hesperia Page 25 September 20, 2022
OMB Control No: 2506-0117
amended within one year following certification of the Housing Element to address the requirements of AB 671.
Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j) The primary obstacles to meeting the underserved needs of low- and moderate-income people include lack of funding from federal, state and other local sources, the high cost of housing that is not affordable to low -income people and the lack of availability of h ome improvement financing in t he priv ate lending ind ustry. To ad dress these obs tacles, the C ity invested CDBG funds through the 2021-2022 Action Plan and leveraged funds in projects that prov ide public and neighborhood services to low- and moderate-income people and those with special needs, and pro grams that prevent h omelessness. To addr ess unde rserved needs, the C ity allocated 100 percent of its non -administrative CDBG percent of i ts investments for program year 2021- 2022 to projects and activities that benefit low- and moderate-income people.
Actions taken to reduce lead-based paint hazards. 91.220(k); 91.320(j) The Residential Lead Based Paint Hazard Reduction Ac t of 1992 (Title X) emphasizes prevention of childhood lead poisoning through housing-based approaches. This strategy requires the City to implement programs that protect children living in older housing from lead hazards.
Overall, the City has a relatively young housing stock, with 17,715 housing units out of a total of 26,255 of the City ’s total housin g uni ts, 67.5%, built aft er 1980 according t o 2011-2015 ACS data. The remain ing 32.5% constructed before 1980 have t he most potential risk to contain lead-based paint. In these units, the best way t o h ave reasonable assurance that l ead-based paint hazards are not present is to have the painted surfaces tested.
According to the City, a typical lead -based paint screening survey costs approximately $1,650.
To reduce lead-based paint hazards, the City takes the following actions:
Include lead testin g an d ab atement procedures, if necessary, in all residential rehabilitation activities for units built prior to January 1, 1978. Monitor the lead-poisoning data maintained by the San Bernardino County Department of Public Health (SBDPH). According to SBDPH, there were four (4) incidents of Hesperia children with blood lead levels great er than 9.5 micrograms per deciliter, and a tota l of five ( 5) documented cas es with levels equal to or greater than 20 m icrograms per deciliter from 2009-2013 (more current data, not available). Educate residents on the health hazar ds of lead-based p aint th rough brochures and encourage screening children for elevated blood-lead levels.
2021-2022 Consolidated Annual Performance and Evaluation Report
City of Hesperia Page 26 September 20, 2022
OMB Control No: 2506-0117
Disseminate brochu res about lead h azards through organizations such as Inland Fair Housing and Mediation Board (IFHMB).
Actions taken to reduce the number of poverty-level families. 91.220(k); 91.320(j) The im plementation of CD BG activities meeting the goals established during the 20 21-2022 program year helped to reduce the number of poverty-level families by:
Supporting activities that preserve and improve p ublic fa cilities and infrastructure to benefit low-and moderate-income residents;
Supporting activities that fulfill the HUD regulatory mandate to affirmatively further fair housing choice through the provision of fair housi ng education, counseling, a nti- discrimination, and landlord-tenant mediation; and
In additi on to these local eff orts, mainstream state and federal resources a lso c ontribute t o reducing the number of indi viduals and families i n pove rty. F ederal programs such as the Earned I ncome Tax Credit and Head Start help provide a pathwa y out of poverty for families who are ready to pursue employment and educational opportunities. Additionally, in California, the primary p rograms that assist fa milies in po verty are CalWORKs, CalFresh (former ly fo od stamps) and Medi -Cal. Together, these p rograms provide d individuals and families with employment assistance, subsidy for food, m edical care, childcare and c ash payments to meet basic needs such as housing, nutrition, and transportation. Other services are available to assist persons suffering from substance abuse, domestic violence, and mental illness.
Actions taken to develop institutional structure. 91.220(k); 91.320(j) The institutional delivery syst em in the City is high-functioning and collaborat ive—particularly the relationship between local government and the nonprofit sector comprised of a network of capable non-profit organizations that are delivering a full range of services to residents. Stron g City depar tments anchor the administration of H UD grant programs and the housin g and community a ctivities that are implemented in the City. These are supported and enhanced through the City’s collaboration with nonprofit agencies re ceiving CAP (leverage d City funds ) funds by ensuring that the nee ds of l ow- and moderate-income reside nts are met. The institutional delivery system is successfu lly being implemented as envisioned within the 2020- 2024 Consolidated Plan and Strategic Plan.
Actions taken to enhance coordination between public and private housing and social service agencies. 91.220(k); 91.320(j)
2021-2022 Consolidated Annual Performance and Evaluation Report
City of Hesperia Page 27 September 20, 2022
OMB Control No: 2506-0117
To enhance co ordination between public and private housing and social service agencies, the City will continue consulting with and inviting the participation of a wide variety of agencies and organizations involved in the delivery of housing and supportive services to low- and moderate- income residents in the City—particularly the CDB G Target Areas. The City has also de veloped its CAP program which utilizes City lever aged doll ars to fund non -profits throug h less administratively restrictive funds to ensure its residents are provided the services they require and deserve.
Identify a ctions taken to overcome th e effects of an y impediments ide ntified in the jurisdiction’s analysis of impediments to fair housing choice. 91.520(a) The 2020 Analysis of Impediments to Fair H ousing Choice (AI) adopted by the City Council on April 21, 2020, included two (2) impediments that remained unresolved from the 2015-2019 AI and one (1) impediment to fair housing choice. Although great strides have been made to try to address t he im pediments in prior years , the r ise i n t he ho using market and effects from the COVID-19 pandemic have made it challenging, especially with the closures and social distancing requirements in plac e. The City’s Economic Development Department worked directly with it s fair housing servi ce prov ider, In land Fair Ho using and Mediati on Board ( IFHMB), during the 2021-2022 program year to ensure efforts where not s talled by co nducting workshops and trainings virtually thr ough Zoom, Microsoft TEAMs, an d other platforms to ensure the information was accessi ble to b oth tenants and landlords . The City a dvertised and pro moted events providing fair h ousing services on the City’s Webpage Events Calendar as well as ma ke Fair Housi ng b rochures readily accessibi lity at City Hall . Through i ts virtual fair housing workshops, IFHMB has been able to successfully edu cate tenants and landl ords of their righ ts and responsibilities.
The City has updated its Housing Element (2021-2029); however, the document reports that the City currently has no established process in place and reasonable accommodations are granted on a case-by-case basis. The City plans to amend the Development Code to implement a reasonable accommodation procedure to address reasonable accommodation requests relating to zoning and land use regulations. As there is no established procedure in place, no specific permits or fees are required for reasonable accommodation requests as of the date of this document.
2021-2022 Consolidated Annual Performance and Evaluation Report
City of Hesperia Page 28 September 20, 2022
OMB Control No: 2506-0117
CR-40 - Monitoring 91.220 and 91.230
Describe the standards and pr ocedures used to monitor activities carried out in furtherance of the plan and use d to ensure long -term compli ance with requirements of the programs involved, including mi nority business ou treach and the com prehensive plan ning requirements
During the 2021-2022 program year, the City has limited the number of activities it has funded to mostly City ran activities and fair housing services to streamline the City’s CDBG program and ensure that CDBG funds are used efficiently and in compl iance with applicable regulations. The City’s Economic Development Department provides technical assistance to its fair housing service provider as well as other City departments at the beginning of the program year and monitors all activities throughout the program year to ensure benchmarks are met for continued compliance.
Technical Assistance
To enhance compliance wi th federal progr am regulations, the City ’s application paperwork provides detailed information r egarding the City’s five-year Consolidated Plan goals, program requirements and available r esources for award. Prior to the approval of the Annual Action Plan, Subrecipient Agreements and Memorandums of Unde rstandings (MOUs) are reviewed in detail with all parties to ensure overall activity compliance and to review the City’s compliance procedures and req uirements. Additionally, individualized techni cal assistance is provided on an as-needed basis throughout the program year.
Activity Monitoring
All activities are monitored, beginning with a detailed review upon receipt of an application to determine eligibility, conformance with a National Objective and conformance with a Strategic Plan goal. This review also examines the proposed use of funds, eligibility of the service area, eligibility of the intended beneficiaries and likelihood of compliance with other federal requirements such as the National Environmental Policy Act, the System for Award Management (SAM) debarment list, Davis-Bacon and Related Acts (prevailing wage), Minority and Women Business Enterprise, Section 3 and federal acquisition and relocation regulations, as applicable.
Eligible Subrecipients sub mit their most recent Financial Statement/Single Audit and o ther documentation to establish the ir administrative and financial capacity, and any findings noted in the audit are reviewed. In such instances where Audit findings arise, the agency is required to provide the City documentation resolving th e f inding. Prior to entering into a written agreement, staff and consultants perform periodic desk monitoring including ongoing review of required performance reports and documentation to substant iate CDBG expe nditures. Th e
2021-2022 Consolidated Annual Performance and Evaluation Report
City of Hesperia Page 29 September 20, 2022
OMB Control No: 2506-0117
reviews also include both a fis cal and progra mmatic review of the subrecip ient’s activity(ies).
The reviews determ ine if the activity(ies) comply with the program regula tions and City contract and/or MOU . Areas of review included overall a dministration, fi nancial systems, appropriateness of program expenditures, program delivery, client eligibility determination and documentation, rep orting s ystems, and achi evement toward achieving contractual goals. No deficiencies or non -compliance with t he progra m requir ements w ere identified during t he 2021-2022 program year.
For CDBG capital projects, monitoring of Davis -Bacon and Related Acts, Minority and Women’s Business Enterp rise (MB E/WBE) and Section 3 requirements w ere conducted by LDM Associates, Inc. to d etermine the adequacy of implemen tation by th e Development Services Department and its consultants.
Citizen Participation Plan 91.105(d); 91.115(d)
Describe the effo rts to provide citizens with reaso nable notic e an d an opportu nity to comment on performance reports.
In accordance with the City’s adopted Citizen Parti cipation Plan (CPP), a public notice was published in the Hesperia Resorter in English and in S panish on September 1, 2022, notifying the pub lic of the availability of the CAPER for a 15 -day pu blic revie w and comment period.
Copies of the public notices are included in Appendix A.
The draft CAPER was available on the City’s website and at the following locations:
City Clerk’s Office
9700 Seventh Avenue
Hesperia, California 92345
Economic Development Department
9700 Seventh Avenue
Hesperia, California 92345
Hesperia Public Library
9560 Seventh Avenue
Hesperia, California 92345
A publ ic hearing was conducted befor e th e City Council on Tuesday, September 20, 2022, to solicit comments from r esidents and in terested parties. A summa ry of all written or oral comments received during the public hearing are included in Appendix B.
2021-2022 Consolidated Annual Performance and Evaluation Report
City of Hesperia Page 30 September 20, 2022
OMB Control No: 2506-0117
CR-45 - CDBG 91.520(c)
Specify the nature of, and reasons for, any chan ges in the jurisdiction’s program objectives and i ndications o f how the jurisdiction wo uld change i ts programs as a result of its experiences.
CDBG funds are making a significant imp act on strategi es to address the high priorit y ne eds identified in the 20 20-2024 Consolidated Plan – Strategic Plan. As s hown in Figure 1 in section CR-05 of thi s d ocument, CDBG funds contribut ed to three (3) Strategic Plan g oals (includes Administration goal) reported in Table 1 of this document.
Public Facility and Infrastructure Improvements
To improve City public facilities and infrastructure to benefit low- and moderate-income people or those presumed u nder HUD regulatio ns to be low - and moderate -income such as eld erly people and disabled adults as well as residents of low- and moderate-income housing, the City invested CDBG resources to add ress this Str ategic Plan goal through the funding of the 2020- 2021 and 2021-2022 Street Improveme nt Project s (tw o separate proj ects) and the Peach Avenue Drainage Improvement Project. During the 2021-2022 program year, the City was able to comp lete the 20 20-2021 Street Improvement Project and commence procurement effor ts for design and engineering services for the 2021-2022 Street Improvement Project , which is anticipated to be awarded during the 2022-2023 program year. In addition, the City was able to commence construction on th e P each A venue Drainage I mprovement P roject, which is anticipated to be completed during the 2022-2023 program year.
Fair Housing Services
For the implementation of the City’s Fair Housin g Serv ices, the City funded IFHMB in the amount of $15,000. The funds were used for the provision of fair housing outreach, education, and enforcement activities, including landlord-tenant matters. During the program year, IFHMB was able to provide fair housing services to 63 unduplicated reside nts and lan dlord tenant mediation services to 341 unduplicated residents.
Public Services for Low -income Residents/Senior Services /Homeless Prevention and Special Needs Services (not a Strategic Plan Goal, but efforts supported by City leverage dollars)
To support the City’s initiat ive for Pub lic Services fo r Low-income res idents, leveraged City funds were awarded to 11 agencies that provided different public services for the residents of the City. Such services ranged from food banks/pantries, senior/disabled adult services, shelter and shelter services, veteran services, and other various public services. In total, the agen cies provided public service assistance to 11,530 primarily low- and moderate-income residents.
2021/2022
CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT
JULY 1, 2021 THROUGH JUNE 30, 2022
APPENDIX A
Public Notices
2021/2022
CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT
JULY 1, 2021 THROUGH JUNE 30, 2022
(Will be entered prior to submission to HUD)
APPENDIX B
Summary of Citizen Participation Comments
2021/2022
CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT
JULY 1, 2021 THROUGH JUNE 30, 2022
APPENDIX C
IDIS Reports
2021/2022
CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT
JULY 1, 2021 THROUGH JUNE 30, 2022
APPENDIX D
SPEARS – HUD 60002
City of Hesperia
STAFF REPORT
DATE: September 20, 2022
TO: Mayor and City Council Members
FROM: Nils Bentsen, City Manager
BY: Casey Brooksher, Director of Administrative Services SUBJECT: Discussion on Commercial Cannabis Tax
RECOMMENDED ACTION
It is recommended that the City Council review the Commercial Cannabis Tax revenue and provide direction to staff.
BACKGROUND
The following is a timeline of events pertaining to the City’s commercial cannabis tax:
On September 19, 2017, the City Council adopted Ordinance No. 2017 -15 and 2017-16 creating regulations pertaining to medical cannabis and recognizing State License Type M-Type 9 , Non-Storefront Retail ers; limited to delivery services to medical marijuana patients.
On June 19, 2018, the City Council directed staff to prepare a Cannabis Business Tax ordinance for consideration to send to the voters at the then regularly held election occurring on November 06, 2018.
At that election, the majority of voters approved Ballot Measure T, allowing for the taxation of commercial cannabis operations within the City. The approved ballot measure provided for the taxation of 1% to 6% on the gross revenue of the commercial cannabis businesses. On December 18, 2018, the City Council determ ined that gross receipt tax would be assessed at four percent (4%).
On November 19, 2019, the City Council adopted Ordinance 2019-14, which placed a stay on new licenses, as well as placed parameters on the permitting process for those licenses types that were considered ‘in process’.
ISSUES/ANALYSIS
Since the inception of the medical cannabis program, there have been a total of 38 applications for permits. Currently, there are 1 8 active permits, which is 47% of the total applications. The following table summarizes the status of the applications:
Permit Status
Active Permits 18
In Process Permit 5
Closed 3
Revoked 9
Voided 3
Total Permits 38
Staff Report to the City Council
Discussion on Commercial Cannabis Tax
September 20, 2022
Of the 19 active permits, 14 establishments have remitted tax returns showing business activity during Fiscal Year (FY) 2021-22. The following table demonstrates the annual gross receipt tax revenue. Additionally, based on a 4% gross receipt tax, also shown is the assumed total sales of all establishments (tax divided by tax rate).
As shown in the table, the highest year of sales o ccurred during FY 2020 -21. FY 2021 -22 experienced a reduction of 23%, with a total tax revenue of $544,396. The FY 2022 -23 Budget further assumes a 12% reduction from FY 2021-22, for a projected amount of $481,000.
The FY 2022-23 General Fund revenue budget is $44,295,907, of which cannabis tax revenue is
1.1% of the total. When considering all revenue of $144,010,399, cannabis tax is 0.3% of the total for FY 2022-23.
Finally, based on the 4% gross receipt tax, for every $100,000 of incremental revenue that the General Fund were to receive, the gross sales would need to increase by $2.5 million.
FISCAL IMPACT
There is no fiscal impact associated with this report, as the taxes are figured into the FY 2022-23 Budget.
ALTERNATIVES
1. Provide direction to staff.
ATTACHMENTS
None
FY 2018-19 FY 2019-20 FY 2020-21
FY 2021-22
Budget
FY 2021-22
Unaudited
FY 2022-23
Budget
Commercial Cannabis Tax 37,686 290,022 702,916 700,000 544,396 481,000 Assumed Total Gross Sales 942,146 7,250,556 17,572,896 17,500,000 13,609,889 12,025,000
City of Hesperia
STAFF REPORT
DATE: Sept 20, 2022
TO: Mayor and Council Members
FROM: Nils Bentsen, City Manager
BY: Rachel Molina, Assistant City Manager
Jennifer Colby, Community Relations Specialist
SUBJECT: 2022 Emergency Operations Plan Update
RECOMMENDED ACTION
It is recommended that the City Council adopt Resolution No. 2022-67 adopting the 2022 Emergency Operations Plan (EOP) Update and authorize staff to make future non -substantive revisions.
BACKGROUND
In order to adequately and efficiently respond to emergency situations such as natural and manmade disasters which can include catastrophic earthquakes , wildfires, flood, and other emergency situations, an Emergency Operations Plan (EOP) is necessary to delineate how City resources will be allocated in these situations. Additionally, an EOP outlines the various roles and duties of City personnel that are assigned to the City’s Emergency Operations Center (EOC) in the event of an emergency.
Cities in California must produce an EOP that is compliant with the California Standardized Emergency Management System (SEMS) and the National Incident Management System (NIMS). Both SEMS and NIMS are based on responding to emergencies by utilizing the Incident Command System (ICS). The plan must also complement the San Bernardino County Operational Area EOP and the State of California Emergency Plan.
The Emergency Operations Plan must be regularly reviewed and revised in order for the City to remain eligible for disaster assistance and financial reimbursement. The most recent update of the Plan was adopted in 2013.
ISSUES/ANALYSIS
City staff coordinated with Claris Strategy to produce the 2022 Emergency Operations Plan update with the following goals in mind:
Reflects current best practices and format, including streamlining the basic plan Identifies gaps in the 20 17 EOP and inco rporates changes to address these gaps
Meets state and federal standards
Incorporates cultural competence measures into the plan as outlined in SB 160,
Staff Report to the Mayor and Council Members
2022 Emergency Operations Plan Update
September 20, 2022
to ensure that the diverse cultural and linguistic needs of all residents are addressed
Addresses requirements outlined in AB 477 Emergency Preparedness:
Vulnerable Populations
Utilizes the Cal OES Crosswalk and Comprehensive Preparedness Guide Plan Analysis Tool to ensure compliancy with SEMS and NIMS
Complements San Bernardino County Emergency Operat ions Plan and the State of California Emergency Plan
In addition to typical update changes associated with title changes and updated references, more significant changes include:
Changes to Emergency Operations Center Organization
Changes to EOP Checklists
New Additions
Hyperlinked Table of Contents of One EOP File instead of Multiple Files Disabled, Access and Functional Needs Guidance
Revised Action Planning Guidance
New Planning graphic
Standing Objectives
Updated Financial Management Information and Graphic
Change of Shift Form
Resource Request Form
Procurement Justification Form
FISCAL IMPACT
There is no fiscal impact associated with this item.
ALTERNATIVE(S)
1. Provide alternative direction to staff.
ATTACHMENT(S)
1. Resolution No. 2022-67
2. 2022 Emergency Operations Plan Update (On file in Clerk’s office)
RESOLUTION NO. 2022-67
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HESPERI A, CALIFORNIA, ADOPTING THE 20 22 EMERGENCY OPERATIONS PLAN
UPDATE, AND AUTHORIZING FUTURE NON -SUBSTANTIVE AMENDMENTS TO THE PLAN.
WHEREAS, the City of Hesperia recognizes that planning and preparing for emergencies in advance can reduce potential harm to people and property within our community from the threat of natural or human -caused events such as earthquake, fire, flood, terrorism or other hazards; and
WHEREAS, the City of Hesperia recognizes the importance of a unified and consistent system to prepare for, respond to and recover from disasters and emergencies; and
WHEREAS, an Emergency Operations Plan provides the framework for emergency response and emergency management in the City of Hesperia during disasters; and
WHEREAS, the overall objective of emergency management for the City of Hesperia is to ensure the effective management of response forces and resources in preparing for and responding to situations associated with natural, human-caused or technological disasters; and
WHEREAS, the City of Hesperia’s emergency management program is committed to provide effective life safety measures, while reducing property loss and damage to the environment; and
WHEREAS, the City of Hesperia will do its best to prepare and respond to an emergency or disaster, it recognizes that the overall responsibility for emergency preparedness rests with the citizens.
NOW THEREFORE, BE IT RESOLVED BY THE CITY OF HESPERIA CITY COUNCIL AS FOLLOWS:
Section 1. The City Council approves the 2022 Emergency Operations Plan Update of the City of Hesperia.
Section 2. The City Council authorizes the Emergency Operations Center (EOC) Manager to make necessary administrative and operational changes to the Emergency Operations Plan that is in keeping with the intent of the Plan as approved.
Section 3. The City Council authorizes the EOC Manager, or designee, to perform all duties required to carry out the Emergency Operations Plan.
Section 4. That City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
Resolution No. 2022-67
ADOPTED AND APPROVED this 20th day of September 2022.
______________________________
Brigit Bennington, Mayor
ATTEST:
____________________________
Melinda Sayre
City Clerk
ATTACHMENT 2 AVAILABLE FOR REVIEW IN THE CITY CLERK’S OFFICE