DATE:
August 1, 2023
TO:
Chair and Board Members, Hesperia Water District
FROM:
Rachel Molina, City Manager
BY:
Jeremy McDonald, Director of Public Works
Robert Worby, Fleet/Warehouse Supervisor
SUBJECT:
Vehicle Procurement – Two Mid-Size Trucks
RECOMMENDED ACTION
It is recommended that the Board of Directors of the Hesperia Water District (HWD) authorize the City Manager to approve the procurement of two (2) 2023 Ford Ranger 4 x 4 trucks for the Production Program; adopt Resolution HWD No. 2023-17 amending the Fiscal Year (FY) 2023-24 Budget by appropriating $64,000; and authorize the purchase from Fairview Ford.
BACKGROUND
The Fiscal Year (FY) 2022-23 Budget included funding for the replacement of two full-size trucks in the Production Program. These existing units (both purchased in 2006 with over 116,000 and 161,000 miles) have reached the end of their useful lifespan as annual costs attributed to maintaining the assets exceed salvage value.
ISSUES/ANALYSIS
The Public Works Division released a formal request for bid (RFB) on July 28, 2022 and solicited bids from twelve vendors both locally and out of the area to maximize bid response. A public bid opening was held on August 16, 2022, and two responses were received including Victorville Chevrolet, with Fairview Ford deemed to be the lowest responsive/responsible vendor. On September 6, 2022, the Board of Directors authorized the procurement of the trucks however, due to disruptions in the supply chain including manufacturing delays, the vehicles are not able to be delivered until FY 2023-24.
FISCAL IMPACT
The FY 2023-24 Adopted Budget does not include funds allocated for the vehicles; therefore staff is requesting approval from the Board of Directors to increase Water Operating Fund 700 by $64,000 for FY 2023-24 via Resolution HWD 2023-17.
ALTERNATIVE(S)
1. Provide alternative direction to staff.
ATTACHMENT(S)
Resolution HWD 2023-17
City of Hesperia STAFF REPORT City of Hesperia STAFF REPORT City of Hesperia
STAFF REPORT
City of Hesperia
STAFF REPORT
Staff Report to the Board of Directors of the Hesperia Water District Vehicle Procurement – Two Mid-size Trucks
August 1, 2023