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City of Hesperia
Meeting Minutes - Final
City Council
City Council Chambers
9700 Seventh Ave.
Hesperia CA, 92345
Tuesday, May 16, 2023 6: 30 PM
REGULAR MEETING AGENDA
HESPERIA CITY COUNCIL
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY
HESPERIA HOUSING AUTHORITY
HESPERIA COMMUNITY DEVELOPMENT COMMISSION
HESPERIA WATER DISTRICT
HESPERIA FIRE PROTECTION DISTRICT — SPECIAL MEETING
CLOSED SESSION - 5: 30
Roll Call
Present: 5- Mayor Pro Tem Bird ( via teleconference), Council Member Swanson, Council Member Gregg, Mayor Bennington, and Council Member Lee Conference with Leqal Counsel — Existinq Litiqation - Government Code Section 54956. 9( d) 1
1. (( Mojave Basin Water Cases) City of Barstow, et al. v. City ofAdelanto, et al. San Bernardino County Superior Court Case No. CIV 208568)
CALL TO ORDER - 6: 30 PM
A.
B.
C.
D.
Invocation
Pledge of Allegiance to the Flag
Roll Call
Present: 5- Mayor Pro Tem Bird ( arrived 7:23 pm), Council Member Swanson, Council Member Gregg, Mayor Bennington, and Council Member Lee
Agenda Revisions and Announcements by City Clerk
E. Closed Session Reports by City Attorney
City of Hesperia
ANNOUNCEMENTS/ PRESENTATIONS
1. Presentation of Certificate of Recognition to the Hesperia High School Art Show winners.
2. Presentation to the City Council by Adam Panos, Deputy Fire Marshall, on San Bernardino County DistricYs Fire Corp Program.
GENERAL PUBLIC COMMENTS ( For items and matters not listed on the apenda) Bob Nelson commented on urban sprawl.
Al Vogler commented on a Code Enforcement issue.
JOINT CONSENT CALENDAR
Joint Consent Calendar items 4 and 15 were pulled for public comment and voted on independent/ y.
A motion was made by Swanson, seconded by Gregg, that the Joint Consent Calendar, minus items 4 and 15, be approved. The motion carried by the following vote:
Aye: 4- Swanson, Gregg, Bennington, and Lee
Nay: 0
Absent: 1 - Bird
1. Consideration of the Draft Minutes from the Special Meeting held Tuesday, May 2, 2023.
Recommended Action:
It is recommended that the City Council approve the Draft Minutes from the Special Tuesday, May 2, 2023.
Meeting
Fire
held
Sponsors: Assistant City Clerk Erin Baum
2. Warrant Run Report ( City - Successor Agency - Housing Authority - Community Development Commission - Water)
Recommended Action:
It is recommended that the Council/ Board ratify the warrant run and payroll report for the City, Successor Agency to the Hesperia Community Redevelopment Agency, Hesperia Housing Authority, Community Development Commission, and Water District.
Sponsors: Director of Administrative Services Casey Brooksher
3. Treasurer' s Cash Report for the unaudited period ended March 31, 2023.
Recommended Action:
It is recommended that the Council/ Board accept the Treasurer' s Cash Report for the City, Successor Agency to the Hesperia Community Redevelopment Agency, Hesperia Housing Authority, Community City of Hesperia
Development Commission, and Water District.
Sponsors: Director of Administrative Services Casey Brooksher
4. Proposed Early Retirement of 2018 San Bernardino County Transportation Authority ( SBCTA) Loan Recommended Action:
It is recommended that the City Council authorize the proposed early retirement of the 2018 San Bernardino County Transportation Authority ( SBCTA) Loan and approve Resolution No. 2023- 26, amending the Fiscal Year ( FY) 2022- 23 Budget for the final principal and interest payment.
Sponsors: Director of Administrative Services Casey Brooksher Al Vogler commented on this item.
A motion was made by Swanson, seconded by Gregg, that item # 4 be approved. The motion carried by the following vote:
Aye: 4- Swanson, Gregg, Bennington, and Lee
Nay: 0
Absent: 1 - Bird
5. G& M Automotive Center, Inc. Contract Amendment
Recommended Action:
It is recommended that the City Council and Board of Directors of the Hesperia Water District ( District) authorize the City Manager to approve an amendment of $ 250, 000 to the existing contract with G& M Automotive Center, Inc. for a total revised not- to- exceed amount of $ 500, 000 and approve a one- year contract extension for vehicle maintenance and repairs.
Sponsors: Director of Public Works Jeremy McDonald
6. Contract with Badger Meter, Inc.
Recommended Action:
It is recommended that the Board of Directors of the Hesperia Water District authorize the City Manager to approve a contract for Fiscal Year ( FY) 2023- 24 with Badger Meter, Inc. in the not- to- exceed amount of $ 350, 000 for the purchase of Badger water meters and related water meter parts.
Sponsors: Director of Public Works Jeremy McDonald
7. Contract with Ferguson Waterworks
Recommended Action:
It is recommended that the Board of Directors of the Hesperia Water District authorize the City Manager to enter into a one ( 1) year agreement with Ferguson Waterworks in an amount not- to- exceed $ 200, 000, for the purchase of DFW meter boxes and lids.
Sponsors: Director of Public Works Jeremy McDonald
City of Hesperia
8. D& H Water Systems, Inc. - New Contract
Recommended Action:
It is recommended that the Board of Directors of the Hesperia Water District authorize the City Manager to enter into a one ( 1) year agreement with D& H Water Systems, Inc. in a not- to- exceed contract amount of $ 65, 000, for the purchase of Constant Chlor Plus Briquettes.
Sponsors: Director of Public Works Jeremy McDonald
9. Lawnscape Systems, Inc. Contract Amendment
Recommended Action:
It is recommended that the City Council authorize the City Manager to approve an amendment of 62, 000 to the existing contract with Lawnscape Systems, Inc. for a total revised not- to- exceed contract amount of $ 296, 376, and approve a one- year contract extension for weed control and abatement services.
Sponsors: Director of Public Works Jeremy McDonald
10. Nobel Systems, Inc. Contract Amendment
Recommended Action:
It is recommended that the City Council and Board of Directors of the Hesperia Water District ( District) authorize the City Manager to approve an amendment of $ 29, 000 to the existing contract with Nobel Systems, Inc. ( Nobel) for a revised not- to- exceed contract amount of $ 192, 984 for GeoViewer Mobile, which includes unlimited licenses for Valve Exercise and Underground Service Alert ( USA) DigMark modules.
Sponsors: Director of Public Works Jeremy McDonald
11. Duthie Power Services, Inc. Contract Amendment
Recommended Action:
It is recommended that the City Council and Board of Directors of the Hesperia Water District ( District) authorize the City Manager to approve an amendment of $ 20, 000 to the existing contract with Duthie Power Services, Inc. for a total revised not- to- exceed amount of $ 90, 000, and approve a one- year contract extension for generator maintenance.
Sponsors: Director of Public Works Jeremy McDonald
12. Pacific Products & Services, LLC Contract Amendment Recommended Action:
It is recommended that the City Council authorize the City Manager to approve an amendment of 90, 000 to the existing contract with Pacific Products & Services, LLC for a total revised not- to- exceed contract amount of $ 220, 000, and approve a one- year contract extension for the purchase of traffic signs and sign materials.
Sponsors: Director of Public Works Jeremy McDonald
City of Hesperia
13. GP Electric Motor Contract Amendment
Recommended Action:
It is recommended that the City Council and Board of Directors of the Hesperia Water District ( District) authorize the City Manager to approve an amendment of $ 30,000 to the existing contract with GP Electric Motor for a total revised not- to- exceed amount of $ 160, 000, and approve a one- year contract extension for well motor maintenance.
Sponsors: Director of Public Works Jeremy McDonald
14. Contract Amendment for Street Sweeping Services
Recommended Action:
It is recommended that the City Council authorize the City Manager to approve an amendment of 357, 585 to the existing contract with Guardian Street Sweeping for a total revised not- to- exceed amount of $ 715, 170 and approve a one- year contract extension for street sweeping services.
Sponsors: Director of Public Works Jeremy McDonald
15. Final Map 18989- 1
Recommended Action:
It is recommended that the City Council adopt Resolution No. 2023- 29 approving Final Map No. 18989- 1 to create 39 lots on approximately 986 gross acres and accept right- of- way necessary to develop Phase 1 of the Tapestry Specific Plan. ( Applicant: Silverwood Development Phase I, LLC).
Sponsors: Deputy Development Services Director Dani Fox and Administrative Analyst Bethany Hudson
Bob Nelson commented on this item.
A motion was made by Swanson, seconded by Gregg, that item # 15 be approved. The motion carried by the following vote:
Aye: 4- Swanson, Gregg, Bennington, and Lee
Nay: 0
Absent: 1 - Bird
16. Approval of a Multiple Employer Other Post Employment Benefit ( OPEB)/ Pension 115 Trust with Shuster Advisory Group, LLC
Recommended Action:
It is recommended that the City Council adopt Resolution No. 2023- 31, authorizing the City Manager to execute agreements with Shuster Advisory Group LLC, Charles Schwab Trust Bank, and Alta Trust Company for the establishment and administration of a Multiple Employer OPEB and Pension 115 Trust; and the Board of Directors of the Hesperia Fire Protection District ( HFPD) adopt Resolution HFPD No.
City of Hesperia
2023- 03, approving the discontinuance of the HFPD' s participation in the Post- Employment Benefits Trust administered by the Public Agency Retirement Services (" PARS"), and approving agreements with Shuster Advisory Group LLC, Charles Schwab Trust Bank, and Alta Trust Company for the establishment and administration of a Multiple Employer OPEB/ Pension 115 Trust.
Sponsors: Director of Administrative Services Casey Brooksher 11 1: 3[: I_\: 71[ 7
17. Development Code Amendment DCA23- 00004; Applicant: City of Hesperia; Area affected: City- wide Recommended Action:
It is recommended that the City Council introduce and place on first reading Ordinance No. 2023- 08 approving Development Code Amendment DCA23- 00004 modifying development standards associated with on- site digital advertising signs.
Sponsors: Senior Planner Ryan Leonard
A motion was made by Swanson, seconded by Lee, that this item be approved. The motion carried by the following vote:
Aye: 5- Bird, Swanson, Gregg, Bennington, and Lee
Nay: 0
NEW BUSINESS
18. FY 2023- 24 Budget Workshop # 2 - Budget Update
Recommended Action:
It is recommended that the City Council/ Boards receive and file this staff report, which provides information about the current status of the City of Hesperia' s proposed operating budget for FY 2023- 24, and adopt Joint Resolution No. 2023- 30, HHA 2023- 04, HFPD 2023- 02, and HWD 2023- 06 amending the Financial Policies.
Sponsors: Director of Administrative Services Casey Brooksher and Assistant City Manager Rachel Molina
A motion was made by Gregg, seconded by Lee, that this item be approved. The motion carried by the following vote:
Aye: 5- Bird, Swanson, Gregg, Bennington, and Lee
Nay: 0
19. City of Hesperia Community Assistance Program ( CAP) - Grant Awards Recommended Action:
It is recommended that the City Council, after reviewing the Hesperia City Council Advisory Committee City of Hesperia
CCAC) CAP applicant rankings, Exhibit " A," adopt Resolution No. 2023- 21 to approve the Program Year PY) 2023- 24 CAP funding for each applicant.
Sponsors: Assistant City Manager Rachel Molina, Economic Development Manager Victor Knight and Administrative Analyst April Antonio A motion was made by Gregg, seconded by Swanson, that this item be approved as amended.
The motion carried by the following vote:
Aye: 5- Bird, Swanson, Gregg, Bennington, and Lee
Nay: 0
The counci/ directed that this item be amended to enable the distribution of any unused funds to the next eligible applicant on the ranking list.
COUNCIL COMMITTEE REPORTS AND COMMENTS
The Mayor, Mayor Pro Tem, and Council Members reported from various events and Committees.
Counci/ Member Gregg requested staff bring forward an item exploring support mechanisms for the Farmer' s market.
Mayor Pro Tem Bird appointed Roman Aguilar to the City Council Advisory Committee ( CCAC) and requested that staff bring forward an item to change the day week on which CCAC meetings are held to avoid appointee conflicts.
Council Member Swanson appointed Ramon Franco to the CCAC and Christopher Sevy to the Planning Commission ( PC).
Mayor Bennington asked staff to agendize an update on VVWRA water for a future meeting.
CITY MANAGER/ CITY ATTORNEY/ STAFF REPORTS
None.
ADJOURNMENT
The meeting was adjourned in honor of Council Member Gregg' s daughter' s birthday at 8: 14 pm. l j l''
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Erin Baum,
Assistant City C/ erk
City of Hesperia