DATE:
April 4, 2023
TO:
Mayor and Council Members
FROM:
Nils Bentsen, City Manager
BY:
Jeremy McDonald, Director of Public Works
Marc Morales, Management Analyst
SUBJECT:
Crosstown Electrical & Data, Inc. Contract Amendment
RECOMMENDED ACTION
It is recommended that the City Council authorize the City Manager to approve an amendment to the existing contract with Crosstown Electrical & Data, Inc. for an additional $40,820 for a revised not-to-exceed contract amount of $215,820, for traffic signal maintenance.
BACKGROUND
The Public Works Traffic Program is responsible for maintaining twenty-eight (28) traffic signals throughout the City. Quarterly routine preventative and corrective maintenance to the traffic signal cabinets, traffic signal lights, and traffic signal devices are performed by the Traffic Program. The program also utilizes a contractor for corrective emergency repairs, conflict monitoring maintenance, and technical assistance needed to components of the traffic signals, which include assemblies, electrical wiring, detection systems, preemption devices, and camera systems. In August 2020, the City conducted a Request for Bids (RFB) for Traffic Signal Maintenance and Crosstown Electrical & Data, Inc. was deemed the lowest responsible/responsive bidder.
ISSUES/ANALYSIS
The current contract with Crosstown Electrical & Data, Inc. is for a not-to-exceed amount of $175,000. Due to various emergency repairs throughout the City, additional contract authority is needed for the current Fiscal Year (FY) 2022-23 Budget. These emergency repairs included three (3) traffic signal knockdowns and one (1) traffic cabinet repair, which were related to traffic accidents. In addition, there was additional work required to complete the project at Main Street and Cottonwood Avenue from a traffic accident that occurred in June 2022. Finally, a new left turn signal installation at Ranchero Road and Mariposa Road was completed in October 2022. Based on the emergency repairs, new installation of a left turn signal, and overall maintenance, staff estimates an additional $40,820 will be sufficient for corrective maintenance and technical assistance for the remainder of FY 2022-23.
FISCAL IMPACT
Savings has been identified in the FY 2022-23 Operating Budget to fund additional emergency repairs as needed through FY 2022-23.
ALTERNATIVES
Provide alternative direction to staff.
ATTACHMENTS
None
City of Hesperia STAFF REPORT City of Hesperia STAFF REPORT City of Hesperia
STAFF REPORT
City of Hesperia
STAFF REPORT
Staff Report to the Mayor and Council Members
Crosstown Electrical & Data, Inc. Contract Amendment
April 4, 2023