City of Hesperia
Meeting Minutes ‑ Draft
City Council
Tuesday, June 20, 2023 6:30 PM
REGULAR MEETING AGENDA
HESPERIA CITY COUNCIL
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY
HESPERIA HOUSING AUTHORITY
HESPERIA COMMUNITY DEVELOPMENT COMMISSION
HESPERIA WATER DISTRICT
HESPERIA FIRE PROTECTION DISTRICT – SPECIAL MEETING
NO CLOSED SESSION
CALL TO ORDER ‑ 6:30 PM
A. Invocation
B. Pledge of Allegiance to the Flag
C. Roll Call
Present: 5 ‑ Mayor Pro Tem Bird, Council Member Swanson, Council Member Gregg, Mayor Bennington, and Council Member Lee
D. Agenda Revisions and Announcements by City Clerk
E. Closed Session Reports by City Attorney
ANNOUNCEMENTS/PRESENTATIONS
1. Presentation of Certificates of Recognition to the Hesperia Christian Patriots Baseball team, finalists in the 2023 CIF Southern Section Division 6 Championship, by the City Council.
GENERAL PUBLIC COMMENTS (For items and matters not listed on the agenda) SBSD Lt. Hubbard presented the City with an award.
Bob Nelson commented on speaking limits.
Gina Whelan commented on homeless issues in the community.
Kim Jones commented on community issues.
JOINT CONSENT CALENDAR
Bob Nelson commented on item no. 12.
A motion was made by Bird, seconded by Swanson, that the Joint Consent Calendar be approved. The motion carried by the following vote:
Aye: 5 ‑ Bird, Swanson, Gregg, Bennington, and Lee
Nay: 0
1. Consideration of the Draft Minutes from the Special Meeting held Tuesday, June 6, 2023.
Recommended Action:
It is recommended that the City Council approve the Draft Minutes from the Special Meeting held Tuesday, June 6, 2023.
Sponsors: Assistant City Clerk Erin Baum
2. Warrant Run Report (City ‑ Successor Agency ‑ Housing Authority ‑ Community Development Commission ‑ Water) Recommended Action:
It is recommended that the Council/Board ratify the warrant run and payroll report for the City, Successor Agency to the Hesperia Community Redevelopment Agency, Hesperia Housing Authority, Community Development Commission, and Water District.
Sponsors: Director of Administrative Services Casey Brooksher
3. Treasurer’s Cash Report for the unaudited period ended April 30, 2023.
Recommended Action:
It is recommended that the Council/Board accept the Treasurer’s Cash Report for the City, Successor Agency to the Hesperia Community Redevelopment Agency, Hesperia Housing Authority, Community Development Commission, and Water District.
Sponsors: Director of Administrative Services Casey Brooksher
4. City Council Advisory Committee Meeting Schedule
Recommended Action:
It is recommended that the City Council approve Resolution 2023‑42 amending the City Council Advisory Committee (CCAC) meeting schedule, shifting the quarterly schedule to the first Thursday of the months of March, June, September, and December at 6:00 p.m.
Sponsors: Director of Government Services/City Clerk Melinda Sayre
5. Granicus Contract Amendment
Recommended Action:
It is recommended that the City Council authorize the City Manager to approve an amendment to the existing contract with Granicus, Inc., for an additional $11,736 for a revised not‑to‑exceed contract amount of $22,604, as well as extend the contract an additional year to June 30, 2024, for public records, Freedom of Information Act (FOIA), and claims response and redaction software modules.
Sponsors: Director of Government Services/City Clerk Melinda Sayre
6. Audit Services for Fiscal Year 2022‑23
Recommended Action:
It is recommended that the City of Hesperia, Successor Agency to the Hesperia Community Redevelopment Agency, Hesperia Housing Authority, Community Development Commission, Hesperia Fire Protection District, and Hesperia Water District Council/Boards/Commissions enter into a Professional Services Agreement with the independent certified public accounting firm CliftonLarsonAllen (CLA) LLP, in the amount of $135,800 for performing the audit of the City and its component units, for the fiscal year ended June 30, 2023, as well as additional required State reporting for the year ended June 30, 2023.
Sponsors: Director of Administrative Services Casey Brooksher
7. Removal of the Hesperia Fire Protection District (HFPD) Participation in the Post‑ Employment Benefits Trust Program with PARS Recommended Action:
It is recommended that the Board of Directors of the Hesperia Fire Protection District (HFPD) adopt Resolution HFPD No. 2023‑05, amending Resolution HFPD No. 2023‑03 approving the termination of the HFPD’s participation in the Post‑Employment Benefits Trust Program administered by the Public Agency Retirement Services (“PARS”).
Sponsors: Director of Administrative Services Casey Brooksher and Deputy Human Resources/Risk Management Director Rita Perez
8. Amend Agreement with NBS Government Finance Group for Community Facilities District Administration and Silverwood/Tapestry Formation Advisory Services Recommended Action:
It is recommended that the City Council authorize the City Manager to amend the current agreement with NBS Government Finance Group (NBS) in the amount of $70,275 for Fiscal Year (FY) 2023‑24 Community Facilities District (CFD) administration services and fiscal advisory services related to the Silverwood/Tapestry project, including CFD formation and services related to the Bond Opportunities for Land Development (BOLD) program, for a total revised not‑to‑exceed amount of $98,275.
Sponsors: Director of Administrative Services Casey Brooksher
9. Approve the FY 2023‑24 SB‑1 Funding Project List
Recommended Action:
It is recommended that the City Council approve Resolution No. 2023‑41 approving the Fiscal Year (FY) 2023‑24 Project List to be funded by SB‑1: The Road Repair and Accountability Act.
Sponsors: Deputy Development Services Director Dani Fox and Administrative Analyst Bethany Hudson
10. State and Federal Legislative Advocacy Services
Recommended Action:
It is recommended that the City Council authorize the City Manager to enter into a one‑year Professional Services Agreement (PSA) with Townsend Public Affairs, in the not‑to‑exceed amount of $84,000 for State and Federal Legislative Advocacy Services.
Sponsors: Management Analyst Lesa Byars
11. Contract Amendment for Unarmed Security Services
Recommended Action:
It is recommended that the City Council and Board of Directors of the Hesperia Water District (District) authorize the City Manager to approve an amendment to the existing contract with Alltech Industries, Inc. for an additional $154,380, for a revised not‑to‑exceed contract amount of $250,564, and approve a one‑year contract extension for unarmed security services.
Sponsors: Director of Public Works Jeremy McDonald
12. Final Map No. 18955‑6
Recommended Action:
It is recommended that the City Council adopt Resolution No. 2023‑43 approving Final Map No. 18955‑6 to create 74 residential lots on approximately 21.3 gross acres and accept right‑of‑way necessary to develop Tract 18989‑1 Lot 6, Planning Area 7 of the Tapestry Specific Plan. (Applicant: Silverwood Development Phase I, LLC).
Sponsors: Deputy Development Services Director Dani Fox and Administrative Analyst Bethany Hudson
13. Annual Report on Status and Implementation of the General Plan Recommended Action:
The Planning Commission recommends that the City Council review this annual report and direct staff to transmit copies to the Governor’s Office of Planning and Research and the State’s Department of Housing and Community Development as required by law.
Sponsors: Senior Planner Ryan Leonard
CONSENT ORDINANCES
14. Development Code Amendment DCA23‑00001 and Specific Plan Amendment SPLA23‑00003; Applicant: City of Hesperia; Area affected: City‑wide Recommended Action:
Place on second reading and adopt by title waiving the text of Ordinance No. 2023‑09 approving Development Code Amendment DCA23‑00001 and Specific Plan Amendment SPLA23‑00003 modifying development standards associated with the establishment of new vehicle wash facilities.
Sponsors: Senior Planner Ryan Leonard
A motion was made by Bird, seconded by Lee, that this Consent Ordinance be approved. The motion carried by the following vote:
Aye: 5 ‑ Bird, Swanson, Gregg, Bennington, and Lee
Nay: 0
PUBLIC HEARING
15. Amendments to Title 5 and Title 16 of the Hesperia Municipal Code Related to Licensing and Regulation of Tobacco Retailers Recommended Action:
It is recommended that the City Council introduce and place on first reading Ordinance No. 2023‑10, amending Title 5 and Title 16 of the Hesperia Municipal Code related to Licensing and Regulation of Tobacco Retailers.
Sponsors: Administrative Analyst Jacquelyn Castillo
A motion was made by Swanson, seconded by Gregg, that this item be approved as amended. The motion carried by the following vote:
Aye: 5 ‑ Bird, Swanson, Gregg, Bennington, and Lee
Nay: 0
16. Fiscal Year (FY) 2023‑24 Proposed Capital Improvement Program (CIP) Budget Adoption Recommended Action:
It is recommended that the City Council and the Board of Directors of the Hesperia Water District (HWD) hold a Public Hearing and adopt the following Resolutions approving the Fiscal Year (FY) 2023‑24 Proposed CIP Budget for the City of Hesperia and the Hesperia Water District:
1) City of Hesperia Resolution No. 2023‑39 adopting the FY CIP 2023‑24 Budget 2) Resolution HWD 2023‑12 adopting the FY CIP 2023‑24 Budget Sponsors: Director of Administrative Services Casey Brooksher A motion was made by Gregg, seconded by Lee, that this item be approved. The motion carried by the following vote:
Aye: 5 ‑ Bird, Swanson, Gregg, Bennington, and Lee
Nay: 0
NEW BUSINESS
17. Adoption of a Resolution of Intention to Form Community Facilities District No. 2023‑1 (Silverwood Maintenance and Services) Recommended Action:
It is recommended that the City Council: 1) Adopt a Resolution of Intention with Respect to the Formation of Proposed City of Hesperia Community Facilities District No. CFD 2023‑1 (Silverwood Maintenance and Services) (“CFD 2023‑1”).
Sponsors: Director of Administrative Services Casey Brooksher and City Manager Rachel Molina A motion was made by Gregg, seconded by Bird, that this item be approved. The motion carried by the following vote:
Aye: 5 ‑ Bird, Swanson, Gregg, Bennington, and Lee
Nay: 0
18. Fiscal Year (FY) 2023‑24 Operating Budget Adoption
Recommended Action:
It is recommended that the City Council/Board’s adopt the following Resolutions approving the FY 2023‑24 Operating Budget for the City of Hesperia, Hesperia Housing Authority, Hesperia Fire Protection District, and Hesperia Water District:
1) City of Hesperia Resolution No. 2023‑37 adopting the Fiscal Year 2023‑24 Budget 2) City of Hesperia Resolution No. 2023‑38 adopting the GANN Appropriations Limit 3) Hesperia Housing Authority Resolution HHA 2023‑06 adopting the Fiscal Year 2023‑24 Budget 4) Hesperia Fire Protection District Resolution HFPD 2023‑06 adopting the Fiscal Year 2023‑24 Budget 5) Hesperia Fire Protection District Resolution HFPD 2023‑07 adopting the GANN Appropriations Limit 6) Hesperia Water District Resolution HWD 2023‑11 adopting the Fiscal Year 2023‑24 Budget 7) Joint Resolution No. 2023‑34, HHA 2023‑05, HFPD 2023‑04, and HWD 2023‑09 re‑adopting the Financial Policies Sponsors: Director of Administrative Services Casey Brooksher A motion was made by Swanson, seconded by Bird, that this item be approved. The motion carried by the following vote:
Aye: 5 ‑ Bird, Swanson, Gregg, Bennington, and Lee
Nay: 0
COUNCIL COMMITTEE REPORTS AND COMMENTS
The Mayor, Mayor Pro Tem, and Council Members reported from various events and Committees.
CITY MANAGER/CITY ATTORNEY/STAFF REPORTS
None.
ADJOURNMENT
The meeting was adjourned in honor of the birthdays of Dale Marcourt, Mayor Bennington’s father, Council Member Lee’s son, and the retirement of Council Member Swanson at 8:41 p.m. _____________________________
Erin Baum,
Assistant City Clerk