DATE:
August 1, 2023
TO:
Chair and Board Members, Hesperia Water District
FROM:
Rachel Molina, City Manager
BY:
Jeremy McDonald, Director of Public Works
Marc Morales, Management Analyst
SUBJECT:
Award of Contract for a Swaploader Conversion
RECOMMENDED ACTION
It is recommended that the Board of Directors of the Hesperia Water District (District) authorize the City Manager to enter into an agreement with PB Loader Corporation for a not-to-exceed contract amount of $52,408, for a swaploader conversion on an existing District fleet vehicle.
BACKGROUND
The Water Distribution Program currently has one (1) dump truck and one (1) dump trailer. These are utilized for hauling and removing dirt, debris, class II base, etc. for daily operations on the water system. The current need for the program is to have two (2) dump trucks with the dump trailer being utilized as a backup.
ISSUES/ANALYSIS
Public Works’ staff researched the cost for a new dump truck and determined swaploader conversion to an existing Ford F-550 chassis is a cost-effective solution. The swaploader system utilizes a hook-lift system that is mounted to the truck chassis and an A-Frame mount that is fabricated on existing truck attachments. This allows different truck attachments to be hoisted and secured to the truck. In addition, Public Works’ staff requested a demo on the operation of the swaploader and determined this would be beneficial to the fleet.
For this swaploader conversion, an A-Frame will be mounted to an existing dump bed, which is available from an inoperable dump truck within the District’s fleet, and a flat bed, which is currently on the existing F-550 chassis. With this setup, a single truck can operate as a dump truck and flat bed truck. This gives versatility for a single truck to perform multiple operations, which can be done with a single operator.
To procure the swaploader conversion, the City prepared a formal bid that was released on June 28, 2023 and closed on July 12, 2023. The City received the following bids:
PB Loader Corporation
Crane-Works Southwest, Inc.
$52,407.69
$80,387.01
Upon review of the submitted bids, PB Loader Corporation was deemed the lowest responsible/responsive bidder for the swaploader conversion.
FISCAL IMPACT
Funding has been included in the Fiscal Year 2023-24 Water Operating Budget.
ALTERNATIVES
Provide alternative direction to staff.
ATTACHMENTS
Bid Comparison
Cost Analysis
City of Hesperia STAFF REPORT City of Hesperia STAFF REPORT City of Hesperia
STAFF REPORT
City of Hesperia
STAFF REPORT
Staff Report to the Chair and Board Members of the Hesperia Water District Award of Contract for a Swaploader Conversion
August 1, 2023