City of Hesperia
Meeting Minutes ‑ Draft
City Council
Tuesday, December 6, 2022 6:30 PM
REGULAR MEETING AGENDA
HESPERIA CITY COUNCIL
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY
HESPERIA HOUSING AUTHORITY
HESPERIA COMMUNITY DEVELOPMENT COMMISSION
HESPERIA WATER DISTRICT
CLOSED SESSION ‑ 5:30 PM
Roll Call
Present: 5 ‑ Council Member Bird, Council Member Swanson, Council Member Gregg Council Member Lee and Council Member Bennington
Conference with Legal Counsel – Existing Litigation Government Code Section 54956.9(d)1
1. Assistant Secretary for FHEO v. City of Hesperia, California, et al.; Case Number 09‑16‑4717‑8 CALL TO ORDER ‑ 6:30 PM
A. Invocation
B. Pledge of Allegiance to the Flag
C. Roll Call
Present: 5 ‑ Council Member Bird, Council Member Swanson, Council Member Gregg Council Member Holland and Council Member Bennington
D. Agenda Revisions and Announcements by City Clerk
None
E. Closed Session Reports by City Attorney
No reportable action.
ANNOUNCEMENTS/PRESENTATIONS
1. Presentation to outgoing Mayor Brigit Bennington by Mayor Pro Tem Holland.
OATH OF OFFICE FOR NEWLY ELECTED COUNCIL MEMBERS
The Oath of Office was administered to incoming Council Members Brigit Bennington, Cameron Gregg, and Allison Lee.
CALL TO ORDER NEWLY ELECTED COUNCIL MEMBERS
Roll Call
Present: 5 ‑ Council Member Bird, Council Member Swanson, Council Member Gregg Council Member Lee and Council Member Bennington
COUNCIL/BOARD REORGANIZATION
1. Election of Officers:
A. Selection of the Mayor/Chair to serve for the City Council, Successor Agency to the Hesperia Community Redevelopment Agency, Community Development Commission, Housing Authority, Hesperia Fire Protection District and Hesperia Water District (term to expire at the first regular meeting held in December 2023). B. Selection of the Mayor Pro Tem/Vice Chair to serve for the City Council, Successor Agency to the Hesperia Community Redevelopment Agency, Community Development Commission, Housing Authority, Hesperia Fire Protection District and Hesperia Water District (term to expire at the first regular meeting held in December 2023).
Sponsors: Director of Government Services/City Clerk Melinda Sayre A motion was made by Bird, seconded by Swanson, that Council Member Bennington be elected Mayor. The motion carried by the following vote:
Aye: 5 ‑ Bird, Swanson, Gregg, Mayor Bennington and Lee Nay: 0
A motion was made by Gregg, seconded by Swanson, that Council Member Swanson be elected Mayor Pro Tem:
A substitute motion was made by Mayor Bennington, seconded by Lee, that Council Member Bird be elected Mayor Pro Tem. The motion carried by the following vote:
Aye: 3 ‑ Bird, Bennington and Lee
Nay: 1 ‑ Gregg
Abstain: 1 ‑ Swanson
GENERAL PUBLIC COMMENTS (For items and matters not listed on the agenda) Bob Nelson commented on speaking limits.
Daniel Krist commented on community issues.
Kim Jones commented on community issues.
John David Reynolds commented on community issues..
JOINT CONSENT CALENDAR
A motion was made by Gregg, seconded by Bird, that the Joint Consent Calendar be approved.
The motion carried by the following vote:
Aye: 5 ‑ Bird, Swanson, Gregg, Bennington and Lee
Nay: 0
1. Consideration of the Draft Minutes from the Regular Meeting held Tuesday, November 15, 2022.
Recommended Action:
It is recommended that the City Council approve the Draft Minutes from the Regular Meeting held Tuesday, November 15, 2022.
Sponsors: Assistant City Clerk Erin Baum
2. Warrant Run Report (City ‑ Successor Agency ‑ Housing Authority ‑ Community Development Commission ‑ Water) Recommended Action:
It is recommended that the Council/Board ratify the warrant run and payroll report for the City, Successor Agency to the Hesperia Community Redevelopment Agency, Hesperia Housing Authority, Community Development Commission, and Water District.
Sponsors: Director of Administrative Services Casey Brooksher
3. Approve and Accept Construction of FY 2019‑20 CDBG Street Improvements ‑ Phase II and Approve Increases to the Original Contract Amount Recommended Action:
It is recommended that the City Council:
1. Authorize the City Manager to accept the work constructed under FY 2019‑20 CDBG Street Improvements ‑ Phase II (C.O. No. 7158); authorize staff to record a “Notice of Completion”; and release all withheld retention amounts pursuant to California Public Contract Code § 7107; and
2. Approve change orders to the original contract for the total amount of $168,977 for cost escalations; and
3. Adopt Resolution 2022‑80 Amending the Adopted Fiscal Year 2022‑23 Capital Improvement Program Budget by appropriating $225,000 from Fund 207 ‑ Local Transportation Fund to the FY 2019‑20 CDBG Street Improvements ‑ Phase II project (Account No. 207‑29‑700‑7158‑7500) and authorize the City Manager to execute a Time & Material change order with Christensen Brothers General Engineering, Inc. to their contract in a not‑to‑exceed amount of $170,000 to repair the storm damage on Peach Avenue.
Sponsors: Assistant City Manager Rachel Molina
4. Vehicle Procurement for Streets Maintenance Program ‑ One Super‑Duty Truck Recommended Action:
It is recommended that the City Council authorize the City Manager to approve the procurement of one (1) 2023 Ford F‑350 4 x 4 Super‑Duty truck, award the bid to Fairview Ford in the not‑to‑exceed amount of $50,114.
Sponsors: Director of Public Works Jeremy McDonald
5. Update to Sewer System Management Plan (SSMP)
Recommended Action:
It is recommended that the City Council adopt and implement the updated five (5) year Sewer System Management Plan (SSMP), covering 2022 through 2027 in accordance with State regulations.
Sponsors: Director of Public Works Jeremy McDonald
6. Renewal of Nutanix Xi Leap Disaster Recovery Service Recommended Action:
It is recommended that the City Council authorize the City Manager to renew the City’s subscription to Nutanix Xi Leap Disaster Recovery as a Service (DRaaS) from Xentegra, for a not‑to‑exceed amount of $49,696.
Sponsors: Director of Administrative Services Casey Brooksher
NEW BUSINESS
7. Fiscal Year 2022‑23 First Quarter Budget Review
Recommended Action:
It is recommended that the City Council receive and file the Fiscal Year (FY) 2022‑23 First Quarter Budget Review and the related following resolution, amending the FY 2022‑23 Budget for the City of Hesperia be approved:
1. City of Hesperia Resolution No. 2022‑79
Sponsors: Director of Administrative Services Casey Brooksher A motion was made by Bird, seconded by Swanson, that Resolution 2022-79 be approved. The motion carried by the following vote:
Aye: 5 ‑ Bird, Swanson, Gregg, Bennington and Lee
Nay: 0
COUNCIL COMMITTEE REPORTS AND COMMENTS
Council Member Swanson commented on the Tree Lighting ceremony, recent SBCTA meeting, and wished everyone a wonderful Christmas/Hanukkah.
Council Member Gregg commented on Thanksgiving, the Tree Lighting ceremony, the City's Christmas decoration contest submissions, requested truck parking be brought back in February, and welcomed new council member Allison Lee Council Member Lee commented on attendance at a Fire station open house, the Tree Lighting, thanked Bill Holland, expressed her gratefulness, and thanked City staff Mayor Pro Tem Bird welcomed Councilmember Lee, thanked Bill Holland for his service and Council Member Bennington for her service as mayor. He commented on the Tree Lighting ceremony, Thanksgiving, upcoming Christmas season, upcoming VVTA and VVWRA meetings and, thanked the Hearn family.
Mayor Bennington commented on attendance at a Fire Station open house, the Tree Lighting ceremony, upcoming League of CA cities meeting, Thanksgiving, recognized Jon Dunbar in the audience, her mom's 86 birthday next week, thanked City Staff, reminded people to adopt from shelter, thanked HPRD for the Christmas tree in Civic Park and recognized the passing of long time Hesperia resident Marion Stone.
CITY MANAGER/CITY ATTORNEY/STAFF REPORTS
None
ADJOURNMENT
The meeting was adjourned in honor of Marion Stone at 7:24 p.m. _____________________________
Erin Baum,
Assistant City Clerk