City of Hesperia
Meeting Minutes - Final
City CouncilCityo ( pPhio
Tuesday, January 17, 2023 6: 30 PM
REGULAR MEETING AGENDA
HESPERIA CITY COUNCIL
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY
HESPERIA HOUSING AUTHORITY
HESPERIA COMMUNITY DEVELOPMENT COMMISSION
HESPERIA WATER DISTRICT
CLOSED SESSION - 5: 30 PM
Roll Call
Present: 5- Mayor Pro Tern Bird, Council Member Swanson, Council Member Gregg, Mayor Bennington, and Council Member Lee
Conference with Legal Counsel— Existing Litigation - Government Code Section 54956. 9( d) 1
1. City of Hesperia v. Lake Arrowhead Community Services District, CA Court of Appeal, Fourth Appellate District, Case No. D079956
2. County of San Bernardino v. City of Hesperia, San Bernardino Superior Court Case No. CIV SB 2209965 CALL TO ORDER - 6: 30 PM — Meeting was called to order at 6:41 pm.
A. Invocation
B. Pledge of Allegiance to the Flag
C. Roll Call
Present: 5- Mayor Pro Tern Bird, Council Member Swanson, Council Member Gregg, Mayor Bennington, and Council Member Lee
D. Agenda Revisions and Announcements by City Clerk Projectorin CouncilChambersnotfunctionalfor thismeeting.
E. Closed Session Reports by City Attorney
No reportable action.
City of Hesperia
ANNOUNCEMENTS/ PRESENTATIONS
1. Presentation of Recognition to Robert Edie from San Bernardino County Fire, for being an Accolade Award recipient.
GENERAL PUBLIC COMMENTS ( For items and matters not listed on the agenda) Bob Nelson commented on speaking limits.
Daniel Krist commented on community issues.
Ramsey Salama commented on community clean up.
Kim Jones commented on disposal pricing.
JOINT CONSENT CALENDAR
Item#4 waspulledfromtheJointConsentCalendarfor considerationseparately.
A motion was made by Swanson, seconded by Bird, that the Joint Consent calendar, minus item 4, be approved. The motion carried by the following vote:
Aye: 5- Bird, Swanson, Gregg, Bennington, and Lee
Nay: 0
1. Considerationof the DraftMinutesfromthe RegularMeetingheldTuesday, December20, 2022.
Recommended Action:
It is recommended that the City Council approve the Draft Minutes from the Regular Meeting held Tuesday, December 20, 2022.
Sponsors: Assistant City Clerk Erin Baum
2. Warrant Run Report( City- Successor Agency- Housing Authority- Community Development Commission - Water)
Recommended Action:
ItisrecommendedthattheCouncil/BoardratifythewarrantrunandpayrollreportfortheCity, Successor AgencytotheHesperiaCommunityRedevelopmentAgency, HesperiaHousingAuthority, Community Development Commission, and Water District.
Sponsors: Director of Administrative Services Casey Brooksher
3. Treasurer's Cash Report for the unaudited period ended November 30, 2022 Recommended Action:
It is recommended that the Council/ Board accept the Treasurer' s Cash Report for the City, Successor Agency to the Hesperia Community Redevelopment Agency, Hesperia Housing Authority, Community Development Commission, and Water District.
Sponsors: Directorof AdministrativeServicesCaseyBrooksher Item# 4 was considered independently of the Joint Consent Calendar.
4. Award Contract for 1-15 Corridor Utility Improvements - Phase II
City of Hesperia
Recommended Action:
It is recommended that the City Council award a contract for the 1-15 Corridor Utility Improvements- Phase II to Pyramid Building & Engineering, Inc., for the adjusted bid amount of 2, 989, 957; approve an additional 10% contingency in the amount of $ 298, 996 for a total construction budget of$ 3,288,953; approve the designof the projectrepresentedby the plansand specifications; and authorize the City Manager to execute the contract.
Sponsors: Assistant City Manager Rachel Molina
Don Mangold commented on this item.
A motion was made by Gregg, seconded by Lee, that item# 4 be approved. The motion carried by the following vote:
Aye: 5 - Bird, Swanson, Gregg, Bennington, and Lee
Nay: 0
5. Professional Consulting Services Agreement with Woolpert Recommended Action:
ItisrecommendedthattheCityCouncilauthorizetheCityManagertoenterintoa two-yearProfessional Services Agreement with Woolpert, in the amount of $ 320,800 for professional consulting and project managementservicesto replacethecurrentlegacylandmanagementsystemsoftwareusedbytheCity.
Sponsors: Director of Administrative Services Casey Brooksher
6. Award of Contract for Roof Replacements at Plant 5 and 18 Recommended Action:
It is recommended that the City Council and Board Members of the Hesperia Water District award a contract to R& R Roofing & Waterproofing, Inc. for the Roof Replacementsfor Plant 5 and 18 project in the amount of$ 58, 400 and authorize a 10% contingency in the amount of $ 5, 840 for a total not- to- exceed amount of$ 64, 240.
Sponsors: Director of Public Works Jeremy McDonald
7. Heating, Ventilation, and Air-Conditioning (HVAC) Contract Amendment Recommended Action:
It is recommended that the City Council and the Board of Directors of the Hesperia Water District authorizetheCityManagerto approvean amendmentto the existing contractwith Allison Mechanical, Inc., for an additional $ 50, 121 for a revised not- to- exceed contract amount of$ 317, 121, and adopt ResolutionNo. 2023-05amendingtheFiscalYear(FY)2022-23 Budgetby appropriatingan additional 30, 121, for heating, ventilation, and air- conditioning ( HVAC) preventative maintenance and repair services for City and Water District facilities.
Sponsors: Director of Public Works Jeremy McDonald
8. Contract Amendment with Tyler Technologies
Recommended Action:
City of Hesperia
It is recommended that the City Council and Board of Directors of the Hesperia Water District authorize the City Manager to approve an amendment to the existing contract with Tyler Technologies, Inc., for an additional $ 143, 946 for a revised not- to- exceed contract amount of$ 632, 015, for the MyCivic Citizen Engagement subscription and licensing and maintenance of the New World enterprise resource management software.
Sponsors: Assistant City Manager Rachel Molina
9. Award of Professional Services Agreement for Contract Planner Recommended Action:
It is recommended that the City Council approve the award of a Professional Services Agreement ( PSA) to 4Leaf, Inc. for a term of two ( 2) years, in the not- to- exceed amount of $ 435, 760, for Contract Planner Services.
Sponsors: Senior Planner Ryan Leonard
PUBLIC HEARING
10. CUP21- 00004, SPLA21- 00001, TPM22- 00010, DA22- 00002 & CUP21- 00005 ( Covington Group, Inc.; APNs: 3064- 601- 07 & 3064- 621- 01 & 3064- 581- 01)
Recommended Action:
The Planning Commission recommends that the City Council adopt Resolution No. 2023- 01, recommending that the City Council make the environmental determination pursuant to the California Environmental Quality Act ( CEQA) by certifying the Final Environmental Impact Report ( FEIR) and adoptinga statementof overridingconsiderationsand introduceand placeon first readingOrdinanceNo. 2023- 03 approving SPLA21- 00001 and Ordinance No. 2023- 04 approving Development Agreement DA22- 00002 and adopting Resolution Nos. 2023- 02 and 2023- 03 approving CUP21- 00004, TPM22- 00010 and CUP21- 00005.
Sponsors: Senior Planner Ryan Leonard
A motion was made by Gregg, seconded by Bird, that this item be approved. The motion carried by the following vote:
Aye: 5- Bird, Swanson, Gregg, Bennington and Lee
Nay: 0
NEW BUSINESS
11. Considerationof AnnualUpdateof theCityCouncilProceduresManual Recommended Action:
It is recommended that the City Council review and approve updates to the City Council Procedures Manual for 2023.
Sponsors: Director of Government Services/City Clerk Melinda Sayre Duringthe item, Mayor Benningtonrequestedthat a new sectionbe added to the agendato aide in the new process for adding items to the agenda.
City of Hesperia
A motion was made by Swanson that the City Council Procedure Manual be approved as amended, removing the addition changing the process for City Council Membersto add items to future agendas.
A substitute motion was made by Bird, seconded by Bennington, that the City Council Procedure Manual be approved as amended, changing wording in the new process for Council Members adding items to future agendas from, requiring a " 4/ 5ths vote", to requiring a " simple majority", and adding a stipulation that the City Council review the efficacy of this change in 6 months' time.
The motion carried by the following vote:
Aye: 3- Bird, Bennington and Lee
Nay: 2 - Swanson and Gregg
COUNCIL COMMITTEE REPORTS AND COMMENTS
CouncilMemberSwansoncommentedon item#11, her father's 95thbirthday, theholidays, weatherrelated road issues, the City' s pot hole app, and relayed topics of discussion at the recent SBCTA meeting; ( the Brightline project, their new website, Hesperia commuter station, their 5 year CIP, comments made by Senator Stern regarding San Bernardino County residents, and a response by SBCTA). Additionally, she thanked public safety staff for their response to a request for support.
Council Member Lee commented on the holidays.
Council Member Gregg commented on item# 11, wished everyone a Happy New Year and asked to agendize a moratoriumon thenumberof carwashes, a moratoriumon tattooparlors, andan item regarding special events signage.
Mayor Pro Tern Bird wished everyone a Happy New Year and commented on government process, item # 11, attendanceat therecentVVTAmeeting, familyactivities, and thankedthe City Attorney, City staff, membersof the audience and Public Safety staff.
MayorBenningtoncommentedon item#11, attendanceat theLOCCpolicycommittee, the local mayors' coffee event, MDAQMD meeting, Legislative Action Committee, with Assemblyman Obernolte and Senator Wilk, and her Hesperia Mayor's coffee event, her participation on the rodeo committee, and the High Desert Mayors meeting. Shethankedstafffor effortsduringrecentstorms, wishedCouncilMembersGreggandLeeHappy Birthday, andthankedPublicSafetystaff, closememoryof3officers2Riverside, 1LA County, killedonduty.
CITY MANAGER/ CITY ATTORNEY/ STAFF REPORTS
None
ADJOURNMENT
Themeetingwasadjournedat9:01pminhonoroftherecentpassingofoneLACountyandtwoRiverside County Deputies in the line of duty.
Erin Baum,
Assistant City Clerk
City of Hesperia