DATE:
January 17, 2023
TO:
Chair and Board Members, Hesperia Water District
FROM:
Nils Bentsen, City Manager
BY:
Jeremy McDonald, Director of Public Works
Marc Morales, Management Analyst
SUBJECT:
Award of Contract for Roof Replacements at Plant 5 and 18
RECOMMENDED ACTION
It is recommended that the City Council and Board Members of the Hesperia Water District award a contract to R&R Roofing & Waterproofing, Inc. for the Roof Replacements for Plant 5 and 18 project in the amount of $58,400 and authorize a 10% contingency in the amount of $5,840 for a total not-to-exceed amount of $64,240.
BACKGROUND
The Hesperia Water District (District) has multiple plant sites that house pump stations and other operating facilities. These buildings contain sensitive electrical and electronic equipment that are costly to replace, and the City’s water system is dependent on these facilities to deliver drinking water to the citizens. The City recently hired a consultant to inspect all of the roofs at the District’s plant sites and the report identified multiple roofs in need of repair ranging from minor to major repairs.
Staff will be using the report to prioritize the work to be done in order to get all roofs at the plant sites repaired or replaced as recommended. In the meantime, the roofs at plant sites 5 and 18 were identified as a priority in need of complete removal and replacement.
ISSUES/ANALYSIS
On November 17, 2022 the City released a formal bid for the roof replacements at plant 5 and plant 18 and the bid closed on December 15, 2022. The following bids were received:
Contractor
R&R Roofing & Waterproofing, Inc.
Letner Roofing Company
FY 2022-23
$58,400
$88,300
Upon review of the submitted bids, R&R Roofing & Waterproofing, Inc. was deemed the lowest responsible/responsive bidder for the roof replacements at plant 5 and plant 18. R&R Roofing & Waterproofing, Inc. has completed several roofing projects for the City and staff recommends awarding the contract to R&R Roofing & Waterproofing, Inc. for the roof replacements at plant 5 and plant 18.
FISCAL IMPACT
Sufficient funding is included in the Fiscal Year 2022-23 Capital Improvement Program (CIP) Budget.
ALTERNATIVES
Provide alternative direction to staff.
ATTACHMENTS
None
City of Hesperia STAFF REPORT City of Hesperia STAFF REPORT City of Hesperia
STAFF REPORT
City of Hesperia
STAFF REPORT
Staff Report to the Chair and Board Members of the Hesperia Water District Award of Contract for Roof Replacements at Plant 5 and 18 January 17, 2023