DATE:
May 16, 2023
TO:
Chair and Board Members, Hesperia Water District
FROM:
Nils Bentsen, City Manager
BY:
Jeremy McDonald, Director of Public Works
Marc Morales, Management Analyst
SUBJECT:
Duthie Power Services, Inc. Contract Amendment
RECOMMENDED ACTION
It is recommended that the City Council and Board of Directors of the Hesperia Water District (District) authorize the City Manager to approve an amendment of $20,000 to the existing contract with Duthie Power Services, Inc. for a total revised not-to-exceed amount of $90,000, and approve a one-year contract extension for generator maintenance.
BACKGROUND
The backup generators that supply power during planned or emergency electrical outages require proactive or reactive (emergency) maintenance and repairs throughout the year. Currently, the District oversees the maintenance of six (6) generators located throughout the City, which include well sites, sewer lift station, City facilities, and the Police Department. Maintenance and repairs are needed to ensure District customers are provided positive water pressure to their residences or businesses and to allow City facilities to continue operations during a power outage. In April 2019, the District conducted a request for bid for generator maintenance and Duthie Power Services, Inc. was deemed the lowest responsible/responsive bidder.
ISSUES/ANALYSIS
The current contract with Duthie Power Services, Inc. expires on June 30, 2023, and a contract extension is needed to continue to provide generator maintenance. City staff recommends extending the contract for an additional year. Additionally, the vendor has agreed to hold the current contract pricing for one more year through June 30, 2024.
FISCAL IMPACT
Sufficient funding will be included in the Fiscal Year 2023-24 Proposed Operating Budget.
ALTERNATIVES
Provide alternative direction to staff.
ATTACHMENTS
None
City of Hesperia STAFF REPORT City of Hesperia STAFF REPORT City of Hesperia
STAFF REPORT
City of Hesperia
STAFF REPORT
Staff Report to the Mayor and Council Members, Board Members of the Hesperia Water District RFB 2020-21-007, 2020-21-008, 2020-21-009 Fleet Vehicle Maintenance Services March 16, 2021