Tuesday, May 16, 2023
Meeting Agenda
Closed Session - 5:30 PM
HESPERIA CITY COUNCIL
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY
HOUSING AUTHORITY
COMMUNITY DEVELOPMENT COMMISSION
WATER DISTRICT
HESPERIA FIRE PROTECTION DISTRICT - SPECIAL MEETING
City Council Chambers
9700 Seventh Ave., Hesperia CA, 92345
City Clerk's Office: (760) 947-1007
City Council Members
Brigit Bennington, Mayor
Larry Bird, Mayor Pro Tem
Allison Lee, Council Member
Cameron Gregg, Council Member
Rebekah Swanson, Council Member
Nils Bentsen, City Manager
Pam K. Lee, City Attorney
See page (3) for details on public meeting guidelines during the COVID-19 (Coronavirus) Pandemic
NOTE: In compliance with the Americans with Disability Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (760) 947-1007 or (760) 947-1026. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility.
B
rigit Bennington, Mayor 9700 Seventh Avenue
Larry Bird, Mayor Pro Tem Hesperia, CA 92345
Cameron Gregg, Council Member
Allison Lee, Council Member 760-947-1000
Rebekah Swanson, Council Member TD 760-947-1119
Nils Bentsen, City Manager www.cityofhesperia.us
Gateway to the High Desert
City of Hesperia
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May 16, 2023City Council Meeting Agenda
REGULAR MEETING AGENDA
HESPERIA CITY COUNCIL
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY
HESPERIA HOUSING AUTHORITY
HESPERIA COMMUNITY DEVELOPMENT COMMISSION
HESPERIA WATER DISTRICT
HESPERIA FIRE PROTECTION DISTRICT – SPECIAL MEETING
9700 7th Avenue, Council Chambers, Hesperia, CA 92345
As a courtesy, please silence your cell phones and other electronic devices while the meeting is in session. Thank you.
Prior to action of the Council, any member of the audience will have the opportunity to address the legislative body on any item listed on the agenda, including those on the Consent Calendar.
Individuals wishing to speak during General Public Comments or on a particular numbered item must submit a speaker slip to the City Clerk with the agenda item noted. Speaker slips should be turned in prior to the public comment portion of the agenda or before an agenda item is discussed. Comments will be limited to three minutes for General Public Comments, Consent Calendar items and New Business items. Comments are limited to five minutes for Public Hearing items.
In compliance with the Brown Act, the City Council may not discuss or take action on non-agenda items or engage in question and answer sessions with the public. The City Council may ask brief questions for clarification; provide a reference to staff or other resources for factual information and direct staff to add an item to a subsequent meeting.
CLOSED SESSION - 5:30
Roll Call
Mayor Brigit Bennington
Mayor Pro Tem Larry Bird
Council Member Allison Lee
Council Member Cameron Gregg
Council Member Rebekah Swanson
Conference with Legal Counsel – Existing Litigation
Government Code Section 54956.9(d)1
1. ((Mojave Basin Water Cases) City of Barstow, et al. v. City of Adelanto, et al. San Bernardino County Superior Court Case No. CIV 208568)
CALL TO ORDER - 6:30 PM
A. Invocation
B. Pledge of Allegiance to the Flag
C. Roll Call
Mayor Brigit Bennington
Mayor Pro Tem Larry Bird
Council Member Allison Lee
May 16, 2023City Council Meeting Agenda
Council Member Cameron Gregg
Council Member Rebekah Swanson
D. Agenda Revisions and Announcements by City Clerk
E. Closed Session Reports by City Attorney
ANNOUNCEMENTS/PRESENTATIONS
1. Presentation of Certificate of Recognition to the Hesperia High School Art Show winners.
2. Presentation to the City Council by Adam Panos, Deputy Fire Marshall, on San Bernardino County Fire District’s Fire Corp Program.
GENERAL PUBLIC COMMENTS (For items and matters not listed on the agenda) Individuals wishing to speak during General Public Comments or on a particular numbered item are requested to submit a speaker slip to the City Clerk with the agenda item noted. Speaker slips should be turned in prior to the public comment portion of the joint agenda or before an agenda item is discussed. Comments will be limited to three minutes for General Public Comments, Consent Calendar items and New Business items. Comments are limited to five minutes for Public Hearing items.
In compliance with the Brown Act, the City Council may not discuss or take action on non-agenda items or engage in question and answer sessions with the public. The City Council may ask brief questions for clarification; provide a reference to staff or other resources for factual information and direct staff to add an item to a subsequent meeting.
JOINT CONSENT CALENDAR
1. Consideration of the Draft Minutes from the Special Meeting held Tuesday, May 2, 2023.
Recommended Action:
It
is recommended that the City Council approve the Draft Minutes from the Special Meeting held Tuesday, May 2, 2023.
Staff Person: Assistant City Clerk Erin Baum
Draft CC Min 2023-5-2Attachments:
2. Warrant Run Report (City - Successor Agency - Housing Authority - Community Development Commission - Water)
Recommended Action:
It is recommended that the Council/Board ratify the warrant run and payroll report for the City, Successor Agency to the Hesperia Community Redevelopment Agency, Hesperia Housing Authority, Community Development Commission, and Water District.
Staff Person: Director of Administrative Services Casey Brooksher
May 16, 2023City Council Meeting Agenda
SR Warrant Run 5-16-2023
Attachment 1 - Warrant Run
Attachments:
3. Treasurer’s Cash Report for the unaudited period ended March 31, 2023.
Recommended Action:
It
is recommended that the Council/Board accept the Treasurer’s Cash Report for the City, Successor Agency to the Hesperia Community Redevelopment Agency, Hesperia Housing Authority, Community Development Commission, and Water District.
Staff Person: Director of Administrative Services Casey Brooksher SR Treasurer's Report 5-16-2023
Attachment 1 - Treasurer's Report
Attachments:
4. Proposed Early Retirement of 2018 San Bernardino County Transportation Authority (SBCTA) Loan
Recommended Action:
It is recommended that the City Council authorize the proposed early retirement of the 2018 San Bernardino County Transportation Authority (SBCTA) Loan and approve Resolution No. 2023-26, amending the Fiscal Year (FY) 2022-23 Budget for the final principal and interest payment.
Staff Person: Director of Administrative Services Casey Brooksher SR SBCTA Ranchero Loan Early Retirement 5-16-2023
Resolution 2023-26
Attachments:
5. G & M Automotive Center, Inc. Contract Amendment
Recommended Action:
It
is recommended that the City Council and Board of Directors of the Hesperia Water District (District) authorize the City Manager to approve an amendment of $250,000 to the existing contract with G & M Automotive Center, Inc. for a total revised not-to-exceed amount of $500,000 and approve a one-year contract extension for vehicle maintenance and repairs.
Staff Person: Director of Public Works Jeremy McDonald
SR G & M Automotive Center, Inc. Contract Amendment 5-16-2023Attachments:
6. Contract with Badger Meter, Inc.
Recommended Action:
It
is recommended that the Board of Directors of the Hesperia Water District authorize the City Manager to approve a contract for Fiscal Year (FY) 2023-24 with Badger Meter, Inc. in the not-to-exceed amount of $350,000 for the purchase of Badger water meters and related water meter parts.
Staff Person: Director of Public Works Jeremy McDonald
SR Contract with Badger Meter, Inc 5-16-2023Attachments:
May 16, 2023City Council Meeting Agenda
7. Contract with Ferguson Waterworks
Recommended Action:
It
is recommended that the Board of Directors of the Hesperia Water District authorize the City Manager to enter into a one (1) year agreement with Ferguson Waterworks in an amount not-to-exceed $200,000, for the purchase of DFW meter boxes and lids.
Staff Person: Director of Public Works Jeremy McDonald
SR Contract with Ferguson Waterworks 5-16-2023Attachments:
8. D&H Water Systems, Inc. - New Contract
Recommended Action:
It
is recommended that the Board of Directors of the Hesperia Water District authorize the City Manager to enter into a one (1) year agreement with D&H Water Systems, Inc. in a not-to-exceed contract amount of $65,000, for the purchase of Constant Chlor Plus Briquettes.
Staff Person: Director of Public Works Jeremy McDonald
SR D&H Water Systems, Inc Contract 5-16-2023Attachments:
9. Lawnscape Systems, Inc. Contract Amendment
Recommended Action:
It
is recommended that the City Council authorize the City Manager to approve an amendment of $62,000 to the existing contract with Lawnscape Systems, Inc. for a total revised not-to-exceed contract amount of $296,376, and approve a one-year contract extension for weed control and abatement services.
Staff Person: Director of Public Works Jeremy McDonald
SR Lawnscape Systems, Inc. Contract Amendment 5-16-2023Attachments:
10. Nobel Systems, Inc. Contract Amendment
Recommended Action:
It
is recommended that the City Council and Board of Directors of the Hesperia Water District (District) authorize the City Manager to approve an amendment of $29,000 to the existing contract with Nobel Systems, Inc. (Nobel) for a revised not-to-exceed contract amount of $192,984 for GeoViewer Mobile, which includes unlimited licenses for Valve Exercise and Underground Service Alert (USA) DigMark modules.
Staff Person: Director of Public Works Jeremy McDonald
SR Nobel Systems, Inc. Contract Amendment 5-16-2023Attachments:
11. Duthie Power Services, Inc. Contract Amendment
Recommended Action:
May 16, 2023City Council Meeting Agenda
It is recommended that the City Council and Board of Directors of the Hesperia Water
District (District) authorize the City Manager to approve an amendment of $20,000 to the existing contract with Duthie Power Services, Inc. for a total revised not-to-exceed amount of $90,000, and approve a one-year contract extension for generator maintenance.
Staff Person: Director of Public Works Jeremy McDonald
SR Duthie Power Services, Inc. 5-16-2023Attachments:
12. Pacific Products & Services, LLC Contract Amendment Recommended Action:
It
is recommended that the City Council authorize the City Manager to approve an amendment of $90,000 to the existing contract with Pacific Products & Services, LLC for a total revised not-to-exceed contract amount of $220,000, and approve a one-year contract extension for the purchase of traffic signs and sign materials.
Staff Person: Director of Public Works Jeremy McDonald
SR Pacific Products & Services, LLC 5-16-2023Attachments:
13. GP Electric Motor Contract Amendment
Recommended Action:
It
is recommended that the City Council and Board of Directors of the Hesperia Water District (District) authorize the City Manager to approve an amendment of $30,000 to the existing contract with GP Electric Motor for a total revised not-to-exceed amount of $160,000, and approve a one-year contract extension for well motor maintenance.
Staff Person: Director of Public Works Jeremy McDonald
SR GP Electric Motor 5-16-2023Attachments:
14. Contract Amendment for Street Sweeping Services
Recommended Action:
It
is recommended that the City Council authorize the City Manager to approve an amendment of $357,585 to the existing contract with Guardian Street Sweeping for a total revised not-to-exceed amount of $715,170 and approve a one-year contract extension for street sweeping services.
Staff Person: Director of Public Works Jeremy McDonald
SR Street Sweeping Services 5-16-2023Attachments:
15. Final Map 18989-1
Recommended Action:
It
is recommended that the City Council adopt Resolution No. 2023-29 approving Final Map No. 18989-1 to create 39 lots on approximately 986 gross acres and accept right-of-way necessary to develop Phase 1 of the Tapestry Specific Plan. (Applicant: Silverwood Development Phase I, LLC).
May 16, 2023City Council Meeting Agenda
Staff Person: Deputy Development Services Director Dani Fox and Administrative Analyst Bethany Hudson
SR Final Map 18989-1 5-16-2023
Resolution 2023-29
Attachment 2 - Final Tract Map No. 18989-1
Attachments:
16. Approval of a Multiple Employer Other Post Employment Benefit (OPEB)/Pension 115 Trust with Shuster Advisory Group, LLC Recommended Action:
It
is recommended that the City Council adopt Resolution No. 2023-31, authorizing the City Manager to execute agreements with Shuster Advisory Group LLC, Charles Schwab Trust Bank, and Alta Trust Company for the establishment and administration of a Multiple Employer OPEB and Pension 115 Trust; and the Board of Directors of the Hesperia Fire Protection District (HFPD) adopt Resolution HFPD No. 2023-03, approving the discontinuance of the HFPD’s participation in the Post-Employment Benefits Trust administered by the Public Agency Retirement Services (“PARS”), and approving agreements with Shuster Advisory Group LLC, Charles Schwab Trust Bank, and Alta Trust Company for the establishment and administration of a Multiple Employer OPEB/Pension 115 Trust.
Staff Person: Director of Administrative Services Casey Brooksher SR Approval of Multiple Employer OPEB/Pension 115 Trust 5-16-2023 Resolution 2023-31
Resolution HFPD 2023-03
Attachments:
PUBLIC HEARING
Individuals wishing to comment on public hearing items must submit a speaker slip to the City Clerk with the numbered agenda item noted. Speaker slips should be turned in prior to an agenda item being taken up.
Comments will be limited to five minutes for Public Hearing items.
WAIVE READING OF ORDINANCES
Approve the reading by title of all ordinances and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
17. Development Code Amendment DCA23-00004; Applicant: City of Hesperia; Area affected: City-wide
Recommended Action:
It is recommended that the City Council introduce and place on first reading Ordinance No. 2023-08 approving Development Code Amendment DCA23-00004 modifying development standards associated with on-site digital advertising signs.
Staff Person: Senior Planner Ryan Leonard
May 16, 2023City Council Meeting Agenda
SR Development Code Amendment DCA23-00004 5-16-2023
Ordinance 2023-08
Attachment 2 - Exhibit A
Attachment 3 - Planning Commission Staff Report with attachments Attachments:
NEW BUSINESS
18. FY 2023-24 Budget Workshop #2 - Budget Update
Recommended Action:
It
is recommended that the City Council/Boards receive and file this staff report, which provides information about the current status of the City of Hesperia’s proposed operating budget for FY 2023-24, and adopt Joint Resolution No. 2023-30, HHA 2023-04, HFPD 2023-02, and HWD 2023-06 amending the Financial Policies.
Staff Person: Director of Administrative Services Casey Brooksher and Assistant City Manager Rachel Molina
SR FY 2023-24 Budget Workshop #2 - Budget Update 5-16-2023 Joint Resolution 2023-30
Attachment 2 - Exhibit A Financial Policies Clean and Track Changes Attachments:
19. City of Hesperia Community Assistance Program (CAP) - Grant Awards Recommended Action:
It
is recommended that the City Council, after reviewing the Hesperia City Council Advisory Committee (CCAC) CAP applicant rankings, Exhibit “A,” adopt Resolution No. 2023-21 to approve the Program Year (PY) 2023-24 CAP funding for each applicant.
Staff Person: Assistant City Manager Rachel Molina, Economic Development Manager Victor Knight and Administrative Analyst April Antonio
SR Community Assistance Program (CAP) 5-16-2023
Resolution 2023-21
Attachment 2 - Application Notebooks
Attachment 3 - Exhibit "A": CCAC Ranking Recommendations Attachments:
COUNCIL COMMITTEE REPORTS AND COMMENTS
The Council may report on their activities as appointed representatives of the City on various Boards and Committees and/or may make comments of general interest or report on their activities as a representative of the City.
CITY MANAGER/CITY ATTORNEY/STAFF REPORTS
The City Manager, City Attorney or staff may make announcements or reports concerning items of interest to the Council and the public.
May 16, 2023City Council Meeting Agenda
ADJOURNMENT
I, Erin Baum, Assistant City Clerk of the City of Hesperia, California do hereby certify that I caused to be posted the foregoing agenda on Wednesday, May 10, 2023 at 5:30 p.m. pursuant to California Government Code §54954.2.
_____________________________
Erin Baum,
Assistant City Clerk
Documents produced by the City and distributed less than 72 hours prior to the meeting regarding items on the agenda will be made available in the City Clerk's Office during normal business hours.
City of Hesperia
City of Hesperia
Meeting Minutes - Draft
City Council
Tuesday, May 2, 2023 6:30 PM
REGULAR MEETING AGENDA
HESPERIA CITY COUNCIL
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY
HESPERIA HOUSING AUTHORITY
HESPERIA COMMUNITY DEVELOPMENT COMMISSION
HESPERIA WATER DISTRICT
HESPERIA FIRE PROTECTION DISTRICT – SPECIAL MEETING
CLOSED SESSION - 5:30 PM
Roll Call
Present: 5 - Mayor Pro Tem Bird, Council Member Swanson, Council Member Gregg, Mayor Ben
nington, and Council Member Lee
Conference with Legal Counsel – Existing Litigation - Government Code Section 54956.9(d)1
1. County of Sa n Bernardino v. City of Hesperia, San Bernardino Superior Court Case No. CIV SB 2209965 CALL TO ORDER - 6:30 PM
A. Invocation
B. Pledge of Allegiance to the Flag
C. Roll Call
Present: 5 - Mayor Pro Tem Bird, Council Member Swanson, Council Member Gregg, Mayor Ben
nington, and Council Member Lee
D. A genda Revisions and Announcements by City Clerk
E.
Closed Session Reports by City Attorney
City Council Chambers
9700 Seventh Ave.
Hesperia CA, 92345
City of Hesperia
GENERAL PUBLIC COMMENTS (For items and matters not listed on the agenda) Chau Quy Nguyen commented on a Water billing issue.
Daniel Krist commented on the passing of Gordon Lightfoot and community issues.
Bob Nelson commented on speaking limits.
JOINT CONSENT CALENDAR
A motion was made by Bird, seconded by Lee, that the Joint Consent Calendar be approved. The motion carried by the following vote:
Aye: 5 - Bird, Swanson, Gregg, Bennington, and Lee
Nay: 0
1. Consideration of the Draft Minutes from the Regular Meeting held Tuesday, April 18, 2023.
Recommended Action:
It is recommended that the City Council approve the Draft Minutes from the Regular Meeting held
Tuesday, April 18, 2023.
Sponsors: Assistant Cit
y Clerk Erin Baum
2. Warrant Run Report (City - Successor Agency - Housing Authority - Community Development Comm
ission - Water)
Recommended Action:
It is recommended that the Council/Board ratify the warrant run and payroll report for the City, Succes sor
Agency to the Hesperia Co
mmunity Redevelopment Agency, Hesperia Housing Authority, Comm unity Developm
ent Commission, and Water District.
Sponsors: Director of Administrative Services Casey Brooksher
3. Amend Project Funding Agreement with San Bernardino County Transportation Authority for the Ranchero Roa
d Widening Project
Recommended Action:
It is recommended that the City Council approve Amendment No. 2 to the Project Funding Agreem ent (PFA) No. 17-1001692 between
San Bernardino County Transportation Authority (SBCTA) and the City for constr
uction of the Ranchero Road Widening Project and authorize the Mayor to execute th e Amendm
ent.
Sponsors: Assistant City Manager Rachel Molina
4.Side Letter Agreement to the Memorandum of Understanding between the City of Hesperia and th e Teamsters Local 1932 f
or the Period of February 1, 2022 through January 31, 2024 Recommended Action:
It is recommended that the City Council and the Board of Directors of the Hesperia Water District adopt Joint Resolution No. 2023-
27 and HWD 2023-04, approving the side letter agreement to the Memorandum of Understanding between the City of Hesperia and the Teamsters Local 1932 for the Period of February 1, 2022 through January 31, 2024.
Sponsors: Assistant City Manager Rachel Molina, Director of Administrative Services Case y Brooksher, and Deputy Human Resources/Risk Management Director Rita Perez
City of Hesperia
5. Vehicle Procurement
Recommended Action:
It is recommended that the City Council authorize the City Manager to approve the procurement of one (1) new 2023 Ford Ranger
for the Building & Safety Program and one (1) new 2023 Ford F-150 for the Code Enforcem
ent Program for a total amount of $88,000 by entering into agreements with Sunrise Ford in the not-to-exc
eed amount of $38,000 and Fairview Ford in the not-to-exceed amount of $50,000 respectivel
y.
Sponsors: Director of Public Works Jeremy McDonald
CONSENT ORDINANCES
6. Specific Plan Amendment SPLA23-00001 and General Plan Amendment GPA23-00001; Applic ant:
Adam Ahm
ed; Address: 15051 State Highway 173; APNs: 0357-211-22, and 0357-221-34 Recommended Action:
Place on second reading and adopt by title waiving the text of Ordinance No. 2023-06 approving Specifi c Plan Amendment SPLA23-
00001 and General Plan Amendment GPA23-00001 to change an approximatel
y 0.93 gross acre site from Open Space (OS) to Rural Residential with a 20,000 square foot m
inimum lot size (RR-20,000).
Sponsors: Senior Planner Ryan Leonard
A motion was made by Gregg, seconded by Bird, that this item be approved. T he motion carried by the follow
ing vote:
Aye: 5 - Bird, Swanson, Gregg, Bennington, and Lee
Nay: 0
PUBLIC HEARING
7. Housing Element Update for the 6th Cycle Planning Period 2021-2029 (GPA22-00001) Recommended Action:
The Planning Commission recommends that the City Council adopt Resolution No. 2023-25, adopting the Housing Element Update f
or the 6th Cycle Planning Period 2021-2029 in compliance with State law.
Sponsors: Senior Planner Ryan Leonard
A motion was made by Gregg, seconded by Bird, that this item be approved. The motion carried by the following vote:
Aye: 5 - Bird, Swanson, Gregg, Bennington, and Lee
Nay: 0
City of Hesperia
NEW BUSINESS
8. FY 2023-24 Budget Workshop #1 - Operating Budget
Recommended Action:
It is recommended that the City Council/Board receive and file this staff report, which provides information about the current s
tatus of the City of Hesperia’s proposed operating budget for FY 2023-24, and adopt Joint R
esolution No. 2023-28, HHA 2023-03, HFPD 2023-01, and HWD 2023-05 amending the Financia
l Policies.
Sponsors: Director of Administrative Services Casey Brooksher and Assistant City Manager Rachel Molina
A motion was made by Swanson, seconded Bird, that this item be approved. The motion carried by the following vote:
Aye: 5 -
Bird, Swanson, Gregg, Bennington, and Lee
Nay: 0
COUNCIL COMMITTEE REPORTS AND COMMENTS
The Mayor, Mayor Pro Tem, and Council Members reported from various events and Committees.
Council Member Gregg asked that the Farmer’s Market be recognized by the City for their contribution to the community.
CITY MANAGER/CITY ATTORNEY/STAFF REPORTS
None.
ADJOURNMENT
The meeting was adjourned at 7:40 pm.
_____________________________
Erin Baum,
Assistant City Clerk
City of Hesperia
STAFF REPORT
DATE: May 16, 2023
TO: Mayor and Council Members
City Council, as Successor Agency to the Hesperia Community Redevelopment Agency
Chair and Commissioners, Hesperia Housing Authority
Chair and Commissioners, Community Development Commission Chair and Board Members, Hesperia Water District
FROM: Nils Bentsen, City Manager
BY: Casey Brooksher, Director of Administrative Services Anne Duke, Deputy Finance Director
Rosa Roman, Accountant
SUBJECT: Warrant Run Report (City – Successor Agency – Housing Authority – Community Development Commission – Water)
RECOMMENDED ACTION
It is recommended that the Council/Board ratify the warrant run and payroll report for the City, Successor Agency to the Hesperia Community Redevelopment Agency, Hesperia Housing Authority, Community Development Commission, and Water District.
BACKGROUND
The Warrant Run totals represented below are for th e period April 01, 202 3 through April 14, 2023.
Agency/District
Accounts
Payable Payroll Wires Totals
City of Hesperia $908,630.01 $285,127.40 $0.00 $1,193,757.41 Successor Agency 0.00 0.00 0.00 0.00
Housing Authority 0.00 180.10 0.00 180.10
Community Development Commission 0.00 0.00 0.00 0.00
Water 389,930.74 112,115.22 826,103.43 1,328,149.39
Totals $1,298,560.75 $397,422.72 $826,103.43 $2,522,086.90 The wire amount for $826,103.43 is to Commonwealth Land Title Company for the purchase of 2 parcels APNs: 0410-211-05 & 0410-211-07.
ATTACHMENT(S)
1. Warrant Runs
YEAR-TO PRIOR FY YTD
W/E W/E WARRANT DATE DATE
FUND # FUND NAME 4/7/2023 4/14/2023 TOTALS Wires TOTALS * TOTALS Accounts Payable
100 GENERAL 92,225.02$ 68,654. 51$ 160,879. 53$ -$ 23,110, 225.63$ 21,285, 628.07$ 200 HESPERIA FIRE DISTRICT -$ -$ -$ -$ -$ -$
204 MEASURE I - RENEWAL 11,216.70$ 660.00$ 11,876. 70$ -$ 263,253. 42$ 260,066. 53$ 207 LOCAL TRANSPORT-SB 325 -$ 1,050. 00$ 1,050. 00$ -$ 287,809. 13$ 28,666. 16$ 209 GAS TAX-RMRA -$ 75.00$ 75.00$ -$ 880.00$ 68,083. 24$ 210 HFPD (PERS) -$ -$ -$ -$ 1,093, 204.87$ 1,007, 746.00$ 251 CDBG 6,700.00$ 607.56$ 7,307. 56$ -$ 792,721. 69$ 1,075, 646.76$ 254 AB2766 - TRANSIT -$ -$ -$ -$ -$ -$
256 ENVIRONMENTAL PROGRAMS GRANT 1.50$ 3,554. 06$ 3,555. 56$ -$ 26,377. 37$ 32,700. 79$ 257 NEIGHBORHOOD STABILIZATION PROG -$ -$ -$ -$ -$ -$ 262 SB 1383 LOCAL ASSISTANCE GRANT -$ -$ -$ -$ 31,598. 69$ -$ 263 STREETS MAINTENANCE 37,113.45$ 22,169. 55$ 59,283. 00$ -$ 1,549, 524.72$ 1,320, 713.81$ 300 DEV. IMPACT FEES - STREET -$ -$ -$ -$ 34,221. 18$ 47,624. 62$ 301 DEV. IMPACT FEES - STORM DRAIN -$ -$ -$ -$ 17,460. 50$ 47,737. 00$ 302 DEV. IMPACT FEES - FIRE -$ -$ -$ -$ -$ -$
303 DEV. IMPACT FEES - POLICE -$ -$ -$ -$ -$ 23,330. 00$ 304 DEV. IMPACT FEES - PUBLIC WKS. -$ -$ -$ -$ -$ -$ 306 DEV. IMPACT FEES - 2018-STREETS -$ 93,301. 81$ 93,301. 81$ -$ 5,027, 815.99$ 2,152, 259.35$ 312 DIF 2018-POLICE FACILITIES -$ -$ -$ -$ 7,969. 11$ 6,888. 17$ 313 DIF A-04 DRAINAGE -$ -$ -$ -$ 6,270. 00$ 963,699. 00$ 396 DEVELOPMENT IMPACT -$ -$ -$ -$ -$ -$
399 FEMA-1203-DR (DISASTER) -$ -$ -$ -$ -$ -$
400 2004 STREETS -$ -$ -$ -$ -$ -$
401 CITY DEBT SERVICES -$ -$ -$ -$ -$ -$
402 WATER RIGHTS ACQUISITION -$ -$ -$ -$ 1,432, 351.95$ 1,436, 593.88$ 403 2013 REFUNDING LEASE REV BONDS -$ -$ -$ -$ 872,392. 46$ 865,585. 83$ 501 CFD 91-3 BELGATE -$ -$ -$ -$ -$ -$
504 CITY WIDE STREETS - CIP -$ 102,679. 08$ 102,679. 08$ -$ 7,866, 856.79$ 1,539, 308.44$ 509 CITY FACILITIES CIP -$ -$ -$ -$ -$ -$
800 EMPLOYEE BENEFITS 280,517.65$ 117,905. 32$ 398,422. 97$ -$ 7,051, 284.31$ 6,018, 634.16$ 801 TRUST/AGENCY 2,532.53$ 43,192. 54$ 45,725. 07$ -$ 1,651, 623.08$ 2,585, 096.70$ 802 AD 91-1 AGENCY -$ -$ -$ -$ -$ -$
804 TRUST-INTEREST BEARING -$ 20,897. 50$ 20,897. 50$ -$ 174,079. 00$ 58,550. 00$ 807 CFD 2005-1 -$ 3,576. 23$ 3,576. 23$ -$ 1,300, 227.50$ 1,281, 548.77$ 808 HFPD (TRANSITION) -$ -$ -$ -$ 317,384. 59$ 369,875. 18$ 815 PLAN REVIEW TRUST - FRONTIER -$ -$ -$ -$ 6,584. 08$ -$ CITY 430,306.85$ 478,323.16$ 908,630. 01$ -$ 52,922, 116.06$ 42,475, 982.46$ 163 REDEVELOP OBLIG RETIREMENT-2018 -$ -$ -$ -$ 9,708, 465.48$ 9,999, 319.34$ SUCCESSOR AGENCY -$ -$ -$ -$ 9,708, 465.48$ 9,999, 319.34$ 370 HOUSING AUTHORITY -$ -$ -$ -$ 49,809. 31$ 33,288. 78$ HOUSING AUTHORITY -$ -$ -$ -$ 49,809. 31$ 33,288. 78$ 170 COMMUNITY DEVELOPMENT COMMISSION -$ -$ -$ -$ -$ -$ COMMUNITY DEVELOPMENT COMMISSION -$ -$ -$ -$ -$ -$ 700 WATER OPERATING 159,969.38$ 226,020. 42$ 385,989. 80$ -$ 6,691, 527.36$ 6,698, 742.00$ 701 WATER CAPITAL -$ 75.00$ 75.00$ -$ 37,673. 00$ 88,561. 90$ 710 SEWER OPERATING 2,570.40$ 1,168. 69$ 3,739. 09$ -$ 4,067, 057.38$ 3,968, 785.78$ 711 SEWER CAPITAL -$ -$ -$ 826,103. 43$ 1,093,151.19$ 157,611. 59$ 713 SEWER CAPITAL REHAB AND REPLACE -$ -$ -$ -$ -$ -$ 720 RECLAIMED WATER OPERATIONS 126.85$ -$ 126.85$ -$ 259,860. 46$ 236,533. 55$ WATER 162,666.63$ 227,264.11$ 389,930. 74$ 826,103. 43$ 12,149,269.39$ 11,150, 234.82$ ACCOUNTS PAYABLE TOTAL 592,973.48$ 705,587.27$ 1,298, 560.75$ 826,103. 43$ 74,829,660.24$ 63,658, 825.40$ REG. PAYROLL
City -$ 285,127.40$ 285,127. 40$ -$ 5,820, 733.68$ 4,959, 710.97$ Housing Authority -$ 180.10$ 180.10$ -$ 3,820. 64$ 1,326. 48$ Water -$ 112,115.22$ 112,115. 22$ -$ 2,370, 213.05$ 2,174, 289.39$ PAYROLL TOTAL -$ 397,422.72$ 397,422. 72$ -$ 8,194, 767.37$ 7,135, 326.84$ City of Hesperia
WARRANT RUNS
04/01/2023 - 04/14/2023
*No payments were issued on July 1, 2023.
Attachment 1
City of Hesperia
STAFF REPORT
DATE: May 16, 2023
TO: Mayor and Council Members
City Council, Serving as Successor Agency to the Hesperia Community Redevelopment Agency
Chair and Commissioners, Hesperia Housing Authority
Chair and Commissioners, Community Development Commission Chair and Board Members, Hesperia Water District
FROM: Nils Bentsen, City Manager
BY: Casey Brooksher, Director of Administrative Services Anne Duke, Deputy Finance Director
Jacob Weatherbie, Accountant
SUBJECT: Treasurer’s Cash Report for the unaudited period ended March 31, 2023.
RECOMMENDED ACTION
It is recommended that the Council/Board accept the Treasurer’s Cash Report for the City, Successor Agency to the Hesperia Community Redevelopment Agency, Hesperia Housing Authority, Community Development Commission, and Water District.
BACKGROUND
This report is presented to the City Council pursuant to Government Code Section 53646 (b) setting forth the City’s investment portfolio.
ISSUES/ANALYSIS
The Treasurer’s Cash Reports are presented on the following pages for each agency.
FISCAL IMPACT
These reports reflect unaudited cash balances as of March 31, 2023.
ALTERNATIVE(S)
Provide alternative direction to staff.
ATTACHMENT(S)
1. City of Hesperia Investment Report
2. Successor Agency to the Hesperia Community Redevelopment Agency Investment Report
3. Hesperia Housing Authority Investment Report
4. Community Development Commission Investment Report
5. Hesperia Water District Investment Report
Staff Report to the Mayor and City Council/Board Members Treasurer’s Cash Report
May 16, 2023
Staff Report to the Mayor and City Council/Board Members Treasurer’s Cash Report
May 16, 2023
City of Hesperia
STAFF REPORT
DATE: May 16, 2023
TO: Mayor and City Council Members
FROM: Nils Bentsen, City Manager
BY: Casey Brooksher, Director of Administrative Services SUBJECT: Proposed Early Retirement of 2018 San Bernardino County Transportation Authority (SBCTA) Loan
RECOMMENDED ACTION
It is recommended that the City Council authorize the proposed early retirement of the 2018 San Bernardino County Transportation Authority (SBCTA) Loan and approve Resolution No. 2023-26, amending the Fiscal Year (FY) 2022-23 Budget for the final principal and interest payment.
BACKGROUND
On May 1, 2018, the City of Hesperia approved a loan from the SBCTA in the amount of $18,762,403 to fund the City’s share of the construction of the interchange at Interstate 15 and Ranchero Road. The loan bears interest at variable rates based on the December quarterly Local Agency investment Fund (LAIF). The loan is paid from Development Impact Fees – Streets (DIF Streets) funds , with annual principal payments of $1,876,240 plus accrued interest, and is scheduled to mature on March 15, 2028. The current principal balance of the 2018 SBCTA Loan is $9,381,202.
ISSUES/ANALYSIS
During the preparation of the FY 2023 -24 Budget, an analysis performed on the 2018 SBCTA Loan revealed an opportunity to retire the remaining principal obligation nearly 5 (five) years before the scheduled maturity, at an estimated savings of $820,855 (compared to variable rate interest estimated at 3.5% over the remaining debt service schedule).
DIF Streets revenue received from large industrial projects located along the I-15 freeway, along with the recent sale of vacant land remaining after completion of the Ranchero Interchange construction project has resulted in Streets DIF funds that are sufficient for the early retirement for the 2018 SBCTA debt obligation. Because the interest on the 2018 SBCTA Loan is variable, an estimate to retire the debt by June 30, 2023 is $9,545,373 , which includes $9,381,202 in outstanding principal and $164,171 in interest estimated at 3.5% for the six-month period ending June 30, 2023.
According to the terms of the 2018 SBCTA Loan agreement, the City’s ability to fund construction improvement projects (CIP) using DIF Streets funds is limited to projects that were outlined in the 2018 loan agreement for which DIF Streets funds had already been committed, including projects involving Ranchero Road and Main Street. Projects that were not identified in the 2018 SBCTA agreement, but would otherwise be eligible for DIF Streets funding, are precluded from being funded by DIF Streets until the loan is repaid in full.
Staff Report to the City Council
Proposed Early Retirement of 2018 San Bernardino County Transportation Authority (SBCTA) Loan May 16, 2023
Early repayment of the 2018 SBCTA Loan is recommended due to the availability of DIF Streets funds. If approved, the early retirement of the debt is projected to result in an estimated $820,855 in interest savings from retiring the debt nearly five years in advance of its maturity date. In addition, the City will be released from the Streets DIF project funding restrict ions upon full repayment of the loan.
FISCAL IMPACT
The estimate to retire the 2018 SBCTA Loan by June 30, 2023 is $9,545,373, which includes $9,381,202 in principal and $164,171 in interest estimated at 3.5% for the six-month period ending June 30, 2023. Using available reserves within Streets DIF Funds 300 and 306 to retire the debt nearly five (5) years early is projected to save approximately $820,855 in interest, versus following the existing amortization schedule with a variable interest rate estimated at 3.5%. If the early retirement of the debt is approved, Resolution No. 2023-26 will be needed in order to amend the FY 2022-23 Budget for the loan repayment to SBCTA.
ALTERNATIVE(S)
1. Provide alternative direction to staff.
ATTACHMENT(S)
1. Resolution No. 2023-26
RESOLUTION NO. 2023-26
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HESPERIA, CALIFORNIA, AMENDING THE 2022 -23 CITY OF HESPERIA BUDGET FOR THE EARLY RETIREMENT OF THE 2018 SAN BERNARDINO COUNTY
TRANSPORTATION AUTHORITY (SBCTA) LOAN RELATED TO THE CITY’S
SHARE OF THE RANCHERO ROAD INTERCHANGE CONSTRUCTION
PROJECT
WHEREAS, the City Council of the City of Hesperia approved a Cooperative Agreement with the San Bernardino County Transportation Authority (SBCTA) for the construction of an interchange at Ranchero Road on April 3, 2012; and
WHEREAS, the City Council of the City of Hesperia approved the related Term Loan Agreement with SBCTA (2018 SBCTA Loan) for the City’s share of the construction costs of the Ranchero Road Interchange on May 1, 2018; and
WHEREAS, the City Council of the City of Hesperia adopted the Fiscal Year 2022-23 Budget on June 7, 2022.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HESPERIA AS FOLLOWS:
Section 1. That the recitals above are true and correct and adopted as findings.
Section 2. That the City Council of the City of Hesperia desires to retire the 2018 SBCTA Loan nearly five years prior to the stated maturity.
Section 3. That the City Council of the City of Hesperia approves an amendment to the FY 2022-23 Budget by making appropriations for:
Development Impact Fee – Street Fund 300 Principal $5,469,800 DIF 2018 – Streets Fund 306 Principal and Interest 4,075,573 Total $9,545,373
Section 5. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
ADOPTED AND APPROVED this 16th day of May 2023.
______________________________
Brigit Bennington, Mayor
ATTEST:
____________________________
Erin Baum, Assistant City Clerk
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City of Hesperia
STAFF REPORT
DATE: May 16, 2023
TO: Mayor and City Council Members
Chair and Board Members, Hesperia Water District
FROM: Nils Bentsen, City Manager
BY: Jeremy McDonald, Director of Public Works
Robert Worby, Fleet/Warehouse Supervisor
SUBJECT: G & M Automotive Center, Inc. Contract Amendment
RECOMMENDED ACTION
It is re commended that the City Council and Board of Directors of the Hesperia Water District (District) authorize the City Ma nager to approve an amendment of $250,000 to the existing contract with G & M Automotive Center, Inc. for a total revised not-to-exceed amount of $500,000 and approve a one-year contract extension for vehicle maintenance and repairs.
BACKGROUND
Preventative and corrective maintenance is required for the City of Hesperia’s and Hesperia Water Districts’ seventy-five (75) light-duty vehicles, and thirty-four (34) super-duty and heavier on-road vehicles and equipment. The current contract with G & M Automotive Center, Inc. (G & M) expires on June 30, 2023, and a contract extension is needed to continue to provide vehicle maintenance and repairs.
ISSUES/ANALYSIS
Public Works requested bids for Fiscal Year (FY) 2022-23 from local vendors located in the High Desert that could provide maintenance services. To include as many potential bidders as possible, the vehicle fleet ’s three categories were solicited on three separate requ ests for bids (RFB’s). G & M Automotive Center , Inc., located in Hesperia , was deemed the lowest responsible/responsive bidder in each category. City staff recommends extending the contract for an additional year and G & M has agreed to hold the current contract pricing for one more year through June 30, 2024.
FISCAL IMPACT
Sufficient funding will be included in the FY 2023-24 Proposed Operating Budget.
ALTERNATIVE(S)
1. Provide alternative direction to staff.
ATTACHMENT(S)
None
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City of Hesperia
STAFF REPORT
DATE: May 16, 2023
TO: Chair and Board Members, Hesperia Water District
FROM: Nils Bentsen, City Manager
BY: Jeremy McDonald, Director of Public Works
Robert Worby, Fleet / Warehouse Supervisor
SUBJECT: Contract with Badger Meter, Inc.
RECOMMENDED ACTION
It is recommended that the Board of Directors of the Hesperia Water District authorize the City Manager to approve a contract for Fiscal Year (FY) 2023-24 with Badger Meter, Inc. in the not- to-exceed amount of $350,000 for the purchase of Badger water meters and related water meter parts.
BACKGROUND
The Hesperia Water District has standardized various services and re pair products in order to minimize the need to stock multiple products and to simplify installation processes. Badger water meters are one of the products the District has standardized and is the direct distributor in Southern California for Badger water meters.
ISSUES/ANALYSIS
Badger water meters interface with the cellular endpoints used for automated meter reading, and with Badger's Beacon automated metering analytics software. This contract to purchase Badger water meters will allow the Customer Service/Meter Program to continue with the meter rotation program. An estimated 1,200 meters will be replaced in FY 2023-24 continuing with the ongoing implementation of the advanced automated meter reading system. It will also allow for the purchase of Badger water meters and miscellaneous replacement meter parts for the purpose of new service installs and the maintenance of existing services.
FISCAL IMPACT
Sufficient funding will be included in the Fiscal Year 2023-24 Proposed Operating Budget.
ALTERNATIVE(S)
1. Provide alternative direction to staff.
ATTACHMENT(S)
None
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City of Hesperia
STAFF REPORT
DATE: May 16, 2023
TO: Chair and Board Members, Hesperia Water District
FROM: Nils Bentsen, City Manager
BY: Jeremy McDonald, Director of Public Works
Robert Worby, Fleet/Warehouse Supervisor
SUBJECT: Contract with Ferguson Waterworks
RECOMMENDED ACTION
It is recommended that the Board of Directors of the Hesperia Water District authorize the City Manager to enter into a one (1) year agreement with Ferguson Waterworks in an amount not-to- exceed $200,000, for the purchase of DFW meter boxes and lids.
BACKGROUND
The Hesperia Water District has standardized various services and repair products in order to minimize the need to stock multiple products and to simplify installation processes . Ferguson Waterworks is the direct distributor of DFW water meter boxes, which is one of the products the District has standardized.
ISSUES/ANALYSIS
DFW manufactures polymer underground enclosures designed for advanced meter reading (AMR) technology. These are designed to replace concrete boxes of similar dimensions while offering additional working room inside the box for repair and maintenance of the meter. The lids are heavy duty polymer and can also fit existing concrete meter boxes. The polymer is blended to accommodate extreme weather conditions and to withstand inadvertent vehicular traffic. These lightweight boxes provide an easier installation process and will reduce physical effort on maintenance crews, while meeting the District’s standards.
FISCAL IMPACT
Sufficient funding will be included in the Fiscal Year 2023-24 Proposed Operating Budget.
ALTERNATIVE(S)
1. Provide alternative direction to staff.
ATTACHMENT(S)
None
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City of Hesperia
STAFF REPORT
DATE: May 16, 2023
TO: Chair and Board Members, Hesperia Water District
FROM: Nils Bentsen, City Manager
BY: Jeremy McDonald, Director of Public
Marc Morales, Management Analyst
SUBJECT: D&H Water Systems, Inc. - New Contract
RECOMMENDED ACTION
It is recommended that the Board of Directors of the Hesperia Water District authorize the City Manager to enter into a one (1) year agreement with D&H Water Systems, Inc. in a not-to-exceed contract amount of $65,000, for the purchase of Constant Chlor Plus Briquettes.
BACKGROUND
The Hesperia Water District disinfects the water that is pumped from the ground to control microbial contaminates and comply with State and Federal water quality regulations, which are set by the State Water Resources Control Board (SWRCB) and the Environmental Protection Agency (EPA). Chlorine is used to disinfect the ground water and is treated at eac h well site .
The required chlorine residual is 0.2 to 4.0 parts per million (ppm) and the District has continued to meet these standards with an average of 0.22ppm as stated in the District’s 2022 Annual Water Quality Report.
ISSUES/ANALYSIS
The chlorinators at each well site are designed to use a specific chlorine tablet, which are the Constant Chlor Plus Briquettes. These are supplied by D&H Water Systems, Inc., who is the sole distributor of this product.
FISCAL IMPACT
Sufficient funding will be included in the Fiscal Year 2023-24 Proposed Water Operating Budget.
ALTERNATIVES
1. Provide alternative direction to staff.
ATTACHMENTS
None
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City of Hesperia
STAFF REPORT
DATE: May 16, 2023
TO: Mayor and Council Members
FROM: Nils Bentsen, City Manager
BY: Jeremy McDonald, Director of Public Works
Marc Morales, Management Analyst
SUBJECT: Lawnscape Systems, Inc. Contract Amendment
RECOMMENDED ACTION
It is recommended that the City Council authorize the City Manager to approve an amendment of $62,000 to the existing contract with Lawnscape Systems, Inc. for a total revised not-to-exceed contract amount of $ 296,376, and approve a one -year contract extension for weed control and abatement services.
BACKGROUND
The Public Works Traffic program is responsible for maintaining the growth of weeds along City roadways, which include dirt shoulders, center medians, and curb areas. This is to minimize any obstructions on the roadways caused by overgrown weeds. In April 2019, the City conducted a request for bid for weed control/abatement services and Lawnscape Systems, Inc. was deemed the lowest responsible/responsive bidder.
ISSUES/ANALYSIS
The current contract with Lawnscape Systems, Inc. will expire on June 30, 2023, and a contract extension is needed to continue to provide weed control and abatement services. City staff recommends extending the contract for an additional year. Additionally, the vendor has agreed to hold the current contact pricing for one more year through June 30, 2024.
FISCAL IMPACT
Sufficient funding will be included in the Fiscal Year 2023-24 Proposed Operating Budget.
ALTERNATIVES
1. Provide alternative direction to staff.
ATTACHMENTS
None
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City of Hesperia
STAFF REPORT
DATE: May 16, 2023
TO: Mayor and Council Members
Chair and Board Members, Hesperia Water District
FROM: Nils Bentsen, City Manager
BY: Jeremy McDonald, Director of Public Works
Marc Morales, Management Analyst
SUBJECT: Nobel Systems, Inc. Contract Amendment
RECOMMENDED ACTION
It is recommended that the City Council and Board of Directors of the Hesperia Water District (District) authorize the City Manager to approve an amendment of $29,000 to the existing contract with Nobel Systems, Inc. (Nobel), for a revised not -to-exceed contract amount of $192,984 for GeoViewer Mobile, which includes unlimited licenses for Valve Exercise and Underground Service Alert (USA) DigMark modules.
BACKGROUND
Nobel has been the City’s provider for geographical information systems (GIS) and GeoViewer integrations, data management, and a dministrative training since 2007 . In 2016, Nobel also began web hosting the City’s GeoViewer public system, which allows City employees access to GIS data and real -time parcel information. This system also facilitates citizen access to public GIS data through the City’s website.
Additionally, as part of the GIS data management service, Nobel provides updates for the City’s GIS assets, including water, sewer, storm, and street geodatabase. This data is regularly used for hydraulic modeling purposes, as well as other existing City operated applications such as:
GeoViewer, Cityworks, Trakit, and Granite XP. In addition, Nobel provides regular feature and security updates.
Finally, with the GeoViewer program being the primary source for Public Works field staff to identify City and District assets, GeoViewer Mobile was added in 2020. GeoViewer Mobile allows City and Public Works field staff to access GeoViewer through a mobile application on electronic devices. GeoViewer Mobile includes a Valve Exercise and USA DigMark module to assist with maintaining compliance with the State Water Resources Control Board (SWRCB) regulations.
ISSUES/ANALYSIS
In 2020, a separate three (3) year contract was established with Nobel for GeoViewer Mobile and is set to expire on June 30, 2023. Nobel provided updated pricing for a two (2) year term for a total of $29,000 ($14,500 per year) through June 30, 2025. Since there is a current contract with Nobel, GeoViewer Mobile will be added to the con tract, which will now include all products and services Nobel provides to the City.
Staff Report to the Mayor and Council Members, Chair and Board Members, Hesperia Water District Contract Amendment with Nobel Systems, Inc.
May 16, 2023
FISCAL IMPACT
Sufficient funding for GIS, GeoViewer Mobile, GeoViewer integrations, data management, training, and hosting will be included in the Fiscal Year 2023-24 Proposed Operating Budget.
ALTERNATIVES
1. Provide alternative direction to staff.
ATTACHMENTS
None
City of Hesperia
STAFF REPORT
DATE: May 16, 2023
TO: Chair and Board Members, Hesperia Water District
FROM: Nils Bentsen, City Manager
BY: Jeremy McDonald, Director of Public Works
Marc Morales, Management Analyst
SUBJECT: Duthie Power Services, Inc. Contract Amendment
RECOMMENDED ACTION
It is recommended that the City Council and Board of Directors of the Hesperia Water District (District) authorize the City Manager to approve an amendment of $20,000 to the existing contract with Duthie Power Services, Inc. for a total revised not-to-exceed amount of $90,000, and approve a one-year contract extension for generator maintenance.
BACKGROUND
The backup generators that supply power during planned or emergency electrical outages require proactive or reactive (emergency) maintenance and repairs throughout the year. Currently, the District oversees the maintenance of six (6) generators located throughout the City, which include well sites, sewer lift station, City facilities, and the Police Department. Maintenance and repairs are needed to ensure District customers are provided positive water pressure to their residences or businesses and to allow City facilities to continue operations during a power outage. In April 2019, the District conducted a request for bid for generator maintenance and Duthie Power Services, Inc. was deemed the lowest responsible/responsive bidder.
ISSUES/ANALYSIS
The current contract with Duthie Power Services, Inc. expires on June 30, 2023, and a contract extension is needed to continue to provide generator maintenance. City staff recommends extending the contract for an additional year. Additionally, the vendor has agreed to hold the current contract pricing for one more year through June 30, 2024.
FISCAL IMPACT
Sufficient funding will be included in the Fiscal Year 2023-24 Proposed Operating Budget.
ALTERNATIVES
1. Provide alternative direction to staff.
ATTACHMENTS
None
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City of Hesperia
STAFF REPORT
DATE: May 16, 2023
TO: Mayor and Council Members
FROM: Nils Bentsen, City Manager
BY: Jeremy McDonald, Director of Public Works
Marc Morales, Management Analyst
SUBJECT: Pacific Products & Services, LLC Contract Amendment
RECOMMENDED ACTION
It is recommended that the City Council authorize the City Manager to approve an amendment of $90,000 to the existing contract with Pacific Products & Services, LLC for a total revised not-to- exceed contract amount of $220,000, and approve a one-year contract extension for the purchase of traffic signs and sign materials.
BACKGROUND
The Public Works Traffic program is responsible for the installation and maintenance of traffic signs and roadway pavement markers throughout the City of Hesperia. Traffic signs are important and necessary to promote safe driving while navigating roadways through the City. In September 2021, the City conducted a request for proposals for Traffic Signs and Sign Material s, in which Pacific Products & Services, LLC was deemed the lowest responsible/responsive bidder.
ISSUES/ANALYSIS
The current cont ract with Pacific Products & Services, LLC expires on June 30, 2023, and a contract extension is needed to continue to purchase traffic signs and sign material s. City staff recommends extending the contract for an additional year. Additionally, the vendor has agreed to hold the current contract pricing for one more year through June 30, 2024.
FISCAL IMPACT
Sufficient funding will be included in the Fiscal Year 2023-24 Proposed Operating Budget.
ALTERNATIVES
1. Provide alternative direction to staff.
ATTACHMENTS
None
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City of Hesperia
STAFF REPORT
DATE: May 16, 2023
TO: Chair and Board Members, Hesperia Water District
FROM: Nils Bentsen, City Manager
BY: Jeremy McDonald, Director of Public Works
Marc Morales, Management Analyst
SUBJECT: GP Electric Motor Contract Amendment
RECOMMENDED ACTION
It is recommended that the City Council and Board of Directors of the Hesperia Water District (District) authorize the City Manager to approve an amendment of $30,000 to the existing contract with GP Electric Motor for a total revised not-to-exceed amount of $160,000, and approve a one- year contract extension for well motor maintenance.
BACKGROUND
Electric motors that operate the water pumps require proactive or reactive (emergency) repairs throughout the year to continue to have water pumped at the well sites and maintain positive water pressure in the distribution system to serve homes and business es. The proactive and reactive repairs will also greatly reduce the possibility of a water service outage through the City.
In April 2019, the District conducted a request for bid for well motor maintenance and GP Electric Motor was deemed the lowest responsible/responsive bidder.
ISSUES/ANALYSIS
The current contract with GP Electric Motor expires on June 30, 2023, and a contract extension is needed to continue to provide well motor maintenance. City staff recommends extending the contract for an additional year. Additionally, the vendor has agreed to hold the current contract pricing for one more year through June 30, 2024.
FISCAL IMPACT
Sufficient funding will be included in the Fiscal Year 2023-24 Proposed Operating Budget.
ALTERNATIVES
1. Provide alternative direction to staff.
ATTACHMENTS
None
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City of Hesperia
STAFF REPORT
DATE: May 16, 2023
TO: Mayor and Council Members
FROM: Nils Bentsen, City Manager
BY: Jeremy McDonald, Director of Public Works
Marc Morales, Management Analyst
SUBJECT: Contract Amendment for Street Sweeping Services
RECOMMENDED ACTION
It is recommended that the City Council authorize the City Manager to approve an amendment of $357,585 to the existing contract with Guardian Street Sweeping for a total revised not-to-exceed amount of $715,170 and approve a one-year contract extension for street sweeping services.
BACKGROUND
Street sweeping services are provided to eliminate trash/debris on City of Hesperia (City) streets and to minimize trash/debris from entering the storm drain system. Street sweeping services are performed on a weekly, bi-weekly, and monthly schedule at various locations which include Main Street, Bear Valley Road, I Avenue, E Avenue, Hesperia Road, City facilities, housing tracts, and schools with curb and gutter. In addition, bike lanes throughout the City are swept on a quarterly schedule.
ISSUES/ANALYSIS
The current contract with Guardian Street Sweeping expires on June 30, 2023, and a co ntract extension is needed to continue to provide street sweeping services. City staff recommends extending the contract for an additional year. Additionally, the vendor has agreed to hold the current contact pricing for one more year through June 30, 2024.
FISCAL IMPACT
Sufficient funding will be included in the Fiscal Year 2023-24 Proposed Operating Budget.
ALTERNATIVES
1. Provide alternative direction to staff.
ATTACHMENTS
None
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City of Hesperia
STAFF REPORT
DATE: May 16, 2023
TO: Mayor and Council Members
FROM: Nils Bensten, City Manager
BY: Rachel Molina, Assistant City Manager
Dani Fox, Deputy Development Services Director
Bethany Hudson, Administrative Analyst
SUBJECT: Final Map 18989-1
RECOMMENDED ACTION
It is recommended that the City Council adopt Resolution No. 2023-29 approving Final Map No. 18989-1 to create 39 lots on approximately 986 gross acres and accept right-of-way necessary to develop Phase 1 of the Tapestry Specific Plan. (Applicant: Silverwood Development Phase I, LLC).
BACKGROUND
On January 26, 2016, the City Council approved Tentative Tract Map No. 18989 to create 39 lots on 986 gross acres within the Tapestry Specific Plan , now known as the Silverwood Project , located south of Ranchero Road at the intersection of I Avenue. The Final Map 18989-1 dedicates the backbone right -of-way for future utility infrastructure and streets and creates the planning areas that will be subdivided in the future under Tentative Tract Map No. 18955 to create single family residential lots, parks, open space, public facilities and commercial development within the Silverwood project.
On March 22, 2023 , the Design Review Committee approved a Tentative Tract Revision for Tentative Tract Map 18 989 to make minor modifications to Tentative Tract Map 18989 which consists of 986 gross acres and was previously approved for 39 lots and rights-of-way necessary to develop Phase 1 of the Tapestry Specific Plan. The proposed minor adjustments consist of modifying some of the planning area boundaries and planning area acreages resulting in final road alignments, grading plans and other refinements. The minor modifications will not result in an increase in the total number of units or modifications to any of the previously approved development standards.
Staff has reviewed the final map and determined that it complies with the Tapestry Specific Plan, the Tapestry Development Agreement, the General Plan and zoning regulations , all required conditions of approval, and all local ordinances related to the creation of these parcels. The developer has executed a Subdivision Improvement Agreement in accordance with local ordinances and the Subdivision Map Act and posted the necessary bonds for offsite improvements.
Staff Report to the Mayor and Council Members
Final Tract Map 18989-1
May 16, 2023
ISSUES/ANALYSIS
There are no issues identified with this item.
FISCAL IMPACT
There are no significant fiscal impacts to the City related to this action
ALTERNATIVE(S)
1. Provide alternative direction to staff.
ATTACHMENT(S)
1. Resolution No. 2023-29
2. Final Tract Map No. 18989-1
RESOLUTION NO. 2023-29
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HESPER IA, CALIFORNIA, APPROVING FINAL TRACT MAP NO. 18989-1 TO CREATE 39 LOTS ON APPROXIMATELY 986 GROSS ACRES AND ACCEPT RIGHT -OF-
WAY NECESSARY TO DEVELOP PHASE I OF THE TAPESTRY SPECIFIC PLAN (APPLICANT: SILVERWOOD DEVELOPMENT PHASE I, LLC)
WHEREAS, on January 26, 2016 the City Council recommended that Tentative Tract Map No. 18989 for approval; and
WHEREAS, on March 22, 2023 the Design Review Committee approved a revision to Tentative Tract Map No. 18989; and
WHEREAS, Tract Map No. 18989-1 is to create 39 lots on 986 gross acres within the Tapestry Specific Plan; and
WHEREAS, Tract Map No. 18989-1 is to accept right-of-way for the backbone infrastructure; and WHEREAS, all legal prerequisites to the adoption of this resolution have occurred.
NOW THEREFORE , BE IT RESOLVED BY THE CITY OF HESPERIA CITY COUNCIL AS FOLLOWS:
Section 1. Final Tract Map No. 18989-1 is hereby approved, and the City Clerk is authorized to present same to the County Recorder to be filed for record.
Section 2. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
ADOPTED AND APPROVED this 16th day of May, 2023.
Brigit Bennington
Mayor
ATTEST:
Erin Baum
Assistant City Clerk
OWNER'S STATEMENT
W[ HEREBY STAT[ THAT W[ AR[ TH[ ONLY PARTY HAVING ANY RECORD TITLE INTEREST IN TH[ LAND SUBDIVIDED AS SHOWN ON THIS MAP, AND W[ CONSENT TO TH[ PR[PARA TION AND R[CORDA TION OF THIS FINAL MAP.
W[ HEREBY IRR[VOCABL Y OFFER TO OED/CA TE TO TH[ Cl TY OF HESPERIA, TH[ PUBLIC IN GENERAL, AND TO ANY OF THE SEVERAL PUBLIC UTILITY COMPANIES WHICH AR[
AUTHORIZED TO SERVE IN SAID SUBDIVISION, AN EASEMENT FOR PUBLIC ROADS AND PUBLIC UTILITY PURPOSES IN,UNDER,OVER, THROUGH.AND ACROSS RANCHERO ROAD, SILVERWOOD TRAIL, OXFORD A VENUE, RYELAND ROAD, FARMDAL[ AVENUE, WARNER
SPRINGS, OLD STATION, KENNEDY MEADOWS, CASCADE CREST, GLENN PASS, FORESTER PASS, CHINOOK PASS, ASPYN COURT AND CREST VILLAGE AS SHOWN ON THIS MAP. TH[ EXPRESSED RIGHTS TO THE PUBLIC IN GENERAL AND TO TH[ SEVERAL UTILITY COMPANIES SHALL 8[ AND SHALL REMAIN INFERIOR TO TH[ SUPERIOR RIGHTS OF TH[ CITY OF HESPERIA.
WE HEREBY RETAIN LOTS ''.4" AND "8''. 35, 36, 37, 38 AND 39 FOR PARK PURPOSES FOR TH[ BENEFIT OF OURSELVES, OUR SUCCESSORS, ASSIGNEES, AND LOTS OWNERS WITHIN THIS MAP;
WE ALSO HEREBY IRR[VOCABL Y OFFER TO OED/CAT[ TO TH[ CITY OF HESPERIA, LOTS "c" AND "£" FOR SEWER LIFT STATION PURPOSES AND LOTS "D''. ''F" AND "G" FOR WATER QUALITY BASIN, DRAINAGE AND STORM DRAIN PURPOSES.
SILVERWOOD DEVELOPMENT PHASE 1, LLC, A DELAWARE LIMITED LIABILITY COMPANY, FORMERLY KNOWN AS TAPESTRY DEVELOPMENT PHASE 1. LLC, A DELA WAR[ LIMITED
LIABILITY COMPANY
TRUSTEE STATEMENT
FIRST AMERICAN TITLE INSURANCE COMPANY, A NEBRASKA CORPORATION AS TRUSTEE UNDER DEED OF TRUST RECORDED MAY 14, 2021 AS DOC. NO 2021-0225001 O.R.
BY:
NAME AND TITLE: V,· (l�-11 t 'l()(Jo I Vf NAME AND TITLE· ______ _
NOTARY ACKNOWLEDGEMENT
A notory public or other officer completing this certificate verifies only the identity of the individuol who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
STA TE OF CALIFORNIA
COUNTY OF ______ _
ON _________ BEFORE M[, _______ � A NOTARY
PUBLIC PERSONALLY APPEARED ------� WHO PROVED TO ME ON THE BASIS OF SATISFACTORY EVIDENCE TO 8£ TH[ PERSON(S) WHOSE NAME(S) IS/AR[ SUBSCRIBED TO THE WITHIN INSTRUMENT AND ACKNOWLEDGED TO M[ THAT HE/SHE/THEY EXECUTED THE SAM[ IN HIS/HER/THEIR AUTHORIZED CAPACITY(IES), AND THAT BY HIS/HER/THEIR S/GNA TUR[(S) ON TH[ INSTRUMENT TH[ PERSON(S), OR TH[ ENTITY UPON BEHALF OF WHICH TH[ PERSON($) ACTED, EXECUTED TH[ INSTRUMENT.
I CERTIFY UNDER PENALTY OF PERJURY UNDER TH[ LAWS OF THE STAT[ OF CALIFORNIA THAT TH[ FOREGOING PARAGRAPH IS TRUE AND CORRECT.
WITNESS MY HAND AND OFFICIAL S[AL.
SIGNATURE _______ _
MY PRINCIPAL PLACE OF BUSINESS IS IN
_____ COUNTY.
MY COMMISSION NUMBER:
EXPIRES: ___ _
IN THE CITY OF HESPERIA, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA TRACT MAP NO. 18989-1
BEING A SUBDIVISION OF LOT 1 OF TRACT MAP NO. 18985-1 AS PER MAP FILED IN BOOK 355, PAGES 9 THROUGH 13, INCLUSIVE, OF TRACT MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY AND LYING WITHIN SECTIONS 2, 3, 9, 10 AND 11, IN TOWNSHIP 3 NORTH, RANGE 4 WEST, SAN BERNARDINO MERIDIAN, IN THE COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA.
INLAND VALLEY SURVEYING, INC. AUGUST, 2022
NOTARY ACKNOWLEDGEMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, ond not the truthfulness, accuracy, or validity of that document.
STA TE OF CALIFORNIA
COUNTY OF S!\_�-� L.lP.it..01 IVO
ON H.A.>!.\-J_uo L � BEFORE ME,;)f!r_CM.._1/'L_P!_'fi!i_'O_"'[_f_, A NOTARY PUBLIC Pf.RSONALL Y APPEARED J.11Jb,1.'t,l,__!UtA,1,U_l__,Je,v{//o PROVED TO M[ ON THE BASIS OF SATISFACTORY [VID[NC[ TO 8[ TH[ PERSON(S) WHOSE NAME(S) IS/AR[ SUBSCRIBED TO THE WITHIN INSTRUMENT AND ACKNOWLEDGED TO M[ THAT H[/SH[/THEY EXECUTED TH[ SAM[ IN HIS/HER/THEIR AUTHORIZED CAPACITY{f[S), AND THAT BY HIS/HER/THEIR SIGNA TUR[(S) ON THE INSTRUMENT TH[ PERSON(S), OR TH[ [NT/TY UPON BEHALF OF WHICH THE PERSON(S) ACTED, EXECUTED TH[ INSTRUMENT.
I CERTIFY UNDER PENALTY OF PERJURY UNDER TH[ LAWS OF THE STAT[ OF CALIFORNIA THAT THE FOREGOING PARAGRAPH IS TRUE AND CORRECT.
WI TN[SS MY HAND AND OFFICIAL SEAL.
SIGNATURE�
j7
MY PRINCIPAL PLACE OF BUSINESS IS IN
�.&t_�,,� f!JUN TY.
MY COMM/i1Z� N,UMBER. ��lZ&�3
EXPIRES: �a..!.f._.
NOTARY ACKNOWLEDGEMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
STA TE OF CALIFORNIA
COUNTY OF Sfllw °t}1.8�.Q ___ _
ON tl�J_,_�'\-3 BEFORE M[,,l_llt.C..,..e__Af�;rr_7_, A NOTARY PUBLIC P[/[SONALL Y APPEARED \llW .. £1hfLT.DU.D..� WHO PROVED TO ME ON THE BASIS OF SATISFACTORY EVIDENCE TO 8[ THE PERSON(S) WHOSE NAME(S) IS/ARE SUBSCRIBED TO TH[ WITHIN INSTRUMENT AND ACKNOWLEDGED TO ME THAT HE/SHE/THEY EXECUTED THE SAME IN HIS/HER/THEIR AUTHORIZED CAPACITY{IES), AND THAT BY HIS/HER/THEIR SIGNATUR[(S) ON TH[ INSTRUMENT TH[ PERSON(S), OR TH[ ENTITY UPON BEHALF OF WHICH THE PERSON(S) ACTED, EXECUTED TH[ INSTRUMENT.
I CERTIFY UNDER PENALTY OF PERJURY UNDER TH[ LAWS OF TH[ STAT[ OF CALIFORNIA THAT TH[ FOREGOING PARAGRAPH IS TRUE AND CORRECT.
WITNESS MY HAND AND OFFICIAL SEAL.
SIGNATUR[-1,C--:
MY PRINCIPAL Pl,/!CE OF BUSINESS IS IN
s...r_��OUNTY.
MY COMMISSION f,jUMBER· �L?��
EXPIRES: !1'.LL'4.L1..£,t__.
AUDI TOR-CON TROLLER/TREASURER
TAX COLLECTOR CERT/FICA TE
I HEREBY CERTIFY THAT ACCORDING TO TH[ RECORDS OF THE OFFICE, AS OF THIS DA TE, THERE AR[ NO LIENS AGAINST TH[ REAL PROPERTY SHOWN UPON THIS MAP FOR
UNPAID STA TE, COUNTY, MUNICIPAL, OR LOCAL TAXES, SPECIAL ASSESSMENTS
COLLECTED AS TAXES, EXCEPT TAXES OR SPECIAL ASSESSMENTS NOT YU PAYABLE, ESTIMATED TO 8[ $ __________ .
DATE: _______ � 2023
ENSEN MASON
AUD/TOR-CONTROLLER/TREASURER/TAX COLLECTOR
SAN BERNARDINO COUNTY
BY: __________ ,D[PUTY
BOARD OF SUPERVISOR'S CERT/FICA TE
I HEREBY CERTIFY THAT A BOND IN TH[ SUM OF$ ____ HAS BEEN EXECUTED AND FILED WITH TH[ BOARD OF SUPERVISORS OF SAN BERNARDINO COUNTY, STA TE OF CALIFORNIA, CONDITIONED UPON TH[ PAYMENT OF ALL TAXES, (STAT[, COUNTY,
MUNICIPAL OR LOCAL) AND ALL SPECIAL ASSESSMENTS, COLLECTED AS TAXES, WHICH AT TH[ TIM[ OF TH[ FILING OF THIS MAP WITH THE SAN BERNARDINO COUNTY
ASSESSOR-RECORDER-COUNTY CLERK ARE A LIEN AGAINST SAID PROPERTY, BUT NOT YU PA YABL[ AND THAT TH[ SUBDIVIDER HAS FILED WITH ME A CERT/FICA TE BY TH[ PROPER OFFICER GIVING HIS [ST/MA TE OF TH[ AMOUNT OF SAID TAXES AND SPECIAL ASSESSMENTS, AND SAID BOND IS HEREBY ACCEPTED.
DATE:-------, 2023
LYNNA MONELL
CLERK OF TH[ BOARD OF SUPERVISORS SAN BERNARDINO COUNTY BY: _________ � DEPUTY
SIGNA TUR[ OMISSIONS:
PURSUANT TO TH[ PROVISIONS OF SECTION 66436 OF TH[ SUBDIVISION MAP ACT, THE FOLLOWING SIGNATURES HA V[ BEEN OMITTED:
THE S/GNA TUR[ OF SOUTHERN CALIFORNIA GAS COMPANY AND TH[ SOUTHERN COUNTIES
GAS COMPANY OF CALIFORNIA, HOLDER OF AN EASEMENT FOR PIPELINES, PER DEED RECORDED NOVEMBER 25, 1959 IN BOOK 4991 PAGE 520 O.R
TH[ S/GNA TUR[ OF SOUTHERN CALIFORNIA GAS COMPANY AND TH[ SOUTHERN COUNTIES
GAS COMPANY OF CALIFORNIA, HOLDER OF AN EASEMENT FOR PIPELINES AND PATROL ROAD PURPOSES, PER DEED RECORDED APRIL 4, 1960 IN BOOK 5101, PAGE 314 O.R.
TH[ S/GNA TUR[ OF SOUTHERN CALIFORNIA EDISON COMPANY, HOLDER OF AN EASEMENT FOR RIGHT OF WAY PURPOSES, PER DEED RECORDED NOVEMBER 10, 1965 IN BOOK 6510, PAGE 404 0.R.
THE S/GNA TUR[ OF SOUTHERN CALIFORNIA EDISON COMPANY, HOLDER OF AN EASEMENT FOR PUBLIC UTILITIES, PER DEED RECORDED JANUARY 24, 1974 IN BOOK 8354, PAGE 168 O.R.
THE S/GNA TUR[ OF SOUTHERN CALIFORNIA EDISON COMPANY, HOLDER OF AN [AS[M[NT FOR ELECTRIC TRANSMISSION LINES, TOWERS AND INGRESS AND [GRESS, PER DEED RECORDED APRIL 18, 1977 IN BOOK 9158, PAGE 32 O.R.
TH[ S/GNA TUR[ OF SOUTHERN CALIFORNIA EDISON COMPANY, HOLDER OF AN EASEMENT FOR EITHER OR BOTH POL[ LINES, CONDUITS AND INCIDENTAL PURPOSES, PER DEED RECORDED APRIL 27, 1983, AS INSTRUMENT NO. 83-089431 OR.
TH[ SIGNA TUR[ OF SAN BERNARDINO COUNTY, HOLDER OF AN EASEMENT FOR HIGHWAY AND ROAD PURPOSES, PER DEED RECORDED FEBRUARY 24, 1989, AS INSTRUMENT NO 89-066279 OR.
TH[ S/GNA TUR[ OF SOUTHERN CALIFORNIA EDISON COMPANY, HOLDER OF AN EASEMENT FOR
EITHER OR BOTH POLE LINES, CONDUITS ANO INCIDENTAL PURPOSES, PER DEED RECORDED MARCH 9, 7989, AS INSTRUMENT NO. 1989-085279 O.R.
TH[ SIGNA TUR[ OF SOUTHERN CALIFORNIA EDISON COMPANY, HOLDER OF AN EASEMENT FOR
EITHER OR BOTH POLE LINES, CONDUITS AND INCIDENTAL PURPOSES, PER DEED RECORDED MARCH 5, 2020, AS INSTRUMENT NO. 2020-0080555 O.R.
SHEET 1 OF 12 SHEETS
SURVEYOR'S STATEMENT
THIS MAP WAS PREPARED BY ME OR UNDER MY DIRECTION AND WAS COMPILED FROM RECORD DA TA IN CONFORMANCE WITH THE R[QUIR[M[NTS OF THE SUBDIVISION MAP ACT AND LOCAL ORDINANCE AT TH[ REQUEST OF SILVERWOOD DEVELOPMENT PHASE 1, LLC, A DELAWARE LIMITED LIABILITY COMPANY ON AUGUST 2022. I HEREBY STAT[ THAT ALL
MONUMENTS ARE OF THE CHARACTER AND OCCUPY THE POSITIONS IND/CA TED OR THAT THEY WILL 8[ SU IN THOSE POSITIONS BEFORE JUN[ 2024 AND THAT THE MONUMENTS AR[, OR WILL 8[, SUFFICIENT TO ENABLE TH[ SURVEY TO 8[ RETRACED, AND THAT THIS FINAL MAP SUBSTANTIALLY CONFORMS TO TH[ CONDITIONALLY APPROVED TENTATIVE MAP.
OAT£: ____ 5-,./�'---, 2023
L.S. 8509
EXP. 12/31/24
' I>-· Vt(< s,
!,_,'v -1s,
P.L.S. 8509
XP. 12/31 /24
____ -c"",Q'<'
CITY ENGINEER'S STATEMENT
I HEREBY CERTIFY THAT I HA VE EXAMINED THIS MAP, AND THAT TH[ SUBDIVISION SHOWN THEREON IS SUBSTANTIALLY TH[ SAM[ AS IT APPEARED ON TH[ TENTATIVE MAP AND ANY APPROVED AL TERA TIONS THERETO, AND THAT ALL TH[ PROVISIONS OF TH[ SUBDIVISION MAP ACT AND LOCAL ORDINAC[S HAVE BEEN COMPLIED WITH, AND I AM SATISFIED THAT THIS MAP IS TECHNICALLY CORRECT.
DAT[: --�--_/_4�---, 2023
BY � P, �
MICHAEL P. THORNTON, CITY ENGINEER
R.CE NO. 44226, P.L.S. 6867
EXPIRES· 06/30/2023, 09/30/2024
.,.
P.L.S. 6867
EXP. 09/30/2
CITY COUNCIL'S ACCEPTANCE CERT/FICA TE
TH[ UNDERSIGNED OFFICER ON BEHALF OF THE CITY COUNCIL PURSUANT TO AUTHORITY CONFERRED BY TITLE 17 OF TH[ CITY HESPERIA MUNICIPAL CODE,
HEREBY APPROVES THE ANNEXED MAP ANO ACCEPTS RANCHERO ROAD, SILVERWOOD TRAIL, OXFORD AVENUE, RY[LAND ROAD, FARMDALE AVENUE, WARNER
SPRINGS, OLD STATION, KENNEDY MEADOWS, CASCADE CREST, GLENN PASS,
FORESTER PASS, CHINOOK PASS, ASPYN COURT AND CREST VILLAGE SUBJECT TO THEIR IMPROVEMENTS IN ACCORDANCE WITH CITY STANDARDS.
WE ALSO HEREBY ALSO ACCEPT TH[ OFFER OF OED/CATION OF LOTS "c" AND "[" FOR SEWER LIFT STATION PURPOSES AND LOTS 'i:J''. ''F" AND "G" FOR WATER QUALITY BASIN, DRAINAGE AND STORM DRAIN PURPOSES.
DAT[: ________ , 2023
MELINDA SA YR£
CITY CLERK, CITY OF HESPERIA
SAN BERNARDINO COUNTY
RECORDER'S CERT/FICA TE
THIS MAP HAS BEEN FILED UNDER DOCUMENT NUMBER
THIS __ DAY OF __ , 2023. AT __ .M IN BOOK ______ OF
MAPS AT PAGES ____ AT THE REQUEST OF FIRST AMERICAN TITLE COMPANY, IN THE AMOUNT OF$
CHRIS WILHITE
ASSESSOR-RECORDER
SAN BERNARDINO COUNTY
BY: ___________ _
DEPUTY RECORDER
Attachment 2
THIS PAGE LEFT INTENTIONALLY BLANK
City of Hesperia
STAFF REPORT
DATE: May 16, 2023
TO: Mayor and City Council Members
Chair and Board Members, Hesperia Fire Protection District FROM: Nils Bentsen, City Manager
BY: Casey Brooksher, Director of Administrative Services SUBJECT: Approval of a Multiple Employer Other Post Employment Benefit (OPEB)/Pension 115 Trust with Shuster Advisory Group, LLC
RECOMMENDED ACTION
It is recommended that the City Council adopt Resolution No. 2023 -31, authorizing the City Manager to execute agreements with Shuster Advisory Group LLC, Charles Schwab Trust Bank, and Alta Trust Company for the establishment and administration of a Multiple Employer OPEB and Pension 115 Trust; and the Board of Directors of the Hesperia Fire Protection District (HFPD) adopt Resolution HFPD No. 2023-03, approving the discontinuance of the HFPD’s participation in the Post-Employment Benefits Trust administered by the Public Agency Retirement Services (“PARS”), and approving agreements with Shuster Advisory Group LLC, Charles Schwab Trust Bank, and Alta Trust Company for the establishment and administration of a Multiple Employer OPEB/Pension 115 Trust.
BACKGROUND
The City provides full-time employees with a defined benefit pension through the California Public Employee’s Retirement System (CalPERS) and pays other post-employment benefits (OPEB) to certain retirees/ group of retirees for health care costs. Most agen cies are “pay-as-you-go,” meaning that annually, they estimate these costs (using actuarial firms) and budget for the expense. CalPERS has significantly changed the methodology for calculating the Annual Required Contributions (ARC) regarding the amortization of the Unfunded Actuarial Accrued Liability (UAAL). Until recently, the only option for reducing the UAAL was to commit additional funds to CalPERS, subject to the same CalPERS investment returns. Further, with a pay-as-you- go basis, there are no as sets to offset liabilities that accumulate over the working lifetime of employees. A Section 115 Trust is a fiscally prudent approach to funding these future expenses and is considered a “best practice” by the Government Finance Officers Association (GFOA).
A Section 115 Trust is a vehicle authorized by the Internal Revenue Code, which allows an agency to segregate funds from general assets for the purpose of funding an essential government function (e.g. pension and post-employment obligations). Trust assets are irrevocably committed for the government function identified in the trust agreement and the City will retain control over the investment strategy of the funds. Some of the benefits that a Section 115 Trust program can provide for cities include utilizing the trust as a budget stabilization tool, improving the city’s overall credit rating, and an opportunity to earn higher inv estment returns . Additionally, given Governmental Accounting Standards Board (GASB) Statement, GASB No. 75, which require s that public agencies recognize OPEB liabilities on their balance sheet, establishing a trust will allow the City to recognize the assets set aside to reduce its unfunded accrued liability.
Staff Report to the City Council and Board Members of the Hesperia Fire Protection District Approval of a Multiple Employer Other Post Employment Benefit (OPEB)/Pension 115 Trust with Shuster Advisory Group, LLC
May 16, 2023
On August 7, 2018, the Board of Directors of the HFPD approved the establishment of a Section 115 Trust administered by PARS for payment of the HFPD CalPERS pension obligation, as required by LAFCO in the annexation fire operations by San Bernardino County Fire. However, the HFPD is not obligated to stay in the current trust arrangement with PARS, or any provider for that matter. To the extent that cost savings for administering the trust can be achieved, that is additional money that will stay in the trust and earn interest over time.
ISSUES/ANALYSIS
During the May 17, 2022 FY 2022-23 Budget Workshop, the City Council directed $4.0 million in General Fund reserves for the esta blishment of the City’s Section 115 Program, as reflected in the FY 2021 -22 Revised Budget. In order to address both the City’s pension and OPEB obligations, allocating the $4.0 million between two City Section 115 Trusts is recommended with:
1) a $3.4 million pension stabilization trust, and 2) a $0.6 million OPEB trust.
Staff have analyzed the Shuster Advisory Group (Shuster) pricing model and related information in comparison to the PARS 115 program. The fee structure for the 115 Trust from Shuster is 57% lower in the annualized expenses of the program compared to the pricing structure of the PARS program. For the City’s $4.0 million in 115 Trust assets, the fee schedule from the PARS program would result in a 0.60% annualized fee, or $24,000, whereas the Shuster program would result in a current annualized fee of 0.26%, or $10,400. Future contributions by the City will only increase the comparative savings.
Shuster is an independent investment advisory firm and fiduciary. They provide governmental and institutional retirement plan consulting services as well as private wealth management.
Shuster is a SEC-Registered Investment Advisor with over $5 billion in assets under management focusing on serving the unique needs of governmental agencies and special districts serving over 60 cities, agencies and public entities. Shuster serves as fiduciary to plan investment s and provides investment selection, monitoring, and management, with custody services provided by Charles Schwab Trust Bank for the safekeeping of plan assets, and trustee services provided by Alta Trust for Federal and State compliance monitoring.
Shuster is the same firm that took over fiduciary responsibilities of the employee’s 457(b) deferred compensation and 401(a) plans in August 2018. Shuster entered the public retirement plan sector after analyzing the sector and realizing that cities and agencies were being underserved and over- charged for their retirement plans, directly impacting the supplemental retirement savings of the public employees. Hiring Shuster for these services resulted in a 54% reduction in total plan costs for the 457(b) and 401(a) plans, in addition to a significant improvement in the quality of the investments available in the retirement plan. Shuster has proven to be analytical and responsive to the City’s needs.
Shuster has conducted the same analysis of the Section 115 Trust programs available to cities and agencies and again determined that the cities were being over -charged and underserved, which has a direct result on the savings that a city is putting aside for their future obligations.
Shuster also found that the programs available generally lacked investment flexibility, customization, transparency, and high-level customer service. As a result, Shuster created and offers a Section 115 Trust program that provides cities with enhanced services for a fraction of the fees charged by other Section 115 Trust providers . With Shuster’s ongoing oversight and
Staff Report to the City Council and Board Members of the Hesperia Fire Protection District Approval of a Multiple Employer Other Post Employment Benefit (OPEB)/Pension 115 Trust with Shuster Advisory Group, LLC
May 16, 2023
service model, Staff anticipates similar cost effective results with the 115 Trust , as has been experienced with the 457(b) and 401(a) plans.
As such, it is recommended that the City Council approve Resolution No. 2023 -31 for the establishment and administration of a City Multiple Employer OPEB and a Pension 115 Trust with Shuster Advisory Group. Further, it is recommended that HFPD Board of Directors approve HFPD Resolution No. 2023-03 in order to terminate the HFPD’s current participation in the Post- Employment Benefits Trust administered by PARS and U.S. Bank , in favor of contracting with Shuster for the establishment and administration of a Multiple Employer Pension OPEB/Pension 115 Trust.
FISCAL IMPACT
The analysis of Shuster's pricing model and related information in comparison to the PARS 115 program reveal that the fee structure for the 115 Trust from Shuster is 57% lower in the annualized expenses of the program, compared to the pricing structure of the PARS program. For the City’s $4.0 million in 115 Trust assets, the fee schedule from the PARS program would result in a 0.60% annualized fee, or $ 24,000, whereas the Shuster program would result in a 0. 26% current annualized fee, or $10,400. Future contributions by the City will only increase the comparative savings.
Lastly, Shuster will provide ten investment strategies that combine both active and passive (index) investment solutions, providing an optimum mix of investments from both an investment return and cost perspective. If desired by the City, Shuster will also provide a custom portfolio at no additional cost.
ALTERNATIVE(S)
1. Provide alternative direction to staff.
ATTACHMENT(S)
1. Resolution No. 2023-31
2. Resolution HFPD No. 2023-03
RESOLUTION NO. 2023-31
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HESPERIA, CALIFORNIA,
APPROVI
NG THE ADOPTION OF THE MULTIPLE EMPLOYER OPEB/PENSION 115 TRUST
ADMINISTERED BY SHUSTER ADVISORY GROUP, LLC
WHEREAS, the Governmental Accounting Standards Board (“GASB”) revised its accounting rules, referred to as GASB 75, to require local governments to recognize, cost, and disclose future obligations for providing Other Post-Employment Benefits (“OPEB”); and WHEREAS, the City of
Hesperia (“City”) provides OPEB to eligible employees and retirees in the form of retiree health care coverage as defined in applicable memorandums of understanding and pay plans; and
WHEREAS, the City provides pe nsion benefits to eligible employees and retirees as a participant in the California Public Employees Retirement System (“CalPERS”) as defined in applicable memorandums of understanding and pay plans; and WHEREAS, Shuster Advisory Group, LLC (“Shuster”) has made available the Multiple Employer OPEB/Pension 115 Trust (“Trust”) for the purpose of pre-funding pension obligations and/or OPEB obligations; and
WHEREAS, the City is eligible to participate in a tax-exempt trust performing an essential governmental function within the meaning of Section 115 of the Internal Revenue Code, as amended, and the Regulations issued thereunder, and the Trust is a tax-exempt trust under the relevant statutory provisions of the State of California; and WHEREAS, Alta Trust Company satisfies the Trustee requirements under IRC section 115; and WHEREAS, all qualified assets held in the Trust will be irrevocably dedicated to prefunding the City’s OPEB and pension obligations; and
WHEREAS, the City’s adoption and operation of the Multiple Employer OPEB/Pension 115 Trust has no effect on any current or former employee’s entitlement to post-employment benefits; and
WHEREAS, the terms and conditions of post-employment benefit entitlement, if any, are governed by contracts separate from and independent of the Section 115 Trust; and WHEREAS, the City Council has prudently set aside funds for prefunding pension and OPEB obligations; and
WHEREAS, the City’s funding of the Section 115 Trust does not, and is not intended to, create any new vested right to any benefit nor strengthen any existing vested right; and WHEREAS, the City reserves the right to make contributions, if any, to the Section 115 Trust; and
WHEREAS, Shuster will set forth an Investment Policy Statement for the Section 115 Trust to ensure fiduciaries involved in the plan take prudent and careful action to maintain the investment portfolios, goals and objectives while maintaining liquidity and risk tolerance.
NOW T
HEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HESPERIA AS FOLLOWS:
Section 1. That the recitals above are true and correct and adopted as findings.
Section 2. The City Council hereby adopts the Multiple Employer OPEB/Pension 115 Trust available t
hrough Shuster, effective May 16, 2023.
Section 3. The City Council hereby authorizes the appointment of Alta Trust Company as Trustee and
Charles Schwab Trust Bank as custodian of the assets.
Section 4. The City Council hereby appoints the City Manager, or his/her successor or his/her designee as the City’s Plan Administrator for the Section 115 Trust.
Section 5. The City’s Plan Administrator is hereby authorized to execute the legal and administrative documents on behalf of the City and to take whatever additional actions are necessary to maintain the City’s participation in the Section 115 Trust and to maintain compliance of any relevant regulation issued or as may be issued; therefore, authorizing him/her to take whatever additional actions are required to administer the City’s Section 115 Trust.
Section 6. That said action was taken during a regular meeting of the Hesperia City Council.
Section 7. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
ADOPTED AND APPROVED this 16
th day of May 2023.
______________________________
Brigit
Bennington, Mayor
ATTEST:
____________________________
Erin Baum,
Assistant City Clerk
RESOLUTION NO. HFPD 2023-03
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE HESPERIA FIRE PROTECTION DIST
RICT, HESPERIA, CALIFORNIA, APPROVING THE TERMINATION OF THE HESPERIA FIRE PROTECTION DISTRICT’S PARTICIPATION IN THE PARS PUBLIC AGENCIES POST-
EMPLOYMENT BENEFITS TRUST PROGRAM AND THE ADOPTION OF THE MULTIPLE EMPLOYER OPEB/PENSION 115 TRUST ADMINISTERED BY SHUSTER ADVISORY
GROUP, LLC
WHEREAS, Shuster Advisory Group, LLC (“Shuster”) has made available the Multiple Employer OPEB/Pension 115 Trust (“Trust”) for the purpose of pre-funding pension obligations and/or OPEB obligations; and
WHEREAS, the Hesperia Fire Protection District (“District”) is eligible to participate in a tax- exempt trust performing an essential governmental function within the meaning of Section 115 of the Internal Revenue Code, as amended, and the Regulations issued thereunder, and the Trust is a tax-exempt trust under the relevant statutory provisions of the State of California; and WHEREAS, Alta Trust Company satisfies the Trustee requirements under IRC section 115; and WHEREAS, all qualified assets currently held in the District’s Public Agency Retirement Services (“PARS”) Public Agencies Post-Employment Benefits Trust are irrevocably dedicated to prefunding the District’s pension obligations; and
WHEREAS, all qualified assets held in the Trust will be irrevocably dedicated to prefunding the District’s OPEB and pension obligations; and
WHEREAS, the District’s adoption and operation of the Multiple Employer OPEB/Pension 115 Trust has no effect on any current or former employee’s entitlement to post-employment benefits; and
WHEREAS, the terms and conditions of post-employment benefit entitlement, if any, are governed by contracts separate from and independent of the Section 115 Trust; and WHEREAS, the Board of Directors of the District has prudently set aside funds for pre-funding pension obligations; and
WHEREAS, the District’s funding of the Section 115 Trust does not, and is not intended to, create any new vested right to any benefit nor strengthen any existing vested right; and WHEREAS, the District reserves the right to make contributions, if any, to the Section 115 Trust; and
WHEREAS, Shuster will set forth an Investment Policy Statement for the Section 115 Trust to ensure fiduciaries involved in the plan take prudent and careful action to maintain the investment portfolios, goals and objectives while maintaining liquidity and risk tolerance.
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE HESPERIA FIRE PROTECTION DISTRICT AS FOLLOWS:
Section 1. That the recitals above are true and correct and adopted as findings.
Section 2. The Board of Directors hereby adopts the Multiple Employer OPEB/Pension 115 Trust availa
ble through Shuster, effective May 16, 2023.
Section 3. The Board of Directors hereby authorizes the termination of the Hesperia Fire Protection District’s participation in the PARS Public Agencies Post-Employment Benefits Trust Program, all services, administration, and investment contracts with PARS and US Bank, N.A. (“U.S. Bank”), including the services of U.S. Bank as Trustee.
Section 4. The Board of Directors hereby authorizes the appointment of Alta Trust Company as Trustee
and Charles Schwab Trust Bank as custodian of the assets. The transfer of assets is contingent upon the acceptance of the successor Trustee and custodian.
Section 5. The Board of Directors certifies that the successor Trust satisfies the requirements of Section 115 of the Internal Revenue Code and that all assets held by that Trust shall qualify as “plan assets” that are irrevocably dedicated to the prefunding of pension obligations.
Section 6. The Board of Directors hereby authorizes the liquidation and transfer of all assets to Charles Schwab Trust Bank, as soon as administratively practicable.
Section 7. Upon the complete transfer of assets on or around July 31, 2023, PARS is removed as trust administrator and U.S. Bank is removed as trustee.
Section 8. The Board of Directors hereby appoints the City Manager, or his/her successor or his/her designee as the District’s Plan Administrator for the Section 115 Trust.
Section 9. The District’s Plan Administrator is hereby authorized to execute the legal and administrative documents on behalf of the District and to take whatever additional actions are necessary to maintain the District’s participation in the Section 115 Trust and to maintain compliance of any relevant regulation issued or as may be issued; therefore, authorizing him/her to take whatever additional actions are required to administer the District’s Section 115 Trust.
Section 10. That said action was taken during a regular meeting of the Hesperia Fire Protection District.
Section 11. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
ADOPTED AND APPROVED this 16th day of May 2023.
______________________________
Brigit
Bennington, Mayor
ATTEST:
____________________________
Erin Baum,
Assistant City Clerk
City of Hesperia
STAFF REPORT
DATE: May 16, 2023
TO: Mayor and Council Members
FROM: Nils Bentsen, City Manager
BY: Rachel Molina, Assistant City Manager
Ryan Leonard, Senior Planner
SUBJECT: Development Code Amendment DCA23-00004; Applicant: City of Hesperia; Area affected: City-wide
RECOMMENDED ACTION
It is recommended that the City Council introduce and place on first reading Ordinance No. 2023-08 approving Development Code Amendment DCA23-00004 modifying development standards associated with on-site digital advertising signs.
BACKGROUND
The proposed Development Code Amendment is intended to incorporate needed revisions to the Municipal Code. Over the past few years, the City has seen an increase in the number of businesses wishing to construct new on -site digital display signs. Currently, the City Municipal Code does not contai n any regulations or operational standards for on -site digital advertising displays. For example, the City’s sign ordinance (Chapter 16.36 of the Municipal Code) contains various regulations regarding the size, placement, and type of signage that a site may qualify for (i.e. monument sign, pole sign, wall sign, etc.) however it does not contain any development standards as to the placement or operational characteristics of on -site digital display sign. This Development Code Amendment will provide additional standards for sites to be eligible for on - site digital advertising displays and contains regulations that address the operation of digital display signs.
Furthermore, as new digital advertising signs have been constructed, staff has received several complains from nearby property owners who are concerned with the lighting intensity of the signs, and the impacts that the signs could have on pass-by traffic.
ISSUES/ANALYSIS
Currently the Development Code allows all sites in the City that would otherwise qualify for a wall sign, monument sign, freestanding sign, or freeway sign to incorporate a digital advertising display as part of the signage. As previously mentioned, there are no regulations that would restrict a site from qualifying for a digital display sign.
While the use of digital advertising displays may be appropriate in certain instances, the over proliferation of digital advertising could lead to the aesthetic degradation along major commercial corridors. In many communities, digital advertisi ng displays are regulated to mitigate negative impacts on surrounding rights-of-way and adjacent properties. For comparison, staff reviewed the regulations of other nearby cities to determine if they had similar or more restrictive regulations.
Staff Report to the City Council
DCA23-00004
May 16, 2023
The City of Victorville does not allow digital signs for any commercial use that is less than 50 acres in size. In addition, the Town of Apple Valley generally limits on -site digital advertising displays to only specified commercial zones and requires a minimum lot f rontage of 100 feet in order to be eligible for an on -site digital advertising display. The Town of Apple Valley also contains numerous design standards and operational standards that are specific to on-site digital display signs.
The proposed Development Code Amendment would add new regulations that any digital advertising display that is included as a monument, freestanding or freeway sign may only be allowed on lots that exceed 5 gross acres in size and that are part of a multi -tenant shopping center with a defined anchor tenant. However, lots that are less than 5 acres in size would still qualify for a digital wall sign. It should be noted that the following types of uses would be exempt from the 5-acre minimum lot size requirement: gas stations (digital display limited to fuel pricing information only), churches, public and non -profit school facilities, movie theaters, public buildings, and private clubs and lodges (i.e. Moose Lodge, VFW, etc). The City’s existing regulations currently allow monument, freestanding or freeway signs to be located a minimum of 1-foot away from the property line. The proposed 5 acre minimum lot size requirement for any digital display that is part of a monument, freestanding or freeway sign will reduc e potential adverse impacts to nearby traffic and surrounding rights -of-way. Furthermore, the proposed regulations will maintain the City’s existing standard that all sites throughout the City may still qualify for a digital wall sign.
The proposed Devel opment Code Amendment also contains regulations that require a digital advertising display to be located a minimum of 150 feet away from any residentially zoned property. In addition, the proposed Development Code Amendment contains the following design standards:
a. Signs visible from the public right-of-way shall not change at a frequency in excess of one alternation per five (5) seconds.
b. Transition between slides shall not exceed one (1) second. c. No digital display may depict or simulate any motion or video (i.e., video clips, flashing, etc.).
d. All digital advertising displays shall be equipped with a light meter to automatically adjust the display brightness to ambient light conditions.
e. Digital advertising displays may not advertise off-site businesses. f. Digital advertising displays shall be subject to current Caltrans' specifications as to brightness, frequency of changeable copy and depiction of movement. g. Digital advertising displays may not be added to legal non-conforming signs. h. All digital advertising displays must comply with the illumination provisions of this Section.
Taken together these requirements will ensure that all new digital advertising displays are developed in an orderly and quality manner.
Planning Commission Review: On May 11, 2023, the Planning Commission is scheduled to consider the proposed Development Code Amendment. This meeting has not occurred as of the preparation date of this staff report, but staff will report to the City Council the outcome of the Planning Commission meeting at the May 16, 2023, City Council hearing.
Conclusion: The Development Code Amendment complies with the General Plan.
Furthermore, implementation of the proposed development standards will contribute towards a visually pleasing environment along t he City’s major commercial corridors and will add clear
Staff Report to the City Council
DCA23-00004
May 16, 2023
development regulations that will ensure that future sites are developed in an orderly and quality manner
ATTACHMENT(S)
1. Ordinance No. 2023-08
2. Exhibit "A"
3. Planning Commission Staff Report with attachments.
ORDINANCE NO. 2023-08
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HESPERIA,
CALIFORNIA, ADOPTING A DEVELOPMENT CODE AMENDMENT
MODIFYING DEVELOPMENT STANDARD S ASSOCIATED WITH ON-SITE DIGITAL ADVERTISING SIGNS (DCA23-00004)
WHEREAS, on January 5, 199 8, the City Council of the City of Hesperia adopted Ordinance No. 250, thereby adopting the Hesperia Municipal Code; and WHEREAS, the City proposes to amend Chapter 16.36.060 of the City of Hesperia Municipal Code by adding specific regulations for on-site digital advertising displays; and WHEREAS, the City finds that it is necessary to amend the development regulations applicable for onsite digital advertising si gns to reduce potential adverse impacts to nearby traffic and surrounding rights-of-way and to ensure that future sites are developed in an orderly and quality manner; and
WHEREAS, the proposed Development Code Amendment is exempt from the California Environmental Quality Act (CEQA) per Section 1506 1(b)(3), where it can be seen with certainty that there is no significant effect on the environment. The proposed Development Code Amendment is also exempt from the requirements of the California Environmental Quality Act by Section 16.12.415(B)(10) of the City’s CEQA Guidelines, as the Development Code Amendment does not propose to increase the density or intensity allowed in the General Plan.
WHEREAS, on May 11, 2023, the Planning Commission of the City of Hesperia conducted a duly noticed public hearing pertaini ng to the proposed amendment and concluded said hearing on that date; and
WHEREAS, on May 16, 2023, the City Council of the City of Hesperia conducted a duly noticed public hearing pertaining to the proposed Amendment and concluded said hearing on that date; and
WHEREAS, all legal prerequisites to the adoption of this Ordinance have occurred.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF HESPERIA DOES ORDAIN AS FOLLOWS:
Section 1. The City Council hereby specifically finds that all of the facts set forth in this Ordinance are true and correct.
Section 2. Based upon substantial evidence presented to the City Council, including written and oral staff reports, the City Council specifically finds that the prop osed Ordinance is consistent with the goals and objectives of the adopted G eneral Plan as it will enhance the quality of life by providing a visually pleasing environment and promote the public health, safety and welfare.
Section 3. The proposed develop ment code amendment is ne cessary because the existing regulations do not co ntain any developme nt standards as to the placement or operational characteristics of on -site digital display signs. The Development Code
Amendment will provide standards for sites to be eligible for on-site digital advertising displays and contains regulations that address the operation of digital display signs.
Section 4. Based on the findings and conclusions set forth in this Ordinance, this City Council hereby adopts Development Code Amendment DCA23-00004, adding new regulations that any digital adv ertising display that is included as a monument, freestanding or freeway sign may only be allowed on lots that exceed 5 gross acres in size and that are part of a multi-tenant shopping center with a defined anchor tenant as shown on Exhibit “A.”
Section 5. This Ordinance shall take effect thirty (30) days from the date of adoption.
Section 6. The City Clerk shall certify to the adoption of t his Ordinance and shall cause the same to be posted in three (3) public places within the City of Hesperia pursuant to the provisions of Resolution No. 2007-101.
ADOPTED AND APPROVED on this 6th day of June 2023.
__________________________________ _______________________________ Brigit Bennington, Mayor
ATTEST:
_________________________________________
Erin Baum, Assistant City Clerk
Attachment 2
EXHIBIT “A”
16.36.060 - Nonresidential signs (includes hotel and motel).
A. The following signs shall be permitted for nonresidential uses. Deviations from the following standards and the sign menu in Section 16.36.130 shall be permitted subject to review and approval of a site sign plan to govern all signage on a site. Should the site plan contain requests for signs that exceed the requirements of Section 16.12.220(7) of the development code, then the sign plan shall be referred to the pl anning commission for review and approval.
B. Total Sign Area. The total sign area for an individual use or combination of uses or buildings on a commercial or industrial site is computed as three-square feet of signage per one lineal foot of principal build ing(s) that fronts on a street, alley or parking lot with customer entrances. Institutional uses shall not be granted a cumulative total, but shall be allowed signs listed in the sign menu and described per this chapter.
C. All signs must adhere to size, hei ght and spacing limits per the type of sign as specified below:
1. Attached (Wall or Integral Roof) Signs. Wall signs are permitted at two square feet of sign area per lineal foot of principal building(s) fronting the street(s) with a maximum area of one hundred fifty (150) square feet per sign. Wall signs must be attache d to the building and may be designated as integral roof signs, but shall not extend above the roof. Wall signs shall be placed on the exterior wall of the tenant space. Any number of signs may be used but the maximum area allowed shall be the cumulative total of all wall signs.
2. Monument Signs. Monument signs shall not exceed forty-eight (48) square feet in area or eight feet in height. Monument signs may be increased to nine feet in height and sixty (60) square feet if installed in a landscaped planter not exceeding three feet in height and at least six feet longer and wider than the sign. Any size site may have at least one monument sign. Multiple numbers of monument signs and freestanding signs allowed for a site shall not exceed one sign per one hundred fifty (150) feet of street frontage.
3. Canopy and Pump Island Signs. Canopy signs are allowed ten square feet in area per side. Signs are to display logos or brand names only. Pump islands are allowed three square feet of sign area per pump.
4. Banners. Banners used as permanent signs shall be attached to a principal building and shall be allowed in addition to attached, secondary, window or canopy signs. The area of these signs shall be counted against the site's allocation. Permanent banners shall not be permitted on separate stand-alone frames or structures, and shall not be attached or tied to perimeter walls, fences, monument signs or freestanding signs.
Banners shall be made of canvas, vinyl or similar material of a minimum thickness of thirteen (13) ounces. The edges shall be folded, stitched or glued and equipped with eyelets or cords to facilitate mounting. Lettering, illustrations and logos shall be neat and professional in appearance. Banners shall be securely attached to buildings.
Banners may be mount ed inside windows. Any torn, faded, frayed or damaged banners shall be removed or replaced immediately.
5. Secondary Signs. Secondary signs such as food menus on fast food businesses or event or meeting signs shall not exceed fifty (50) square feet for any single sign (thirty (30) square feet for industrial uses)—unless approved as part of a site sign plan.
6. Secondary wall signs listing services offered such as nursery, pharmacy, tires, etc., with a maximum of fifty (50) square feet per sign.
7. Freestanding Sign s. Freestanding signs are permitted whenever the project site exceeds two and one-half acres of land or the street frontage where the freestanding sign is proposed exceeds one hundred seventy -five (175) lineal feet. A site with less street frontage may also be eligible for a single freestanding sign should it be combined with at least one other adjacent property by merger, or with a least two other properties through the recordation of a reciprocal access and signage agreement. Properties so merged or combined shall form a continuous street frontage. Freestanding signs for commercial or industrial uses shall not exceed twenty (20) feet in height or two hundred (200) square feet in area. Multiple numbers of monument signs and freestanding signs allowed for a site shall not exceed one sign per one hundred fifty (150) feet of street frontage.
8. Bulletin or Directory Board. Bulletin board signs are monument style signs used to direct customers to tenants on a multiple tenant site. Bulletin boards shall not exceed thirty (30) square feet in area and six feet in height with one per entrance on the site.
9. Freeway Signs. Freeways signs are signs located within six hundred sixty (660) feet of the freeway. Freeway signs may be forty (40) feet high and two hundred (200) square feet in area. When two or more uses record an agreement to share signage, a freeway sign with two signs may be up to three hundred (300) square feet in area and fifty (50) feet in height. A freeway sign with three or more signs may be up to four hundred fifty (450) square feet in area and sixty (60) feet in height. Notwithstanding the paragraph above, freeway signs between sixty (60) and one hundred (100) feet in height and up to one thousand (1,000) square feet in area may be permitted, subject to a study to determine the optimal location in relation to freeway off -ramps, overpasses, existing development, and topography. Such signs must be located on, or within one thousand (1,000) feet of the premises of a development project consisting of at least thirty-five (35) contiguous acres. No more than two signs may be permitted per development. Signs incorporating digital displays may not be closer than one thousand (1,000) feet from another digital display on the same side of the freeway.
Such displays ar e subject to current Caltrans' specifications as to brightness, frequency of changeable copy and depiction of movement. The location and design of freeway signs must be included in an approved site sign plan for the development to ensure consistency with the design and architecture of the project.
10. Institutional Uses in Commercial Designations. These uses, including schools, churches, hospitals and convalescent homes, shall be limited to a maximum of two square feet of attached sign area per principal building frontage. Monument signs shall be a maximum of forty -eight (48) square feet with one sign per driveway on public streets. Additional signage may be permitted when incorporated in a site sign plan.
11. Digital Advertising Displays (Digital Signs) . Unless otherwise listed below, d igital advertising displays installed as a part of any monument, freestanding or freeway sign may only be allowed on lots that exceed 5 gross acres in size and that are a part of a multi-tenant center with a defined anchor tenant. Lots that are less than 5 gross acres may be allowed one (1) digital wall sign. The following uses are not subject to the
minimum lot size requirements for digital advertising displays: service stations (digital display limited to the portion of the sign conveying pricing information), churches and other religious centers, public and non -profit school facilities, movie theaters, public buildings, public recreational buildings, private clubs and lodges.
All digital advertising displays shall be located a minimum of 150 feet away from any residentially zoned property, as measured from the sign to the residential property line.
The digital displays will be limited to the same size limitations currently allowed in Section 16.36.060 for the respective sign type (i.e monument, freestanding, wall sign and/or freeway sign). All digital signs shall be subject to the following operational standards:
a. Signs visible from the public right -of-way shall not change at a f requency in excess of one alternation per five (5) seconds.
b. Transition between slides shall not exceed one (1) second. c. No digital display may depict or simulate any motion or video (i.e., video clips, flashing, etc.).
d. All digital advertising displays sh all be equipped with a light meter to automatically adjust the display brightness to ambient light conditions. e. Digital advertising displays may not advertise off-site businesses. f. Digital advertising displays shall be subject to current Caltrans' specific ations as to brightness, frequency of changeable copy and depiction of movement. g. Digital advertising displays may not be added to legal non-conforming signs. h. All digital advertising displays must comply with the illumination provisions of this Section.
City of Hesperia
STAFF REPORT
DATE: May 11, 2023
TO: Planning Commission
FROM: Rachel Molina, Assistant City Manager
BY: Ryan Leonard, Senior Planner
SUBJECT: Development Code Amendment DCA23-00004; Applicant: City of Hesperia; Area affected: City-wide.
RECOMMENDED ACTION
It is recommended that the Planning Commission adopt Resolution No. PC -2023-17 recommending that the City Council introduce and place on first reading an ordinance approving Development Code Amendment DCA23-00004 modifying development standards associated with on-site digital advertising signs.
BACKGROUND
The proposed Development Code Amendment is intended to incorporate needed revisions to the Municipal Code. Over the past few years, the City has seen an increase in the number of businesses wishing to construct new on-site digital display sign s. Currently, the City Municipal Code does not contain any regulations or operational standards for on-site digital advertising displays. For example, the City’s sign ordinance (Chapter 16.36 of the Municipal Code) contains various regulations regarding the size, placement, and type of signage that a site may qualify for (i.e. monument sign, pole sign, wall sign , etc.) however it does not contain any development standards as to the placement or operational characteristics of on-site digital display sign. This Development Code Amendment will provide additional standards for sites to be eligible for on- site digital advertising displays and contains regulations that address the operation of digital display signs.
Furthermore, as new digital advertising signs have been constructed, staff has received several complains from nearby property owners who are concerned with the lighting intensity of the signs, and the impacts that the signs could have on pass-by traffic.
ISSUES/ANALYSIS
Currently the Development Code allows all sites in the City that would otherwise qualify for a wall sign, monument sign, freestanding sign, or freeway sign to incorporate a digital advertising display as part of the signage. As previously mentioned, there are no regulations that would restrict a site from qualifying for a digital display sign.
While the use of digital advertising displays may be appropriate in certain instances, the over proliferation of digital advertising could lead to the aesthetic degradation along major commercial corridors. In many communities, digital advertising displays are regulated to mitigate negative impacts on surrounding rights-of-way and adjacent properties. For comparison, staff reviewed the regulations of other nearby cities to determine if they had similar or more restrictive regulations.
The City of Victorville does not allow digital signs for any commercial use that is less than 50
Attachment 3
Staff Report to the Planning Commission
DCA2023-00004
May 11, 2023
acres in size. In addition, the Town of Apple Valley generally limit s on-site digital adv ertising displays to only specified commercial zones and requires a minimum lot frontage of 100 feet in order to be eligible for a n on -site digital advertising display. The Town of Apple Valley also contains numerous design standards and operational standards that are specific to on-site digital display signs.
The proposed Development Code Amendment would add new regulations that any digital advertising display that is included as a monument, freestanding or freeway sign may only be allowed on lots that exceed 5 gross acres in size and that are part of a multi -tenant shopping center with a defined anchor tenant . However, lots that are less than 5 acres in size would still qualify for a digital wall sign. It should be noted that the following types of uses would be exempt from the 5-acre minimum lot size requirement: gas stations (digital display limited to fuel pricing information only), churches , public and non -profit school facilities, movie theaters, public buildings, and private clubs and lodges (i.e. Moose Lodge, VFW, etc) . The City’s existing regulations currently allow monument, freestanding or freeway signs to be located a minimum of 1-foot away from the property line. The proposed 5 acre minimum lot size requirement for any digital display that is part of a monument, freestanding or freeway sign will reduce potential adverse impacts to nearby traffic and surrounding rights-of-way. Furthermore, the proposed regulations will maintain the City’s existing standard that all sites throughout the City may still qualify for a digital wall sign.
The proposed Development Code Amendment also contains regulations that require a digital advertising display to be located a minimum of 150 feet away fro m any residentially zoned property. In addition, the proposed Development Code Amendment contains the following design standards:
a. Signs visible from the public right-of-way shall not change at a frequency in excess of one alternation per five (5) seconds.
b. Transition between slides shall not exceed one (1) second. c. No digital display may depict or simulate any motion or video (i.e., video clips, flashing, etc.).
d. All digital advertising displays shall be equipped with a light meter to automatically adjust the display brightness to ambient light conditions.
e. Digital advertising displays may not advertise off-site businesses. f. Digital advertising displays shall be subject to current Caltrans' specifications as to brightness, frequency of changeable copy and depiction of movement. g. Digital advertising displays may not be added to legal non-conforming signs. h. All digital advertising displays must comply with the illumination provisions of this Section.
Taken together these requirements will ensure that all new digital advertising displays are developed in an orderly and quality manner.
Environmental: Approval of the Development Code Amendment is exempt from the requirements of the California Environmental Quality Act per Section 15061(b)(3), where it can be seen with certainty that there is no significant effect on the environment. The proposed Development Code Amendment is also exempt from the requirements of the California Environmental Quality Act by Section 16.12.415(B)(10) of the City’s CEQA Guidelines, as the Development Code Amendment does not propose to increase the density or intensity allowed in the General Plan.
Conclusion: The Development Code Amendment complies with the General Plan .
Furthermore, implementation of the proposed development standards will contribute towards a
Staff Report to the Planning Commission
DCA2023-00004
May 11, 2023
visually pleasing environment along the City’s major commercial corridors and will add clear development regulations that will ensure that future sites are developed in an orderly and quality manner
FISCAL IMPACT
There are no fiscal impacts identified with this action.
ALTERNATIVE(S)
1. Provide alternative direction to staff.
ATTACHMENT(S)
1. Resolution No. PC-2023-17
2. Exhibit “A”
RESOLUTION NO. PC-2023-17
A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF
HESPERIA, CALIFORNIA, RECOMMENDING THAT THE CITY COUNCIL
ADOPT A DEVELOPMENT CODE AMENDMENT MODIFYING
DEVELOPMENT STANDARD S ASSOCIATED WITH ON-SITE DIGITAL
ADVERTISING SIGNS (DCA23-00004)
WHEREAS, on January 5, 1998, the City Council of the City of Hesperia adopted Ordinance No. 250, thereby adopting the Hesperia Municipal Code; and WHEREAS, the City proposes to amend Chapter 16.36.060 of the City of Hesperia Municipal Code by adding specific regulations for on-site digital advertising displays; and WHEREAS, the proposed Development Code Amendment is exempt from the California Environmental Quality Act (CEQA) per Section 1506 1(b)(3), where it can be seen with certainty that there is no significant effect on the environment. The proposed Development Code Amendment is also exempt from the requirements of the California Environmental Quality Act by Section 16.12.415(B)(10) of the City’s CEQA Guidelines, as the Development Code Amendment does not propose to increase the density or intensity allowed in the General Plan.
WHEREAS, on May 11, 2023, the Planning Commission of the City of Hesperia conducted a duly noticed public hearing pertaini ng to the proposed amendment and concluded said hearing on that date; and
WHEREAS, all legal prerequisites to the adoption of this Resolution have occurred.
NOW THEREFORE, BE IT RESOLVED BY THE CITY OF HESPERIA PLANNING COMMISSION AS FOLLOWS:
Section 1. The Planning Commission hereby s pecifically finds that all of the facts set forth in this Resolution are true and correct.
Section 2. Based upon substantial evidence presented to the Commission, including written and oral staff reports, the Commi ssion specifically finds that the prop osed Ordinance is consistent with the goals and objectives of the adopted General Plan as it will enhance the quality of life by providing a visually pleasing environment and promote the public health, safety and welfare.
Section 3. The proposed develop ment code amendment is ne cessary because the existing regulations do not contain any developme nt standards as to the placement or operational characteristics of on -site digital display signs. The Development Code Amendment will provide standards for sites to be eligible for on-site digital advertising displays and contains regulations that address the operation of digital display signs.
Section 4. Based on the findings and conclusions set forth in this Resolution, this Commission hereby recommends adopt ion of Development Code Amendment DCA23- 00004, adding new regulations that any digital advertising display that is included as a monument, freestanding or freeway sign may only be allowed on lots that exceed 5 gross acres in siz e and that are part of a mul ti-tenant shopping center with a defined anchor tenants shown on Exhibit “A.”
ATTACHMENT 1
Resolution No. 2023-17
Section 4. That the Secretary shall certify to the adoption of this Resolution.
ADOPTED AND APPROVED on this 11th day of May 2023.
__________________________________ _______________________________ Roger Abreo, Chair, Planning Commission
ATTEST:
_________________________________________
Maricruz Montes, Secretary, Planning Commission
EXHIBIT “A”
16.36.060 - Nonresidential signs (includes hotel and motel).
A. The following signs shall be permitted for nonresidential uses. Deviations from the following standards and the sign menu in Section 16.36.130 shall be permitted subject to review and approval of a site sign plan to govern all signage on a site. Should the site plan contain requests for signs that exceed the requirements of Section 16.12.220(7) of the development code, then the sign plan shall be referred to the planning commission for review and approval.
B. Total Sign Area. The total sign area for an individual use or combination of uses or buildings on a commercial or industrial site is computed as three-square feet of signage per one lineal foot of principal building(s) that front s on a street, alley or parking lot with customer entrances. Institutional uses shall not be granted a cumulative total, but shall be allowed signs listed in the sign menu and described per this chapter.
C. All signs must adhere to size, height and spacing l imits per the type of sign as specified below:
1. Attached (Wall or Integral Roof) Signs. Wall signs are permitted at two square feet of sign area per lineal foot of principal building(s) fronting the street(s) with a maximum area of one hundred fifty (150) square feet per sign. Wall signs must be attached to the building and may be designated as integral roof signs, but shall not extend above the roof. Wall signs shall be placed on the exterior wall of the tenant space. Any number of signs may be used but the maximum area allowed shall be the cumulative total of all wall signs.
2. Monument Signs. Monument signs shall not exceed forty-eight (48) square feet in area or eight feet in height. Monument signs may be increased to nine feet in height and sixty (60) square feet if installed in a landscaped planter not exceeding three feet in height and at least six feet longer and wider than the sign. Any size site may have at least one monument sign. Multiple numbers of monument signs and freestanding signs allowed for a site shall not exceed one sign per one hundred fifty (150) feet of street frontage.
3. Canopy and Pump Island Signs. Canopy signs are allowed ten square feet in area per side. Signs are to display logos or brand names only. Pump islands are allowed three square feet of sign area per pump.
4. Banners. Banners used as permanent signs shall be attached to a principal building and shall be allowed in addition to attached, secondary, window or canopy signs. The area of these signs shall be counted against the site's allocation. Permanent banners shall not be permitted on separate stand-alone frames or structures, and shall not be attached or tied to perimeter walls, fences, monument signs or freestanding signs.
Banners shall be made of canvas, vinyl or similar material of a minimum thickness of thirteen (13) ounces. The edges shall be folded, stitched or glued and equipped with eyelets or cords to facilitate mounting. Lettering, illustrations and logos shall be neat and professional in appearance. Banners shall be secu rely attached to buildings.
Banners may be mounted inside windows. Any torn, faded, frayed or damaged banners shall be removed or replaced immediately.
5. Secondary Signs. Secondary signs such as food menus on fast food businesses or event or meeting signs shall not exceed fifty (50) square feet for any single sign (thirty (30) square feet for industrial uses)—unless approved as part of a site sign plan.
6. Secondary wall signs listing services offered such as nursery, pharmacy, tires, etc., with a maximum of fifty (50) square feet per sign.
7. Freestanding Signs. Freestanding signs are permitted whenever the project site exceeds two and one-half acres of land or the street frontage where the freestanding sign is proposed exceeds one hundred seventy -five (175) lineal feet. A site with less street frontage may also be eligible for a single freestanding sign should it be combined with at least one other adjacent property by merger, or with a least two other properties through the recordation of a reciprocal access and signage agreement. Properties so merged or combined shall form a continuous street frontage. Freestanding signs for commercial or industrial uses shall not exceed twenty (20) feet in height or two hundred (200) square feet in area. Multiple numbers of mon ument signs and freestanding signs allowed for a site shall not exceed one sign per one hundred fifty (150) feet of street frontage.
8. Bulletin or Directory Board. Bulletin board signs are monument style signs used to direct customers to tenants on a multiple tenant site. Bulletin boards shall not exceed thirty (30) square feet in area and six feet in height with one per entrance on the site.
9. Freeway Signs. Freeways signs are signs located within six hundred sixty (660) feet of the freeway. Freeway signs may be forty (40) feet high and two hundred (200) square feet in area. When two or more uses record an agreement to share signage, a freeway sign with two signs may be up to three hundred (300) square feet in area and fifty (50) feet in height. A freeway sign with three or more signs may be up to four hundred fifty (450) square feet in area and sixty (60) feet in height. Notwithstanding the paragraph above, freeway signs between sixty (60) and one hundred (100) feet in height and up to one thousand (1,000) square feet in area may be permitted, subject to a study to determine the optimal location in relation to freeway off -ramps, overpasses, existing development, and topography. Such signs must be located on, or within one thousand (1,000) feet of the premises of a development project consisting of at least thirty-five (35) contiguous acres. No more than two signs may be permitted per development. Signs incorporating digital displays may not be closer than one thousand (1,000) feet from another digital display on the same side of the freeway.
Such displays are subject to current Caltrans' specifications as to brightness, frequency of changeable copy and depiction of movement. The location and design of freeway signs must be included in an approved site sign plan fo r the development to ensure consistency with the design and architecture of the project.
10. Institutional Uses in Commercial Designations. These uses, including schools, churches, hospitals and convalescent homes, shall be limited to a maximum of two square feet of attached sign area per principal building frontage. Monument signs shall be a maximum of forty -eight (48) square feet with one sign per driveway on public streets. Additional signage may be permitted when incorporated in a site sign plan.
11. Digital Advertising Displays (Digital Signs) . Unless otherwise listed below, d igital advertising displays installed as a part of any monument, freestanding or freeway sign may only be allowed on lots that exceed 5 gross acres in size and that are a part of a multi-tenant center with a defined anchor tenant. Lots that are less than 5 gross acres may be allowed one (1) digital wall sign. The following uses are not subject to the minimum lot size requirements for digital advertising displays: service stations (digital display limited to the portion of the sign conveying pricing information), churches and
other religious centers, public and non -profit school facilities, movie theaters, public buildings, public recreational buildings, private clubs and lodges.
All digital advertising displays shall be located a minimum of 150 feet away from any residentially zoned property, as measured from the sign to the residential property line.
The digital displays will be limited to the same size limitations currently allowed in Section 16.36.060 for the respective sign type (i.e monument, freestanding, wall sign and/or freeway sign). All digital signs shall be subject to the following operational standards:
a. Signs visible from the public right -of-way shall not change at a f requency in excess of one alternation per five (5) seconds.
b. Transition between slides shall not exceed one (1) second. c. No digital display may depict or simulate any motion or video (i.e., video clips, flashing, etc.).
d. All digital advertising displays sh all be equipped with a light meter to automatically adjust the display brightness to ambient light conditions. e. Digital advertising displays may not advertise off-site businesses. f. Digital advertising displays shall be subject to current Caltrans' specific ations as to brightness, frequency of changeable copy and depiction of movement. g. Digital advertising displays may not be added to legal non-conforming signs. h. All digital advertising displays must comply with the illumination provisions of this Section.
City of Hesperia
STAFF REPORT
DATE: May 16, 2023
TO: Mayor and Council Members
Chair and Board Members, Hesperia Housing Authority
Chair and Board Members, Hesperia Fire Protection District Chair and Board Members, Hesperia Water District
FROM: Nils Bentsen, City Manager
BY: Rachel Molina, Assistant City Manager
Casey Brooksher, Director of Administrative Services
SUBJECT: FY 2023-24 Budget Workshop #2 – Budget Update
RECOMMENDED ACTION
It is recommended that the City Council/Boards receive and file this staff report, which provides information about the current status of the City of Hesperia’s proposed operating budget for FY 2023-24, and a dopt Joint Resolution No. 2023 -30, HHA 2023 -04, HFPD 2023 -02, and HWD 2023-06 amending the Financial Policies.
BACKGROUND
In compliance with the City Council’s policy direction, staff annually develops an expenditure budget. While the budget gives the City the legal authority to secure goods and services, it is also a communication tool that provides information to the citizens about the City’s programs and projects. To ensure that the budget is developed to meet the City Council’s direction, a series of budget workshops have been developed. Th e first workshop focused on the General Fund and Water District’s current financial health. This second workshop will highlight updates to the operating budget, along with a snapshot of the Streets Maintenance Fund, which includes the use of reserves.
ISSUES/ANALYSIS
This second budget workshop will provide a brief overview of the total budge t. The operating budget includes planned ongoing revenues and expenditures for the upcoming fiscal year, as well as revisions to the FY 2022-23 Budget.
Financial Policies
Resolutions are included to amend the annual Financial Policies for the City. Th ese policies, which fo llow current practices, serve as guidelines for the financial management of the City; particularly in the area of budgeting, accounting for capital improvements, revenue, management of budgeted reserves, transfers of available budget within a fund, fiscal management, capital assets exceeding $5,000, and long-term debt management.
Staff Report to the Mayor and City Council/Board Members Budget Workshop #2
May 16, 2023
For FY 2022 -23 a revision is recommended for the Council’s consideration and is shown as Exhibit A Item X. Unfunded Liability, which is the addition of a new policy regarding Section 115 Trusts. The new policy will include the following:
The City will annually contribute a minimum of five percent (5%) of the annual CalPERS required employer unfunded liability payment into the 115 Trust for the City miscell aneous and safety plan. The City will review the annual CalPERS actuarial valuation report and include into the budget the 5% calculation as transfer to the 115 pension plans. The City will annually review the OPEB billing from CalPERS and contribute a mi nimum 15% to the 115 Trust of OPEB. The City will use the current year OPEB billing to be included in the next year budget. For example, the FY 2022 -23 billing will be used for the FY 2023-24 Budget.
FISCAL IMPACT
There are no financial impacts at this time, as this is a workshop to discuss the proposed FY 2023-24 operating budget.
ALTERNATIVE(S)
1. Provide alternative direction to staff.
ATTACHMENT(S)
1. Joint Resolution No. 2023-30, HHA 2023-04, HFPD 2023-02, and HWD 2023-06
2. Exhibit A Financial Policies Clean and Track Changes
JOINT RESOLUTION NO. 2023-30
RESOLUTION HHA NO. 2023-04
RESOLUTION HFPD NO. 2023-02
RESOLUTION HWD NO. 2023-06
A JOINT RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HESPERIA,
CALIFORNIA, THE BOARD OF DIRECTORS OF THE HESPERIA HOUSING
AUTHORITY, THE BOARD OF DIRECTORS OF THE HESPERIA FIRE
PROTECTION DISTRICT, AND THE BOARD OF DIRECTORS OF THE
HESPERIA WATER DISTRICT ADOPTING FINANCIAL POLICIES
WHEREAS, the City of Hesperia wishes to establish a comprehensive set of financial policies that will serve as a guideline for operational and strategic decision making related to financial matters; and
WHEREAS, financial policies are intended to establish guidelines for the City’s o verall planning and management; and
WHEREAS, such policies will allow the City to maintain and enhance a sound fiscal condition ; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HESPERIA,
CALIFORNIA, THE BOARD OF DIRECTORS OF THE HESPERIA HOUSING AUTHORITY, THE
BOARD OF DIRECTORS OF THE HESPERIA FIRE PROTECTION DISTRICT, AND THE BOARD OF DIRECTORS OF THE HESPERIA WATER DISTRICTS AS FOLLOWS:
Section 1. The recitals are true and correct and adopted as findings.
Section 2. That the City Council and Board of Directors approves the Financial Policies (Exhibit A).
Section 3. If any section, sub-section, sentence, clause, or word in the Resolution is held to be invalid by decision of any court of competent jurisdiction or action of State legislation, such decision or legislation shall not affect the validity of the remain ing portions of this Resolution.
Section 4. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
ADOPTED AND APPROVED this 16th day of May 2023.
_________________________________________
Brigit Bennington, Mayor
ATTEST:
__________________________________
Erin Baum, Assistant City Clerk
FP
F I N A N C I A L
P O
L I C I E S
Financial Policies
Financial Policies Resolutions – The following four resolutions are scheduled for the City Council to adopt the Financial Policies for the City and its subsidiary districts:
Joint Resolution No. 2023-30
Resolution HHA 2023-04
Resolution HFPD 2023-02
Resolution HWD 2023-06
Attachment 2
FP - 2
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FINANCIAL POLICIES
FP - 3
I. BUDGETING POLICY
The City will adopt an annual budget for the fiscal year beginning July 1 st no later than June 30 th of the sam e c
alendar year.
The adopted budget will be balanced with current year operating expenditures fully funded by current year revenues. Fund balance reserves for the General Fund and Water District will be used only for non -recurring expenditures such as capital projects, studies, etc. and not for on-going operations. In the event that fund balance reserves are used for recurring (operational) expenditures, the City Council will be notified prior to adoption of the annual budget. The City Manager is authorized to implement programs as approved in the adopted budget. A First Quarter and Mid- Year budget review will be conducted for the City Council to determine the status of projected revenues, expenditures, and other financial situations, along with consideration of needed budget amendments. A Fourth Quarter appropriation review is conducted and budget amendments are presented to the City Council as needed.
To ensure adequate funding for law enforcement services, the annual Police Department budget will equal or exceed 53% of a three -year average of the General Fund audited operating expenditure s. The General Fund operating budget is comprised of all expenditures less transfers out, debt service, and capital outlay. Furthermore, the actual expenditures will be comprised of an average of the three most recently audited fiscal years. Should the Police Department budget exceed 53% of the General Fund operating budget and the City is unable to balance th e
b
udget without the use of reserves, the City Manager is authorized by the City Council to negotiate with the County of San Bernardino Sheriff’s Department to identify cost savings to maintain the City Council approved percentage.
In addition, should the annual Police Department budget be less than 53% of the General Fund operating budget, the City Manager will be authorized to add additional level of services, be that personnel, programs, or equipment.
II. CAPITAL IMPROVEMENT POLICY
The City will identify the estimated costs and potential funding sources for each capital project prior to its submittal to the City Council for approval.
Capital projects involve the purchase or construction of major capital assets such as land; equipment; infrastructure; building or permanent improvements including additions, replacements, and major alterations; having a long life expectancy; and costing $5,000 or more.
Capital projects are funded by a variety of funding sources, which are often restricted for a specific purpose. Prior to a capital project being included in the annual budget, a determination must be made that the project is an appropriate use of the funds and that there is sufficient funding available.
III. REVENUE POLICY
Recurring expenditures will be funded by recurring revenue. Recurring expenditure increases that exceed recurring revenue growth should not be approved. Any new or expanded programs should be required to identify new funding sources and/or offsetting reductions in expenditures. In addition:
The City shall use a conservative approach in projecting revenues. One-time revenues may be used for one-time expenditures or enhancement of reserves. The City shall update its user fees and charges periodically to recover costs of providing that service for which a fee is charged.
All potential grants shall be carefully reviewed for matching requirements, maintenance of effort requirements, and on-going future expenditures requirements.
Intergovernmental grants will be evaluated to determine the long term operating and maintenance costs associated with the grant.
The City will maintain water and sewer rate structures which are adequate to ensure that these enterprise funds remain firmly and separately self -supporting, including the costs of operation, capital replacement, cost allocation plan, and debt service.
FINANCIAL POLICIES
FP - 4
I
V. R ESERVE POLICY
The cash reserve policies for the General Fund requires that a minimum of two (2) months of the annual expenditures be held in cash. It is the goal for the Hesperia Water District (Enterprise Fund), which is in the process of building reserves, to have two (2) months of the annual expenditures held in cash. Cash reserves is a calculation of the ratio of cash and cash equivalents to the total individual annual expenditures. The specific purpose of the reserves is to provide funding to meet operational appropriation requirements in the event that eithe r, the City or Water Distric t e
xperience shortfalls in the level of anticipated revenues or unanticipated expenses.
A
dequate reserve levels are a necessary component of the City’s overall financial management strategy. It is the responsibility of the City Council to maintain a sufficient level of reserve funds to provide for the orderly provision of services to the citizens of the City of Hesperia. The City Council has the authority to decide the circumstances under which the reserves can be used. The City Manager may, from time to time, make recommendations as to the level of reserve funds necessary for prudent fiscal management. Reserve levels shall be reviewed at least annually during the budget process to ensure that they are consistent with the conditions faced by the City. All uses of reserves require a resolution of the City Council or will be incorporated in the annual adopted budget.
I
f the rare situation arises where a portion of the City’s Reserves are to be utilized to fund operations, the equivalent amount will be returned as Reserves in the next available Budget. Use of Reserves in this instance may impact the City’s ability to meet the Reserve Policy of holding (2) months of the annual expenditures in cash and requires City Council approval, as incorporated into the adopted budget.
V
. TRANSFER AUTHORITY
The following criteria establish the transfer authority for appropriations as set forth in the fiscal year budget. Division Managers can make transfers between line items in the same program. Department Directors can make transfers between divisions within the same fund. Transfers between departments, within the same fund, will require the City Manager approval. Transfers between the capital expenditure classification and the operating e xpenditure classifications will require the City Manager approval.
Transfers between different funds can only be made with an approved City Council resolution. The Finance Division will review all budget transfers and make recommendations to the City Manager.
V
I. FISCAL MANAGEMENT
An independent firm of certified public accountants will perform an annual financial and compliance audit according to General Accepted Auditing Standards (GAAS) that will be incorporated into the Annual Comprehensive Financial Report
.
A
nnually, the City will seek the Governmental Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting and the Certificate of Achievement for Distinguished Budget Presentation Awards.
V
II. INVESTMENTS
The City will continue to have a written investment policy approved by City Council resolution annually. The policy for investments in priority order is safety, liquidity, and yield. The City Council will receive reports on the cash position and performance of City investments on a monthly basis.
V
III. CAPITAL ASSETS
Assets exceeding the value of $5,000 are considered capital assets. A ll assets will be maintained at a level that protects capital investment and minimizes future maintenance costs.
FINANCIAL POLICIES
FP - 5
I
X. DEBT MANAGEMENT
The City will not issue long -term debt to finance current operations. Debt financing should only be used for long - term capital improvement projects or purchases of capital assets, such as water rights, that have a useful life exceeding the term of the financing. In addition, identified revenue sources shall be identified to allow for the principal, interest, and other related payments (debt service) of the long-term debt. The City will seek to maintain a high credit rating through sound financial practice s as a basis for minimizing borrowing costs.
The City will monitor all forms of debt. Annually, the status of all long-term debt will be reported to the City Council in the annual budget.
The City will diligently monitor its compliance with bond covenants and continuing disclosures.
X. UNFUNDED LIABILITY
The City maintains three Section 115 Trusts to address the unfunded liability for the CalPERS – Miscellaneous Plan or t
he City of Hesperia, CalPERS – Safety Plan for the Hesperia Fire Protection District (HFPD), and the other postemployment benefits (OPEB) of the City. Th e Section 115 Trust plans allow the City to safely and securely set aside funds, separate and apart from the state retirement system, in a tax-exempt irrevocable trust to reduce pension and other postemployment liabilities and stabilize these costs. In addition to potential investment earnings, annual funding of the plans allows the City to maximize the benefits of the trust plans. The following policies indicate the annual funding provisions:
The City will annually contribute a minimum of five percent (5%) of the annual CalPERS required employer unfunded liability payment into the 115 Trust for the City miscellaneous and safety plan. The City will review the annual CalPERS actuarial valuation report and include into the budget the 5% calculation as transfer to the 115 pension plans.
The City will annu ally review the OPEB billin g from CalPERS and contribute a minimum 15% to the 115 Trust of OPEB. The City will use the current year OPEB billing to be included in the next year budget. For example, the FY 2022-23 billing will be used for the FY 2023-24 Budget.
FINANCIAL POLICIES
FP - 6
JOINT RESOLUTION NO. 2023-30
RESOLUTION HHA NO. 2023-04
RESOLUTION HFPD NO. 2023-02
RESOLUTION HWD NO. 2023-06
A
JOINT RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HESPERIA,
CALIFORNIA, THE BOARD OF DIRECTORS OF THE HESPERIA HOUSING
AUTHORITY, THE BOARD OF DIRECTORS OF THE HESPERIA FIRE
PROTECTION DISTRICT, AND THE BOARD OF DIRECTORS OF THE HESPERIA
WATER DISTRICT ADOPTING FINANCIAL POLICIES
W
HEREAS, the City of Hesperia wishes to establish a comprehensive set of financial policies that will serve as a guideline for operational and strategic decision making related to financial matters; and
W
HEREAS, financial policies are intended to establish guidelines for the City’s overall planning and management; and
W
HEREAS, such policies will allow the City to maintain and enhance a sound fiscal condition; and NO
W THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HESPERIA,
CALIFORNIA, THE BOARD OF DIRECTORS OF THE HESPERIA HOUSING AUTHORITY, THE
BOARD OF DIRECTORS OF THE HESPERIA FIRE PROTECTION DISTRICT, AND THE BOARD OF DIRECTORS OF THE HESPERIA WATER DISTRICTS AS FOLLOWS:
S
ection 1. The recitals are true and correct and adopted as findings.
Section 2. That the City Council approves the Financial Policies (Exhibit A).
Section 3. If any section, sub-section, sentence, clause, or word in the Resolution is held to be invalid by decision of any court of competent jurisdiction or action of State legislation, such decision or legislation shall not affect the validity of the remaining portions of this Resolution.
Section 4. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
A
DOPTED AND APPROVED this 16th day of May 2023.
_________________________________________
B
rigit Bennington, Mayor/Chair
ATTEST:
________________________________
Erin Baum, Assistant City Clerk/Secretary
FP
F I N A N C I A L
P O L I C I E S
Financial Policies
Financial Policies Resolutions – The foll owing four resolutions are scheduled f or the
City Council to adopt the Financial Po licies for the City and its subsidiary districts:
Joint Resolution No. 2023-2830
Resolution HHA 2023-0304
Resolution HFPD 2023-0102
Resolution HWD 2023-0506
FP - 2
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FINANCIAL POLICIES
FP - 3
I. BUDG
ETING POLICY
The City will adopt an annual budget for the fiscal year beginning July 1 st no later than June 30 th of the same calendar year.
The adopted budget will be balanced with current year operating expenditures fully funded by current year revenues. Fund balance reserves for the General Fund and Water District will be used only for non-recurring expenditure s such
as capital projects, studies, etc. and not for on-going operations. In the event that fund balance reserves are used for recurring (operational) expenditures, the City Council will be notified prior to adoption of the annual budget. The City Manager is authorized to implement programs as approved in the adopted budget. A First Quarter and Mid-Year budget review will be conducted for the City Council to determine the status of projected revenues, expenditures, and other financial situations, along with consideration of needed budget amendments. A Fourth Quarter appropriation review is conducted and budget amendments are presented to the City Council as needed.
To ensure adequate funding for law enforcement services, the annual Police Department budget will equal or exceed 53% of a three-year average of the General Fund audited operating expenditures. The General Fun d operating
budget is comprised of all expenditures less transfers out, debt service, and capital outlay. Furthermore, the actual expenditures will be comprised of an average of the three most recently audited fiscal years. Should the Police Department budget exceed 53% of the General Fund operating budget and the City is unable to balance the budget without the use of reserves, the City Manager is authorized by the City Council to negotiate with the County of San Bernardino Sheriff’s Department to identify cost savings to maintain the City Council approved percentage.
In addition, should the annual Police Department budget be less than 53% of the General Fund operating budget, the City Manager will be authorized to add additional level of services, be that personnel, programs, or equipment.
II. CAPITAL IMPROVEMENT POLICY
The City will identify the estimated costs and potential funding sources for each capital project prior to its submittal to the City Council for approval.
Capital projects involve the purchase or construction of major capital assets such as land; equipment; infrastructure; building or permanent improvements including additions, replacements, and major alterations; having a long life expectancy; and costing $5,000 or more.
Capital projects are funded by a variety of funding sources, which are often restricted for a specific purpose. Prior to a capital project being included in the annual budget, a determination must be made that the project is an appropriate use of the funds and that there is sufficient funding available.
III. REVENUE POLICY
Recurring expenditures will be funded by recurring revenue. Recurring expenditure increases that exceed recurring revenue growth should not be approved. Any new or expanded programs should be required to identify new funding sources and/or offsetting reductions in expenditures. In addition:
The City shall use a conservative approach in projecting revenues. One-time revenues may be used for one-time expenditures or enhancement of reserves. The City shall update its user fees and charges periodically to recover costs of providing that service for which a
fee i
s charged.
All potential grants shall be carefully reviewed for matching requirements, maintenance of effort requirements, and on-going future expenditures requirements.
Intergovernmental grants will be evaluated to determine the long term operating and maintenance costs associated with the grant.
The City will maintain water and sewer rate structures which are adequate to ensure that these enterprise funds remain firmly and separately self-supporting, including the costs of operation, capital replacement, cost allocation plan, and debt service.
FINANCIAL POLICIES
FP - 4
IV. RESE
RVE POLICY
The cash reserve policies for the General Fund requires that a minimum of two (2) months of the annual expenditures be held in cash. It is the goal for the Hesperia Water District (Enterprise Fund), which is in the process of building reserves, to have two (2) months of the annual expenditures held in cash. Cash reserves is a calculation of the ratio of cash and cash equivalents to the total individual annual expenditures. The specific purpose of the reserves is to provide funding to meet operational appropriation requirements in the event that either, the City or Water District experience shortfalls in the level of anticipated revenues or unanticipated expenses.
Adequate reserve levels are a necessary component of the City’s overall financial management strategy. It is the responsibility of the City Council to maintain a sufficient level of reserve funds to provide for the orderly provision of services to the citizens of the City of Hesperia. The City Council has the authority to decide the circumstances under which the reserves can be used. The City Manager may, from time to time, make recommendations as to the level of reserve funds necessary for prudent fiscal management. Reserve levels shall be reviewed at least annually during the budget process to ensure that they are consistent with the conditions faced by the City. All uses of reserves require a resolution of the City Council or will be incorporated in the annual adopted budget.
If the rare situation arises where a portion of the City’s Reserves are to be utilized to fund operations, the equivale nt
amount wi
ll be returned as Reserves in the next available Budget. Use of Reserves in this instance may impact th e City’
s ability to meet the Reserve Policy of holding (2) months of the annual expenditures in cash and requires City Council approval, as incorporated into the adopted budget.
V. TRANSFER AUTHORITY
The following criteria establish the transfer authority for appropriations as set forth in the fiscal year budget. Division Managers can make transfers between line items in the same program. Department Directors can make transfers between divisions within the same fund. Transfers between departments, within the same fund, will require the City Manager approval. Transfers between the capital expenditure classification and the operating expenditure classifications will require the City Manager approval.
Transfers between different funds can only be made with an approved City Council resolution. The Finance Division will review all budget transfers and make recommendations to the City Manager.
VI. FISCAL MANAGEMENT
An independent firm of certified public accountants will perform an annual financial and compliance audit according to General Accepted Auditing Standards (GAAS) that will be incorporated into the Annual Comprehensive Financial Report.
Annually, the City will seek the Governmental Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting and the Certificate of Achievement for Distinguished Budget Presentation Awards.
VII. INVESTMENTS
The City will continue to have a written investment policy approved by City Council resolution annually. The policy for investments in priority order is safety, liquidity, and yield. The City Council will receive reports on the cash position and performance of City investments on a monthly basis.
VIII. CAPITAL ASSETS
Assets exceeding the value of $5,000 are considered capital assets. All assets will be maintained at a level that protects capital investment and minimizes future maintenance costs.
FINANCIAL POLICIES
FP - 5
IX. DEBT MANAGEMENT
The City will not issue long-term debt to finance current operations. Debt financing should only be used for long- term capital improvement projects or purchases of capital assets, such as water rights, that have a useful life exceeding the term of the financing. In addition, identified revenue sources shall be identified to allow for the principal, interest, and other related payments (debt service) of the long-term debt. The City will seek to maintain a high credit rating through sound financial practices as a basis for minimizing borrowing costs.
The City will monitor all forms of debt. Annually, the status of all long-term debt will be reported to the City Council in the annual budget.
The City will diligently monitor its compliance with bond covenants and continuing disclosures.
X. UNFUNDED LIABILITY
The City maintains three Section 115 Trusts to address the unfunded liability for the CalPERS – Miscellaneous Plan or the City of Hesperia, CalPERS – Safety Plan for the Hesperia Fire Protection District (HFPD), and the other postemployment benefits (OPEB) of the City. The Section 115 Trust plans allow the City to safely and securely set aside funds, separate and apart from the state retirement system, in a tax-exempt irrevocable trust to reduce pension and other postemployment liabilities and stabilize these costs. In addition to potential investment earnings, annual funding of the plans allows the City to maximize the benefits of the trust plans. The following policies indicate the annual funding provisions:
The City will annually contribute a minimum of five percent (5%) of the annual CalPERS required employer unfunded liability payment into the 115 Trust for the City miscellaneous and safety plan. The City will review the annual CalPERS actuarial valuation report and include into the budget the 5% calculation as transfer to the 115 pension plans.
The City will annually review the OPEB billing from CalPERS and contribut e a minimum 15% to the 115 Trust of OPEB. The City will use the current year OPEB billing to be included in the next year budget. For example, the FY 2022-23 billing will be used for the FY 2023-24 Budget.
Formatted: List Paragraph, Indent: Left: 0.19", Hanging:
0.19", Bulleted + Level: 1 + Aligned at: 0.44" + Indent at:
0.69"
Formatted: Font: (Default) Arial Narrow, 11 pt
FINANCIAL POLICIES
FP - 6
JOINT RESOLUTION NO. 2023-2830
RESOLUTION HHA NO. 2023-0304
RESOLUTION HFPD NO. 2023-0102
RESOLUTION HWD NO. 2023-0506
A
JOINT RESOLUTION OF THE CITY CO UNCIL OF THE CITY OF HESPERIA,
CALIFORNIA, THE BOARD OF DIRECTORS OF THE HESPERIA HOUSING
AUTHORITY, THE BOARD OF DIRECTORS OF THE HESPERIA FIRE
PROTECTION DISTRICT, AND THE BOARD OF DIRECTORS OF THE HESPERIA
WATER DISTRICT ADOPTING FINANCIAL POLICIES
WHEREAS, the City of Hesperia wishes to establish a comprehensive set of financial policies that will serve as a guideline for operational and strategic decision making related to financial matters; and
WHEREAS, financial policies are intended to establish guidelines for the City’s overall planning and management; and
WHEREAS, such policies will allow the City to maintain and enhance a sound fiscal condition; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY CO UNCIL OF THE CITY OF HESPERIA,
CALIFORNIA, THE BOARD OF DIRECTORS OF THE HESPERIA HOUSING AUTHORITY, THE
BOARD OF DIRECTORS OF THE HESPERIA FIRE PROTECTION DISTRICT, AND THE BOARD OF DIRECTORS OF THE HESPERIA WATER DISTRICTS AS FOLLOWS:
Section 1. The recitals are true and correct and adopted as findings.
Section 2. That the City Council approves the Financial Policies (Exhibit A).
Section 3. If any section, sub-section, sentence, clause, or word in the Resolution is held to b
e invalid by decision of any court of competent jurisdiction or action of State legislation, such decision or legislation shall not affect the validity of the remaining portions of this Resolution.
Section 4. That the City Clerk shall certify to the passage and adoption of this resolution and e
nter it into the book of original resolutions.
ADOPTED AND APPROVED this 2nd 16th day of May 2023.
_________________________________________
Brigit Bennington, Mayor/Chair
ATTEST:
________________________________
Erin Baum, Assistant City Clerk/Secretary
Formatted: Superscript
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Ci ty of Hesperia
STAFF REPORT
DATE: May 16, 2023
TO: Mayor and Council Members
FROM: Nils Bentsen, City Manager
BY: Rachel Molina, Assistant City Manager
Victor Knight, Economic Development Manager
April Antonio, Administrative Analyst
SUBJECT: City of Hesperia Community Assistance Program (CAP) – Grant Awards
RECOMMENDED ACTION
It is recommended that the City Council , after reviewing the Hesperia City Council Advisory Committee (CCAC) CAP applicant rankings , Exhibit “A,” adopt Resolution No . 2023-21 to approve the Program Year (PY) 2023-24 CAP funding for each applicant.
BACKGROUND
A Notice of Funding Availability (NOFA) was published in the Hesperia Resorter on January 5, 2023, and a pplications w ere made available on January 9, 20 23. Fifteen (15) eligible applications were received.
Funding through CAP is available for non -profit, public service programs for the following services: food, clothing, shelter, medical needs, youth services, differently abled services, seniors and veterans. In accordance with the CAP NOFA, the main objective of CAP is to fund non-profits that serve Hesperia residents. To be eligible, applicants must meet the following criteria: 1) Be a non -profit organization with tax -exempt status; 2) S erve City of Hesperia residents; and 3) Be capable of providing the following documentation with the application:
o Copy of current Articles of Incorporation and by-laws for the organization o Non-profit Determination Letter from the IRS for the organization- 501(c)(3) o Organization Chart for the program/project
o List of Board of Directors for the program/project
The CCAC convened o n May 1, 2023 to rank their programs and services and the top ten (10) results are exhibited in Exhibit “A”.
ISSUES/ANALYSIS
The CCAC takes the following under consideration whe n making their recommendations : 1) eligibility; 2) community need; 3) f inancial need of the program/project; 4) f inancial capacity to administer the program; and 5) funding the applicants receive from other sources.
Exhibit “A” contains the CCAC r ankings however, City Council retains complete discretion to modify and/or disregard the recommendations from the CCAC. City Council is asked to approve the allocation of $5,000 to each of the ten (10) selected applicants.
Staff Report to the Mayor and Council Members
Community Assistance Program – Grant Awards
May 16, 2023
FISCAL IMPACT
The CAP grant will be funded through , and included in, the City’s FY 2023-24 Proposed Operating Budget in an amount not to exceed fifty thousand ($50,000).
ALTERNATIVE(S)
1. Provide alternative direction to staff.
ATTACHMENT(S)
1. Resolution No. 2023-21
2. Application Notebooks (Binders provided under separate cover)
3. Exhibit “A”: CCAC Ranking Recommendations
RESOLUTION NO. 2023-21
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HESPERIA,
CALIFORNIA, APPROVIN G THE FUNDING ALLOCATIONS FOR THE
COMMUNITY ASSISTANCE PROGRAM (CAP) 2023-24 PROGRAM YEAR (PY) WHEREAS, the City of Hesperia (City), is a municipal corporation duly organized under the laws and Constitution of the State of California; and WHEREAS, the City Council directed Staff to allocate $50,000 in funding to CAP for the 2023-24 PY; and
WHEREAS, Staff published a Notice of Funding Availability in January 5, 2023 in the Hesperia Resorter and applications were made available on January 9, 2023; and WHEREAS, Applications were due on February 13, 2023; and WHEREAS, the Hesperia City Council Advisory Committee (CCAC) convened on May 1, 2023 to evaluate and rank the eligible applications starting with one (1) as the most highly recommended and continuing until all the applicants were ranked; and WHEREAS, the CCAC PY 2023-24 funding ranking recommendations were advanced to the City Council for review, ratification and/or modification at the May 16, 202 3 City Council meeting; and
WHEREAS, on May 16, 2023 the City Council evaluated the CCAC’s ranking recommendations and awarded $50,000, divided equally among the recipients, in grants for the CAP 2023-24 PY.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HESPERIA AS FOLLOWS:
Section 1. The recitals above are true and correct and are adopted as findings.
Section 2. The City Council approves the recipients and funding levels for the 2023-24 PY.
Section 3. The City Manager and /or their designee is hereby authorized to execute all necessary documents and any certifications to implement the PY 202 3-24 CAP Program.
Section 4. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
ADOPTED AND APPROVED this 16th day of May 2023.
Brigit Bennington, Mayor
ATTEST:
Erin Baum, Assistant City Clerk
ATTACHMENT 2 AVAILABLE FOR REVIEW IN THE CITY CLERK’S OFFICE
Application Matrix
Applicant Program Description Location
Proposed
Persons
Served
20-21
Funding
21-22
Funding
22-23
Funding
Othe
r
Funding
Sources Kelly Ken Martial Total
CCAC
Rank
Assistance League of Victor Valley Shopping events for school children in need Hesperia 250 N/A N/A N/A $140,000 12 8 12 32 13 Call For Life Pregnancy Services for pregnant women & their children Hesperia 500 $5,000 $4,545 $4,545 $3,400 31 1 5 1 Genesis Re-entry Services to female survivors of DV & SA Hesperia 500 N/A N/A N/A $0 19 1 0 20 6 Gods Hand Extended Food Bank/Pantry Hesperia 400 $5,000 $4,545 N/A $14,400 51 0 6 21 7 Greater Hope Foundation Behaviorial H ealth for Foster Youth Victorville 60 N/A N/A $4,545 $1,352,735 15 12 4 31 11 High Desert Homeless Services Homeless Shelter and Services Program Victorville 20 $5,000 $4,545 $4,545 $329,928 14 2 3 19 4 Holy Family Food Pantry Food Bank Hesperia 150 $5,000 $4,545 $4,545 $10,000 43 5 12 2 In His Names Sake 90-day Transitional Housing Hesperia 10 N/A N/A N/A $30,000 71 3 1 1 31 12 Neighborhood Housing Services IE Reducing barriers to affor dable houing San Bernardino 75 N/A N/A N/A $100,000 11 14 13 38 14 New Life Chapel Food Ministry Emergen cy food and shelter program Hesperia 500 N/A $4,545 $4,545 $28,120 64 9 19 5 Orenda Veterans Project 2 months rent for newly homeless veterans Apple Valley 10 N/A $4,545 $4,545 $60,000 95 1 4 28 10 Restore Unity Homeless services Hesperia 1200 N/A $4,545 $4,545 $50,004 86 2 16 3 RYSE Up Center Recreational activities for underserved youth Victorville 60 N/A N/A N/A $1,500 10 15 15 40 15 Victor Valley Comm. Services Senior & Di sabled Adults Services Program Victorville 100 N/A $4,545 $4,545 $192,000 13 7 7 27 9 US Elite Tutoring K-12 & College level math tutoring Hesperia 25 N/A N/A N/A $0 21 1 8 21 8 5/2/2023
Attachment 3