DATE:
October 18, 2022
TO:
Mayor and Council Members
FROM:
Nils Bentsen, City Manager
BY:
Rachel Molina, Assistant City Manager
Jamie Carone, Senior Management Analyst
SUBJECT:
Accept the Hesperia Park and Ride Facility Project (CO 6523)
RECOMMENDED ACTION
It is recommended that the City Council accept the Hesperia Park and Ride Facility project completed by Vance Corporation (Construction Order No. 6523); authorize staff to record a “Notice of Completion;” and release all withheld retention after 35 days from the date of recordation.
BACKGROUND
In June of 2020, the City Council approved the Fiscal Year 2020-2021 Capital Improvement Program (CIP), which included programming for the Hesperia Park and Ride Facility Project (Construction Order No. 6523). On May 18, 2021, the City Council awarded the contract to the lowest responsive/responsible bidder, Vance Corporation, in the amount of $953,795.30 with a 10% contingency in the amount of $95,379.53 for a total authorized contract amount of $1,049,174.83.
ISSUES/ANALYSIS
Construction was complete May 12, 2022. During construction, two change orders for additional work were requested by the City for a total of $75,258.26 in change orders. A balancing change order was also processed that amounted to a credit of $10,123.80. These change orders included the following: A delay in the start of work due to SWPP amendments, an increase in the expansion of Joshua Street, additional riprap to the construction of the basin, additional sidewalk construction, survey corrections, replacement of plant types, the addition of stabilizer and decomposed granite to planter areas, and the installation of a traffic loop. The final contract total of $1,018,929.76 is within the Council authorized contract amount of $1,049,174.83. Upon approval, retention funds in the amount of $50,908.00 will be released to Vance Corporation.
Staff approved the contractor’s “Notice of Completion” indicating all work was complete and ready for final inspection on September 14, 2022. Staff recommends Council accept all work constructed under this contract and authorize staff to record a formal “Notice of Completion” with the County of San Bernardino clerk’s office and release all withheld retention funds 35 days after recordation.
FISCAL IMPACT
Costs for the contract are noted below:
CO 6523 Hesperia Park and Ride Facility
Total Contract:
Budget: $ 1,049,174.83
Actual: $ 1,018,929.76
Balance: $ 30,245.07
ALTERNATIVE(S)
Provide alternative direction to staff.
ATTACHMENT(S)
Notice of Completion
City of Hesperia STAFF REPORT City of Hesperia STAFF REPORT City of Hesperia
STAFF REPORT
City of Hesperia
STAFF REPORT
Staff Report to Mayor and Council Members
Accept Construction of the Hesperia Park and Ride Facility (CO 6523) October 18, 2022