Tuesday, September 5, 2023
Meeting Agenda
Closed Session - 5:30 PM
HESPERIA CITY COUNCIL
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY
HOUSING AUTHORITY
COMMUNITY DEVELOPMENT COMMISSION
WATER DISTRICT
City Council Chambers
9700 Seventh Ave., Hesperia CA, 92345
City Clerk's Office: (760) 947-1007
City Council Members
Brigit Bennington, Mayor
Larry Bird, Mayor Pro Tem
Allison Lee, Council Member
Cameron Gregg, Council Member
Rebekah Swanson, Council Member
Rachel Molina, City Manager
Pam K. Lee, City Attorney
See page (3) for details on public meeting guidelines during the COVID-19 (Coronavirus) Pandemic
NOTE: In compliance with the Americans with Disability Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (760) 947-1007 or (760) 947-1026. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility.
Brigit Bennington, Mayor 9700 Seventh Avenue Larry Bird, Mayor Pro Tem Hesperia, CA 92345 Cameron Gregg, Council Member
Allison Lee, Council Member 760-947-1000 Rebekah Swanson, Council Member TD 760-947-1119
Rachel Molina, City Manager www.cityofhesperia.us Gateway to the High Desert
City of Hesperia
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September 5, 2023City Council Meeting Agenda
REGULAR MEETING AGENDA
HESPERIA CITY COUNCIL
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY
HESPERIA HOUSING AUTHORITY
HESPERIA COMMUNITY DEVELOPMENT COMMISSION
HESPERIA WATER DISTRICT
9700 7th Avenue, Council Chambers, Hesperia, CA 92345
As a courtesy, please silence your cell phones and other electronic devices while the meeting is in session. Thank you.
Prior to action of the Council, any member of the audience will have the opportunity to address the legislative body on any item listed on the agenda, including those on the Consent Calendar.
Individuals wishing to speak during General Public Comments or on a particular numbered item must submit a speaker slip to the City Clerk with the agenda item noted. Speaker slips should be turned in prior to the public comment portion of the agenda or before an agenda item is discussed. Comments will be limited to three minutes for General Public Comments, Consent Calendar items and New Business items. Comments are limited to five minutes for Public Hearing items.
In compliance with the Brown Act, the City Council may not discuss or take action on non-agenda items or engage in question and answer sessions with the public. The City Council may ask brief questions for clarification; provide a reference to staff or other resources for factual information and direct staff to add an item to a subsequent meeting.
CLOSED SESSION - 5:30 PM
Roll Call
Mayor Brigit Bennington
Mayor Pro Tem Larry Bird
Council Member Allison Lee
Council Member Cameron Gregg
Council Member Rebekah Swanson
Conference with Legal Counsel - Potential Litigation:
Government Code Section 54956.9(d)2
1. One (1) Case
CALL TO ORDER - 6:30 PM
A. Invocation
B. Pledge of Allegiance to the Flag
C. Roll Call
Mayor Brigit Bennington
Mayor Pro Tem Larry Bird
Council Member Allison Lee
September 5, 2023City Council Meeting Agenda
Council Member Cameron Gregg
Council Member Rebekah Swanson
D. Agenda Revisions and Announcements by City Clerk
E. Closed Session Reports by City Attorney
GENERAL PUBLIC COMMENTS (For items and matters not listed on the agenda) Individuals wishing to speak during General Public Comments or on a particular numbered item are requested to submit a speaker slip to the City Clerk with the agenda item noted. Speaker slips should be turned in prior to the public comment portion of the joint agenda or before an agenda item is discussed. Comments will be limited to three minutes for General Public Comments, Consent Calendar items and New Business items. Comments are limited to five minutes for Public Hearing items.
In compliance with the Brown Act, the City Council may not discuss or take action on non-agenda items or engage in question and answer sessions with the public. The City Council may ask brief questions for clarification; provide a reference to staff or other resources for factual information and direct staff to add an item to a subsequent meeting.
JOINT CONSENT CALENDAR
1. Consideration of the Draft Minutes from the Regular Meeting held Tuesday, August 15, 2023.
Recommended Action:
It
is recommended that the City Council approve the Draft Minutes from the Regular Meeting held Tuesday, August 15, 2023.
Staff Person: Assistant City Clerk Erin Baum
Draft CC Min 2023-8-15Attachments:
2. Warrant Run Report (City - Successor Agency - Housing Authority - Community Development Commission - Water)
Recommended Action:
It is recommended that the Council/Board ratify the warrant run and payroll report for the City, Successor Agency to the Hesperia Community Redevelopment Agency, Hesperia Housing Authority, Community Development Commission, and Water District.
Staff Person: Assistant City Manager Casey Brooksher
SR Warrant Run 9-5-2023
Attachment 1 - Warrant Run
Attachments:
3. Approve and Accept Construction for Emergency Road Repairs Related to 2023 Winter Storms
Recommended Action:
It
is recommended that the City Council authorize the City Manager to accept
September 5, 2023City Council Meeting Agenda
the work constructed under 2023 Emergency Storm Repairs (C.O. No. 7171), authorize staff to record a “Notice of Completion”, and release all withheld retention amounts after thirty-five (35) days from the date of recordation.
Staff Person: Director of Public Works Jeremy McDonald
SR Emergency Road Repairs 9-5-2023Attachments:
4. Layne Christensen Company Contract Amendment
Recommended Action:
It
is recommended that the Board of Directors of the Hesperia Water District (District) authorize the City Manager to approve an amendment in the amount of $540,390 to the existing contract with Layne Christensen for a revised not-to-exceed contract amount of $712,290 and adopt Resolution HWD 2023-18 amending the Fiscal Year (FY) 2023-24 Budget by appropriating an additional $490,390 for water well maintenance, repair services and the repair of Well 22.
Staff Person: Director of Public Works Jeremy McDonald
SR Layne Christensen Contract Amendment 9-5-2023
Resolution HWD 2023-18
Attachments:
5. Off-Highway Motor Vehicle Grant Application to the California Department of Parks and Recreation
Recommended Action:
It is recommended that the City Council approve and adopt Resolution No. 2023-19 authorizing the submission of a California Off-Highway Motor Vehicle (OHV) Grant Application to the California Department of Parks and Recreation for a total of $123,351.00 and authorize the City Manager and the San Bernardino County Sheriff’s Department to execute the Application and any amendments thereto on behalf of the City.
Staff Person: Hesperia Police Department Captain Jon Billings SR Off-Highway Motor Vehicle Grant Application 9-5-2023 Resolution 2023-19
Attachment 2 - FY 23/24 OHV Grant Application
Attachments:
6. Designation of Applicant's Agent Resolution for Non-State Agencies Pertaining to Emergency Funding Eligibility
Recommended Action:
It is recommended that the City Council adopt Resolution No. 2023-60 approving and authorizing: 1) the request for reimbursement for the City’s response to the 2023 Winter Storm event; 2) a universal resolution effective for all open and future disasters up to three (3) years following the approval date; 3) the City Manager to execute all matters pertaining to assurances and agreements as required by the California Governor’s Office of Emergency Services.
Staff Person: Assistant to the City Manager Tammy Pelayes
September 5, 2023City Council Meeting Agenda
SR Designation of Applicant's Agent Resolution 9-5-2023 Resolution 2023-60
Attachment 2 - Designation of Applicants Agent Resolution Attachments:
7. CO 7046, Ranchero Road Under Crossing and Authorization to Purchase Mitigation Bank Credits
Recommended Action:
It is recommended that the City Council approve the Agreement for Sale of Credits with Desert Environmental Resources, Inc. (Bank Sponsor) in the amount of $395,500 and authorize the City Manager to execute the agreement and any associated documents.
Staff Person: Deputy Development Services Director Dani Fox and Director of Development Services Nathan Freeman
SR Ranchero Under Crossing & Purchase Mitigation Bank Credits 9-5-2023 Attachment 1- Agreement for Sale of Credits
Attachments:
8. Fiscal Year 2023/24 - 2027/28 Five Year Measure I Capital Improvement Plan Recommended Action:
It
is recommended that the City Council adopt Resolution No. 2023-58 approving the Measure I Five Year Capital Improvement Plan and Expense Strategy for Fiscal Years 2023/24 - 2027/28.
Staff Person: Director of Development Services Nathan Freeman and Administrative Analyst Bethany Hudson
SR FY 2023/24 - 2027/28 Five Year Measure I CIP 9-5-2023 Resolution 2023-58
Attachment 2 - MICIP Spreadsheet
Attachment 3 -MICIP Expenditure Strategy
Attachments:
9. Final Map No. 18955-12
Recommended Action:
It
is recommended that the City Council adopt Resolution No. 2023-59 approving Final Map No. 18955-12 to create 71 residential lots on approximately
17.55 gross acres and accept right-of-way necessary to develop Tract 18989-1 Lot 12, Planning Area 13 of the Tapestry Specific Plan (Applicant: Silverwood Development Phase I, LLC).
Staff Person: Director of Development Services Nathan Freeman , Deputy Development Services Director Dani Fox and Administrative Analyst Bethany Hudson SR Final Tract Map 18955-12 9-5-2023
Resolution 2023-59
Attachment 2 - Final Tract Map No. 18955-12
Attachments:
CONSENT ORDINANCES
September 5, 2023City Council Meeting Agenda
WAIVE READING OF ORDINANCES
Approve the reading by title of all ordinances and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
10. Specific Plan Amendment SPLA23-00004; Applicant: Steeno Design Studio, Inc; APN: 3057-121-08
Recommended Action:
Place on second reading and adopt by title waiving the text of Ordinance No. 2023-12 approving Specific Plan Amendment SPLA23-00004.
Staff Person: Associate Planner Edgar Gonzalez
SR Specific Plan Amendment SPLA23-00004 8-15-2023
Ordinance 2023-12
Attachment 2 - Planning Commission Report with attachments Attachments:
NEW BUSINESS
11. Animal Shelter Update
Recommended Action:
It
is recommended that the City Council receive and file the following Animal Shelter Update report.
Staff Person: Deputy City Manager/City Clerk Melinda Sayre SR Animal Shelter Update 9-5-2023Attachments:
COUNCIL COMMITTEE REPORTS AND COMMENTS
The Council may report on their activities as appointed representatives of the City on various Boards and Committees and/or may make comments of general interest or report on their activities as a representative of the City.
CITY MANAGER/CITY ATTORNEY/STAFF REPORTS
The City Manager, City Attorney or staff may make announcements or reports concerning items of interest to the Council and the public.
ADJOURNMENT
September 5, 2023City Council Meeting Agenda
I, Erin Baum, Assistant City Clerk of the City of Hesperia, California do hereby certify that I caused to be posted the foregoing agenda on Thursday, August 31, 2023 at 5:30 p.m. pursuant to California Government Code §54954.2.
_____________________________
Erin Baum,
Assistant City Clerk
Documents produced by the City and distributed less than 72 hours prior to the meeting regarding items on the agenda will be made available in the City Clerk's Office during normal business hours.
City of Hesperia
City of Hesperia
Meeting Minutes - Draft
City Council
Tuesday, August 15, 2023 6:30 PM
REGULAR MEETING AGENDA
HESPERIA CITY COUNCIL
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY
HESPERIA HOUSING AUTHORITY
HESPERIA COMMUNITY DEVELOPMENT COMMISSION
HESPERIA WATER DISTRICT
HESPERIA PUBLIC FINANCING AUTHORITY - ANNUAL MEETING
HESPERIA PUBLIC FACILITIES CORPORATION - ANNUAL MEETING CLOSED SESSION - 5:00 PM
Roll Call
Present: 5 - Mayor Pro Tem Bird, Council Member Swanson, Council Member Gregg, Mayor Ben
nington, and Council Member Lee
Conference with Legal Counsel – Existing Litigation Government Code Section 54956.9(d)1
1. Apex HM, LLC et al. v. City of Hesperia, et al. (San Bernardino County Superior Court Case No. CI VBS 2208845)
2. City of Hes
peria v. Lake Arrowhead Community Services District, et al. (Court of Appeal, 4th App. Dist., Div.
One Case No. D
079956)
Conference with Legal Counsel - Potential Litigation: Government Code Section 54956.9(d)2
1. Three (3) Cases
CALL TO ORDER - 6:30 PM
A. Invocation
B. Pledge of Allegiance to the Flag
C. Roll Call
City Council Chambers
9700 Seventh Ave.
Hesperia CA, 92345
City of Hesperia
Present: 5 - Mayor Pro Tem Bird, Council Member Swanson, Council Member Gregg, Mayor Bennington,
and Council Member Lee
D. Agenda Revisions and Announcements by City Clerk
E. Closed Session
Reports by City Attorney
GENERAL PUBLIC COMMENTS (For items and matters not listed on the agenda) Bob Nelson commented on speaking limits.
Andrew Brown commented on an Animal Control issue.
Stephanie Vanderlaag commented on Animal Control.
Dr. Cisneros commented on translation needs and Animal Control.
Rob Oakleaf commented on Animal Control.
Gina Whelan commented on Animal Control.
Stephanie James commented on Animal Control.
JOINT CONSENT CALENDAR
A motion was made by Gregg, seconded by Swanson, that the Joint Consent Calendar be approved. The motion carried by the following vote:
Aye: 5 - Bird, Swanson, Gregg, Bennington, and Lee
Nay: 0
1. Consideration of the Draft Minutes from the Special Meeting held Tuesday, August 1, 2023 at 3:00 p.m.
Recommended Action:
It is recommended that the City Council approve the Draft Minutes from the Special Meeting held Tuesday, August 1, 2023 at 3:00 p.m.
Sponsors: Assistant Cit
y Clerk Erin Baum
2. Consideration of the Draft Minutes from the Special Meeting held Tuesday, August 1, 2023 at 7:30 p.m.
Recommended Action:
It is recommended that the City Council approve the Draft Minutes from the Special Meeting held Tuesday, August 1, 2023 at 7:30 p.m
Sponsors: Assistant Cit
y Clerk Erin Baum
3. HESPERIA PUBLIC FACILITIES CORPORATION AND HESPERIA PUBLIC FINANCING AUTHORITY ANNUAL MEETING ITEM. Consideration of the Draft Minutes from the Corporation and Authority Annual Meetings held August 16, 2022.
Recommend
ed Action:
It is recommended that the Board of Directors approve the Draft Minutes of the Corporation and Authority Annual Meetings held August 16, 2022.
Sponsors: Assistant Cit
y Clerk Erin Baum
4. Warrant Run Report (City - Successor Agency - Housing Authority - Community Development
City of Hesperia
Commission - Water)
Recommended Action:
It is recommended that the Council/Board ratify the warrant run and payroll report for the City, Successor Agency to the Hes
peria Community Redevelopment Agency, Hesperia Housing Authority, Community Development Commission, and Water District.
Sponsors: Assistant City Manager Casey Brooksher
5. Amendment to Contract with JAS Pacific, Inc.
Recommended Action:
It is recommended that the City Council authorize the City Manager to execute an amendment to the existing contract
with JAS Pacific, Inc. for an additional $163,404 for a revised not-to-exceed contract amount of $483,404 for supplemental contract inspection services.
Sponsors: Senior Office Specialist Maricruz Montes and Director of Development Services Nathan Freeman
6. Vehicle Procurement - One Heavy-Duty Truck
Recommended Action:
It is recommended that the Board of Directors of the Hesperia Water District authorize the City Manager to approve the proc
urement of one heavy-duty 2023 Chevrolet Silverado 2500 truck for the Production Program, awarding the bid to Victorville Chevrolet/Cadillac, and enter into an agreement for the not-to-exceed amount of $58,020.
Sponsors: Director of Public Works Jeremy McDonald
7. Contract with Tesco Controls, Inc. for SCADA Upgrades Recommended Action:
It is recommended that the Board of Directors of the Hesperia Water District (District) authorize the City Manager to en
ter into an agreement with Tesco Controls, Inc. in an amount of $394,635 for hardware and software upgrades, $162,855 for radio transceivers, and a contingency of $25,410 for a total not-to-exceed amount of $582,900 for upgrades to the Supervisory Control and Data Acquisition (SCADA) system.
Sponsors: Director of Public Works Jeremy McDonald
CONSENT ORDINANCES
8. Public hearing, landowner election, and actions related to formation of Community Facilities District No. 2023-1 (Silverwood Maintenance and Services)
Recommended Action:
Place on second reading and adopt by title waiving the text of Ordinance No. 2023-11, and adopt a Resolution (No.
2023-55) of formation of Community Facilities District No. 2023-1 and Future Annexation Area levying special taxes within the Community Facilities District (including any territory that annexes into the Community Facilities District from the Future Annexation Area), 2) Adopt Resolution No. 2023-53 Calling a Special Landowner Election for a CFD and 3) Adopt Resolution No. 2023-54 Declaring the Results of the Special Landowner Election and Directing the Recording of a Special Tax Lien.
Sponsors: Assistant City Manager Casey Brooksher
A motion was made by Swanson, seconded by Bird, that this item be approved. The motion carried by the following vote:
City of Hesperia
Aye: 5 - Bird, Swanson, Gregg, Bennington, and Lee
Nay: 0
PUBLIC HEARING
9. Specific Plan Amendment SPLA23-00004; Applicant: Steeno Design Studio, Inc; APN: 3057-121-08 Recommended Action:
The Planning Commission recommends that the City Council introduce and place on first reading Ordinance No. 2023-12 approving Specific Plan Amendment SPLA23-00004.
Sponsors: Associate Planner Edgar Gonzalez
A motion was made by Swanson, seconded by Gregg, that this item be approved. The motion carried by the following vote:
Aye: 5 - Bird, Swanson, Gregg, Bennington, and Lee
Nay: 0
NEW BUSINESS
10. Designation of Voting Delegate and Alternates for League of CA Cities Conference Recommended Action:
It is recommended that the City Council designate a primary voting delegate and up to two alternate delegates to re
present the City of Hesperia at the General Business meeting to be held during the League of California Cities annual conference September 20 through September 22, 2023 to be held in Sacramento.
Sponsors: Assistant City Clerk Erin Baum
A motion was made by Gregg, seconded by Bird, that Mayor Bennington be designated as primary voting delegate, Council Member Lee be designated as first alternate voting delegate, and Council Member Swanson be designated as second alternative voting delegate. The motion carried by the following vote:
Aye: 5 - Bird, Swanson, Gregg, Bennington, and Lee
Nay: 0
COUNCIL COMMITTEE REPORTS AND COMMENTS
The Mayor, Mayor Pro Tem, and Council Members reported from various events and Committees.
Council Member Gregg requested a future agenda item regarding whistle blower protections for staff.
CITY MANAGER/CITY ATTORNEY/STAFF REPORTS
None.
City of Hesperia
ADJOURNMENT
The meeting was adjourned in honor of Mayor Pro Tem Bird’s birthday at 7:31 p.m. _____________________________
Erin Baum,
Assistant City Clerk
THIS PAGE LEFT INTENTIONALLY BLANK
City of Hesperia
STAFF REPORT
DATE: September 5, 2023
TO: Mayor and Council Members
City Council, as Successor Agency to the Hesperia Community Redevelopment Agency
Chair and Commissioners, Hesperia Housing Authority
Chair and Commissioners, Community Development Commission Chair and Board Members, Hesperia Water District
FROM: Rachel Molina, City Manager
BY: Casey Brooksher, Assistant City Manager
Anne Duke, Deputy Finance Director
Jonathan Settle, Accountant
SUBJECT: Warrant Run Report (City – Successor Agency – Housing Authority – Community Development Commission – Water)
RECOMMENDED ACTION
It is recommended that the Council/Board ratify the warrant run and payroll report for the City, Successor Agency to the Hesperia Community Redevelopment Agency, Hesperia Housing Authority, Community Development Commission, and Water District.
BACKGROUND
The Warrant Run totals represented below are for th e period July 1 5, 2023 through August 4, 2023.
ATTACHMENT(S)
1. Warrant Runs
Agency/District Accounts Payable Payroll Wires Totals
City of Hesperia $6,095,711.78 $593,898.89 $0.00 $6,689,610.67 Successor Agency 0.00 0.00 0.00 0.00
Housing Authority 2,976.08 384.61 0.00 3,360.69
Community Development Commission 0.00 0.00 0.00 0.00
Water 1,515,943.30 249,173.41 0.00 1,765,116.71
Totals $7,614,631.16 $843,456.91 $0.00 $8,458,088.07
YEAR-TO PRIOR FY YTD
W/E W/E W/E WARRANT DATE DATE
FUND # FUND NAME 7/21/2023 7/28/2023 8/4/2023 TOTALS Wires TOTALS * TOTALS Accounts Payable
100 GENERAL 401,373.40$ 1,859,938.48$ 336,322.78$ 2,597,634.66$ -$ 4,658,591.42$ 3,724,882.88$ 105 PENSION OBLIGATION TRUST -$ -$ -$ -$ -$ -$ -$ 106 OPEB TRUST -$ -$ -$ -$ -$ -$ -$
200 HESPERIA FIRE DISTRICT -$ -$ -$ -$ -$ -$ -$
204 MEASURE I - RENEWAL -$ -$ 1,396.94$ 1,396.94$ -$ 1,415.51$ 52,444.33$ 207 LOCAL TRANSPORT-SB 325 685,847.51$ -$ -$ 685,847.51$ -$ 686,335.01$ 996.68$ 209 GAS TAX-RMRA -$ -$ -$ -$ -$ -$ -$
210 HFPD (PERS) -$ 907,316.00$ -$ 907,316.00$ -$ 907,316.00$ 1,093,200.00$ 251 CDBG -$ 3,856.59$ 58,541.38$ 62,397.97$ -$ 79,236.85$ 24,907.19$ 254 AB2766 - TRANSIT -$ -$ -$ -$ -$ -$ -$
256 ENVIRONMENTAL PROGRAMS GRANT -$ 350.00$ 3,515.11$ 3,865.11$ -$ 3,866.61$ 3,051.30$ 257 NEIGHBORHOOD STABILIZATION PROG -$ -$ -$ -$ -$ -$ -$ 262 SB 1383 LOCAL ASSISTANCE GRANT -$ -$ -$ -$ -$ -$ -$ 263 STREETS MAINTENANCE 157,410.49$ 272,007.33$ 24,186.07$ 453,603.89$ -$ 536,590.65$ 417,831.99$ 300 DEV. IMPACT FEES - STREET -$ 3,600.00$ -$ 3,600.00$ -$ 3,600.00$ 2,721.18$ 301 DEV. IMPACT FEES - STORM DRAIN -$ -$ -$ -$ -$ -$ 17,460.50$ 302 DEV. IMPACT FEES - FIRE -$ -$ -$ -$ -$ -$ -$ 303 DEV. IMPACT FEES - POLICE -$ -$ -$ -$ -$ -$ -$ 304 DEV. IMPACT FEES - PUBLIC WKS. -$ -$ -$ -$ -$ -$ -$ 306 DEV. IMPACT FEES - 2018-STREETS -$ 183,873.12$ 1,400.22$ 185,273.34$ -$ 252,052.40$ 227,867.39$ 312 DIF 2018-POLICE FACILITIES -$ -$ -$ -$ -$ -$ -$ 313 DIF A-04 DRAINAGE -$ -$ -$ -$ -$ -$ -$
396 DEVELOPMENT IMPACT -$ -$ -$ -$ -$ -$ -$
399 FEMA-1203-DR (DISASTER) -$ -$ -$ -$ -$ -$ -$ 400 2004 STREETS -$ -$ -$ -$ -$ -$ -$
401 CITY DEBT SERVICES -$ -$ -$ -$ -$ -$ -$
402 WATER RIGHTS ACQUISITION -$ -$ -$ -$ -$ -$ -$ 403 2013 REFUNDING LEASE REV BONDS -$ -$ -$ -$ -$ 568,901.39$ -$ 501 CFD 91-3 BELGATE -$ -$ -$ -$ -$ -$ -$
504 CITY WIDE STREETS - CIP -$ 428,506.48$ -$ 428,506.48$ -$ 556,050.61$ 665,908.07$ 509 CITY FACILITIES CIP -$ -$ -$ -$ -$ -$ -$
800 EMPLOYEE BENEFITS 36,190.94$ 186,169.66$ 29,640.32$ 252,000.92$ -$ 1,029,406.06$ 1,105,829.81$ 801 TRUST/AGENCY 101,180.12$ 364.65$ 363.00$ 101,907.77$ -$ 101,907.77$ 135,571.52$ 802 AD 91-1 AGENCY -$ -$ -$ -$ -$ -$ -$
804 TRUST-INTEREST BEARING 28,055.00$ 33,450.00$ 3,060.00$ 64,565.00$ -$ 67,685.00$ 9,467.50$ 807 CFD 2005-1 -$ -$ -$ -$ -$ -$ -$
808 HFPD (TRANSITION) -$ 347,796.19$ -$ 347,796.19$ -$ 347,796.19$ 317,384.59$ 815 PLAN REVIEW TRUST - FRONTIER -$ -$ -$ -$ -$ -$ -$ CITY 1,410,057.46$ 4,227,228.50$ 458,425.82$ 6,095,711.78$ -$ 9,800,751.47$ 7,799,524.93$ 163 REDEVELOP OBLIG RETIREMENT-2018 -$ -$ -$ -$ -$ -$ -$ SUCCESSOR AGENCY -$ -$ -$ -$ -$ -$ -$
370 HOUSING AUTHORITY -$ 2,976.08$ -$ 2,976.08$ -$ 2,976.08$ 2,372.22$ HOUSING AUTHORITY -$ 2,976.08$ -$ 2,976.08$ -$ 2,976.08$ 2,372.22$ 170 COMMUNITY DEVELOPMENT COMMISSION -$ -$ -$ -$ -$ -$ -$ COMMUNITY DEVELOPMENT COMMISSION -$ -$ -$ -$ -$ -$ -$ 700 WATER OPERATING 78,652.58$ 504,243.44$ 78,258.20$ 661,154.22$ -$ 2,101,616.12$ 1,111,779.39$ 701 WATER CAPITAL -$ -$ -$ -$ -$ -$ -$
710 SEWER OPERATING 91,232.27$ 426,587.88$ 1,702.34$ 519,522.49$ -$ 885,644.62$ 736,582.00$ 711 SEWER CAPITAL 158,545.00$ -$ 173,084.50$ 331,629.50$ -$ 346,532.00$ 6,985.00$ 713 SEWER CAPITAL REHAB AND REPLACE -$ -$ -$ -$ -$ -$ -$ 720 RECLAIMED WATER OPERATIONS -$ 3,637.09$ -$ 3,637.09$ -$ 7,292.47$ 2,455.66$ WATER 328,429.85$ 934,468.41$ 253,045.04$ 1,515,943.30$ -$ 3,341,085.21$ 1,857,802.05$ ACCOUNTS PAYABLE TOTAL 1,738,487.31$ 5,164,672.99$ 711,470.86$ 7,614,631.16$ -$ 13,144,812.76$ 9,659,699.20$ REG. PAYROLL
City 305,164.12$ -$ 288,734.77$ 593,898.89$ -$ 932,536.56$ 821,019.47$ Housing Authority 193.40$ -$ 191.21$ 384.61$ -$ 609.67$ 553.08$ Water 125,825.12$ -$ 123,348.29$ 249,173.41$ -$ 396,533.87$ 327,878.19$ PAYROLL TOTAL 431,182.64$ -$ 412,274.27$ 843,456.91$ -$ 1,329,680.10$ 1,149,450.74$ City of Hesperia
WARRANT RUNS
07/15/2023 - 08/04/2023
*No payments were issued on July 1, 2023.
Attachment 1
City of Hesperia
STAFF REPORT
DATE: September 5, 2023
TO: Mayor and Council Members
FROM: Rachel Molina, City Manager
BY: Jeremy McDonald, Director of Public Works
Marc Morales, Management Analyst
SUBJECT: Approve and Accept Construction for Emergency Road Repairs Related to 2023 Winter Storms
RECOMMENDED ACTION
It is recommended that the City Council authorize the City Manager to accept the work constructed under 2023 Emergency Storm Repairs (C.O. No. 7171), authorize staff to record a “Notice of Completion”, and release all withheld retention amounts after thirty -five (35) days from the date of recordation.
BACKGROUND
On February 25th and 26th, 2023 a large storm passed through Hesperia with heavy rain and snow fall causing significant flooding throughout the City. From the significant flooding on the roadways, the roads incurred major damage, which included an undermined road, excessive potholes in low flow areas, flowline damage, and asphalt berm damage. Staff worked diligently during this storm event responding to road conditions and from the aftermath by clearing debris, pothole filling, and backfilling trenches from the stormwater flow.
On February 28, 2023, the City Manager declared a local emergency caused by the winter storm event. The local emergency was confirmed and ratified by the City Council at the March 7, 2023 City Council Meeting via Resolution No. 2023-16 and 2023-17.
From the aftermath of the storm, City staff identified thirteen (13) areas where emergency road repairs are needed, which included the following:
Olive Street (between Cottonwood Avenue and Pinon Street) Sultana Street east of Cottonwood Avenue
Dalscote Street east of Seventh Avenue
Maple Avenue (between Sycamore Street & Mariposa Road) Sultana Street east of Maple Avenue
Peach Avenue north of Hinton Street
Joshua Street & Mariposa Road at intersection
Maple Avenue (between Willow Street & Cashew Street)
Maple Avenue (between Pendleton Street & Mesa Street) Maple Avenue south of Sunset Street
Oakwood Avenue south of Mojave Street
Joshua Street (between Bangor Avenue and Alston Street Danbury Avenue (between Minstead Avenue and Sherborn Avenue)
Staff Report to the Mayor and City Council Members
Approve and Accept Construction for Emergency Road Repairs Related to 2023 Winter Storms September 5, 2023
These road repairs included remove and repair of roadways, remove and repair of asphalt berm, and grind and overlay where there are a significant number of potholes.
ISSUES/ANALYSIS
The City’s Purchasing Ordinance, Section 3.08.070 (A)(1) – Emergency Purchase, states that when an emergency exists, in which the City Manager activates the Emergency Operations Center (EOC), the procurement of goods and/or services necessary to properly mitigate the emergency may be made. All purchases made under the emergency authority shall be subject to ratification by the City Council.
Based on the ordinance above, the City prepared an emergency bid that was released on March 8, 2023 and closed on March 21, 2023. Two (2) contractors responded to the bid and after review of the submitted bids, Cooley Construction, Inc. was deemed the lowest responsible/responsive bidder. Cooley Construction, Inc. was issued a Notice to Proceed to commence work on May 22, 2023, with sixty (60) calendar days to complete, which was on July 21, 2023. City Council ratified the award and affirmed a contract on June 6, 2023. The awarded contract was i n the amount of $860,082 with a 10% contingency of $82,008 for a not-to-exceed amount of $946,090.
During construction, two contract change orders in the net amount of $43,026.60 were required by the City to include additional square footage for the actual quantities of work completed versus the square footage estimated in the bid documents. The final contract amount of the work completed including the two (2) contract change orders totaled $903,108.10, which utilized 50% of the contract contingency, but remained under budget.
On July 18, 2023, all work was completed to the satisfaction of the City’s c onstruction inspector and project manager. Staff is recommending acceptance of the completed emergency road repairs and requesting authorization to release the final retention payment. Retention funds for the project in the amount of $45,155.41 will be available for release to Cooley Construction, Inc. after recordation of the Notice of Completion pursuant to California Public Contract Code 7107.
FISCAL IMPACT
With these emergency road repairs, Fund 20 7 will be utilized to fund this emergency project.
Since the project has been completed, the City will submit for reimbursement to the Federal Emergency Management Agency (FEMA).
ALTERNATIVES
1. Provide alternative direction to staff.
ATTACHMENTS
None
City of Hesperia
STAFF REPORT
DATE: September 5, 2023
TO: Chair and Board Members, Hesperia Water District
FROM: Rachel Molina, City Manager
BY: Jeremy McDonald, Director of Public Works
Marc Morales, Management Analyst
SUBJECT: Layne Christensen Company Contract Amendment
RECOMMENDED ACTION
It is recommended that the Board of Directors of the Hesperia Water District ( District) authorize the City Manager to approve an amendment in the amount of $540,390 to the existing contract with Layne Chris tensen for a revised not -to-exceed contract amount of $712,290 and adopt Resolution HWD 2023 -18 amending the Fiscal Year (FY) 2023 -24 Budget by appropriating an additional $490,390 for water well maintenance, repair services and the repair of Well 22.
BACKGROUND
The District currently maintains seventeen (17) well sites and six (6) booster stations to purvey water throughout the City of Hesperia. Layne Christensen Company provides well maintenance for the various sites and emergency services, which include video survey, inspection, and replacement of failed components.
ISSUES/ANALYSIS
Recently, Well 22 failed and is currently inoperable. Layne Christensen Company disassembled several components to diagnose the issue and have identified two (2) items, which include the installation of a new pump and a thorough chemical treatment. An amendment to the contract is needed for the repair and chemical treatment of the well site in the amount of $445,809 and include a 10% contingency of $44,581 for a total combined cost for the well site of $490,390. The FY 2023-24 Budget does not include funds for the repair and chemical treatment.
In addition, Layne Christensen Company has agreed to hold the current contract pricing through June 30, 2024, for water well maintenance and repair services. With the vendor holding current contract pricing, this contract amendment request will also include $50,000 for general water well maintenance and repair services at the other various well sites within the District.
FISCAL IMPACT
Funding in the amount of $50,000 is included in the FY 2023-24 Operating Budget. Staff is requesting approval from the Board of Directors to increase the Water Operating Fund 700 Budget by an additional $490,390 via Resolution HWD 2023-18.
Staff Report to the Board Members of the Hesperia Water District Layne Christensen Company Contract Amendment
September 5, 2023
ALTERNATIVES
1. Provide alternative direction to staff.
ATTACHMENTS
1. Resolution HWD 2023-18
RESOLUTION HWD NO. 2023-18
A RESOLUTION OF THE HESPERIA WATER DISTRICT OF THE CITY OF HESPERIA, CALIFORNIA, AMENDING THE FISCAL YEAR 2023-24 HESPERIA WATER DISTRICT BUDGET BY APPROPRIATING AN ADDITIONAL $490,390 IN FUND 700 WATER OPERATIONS
WHEREAS, the Board of Directors of the Hesperia Water District adopted the Fiscal Year (FY) 2023-24 Budget on June 20, 2023; and
WHEREAS, the anticipated total expenditure of $490,390 will occur in the FY 2023 -24 Budget; and
WHEREAS, the FY 2023-24 Budget does not include $490,390 for the repair of Well 22; and WHEREAS, the Board of Directors of the Hesperia Water District has reviewed the proposed amendment information and found it acceptable.
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE HESPERIA WATER DISTRICT AS FOLLOWS:
Section 1. That the recitals above are true and correct and adopted as findings.
Section 2. The District hereby amends the Water Operating Budget and appropriates $490,390 to Account No. 700-29-400-4020-8440 in the FY 2023-24 Budget.
Section 3. That the Board Secretary shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
ADOPTED AND APPROVED this 5th day of September 2023.
______________________________
Brigit Bennington, Chair
ATTEST:
____________________________
Erin Baum, Assistant City Clerk
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City of Hesperia
STAFF REPORT
DATE: September 5, 2023
TO: Mayor and Council Members
FROM: Rachel Molina, City Manager
BY: Jon Billings, Captain
Jonathan Rizzardi, Sergeant
SUBJECT: Off-Highway Motor Vehicle Grant Application to the California Department of Parks and Recreation
RECOMMENDED ACTION
It is recommended that the City Council approve and adopt Resolution No. 2023-19 authorizing the submission of a California Off -Highway Motor Vehicle (OHV) Grant Application to the California Department of Parks and Recreation for a total of $123,351.00 and authorize the City Manager and the San Bernardino County Sheriff’s Department to execute the Application and any amendments thereto on behalf of the City.
BACKGROUND
For many years , California State Parks has offered grant f unds to support la w e nforcement operations in communities throughout the state. These funds are available on an annual basis through a competitive grant request process. Several hundred local, state, and federal agencies apply for these grant funds through an application process and final awards are based on needs of the particular jurisdiction. The City of Hesperia has applied and received funds from this program in the past and has developed a very effective OHV program. The City currently provides enforcement with funds provided in the Fiscal Year (FY) 2022/2023 grant cycle.
ISSUES/ANALYSIS
The City of Hesperia continues to grow and with the increasing population and development, so do the complaints and other issues associated with motorcycle disturban ce calls, accidents etc.
Several hundred calls for service a year are generated by citizens complaining of noise, dust , and general issues associated with illegal riding on public roads and private property.
To enforce Hesperia’s off-highway ordinance, the Hesperia Station needs a funding source to purchase equipment, provide training to staff and cover salaries of deputies. With this additional funding, deputies will patrol problem areas , providing direction to legal riding areas in the county, issuing ci tations, and educate youth at local schools and events . B y networking with OHV enthusiasts, this will reduce complaints, accidents and overall increase the quality of life for residents in the community.
The funds provided by previous years California St ate Parks gran t program, has allowed the Hesperia Police Department to purchase two additional dual sport motorcycles and a 4x4 OHV vehicle. With approval, Hesperia will apply for $123,351.00 for the FY 2023/2024 grant project, to provide enforcement for OHV areas within City limits.
Staff Report to the Mayor and Council Members
Off-Highway Motor Vehicle Grant Application to the California Department of Parks and Recreation The project w ill be managed by a Sheriff’s Sergeant and u se several trained deputies who would be assigned to the team as a collateral duty. The OHV team will conduct regular patrols in problem areas, conduct safety programs at schools and local community events, and provide education to citizens through public outlets and the media.
FISCAL IMPACT
Per the grant regul ations, the C ity will be responsible for up to a 25% match of the awarded funds. Funding for the FY 2023/2024 project would require the C ity to commit to a $30,837.75 match. Much of this match can be accommodated through fuel and maintenance costs of OHV enforcement used equipment, patrol assignments associated with OHV contacts, calculated salary costs for the use of volunteers at events. In addition, match dollars can be used during operations and the use of any currently owned city equipment and staff. This match requirement can be satisfied in part by a detailed fiscal management of resource s and equipment use daily by the OHV sergeant and the City finance department.
Also, per the grant regulations, the City will periodically submit payment requests to State Parks for reimbursement for fu nds spent during a specific time period. There is also a n option of advance requests that can be submitted for fu nds needed to purchase large equipment items such as a vehicle, minimizing the cities out of pocket expense for such purchases.
ALTERNATIVE(S)
1. Provide alternative direction to staff.
ATTACHMENT(S)
1. Resolution 2023-19
2. FY 2023/2024 Off-Highway Motor Vehicle Grant Application (available at Police Department)
RESOLUTION NO. 2023-19
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HESPERIA,
CALIFORNIA, APPROVING THE SUBMISSION OF AN APPLICATION FOR
GRANT FUNDS FOR THE STATE OF CALIFORNIA, DEPARTMENT OF PARKS
AND RECREATION, OFF-HIGHWAY VEHICLE GRANT FUNDS
WHEREAS, the City of Hesperia (City), is a public body, corporate and politic, duly organized under the laws and Constitution of the State of California; and WHEREAS, the San Bernardino County Sheriff’s Department contracts law enforcement services to the City; and
WHEREAS, the people of the State of California have enacted the Off -Highway Motor Vehicle Recreation Act of 2003, which provides to the State of California and its political subdivisions for Operations and Maintenance, Restoration, Law Enforcement, and Education and Safety for off - highway vehicle recreation; and
WHEREAS, the Off-Highway Motor Vehicle Recreation Division with the California Department of Parks and Recreation has been delegated the responsibility to administer the program; and WHEREAS, the City desires to apply for funding from the State of California’s Off Highway Vehicle Grant Program (OHVGP) in support of OHV enforcement and education to the community by the San Bernardino County Sheriff’s Department; and
WHEREAS, procedures established by the California Department of Parks and Recreation require the Agency and/or Board to certify by resolution the approval of the Application to apply for Off-Highway Motor Vehicle Grant funds; and
WHEREAS, this Project is in conformance with Hesperia’s adopted General or Master Plan and is compatible with the land use designations immediately surrounding the Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY OF HES PERIA CITY COUNCIL AS FOLLOWS:
Section 1. In all respects, the facts as set forth in this resolution are true and correct.
Section 2. Approves the filing of an Application for Off-Highway Motor Vehicle Grant Program for FY 2023/2024.
Section 3. Certifies that the City understands its legal obligations to the State upon approval of the Grant.
Section 4. Certifies that the City understands the California Public Resources Code requirement that Acquisition and Development Projects be maintained to specific conservation standards.
Section 5. Certifies that the Project will be well maintained during its useful life.
Resolution No. 2023-19
Section 6. Certifies that the City will implement the Project with diligence once the funds are available and that the Applicant has reviewed, understands, and agrees with the Project Agreement.
Section 7. Certifies that the City will provide the required matching funds.
Section 8. Certifies that the public and adjacent property owners have been notified of this Project (as applicable).
Section 9. That the San Bernardino County Sheriff’s Department is hereby designated as the Project Administrator for all aspects of the Grant, including the application and all accompany submittals, and all Grant funding shall be administered through City of Hesperia staff.
Section 10. The City Manager and San Bernardino County Sheriff’s Department or their designee(s), are hereby authorized and directed to conduct all negotiations, execute and submit all documents including, but not limited to a pplications, agreements, amendments, payment requests and so on, which may be necessary for completion of the Project.
Section 11. This Resolution shall go into effect immediately upon its adoption.
Section 12. That City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
ADOPTED AND APPROVED this 5th day of September 2023.
______________________________
Brigit Bennington, Mayor
ATTEST:
____________________________
Erin Baum, Assistant City Clerk
ATTACHMENT AVAILABLE FOR REVIEW AT THE POLICE DEPARTMENT
THIS PAGE LEFT INTENTIONALLY BLANK
City of Hesperia
STAFF REPORT
DATE: September 5, 2023
TO: Mayor and City Council Members
FROM: Rachel Molina, City Manager
BY: Tammy Pelayes, Assistant to the City Manager
SUBJECT: Designation of Applicant’s Agent Resolution for Non-State Agencies Pertaining to Emergency Funding Eligibility
RECOMMENDED ACTION
It is recommended that the City Council adopt Resolution No. 2023-60 approving and authorizing: 1) the request for reimbursement for the City’s response to the 20 23 Winter Storm event; 2) a universal resolution eff ective for all open and future disasters up to three (3) years following the approval date; 3) the City Manager to execute all matters pertaining to assurances and agreements as required by the California Governor’s Office of Emergency Services.
BACKGROUND
In February 2023, the Winter Storm event caused severe damage to several roads in the city , resulting in road closures for debris removal and emergency road repairs. In response to the incident, the City of Hesperia activated its Emergency Operations Center and declared a Local Emergency.
ISSUES/ANALYSIS
In coordination with the Governor’s Office of Em ergency Services, City staff submitted a Request for Public Assistance to s eek reimbursement for eligible expenses incurred to the city as a result of its res ponse to the Winter Storm event . If approved, the city will seek reimbursement for expenses incurred.
FISCAL IMPACT
There is no fiscal impact associated with this action.
ALTERNATIVES
1. Provide alternative direction to staff.
ATTACHMENTS
1. Resolution No. 2023-60
2. Designation of Applicant’s Agent Resolution for Non-State Agencies
RESOLUTION NO. 2023-60
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HESPERIA,
CALIFORNIA, APPROVING A REQUEST FOR REIMBURSEMENT FOR THE CITY’S RESPONSE FOR ALL OPEN AND FUTURE DISASTERS UP TO THREE (3) YEARS INCLUDING THE 2023 WINTER STORM EVENT
WHEREAS, the State of California is eligible to obtain financial assistance under Pubic Law 93 - 288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988; and
WHEREAS, the City of Hesperia is a public entity established under the laws of the State of California; and
WHEREAS, State of California Governor’s Office of Emergency Services (OES) requires, among other things, that an applicant’s governing body declare by resolution, certain authorizations pertaining to such state disaster assistance;
WHEREAS, the City of Hesperia submitted an application to OES for recovery funds related to the City’s response to the 2023 Winter Storm event;
NOW THEREFORE, BE IT RESOLVED BY THE CITY OF HES PERIA CITY COUNCIL AS FOLLOWS:
Section 1. Approves the request for reimbursement for the City’s response to the 2023 Winter Storm event;
Section 2. Acknowledges this is a universal resolution and is effective for all open and future disasters up to three (3) years following the date of approval.
Section 3. Authorizes the City Manager to execute all matter s pertaining to assurances and agreements as required by the California Governor’s Office of Emergency Services.
Section 4. That City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
ADOPTED AND APPROVED this 5th day of September, 2023.
______________________________
Brigit Bennington, Mayor
ATTEST:
____________________________
Erin Baum
Assistant City Clerk
DESIGNATION OF APPLICANT'S AGENT RESOLUTION FOR NON-STATE AGENCIES
BE IT RESOLVED BY THE OF THE
(Governing Body) (Name of Applicant)
THAT , OR
(Title of Authorized Agent)
, OR
(Title of Authorized Agent)
(Title of Aut
horized Agent)
is hereby authorized to execute for and on behalf of the , (Name of Applicant)
a public entity
establis
hed under the laws of the State of California, this application and to file it with the California Governor’s Office of Emergency Services for the purpose of obtaining federal financial assistance for any existing or future grant program, including, but not limited to any of the following:
- Federally declared Disaster (DR), Fire Mitigation Assistance Grant (FMAG), California State Only Disaster (CDAA), Immediate Services Program (ISP), Hazard Mitigation Grant Program (HMGP), Building Resilient Infrastructure and Communities (BRIC), Legislative Pre-Disaster Mitigation Program (LPDM) , under
- Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act.
- Flood Mitigation Assistance Program (FMA), under Section 1366 of the National Flood Insurance Act of 1968.
- National Earthquake Hazards Reduction Program (NEHRP) 42 U.S. Code 7704 (b) ((2) (A) (ix) and 42 U.S. Code 7704 (b) (2) (B) National Earthquake Hazards Reduction Program, and also The Consolidated Appropriations Act, 2018, Div. F, Department of Homeland Security Appropriations Act, 2018, Pub. L. No. 115-141 - California Early Earthquake Warning (CEEW) under CA G ov Code – Gov, Title 2,
Div. 1, Chapter 7, Article 5, Sect
ions 8587.8, 8587.11, 8587.12
That the , a public entity established under the
(Name of Applicant)
laws of the State of California, hereby authorizes its agent(s) to provide to the Governor’s Office of Emergency Services for all matters pertaining to such state
disaster assistance the assurances and agreements required.
STATE OF CALIFORNIA
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
NON-STATE AGENCIES
OES-
FPD-130 (Rev. 10-2022)
RECOVERY DIRECTORATE
FINANCIAL PROCESSING DIVISION
Cal OES ID No: _____________
OES-FPD-130 Rev. 10-2022 Page 1 of 4
Please check the appropriate box below
This is a universal resolution and is
effective for all open and future
disasters/grants declared up to three (3) years following the date of approval.
This is a disast
er/grant specific resolution and is effective for only
disaster/grant number(s):
Passed and approved this __day of , 20
(Name and Title of Governing Body
Representative)
(Name and Title of Governing Body
Representative)
(Name and Title of Governing Body
Representative)
CERTIFICATION
I, , duly appointed and of
(Name) (Title)
, do hereby certify that the abo ve is a true and
(Name of Applicant)
correct copy of a resolution passed and approved by the (Governing Body)
of the on the day of , 20 .
(Name of Applicant)
(Signature) (Title)
STATE OF CALIFORNIA
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
NON-STATE AGENCIES
OES-
FPD-130 (Rev. 10-2022)
RECOVERY DIRECTORATE
FINANCIAL PROCESSING DIVISION
OES-FPD-130 Rev. 10-2022 Page 2 of 4
Cal OES Form 130 Instructions
A Designation of Applicant’s Agent Resolution for Non-State Agencies is required of all Applicants to be eligible to receive funding. A new resolution must be submitted if a previously submitted resolution is older than three (3) years from the last date of approval, is invalid, or has not been submitted.
When completing the Cal OES Fo
rm 130, Applicants should fill in the blanks on pages 1 and 2. The blanks are to be filled in as follows:
Resolution Section:
Governing Body: This is the group respo
nsible for appointing and approving the
Authorized Agents.
Examples include: Board of Directors, City Council, Board of Supervisors, Board of Education, etc.
Name of Applicant: The public entity established
under the laws of the
State of California.
Examples include: School District, Office of Education, City, County or Non-profit agency that has applied for the grant, such as: City of San Diego, Sacramento County, Burbank Unified School District, Napa County Office of Education, University Southern California.
Authorized Agent: These are the individuals that ar
e authorized by the Governing Body
to engage with the Federal Emergency Management Agency and the California Governor’s Office of Emergency Services regarding grants for which they have applied.
There are two ways of completing this section:
1. Titles Only: The titles of the Authorized Agents should be entered here, not their names. This allows the document to remain valid if an Authorized Agent leaves the position and is replaced by another individual. If “Titles Only” is the chosen method, this document must be accompanied by either a cover letter naming the Authorized Agents by name and title, or the Cal OES AA Names document. The supporting document can be completed by any authorized person within the Agency (e.g., administrative assistant, the Authorized Agent, secretary to the Director). It d
oes not require the Governing Body’s signature.
2. Names and Titles: If the Governing Body so chooses, the names and titles of the Authorized Agents would be listed. A new Cal OES Form 130 will be required if any of the Authorized Agents are replaced, leave the position listed on the document, or their title changes.
STATE OF CALIFORNIA
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
NON-STATE AGENCIES
OES
-FPD-130 (Rev. 10-2022)
RECOVERY DIRECTORATE
FINANCIAL PROCESSING DIVISION
OES-FPD-130 Rev. 10-2022 Page 3 of 4
Checking Universal or Disaster-Specific Box: A Universal resolution is effective for all past disasters and for those declared up to three (3) years following the date of approval. Upon expiration it is no longer effective for new disasters, but it remains in effect for disasters declared prior to expiration. It remains effective until the disaster goes through closeout unless it is superseded by a newer resolution.
Governing Body Representative: These are the names and titles of the approving Board Members.
Examples include: Chairman of the Board, Director, Superintendent, etc. The names and titles cannot be one of the designated Authorized Agents. A minimum of three (3) approving board members must be listed. If less than three are present, meeting minutes must be attached in order to verify a quorum was met.
Certification Section:
Name and Title: This is the individual in attendance who recorded the creation and approval of this resolution.
Examples include: City Clerk, Secretary to the Board of Directors, County Clerk, etc. This person cannot be one of the designated Authorized Agents or Approving Board Member. If a person holds two positions (such as City Manager and Secretary to the Board) and the City Manager is to be listed as an Authorized Agent, then that person could sign the document as Secretary to the Board (not City Manager) to eliminate “Self-Certification.”
STATE OF CALIFORNIA
CALIFORNIA GOVERNOR
'S OFFICE OF EMERGENCY SERVICES
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
NON-STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)
RECOVERY DIRECTORATE
FINANCIAL PROCESSING DIVISION
OES-FPD-130 Rev. 10-2022 Page 4 of 4
City of Hesperia
STAFF REPORT
DATE: September 5, 2023
TO: Mayor and Council Members
FROM: Rachel Molina, City Manager
BY: Nathan Freeman, Director of Development Services
Dani Fox, Deputy Director of Development Services
SUBJECT: CO 7046, Ranchero Road Under Crossing and Authorization to Purchase Mitigation Bank Credits
RECOMMENDED ACTION
It is recommended that the City Council approve the Agreement for Sale of Credits with Desert Environmental Resources, Inc. (Bank Sponsor) in the amount of $395,500 and authorize the City Manager to execute the agreement and any associated documents.
BACKGROUND
In September 2002, the City began working with Lilburn Corporation to address the environmental issues associated with construction of the Ranchero Road & BNSF Grade Separation project. In April 2006, the City Council approved an agreement with David Evans & Associates that included updating the project plans. After completing the environmental document, securing all right -of- way, and completing the design work, the project was ready for construction. The City received final authorization to proceed with construction of the project from the federal government in June 2011. The project was released for bids in June of 2011 and bids were opened in July of 2011.
At the August 2, 2011 meeting, the City Council awarded a bid to Riverside Construction Company, Inc. for construction of the project. Construction commenced in August of 2011 and all work was completed in June of 2013. Parsons was concurrently hired as the Construction Manager for this project to assist the City with construction of the railroad bridge and conforming with federal-aid requirements.
The project was ultimately completed in June of 2013, which involved widening and realignment of Ranchero Road into a straight segment between Santa Fe Avenue and Chase Avenue by constructing an elevated roa dway across the Antelope Valley Wash. Five box culverts were placed to convey flows in the wash beneath the roadway. Downstream of the box culverts an 84- foot-wide channel with concreted rock side -slopes and soft-bottom design was constructed and tied into the existing channel.
ISSUES/ANALYSIS
Prior to construction, staff worked to secure (1) a U.S. Army Corps of Engineers (USACE) Section 404 Permit, (2) a California Department of Fish & Wildlife (CDFW) Section 1602 Permit, and (3) a State Water Resources Control Board Section (RWQCB) 401 Permit. All three regulatory agencies worked in unison to provide the necessary permits required to proceed with construction. These permits placed requirements and mitigation measures on the City that had to be met as a condition of securing the permits. These regulatory agencies required the
Staff Report to the City Council
CO 7046, Ranchero Road Undercrossing and Authorization to Purchase Mitigation Bank Credits September 5, 2023
development of a Habitat Mitigation and Monitoring Plan (HMMP) as a condition of issuing the permits, which required the City to install protective fencing and signage, enhance desert habitat, eradicate invasive species, re -vegetate areas affected by the construction, re -grade trails, and other miscellaneous mitigation activities for permanently impacted waters.
Staff held discussi ons with the Army Corps of Engineers (ACOE) over the final requirements permit issued for the project under the federal Clean Water Act. Under this permit, mitigation involving replacement of habitat and its restoration was to be provided along the embankm ent constructed as a part of the project. A majority of this restoration work was to occur on property owned by the San Bernardino County Flood Control District (SBCFCD). However, the SBCFCD would not issue the City a permit to perform this mitigation work as they felt such restoration work would interfere with maintenance and proper operation of the flood control facilities constructed on their property.
After months of unsuccessful efforts to resolve the impasse with SBCFCD, the City approached the ACOE with a request to replace the onsite mitigation requirements with mitigation at an existing offsite location. A site owned by the City was identified as an ideal location to perform this offsite restoration work as mitigation for the Ranchero Road & I -15 Interchange project was already being done on a portion of the property.
Initially the City was required to restore an area the size of 0.49 acres at the project site; however, when performing mitigation work at an offsite location the ACOE requires a larg er area of mitigation, in this case an area the size of 3.05 acres. The mitigation measures were to be performed at a new remote mitigation site located within the Oro Grande Wash. The HMMP also required the City to maintain, monitor, and report on the mit igation measures to ensure that the performance standards within the HMMP were being met. The initial monitoring and reporting period will last a total of 5 years. Afterwards, long -term monitoring and management will be required by the City.
In order to a ssist the City with compliance issues related to the issued permits, staff asked Parsons to solicit cost proposals from several sub -consultants to perform these environmental consulting services. The City contracted Parsons in September 2021 to provide the se services for a 5 year period. During this period Parsons and subconsultant Ironwood Consulting Inc. have been successful in gaining approval from all permitting agencies for the proposed mitigation plan which is to purchase enhancement and/or preservation desert wash credits from the multi-agency approved the Mojave River Watershed Bank in San Bernardino County, California through the Bank Sponsor, Desert Environmental Resources, Inc. Enhancement and preservation desert wash credits would be for resource s that fall under the jurisdiction of USACE, RWQCB, and CDFW as waters of the U.S. and waters of the State. Lastly, purchase of credits from the mitigation bank would allow the City to fulfill mitigation requirements in the near/immediate future and serve as the long term solution and acceptance and finalization of all open permits.
FISCAL IMPACT
The Fiscal Year 2023-2024 Capital Improvement Program (CIP) Budget has included funding for the Ranchero Road & BNSF Grade Separation Project (C.O. No. 7046) of $440,000 in Fund 204 for habitat mitigation related expenses.
Staff Report to the City Council
CO 7046, Ranchero Road Undercrossing and Authorization to Purchase Mitigation Bank Credits September 5, 2023
ALTERNATIVE(S)
1. Provide alternative direction to staff.
ATTACHMENT(S)
1. Attachment 1 - Agreement for Sale of Credits
1 AGREEMENT FOR SALE OF CREDITS
ACOE #SPL-2006-01758, Lahonton RWQCB #WDID6B360906002,
CDFW #1600-2009-0063-R6
This Agreement is entered into this day of_____, 2023, by and between Desert Environmental Resources, Inc, (“Bank Sponsor”), and The City of Hesperia (“Project Applicant”), jointly referred to as the “Parties,” as follows:
RECITALS
A. The Bank Sponsor has developed The Mojave River Watershed Mitigation Bank (“Bank”) located in San Bernadino County, California; and
B. The Bank has been developed pursuant to a Bank Enabling Instrument (“BEI”) entered into by and between Bank Sponsor, the United States Army Corps of Engineers (“USACE”) and the California Department of Fish and Wildlife (“CDFW”) Lahontan Regional Water Quality Control Board (“LRWQCB”) and Environmental Protection Agency (“EPA”); and C. Project Applicant is seeking to implement the project described on Exhibit “A” attached hereto (“Project”), which would unavoidably and adversely impact Waters of the United States and/or Waters of the State thereon, and seeks to compensate for such impacts by purchasing Credits from Bank Sponsor; and D. Project Applicant has been authorized by the USACE, RWQCB, and CDFW under permit numbers SPL-2006-01758, WDID6B360906002, and 1600-2009-0063-R6 to purchase from the Bank Sponsor 1.25 lakebed enhancement and 3.15 lakebed preservation Credits; and E. Project Applicant desires to purchase from Bank Sponsor and Bank Sponsor desires to sell to Project Applicant 1.25 lakebed enhancement and 3.15 lakebed preservation Credits.
NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:
1. Bank Sponsor hereby sells the Project Applicant and Project Applicant hereby purchases from Bank Sponsor 1.25 enhancement and 3.15 preservation Credits from the Bank for a total purchase price of $395,500. Upon payment of the total purchase price and the endowment in full, the Bank Sponsor will deliver to the Project Applicant an executed Bill of Sale in the manner and form attached hereto and marked as Exhibit “B”. The purchase price shall be paid by cashier’s checks or, at the option of the Bank Sponsor, by wire transfers of funds according to written instructions by Bank Sponsor to Project Applicant with these payments to occur within 30 days of this agreement.
2. The sale and transfer herein is not intended as a sale or transfer to Project Applicant of a security, license, lease, easement, or possessory or non-possessory interest in real property, nor the granting of any interest of the foregoing.
3. Project Applicant shall have no obligation whatsoever by reason of the purchase of the Credits, to support, pay for, monitor, report on, sustain, continue in perpetuity, or otherwise be obligated or liable for the success or continued expense or maintenance in perpetuity of the Credits sold, or the Bank. Pursuant to the BEI and any amendments thereto, Bank Sponsor shall monitor and make reports to the appropriate agency or agencies on the status of any Credits sold to Project Applicant. The Bank shall be fully and completely responsible for satisfying any and all conditions placed on the Bank or the Credits by all state or federal jurisdictional agencies.
Attachment 1
2 4. The Credits sold and transferred to Project Applicant shall be non-transferable and non- assignable and shall not be used as compensatory mitigation for any other Project or purpose, except as set forth herein.
5. Upon purchase of the Credits and payment of the endowment specified in paragraph 1 of this Agreement, the Bank Sponsor shall submit to the parties listed in the Notices section of the BEI, copies of the: a) Agreement for Sale of Credits; b) Bill of Sale; c) Payment Receipt; and d) an updated ledger. The updated ledger must detail: i) The Project Applicant; ii) The Project Name; iii) Credit sale date; iv) The USACE and the CDFW file tracking numbers; v) Total Number of Credits Authorized to Sell; vi) Total Number of Credits Sold to Date (inclusive); and vii) Balance of all Credits Available. The ledger should include all sales data from Bank Establishment Date to the present.
IN WITNESS WHEREOF, the Parties have executed this Agreement the day and year first above written. This agreement may be executed in counterparts all of which shall be treated as part of the same agreement.
This Agreement may be executed by e-mail or facsimile signatures which shall be treated as original signatures for all purposes.
Name: BANK SPONSOR:
Desert Environmental Resources, Inc
PROJECT APPLICANT:
By: ________________________ Date: _______
Name: ______________________________________
By:
Date:
NOTE: The California Department of Transportation (CALTRANS) may use the above Credit Sales Agreement in the process of purchasing credits from the Bank, or alternatively use a State of California Department of General Services Standard Agreement Form (STD 213), or both, to finalize credit purchases.
3 3
Exhibit “A”
DESCRIPTION OF PROJECT TO BE MITIGATED
Name of Project: Ranchero Road and BNSF Separation Project Project Location: Ranchero Road, between Santa Fe Avenue and Chase Avenue, in the City of Hesperia, San Bernardino County (34.383798, -117.305172).
Permitting Agency(ies) File/Tracking Number: SPL-2006-01758, WDID6B360906002, and 1600-2009-0063-R6
Project Description: The project, which was completed in June 2013, involved widening and realignment of Ranchero Road into a straight segment between Santa Fe Avenue and Chase Avenue by constructing an elevated roadway across Antelope Valley Wash. Five box culverts (one 12-foot by 12-foot reinforced concrete box and four 10-foot by 10-foot reinforced concrete box culverts) were placed to convey flows in the wash beneath the roadway. Downstream of the box culverts an 84-foot-wide channel with concreted rock side- slopes and soft-bottom design was constructed and tied into the existing channel.
4 4
Exhibit “B”
BILL OF SALE
Permitting Agency and File Tracking No.
In consideration of $395,500 for the purchase price, receipt of which is hereby acknowledged, Desert Environmental Resources, Inc, a Washington State Corporation (“Bank Sponsor”) does hereby bargain, sell and transfer to
_City of Hesperia (the “Project Applicant” or “Buyer”), 1.25 enhancement and 3.15 preservation Credits in The Mojave River Watershed Mitigation Bank in San Bernadino County, California, developed and approved under the authority of the United States Army Corps of Engineers and California Department of Fish and Wildlife associated with the Project described in Attachment
1. Bank Sponsor represents and warrants that it has good title to the Credits, has good right to sell the same, and that they are free and clear of all claims, liens, or encumbrances.
Bank Sponsor covenants and agrees with the Buyer to warrant and defend the sale of the Credits hereinbefore described against all and every person and persons whomsoever lawfully claiming or to claim the same.
DATED:
Desert Environmental Resources, Inc, a Washington State Corporation By: _
5 5
Attachment 1
The Mojave River Watershed Mitigation Bank
PAYMENT RECEIPT
PROJECT APPLICANT INFORMATION
PROJECT INFORMATION
Project Description: The project, which was completed in June 2013, involved widening and realignment of Ranchero Road into a straight segment between Santa Fe Avenue and Chase Avenue by constructing an elevated roadway across Antelope Valley Wash. Five box culverts (one 12-foot by 12-foot reinforced concrete box and four 10-foot by 10-foot reinforced concrete box culverts) were placed to convey flows in the wash beneath the roadway. Downstream of the box culverts an 84-foot-wide channel with concreted rock side- slopes and soft-bottom design was constructed and tied into the existing channel.
Project Location: Ranchero Road, between Santa Fe Avenue and Chase Avenue, in the City of Hesperia, San Bernardino County (34.383798, -117.305172).
Agency File/Tracking Number: SPL-2006-01758, WDID6B360906002, and 1600-2009- 0063-R6
Species/Habitat Affected: 0.498 acre of ephemeral dry desert wash (Section 404 jurisdiction, waters of the state), 1.25 acre of CDFW jurisdictional resources.
Credits to be Purchased: 1.25 acre of lakebed enhancement, 3.15 acres of lakebed preservation.
PAYMENT INFORMATION
Payee: Desert Environmental Resources, Inc.
Payer: City of Hesperia
Total Payment Amount: $ 395,500
Credit Purchase Price: $ 140,000 (per enhancement credit); $70,000 (per preservation credit) Method of Payment:
Cash ______ Cashiers Check No. ______ Wire transfer _______ Received by: Desert Environmental Resources, Inc.
6 6
___________________________________
(Signature)
Date:
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City of Hesperia
STAFF REPORT
DATE: September 5, 2023
TO: Mayor and Council Members
FROM: Rachel Molina, City Manager
BY: Nathan Freeman, Director of Development Services
Bethany Hudson, Assistant Project Manager
SUBJECT: Fiscal Year 2023/24 – 2027/28 Five Year Measure I Capital Improvement Plan
RECOMMENDED ACTION
It is recommended that the City Council adopt Resolution No. 2023-58 approving the Measure I Five Year Capital Improvement Plan and Expense Strategy for Fiscal Years 2023/24 – 2027/28.
BACKGROUND
In November 2004, voters in San Bernardino County approved Ordinance 04 -01, a second 30- year term to impose a one half of one percent retail transaction and sales tax to fund transportation related improvements an d traffic management programs. Originally established in 1989 as Measure I, currently referred to as Measure I 2010 -2040, revenue collected is to be utilized as follows:
70% Local Street Program (2% of the revenue is to be reserved for Project Development and Traffic Management Systems)
25% Major Local Highway Program (used to leverage against State/Federal funds) 5% Senior and Disabled Transit Program
ISSUES/ANALYSIS
Jurisdictions receiving Measure I tax revenue from the San Bernardino County Transportation Authority (SBCTA) Local Street Program must annually adopt, by action of their governing body, a Five-Year Capital Improvement Plan (CIP) which outlines the projects upon which the Measure I pass-through funds will be expended. Only projects identified in the current CIP are eligible for use of Measure I revenue and only 50% of the estimated revenue can be programmed for use on general maintenance and ci ty overhead. The other 50% of revenue should be programmed to specific road projects which identify projects by street name and project type. The Measure I Five Year (CIP) should also include an Expense Strategy, whi ch explains the City’s policy approach and expenditure method in identifying proje cts to be funded by Measure I. SBCTA audits the City’s Measure I expenditures each year to ensure they are consistent with the projects programmed in the Measure I Five Year (CIP). The Measure I Five Year CIP report also lists projects that utilize other primary funding sources as outlined in the adopted CIP program, such as the Annual Street Improvement Projects and the Community Development Block Grant (CDBG) Street project, in the event Measure I funds are needed to cover expenditures.
Staff Report to the City Council
Fiscal Year 2023/24 – 2027/28 Measure I Capital Improvement Plan September 5, 2023
FISCAL IMPACT
There is no direct fiscal impact as a result of the subject item. This action adopts the FY 2023/24 – 2027/28 Five Year Measure I Capital Improvement Plan for the purpose of expending Measure I revenues. Any changes in financial condition will be clarified with an amendment to the plan.
ALTERNATIVE(S)
1. Provide alternative direction to staff.
ATTACHMENT(S)
1. Resolution No. 2023-58
2. Measure I Five Year CIP 2023/24 - 2027/28 Spreadsheet
3. Measure I Five Year CIP 2023/24- 2027/28 Expenditure Strategy
RESOLUTION NO. 2023-058
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HESPERIA, CALIFORNIA, ADOPTING THE FISCAL YEARS 2023/24-2027/28
M E A S U R E I FIVE-YEAR CAPITAL IMPROVEMENT PLAN
WHEREAS, San Bernardino County voters approved passage of Measure I in November 2004, authorizing the San Bernardino County Transportation Authority (SBCTA) to impose a one-half of one percent retail transactions and use tax applicable in the incorporated and unincorporated territory of the County of San Bernardino; and
WHEREAS, revenue from the tax can only be used for transportation improvement and traffic management programs authorized in the Expenditure Plans set forth in Ordinance No. 04-1 of the Authority; and
WHEREAS, the Strategic Plan requires each local jurisdiction applying for revenue from the Local Streets Program to annually adopt and update a Five-Year Capital Improvement Plan; and WHEREAS, California Public Utilities Code 190300 and Ordinance No. 04-01 requires each local jurisdiction to maintain General Fund expenditures for transportation -related construction and maintenance activities at the required Maintenance of Effort base year level in each fiscal year of the adopted Five -Year Capital Improvement Plan , which for the City of Hesperia is $ 29,429; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HESPERIA AS FOLLOWS:
Section 1. The City Council hereby finds that all of the facts set forth in the Resolution are true and correct.
Section 2. The City Council hereby adopts the Fiscal Years 2023/24- 2027/28 Measure I Five- Year Capital Improvement Plan, attached to this resolution; and Section 3. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
ADOPTED AND APPROVED this 5th day of September, 2023.
___________________________________
Brigit Bennington, Mayor
ATTEST:
____________________________
Erin Baum, Assistant City Clerk
Resolution Number:
Resolution Approval Date:
Contact Person/Title:
Phone:
Email:
6/30/23 Carryover Balance $8,400,000.00
FY2023/24 Est. Revenue FY2024/25 Est. Revenue FY2025/26 Est. Revenue FY2026/27 Est. Revenue FY2027/28 Est. Revenue Total Est. Rev. $4,201,805 $4,258,597 $4,378,057 $4,534,689 $4,696,906 $22,070,053 Projects:
Yes No 0.0% 0.0% $0 $0 $0 $0 $0 $0
Main St Traffic Signal Synchronization (CO 7133) No No 0.0% 0.0% $1,592,089 $152,228 $0 $0 $0 $0 $152,228 Sultana Street Improvements (CO7143) No No 0.0% 0.0% $6,020,000 $0 $20,000 $1,500,000 $4,500,000 $0 $6,020,000 Muscatel Street Improvements (CO 7144) No No 41.1% 58.9% $4,800,000 $0 $200,000 $646,250 $3,730,000 $0 $4,576,250 Traffic Signal @ Rachero and Cottonwood (CO 7146) No No 41.1% 58.9% $450,000 $500 $0 $0 $0 $0 $500 FY 2021-22 Annual St Imp Project - Jacaranda, 7th Ave. & Main St. (CO 7167) No No 0.0% 0.0% $2,000,000 $300,000 $0 $0 $0 $0 $300,000 FY 2023-24 Street Improvement Project No No 0.0% 0.0% $2,000,000 $100,000 $0 $0 $0 $0 $100,000 FY 2024-25 Street Improvement Project No No 0.0% 0.0% $2,000,000 $0 $200,000 $0 $0 $0 $200,000 FY 2025-26 Street Improvement Project No No 0.0% 0.0% $2,000,000 $0 $0 $200,000 $0 $0 $200,000 FY 2026-27 Street Improvement Project No No 0.0% 0.0% $2,000,000 $0 $0 $0 $200,000 $0 $200,000 Ranchero Road Aqueduct Crossing (CO 7139) No Yes 41.1% 58.9% $16,362,000 $81,821 $0 $0 $0 $0 $81,821 FY 2023-24 CDBG Street Improvements (CO 7172) No No 0.0% 0.0% $779,363 $100,000 $100,000 $0 $0 $0 $200,000 Ranchero Road Improvements 7th - Mariposa (CO 7094) Yes Yes 41.1% 58.9% $37,289,206 $150,642 $0 $0 $0 $0 $150,642 Traffic Signal Ranchero Rd & 7th Ave (CO 7154) No No 41.1% 58.9% $450,000 $1,000 $0 $0 $0 $0 $1,000 Traffic Signal Main St and Sultana/Timberlane (CO 7159) No No 0.0% 0.0% $1,467,510 $200,000 $95,700 $0 $0 $0 $295,700 Ranchero Road Undercrossing (CO 7046) No No 0.0% 0.0% $31,918,454 $440,000 $0 $0 $0 $0 $440,000 Aqueduct Crossing Improvements-Main St. (CO 7096) No No 0.0% 0.0% $9,797,000 $0 $250,000 $1,070,000 $45,000 $45,000 $1,410,000 Cedar Street Roadway Imp (CO 7170) No No 0.0% 0.0% $425,000 $349,000 $75,000 $0 $0 $0 $424,000 Maple Avenue Street Improvements (CO 7169) Yes Yes 41.1% 58.9% $6,200,000 $200,000 $0 $0 $0 $0 $200,000 Traffic Signal Ranchero & Maple (CO7131) No No 41.1% 58.9% $450,000 $1,500 $0 $0 $0 $0 $1,500 Ranchero Road St. Imp Danbury to I Ave (CO 7168) Yes No 41.1% 58.9% $11,740,000 $335,000 $175,500 $57,000 $10,000 $0 $577,500 No No 0.0% 0.0% $0 $0 $0 $0 $0 $0
No No 0.0% 0.0% $0 $0 $0 $0 $0 $0 $0
No No 0.0% 0.0% $0 $0 $0 $0 $0 $0 $0
No No 0.0% 0.0% $0 $0 $0 $0 $0 $0 $0
No No 0.0% 0.0% $0 $0 $0 $0 $0 $0 $0
City-wide Preservation and Maintenance 0.0% 0.0% $0 $1,750,000 $1,831,197 $1,882,565 $1,949,916 $2,019,670 $9,433,348
0.0% 0.0% $0 $0 $0 $0 $0 $0 $0
0.0% 0.0% $0 $0 $0 $0 $0 $0 $0
0.0% 0.0% $0 $0 $0 $0 $0 $0 $0
0.0% 0.0% $0 $0 $0 $0 $0 $0 $0
0.0% 0.0% $0 $0 $0 $0 $0 $0 $0
0.0% 0.0% $0 $0 $0 $0 $0 $0 $0
0.0% 0.0% $0 $0 $0 $0 $0 $0 $0
0.0% 0.0% $0 $0 $0 $0 $0 $0 $0
0.0% 0.0% $0 $0 $0 $0 $0 $0 $0
$4,161,691 $2,947,397 $5,355,815 $10,434,916 $2,064,670 $24,964,489 Is Project in
City's
Non-motorized
Transportation
Plan?
(Yes/No)
Does Project
have an ATP
Component?
(Yes/No)
Is the Project on the City's
Nexus Study List?
(Public/DIF Share %)
Estimated Total
Project Cost
[email protected]
Projects Total:
Hesperia
Current
Estimate
Current
Estimate TotalCurrent
Estimate
Current
Estimate
Current
Estimate
(Must not exceed 150% of Carryover Balance +
Total Estimated Revenue)
Jurisdiction:2023-58
9/5/2023
Bethany Hudson - Asst. Project Mgr
760-947-1414
Measure I Local Pass-through Program
FIVE YEAR CAPITAL IMPROVEMENT PLAN
Fiscal Years 2023/2024 thru 2027/2028
Attachment 2
Resolution Number:
Resolution Approval Date:
Contact Person/Title:
Phone:
Email: [email protected]
Hesperia
Jurisdiction:2023-58
9/5/2023
Bethany Hudson - Asst. Project Mgr
760-947-1414
Measure I Local Pass-through Program
FIVE YEAR CAPITAL IMPROVEMENT PLAN
Fiscal Years 2023/2024 thru 2027/2028
Total Programming is currently 82% Total Estimated Programming: $24,964,489 (Must not exceed 150% of Carryover Balance +
Total Estimated Revenue)
CITY OF HESPERIA
MEASURE I CAPITAL IMPROVEMENT PLAN
EXPENDITURE STRATEGY
Fiscal Year 2023/24 – Fiscal Year 2027/28
The majority of Measure I revenue is planned to be utilized for the following types of eligible transportation improvements and policy prioritizations:
Intent to allocate 50% or less of anticipated annual revenue on General Program Categorical expenditures. Specifically, Measure I funds will be utilized annually to supplement the C ity’s Street Division General Maintenance Program. This includes preservation and upkeep of existing and newly reconstructed roads to original constructed condition to maintain its integral useful life and to provide safe, convenient, and practical intercity transportation.
Intent to allocate the remaining 50% of the anticipated annual revenue on the rebuilding and betterments of local roadways and alternative transportation . Local roadway betterments are scheduled to be completed under the , the Ranchero Road Aqueduct Crossing Project, Ranchero Road Improvements from 7 th Avenue to Mariposa Road, traffic signals at Ra nchero Road and Maple Avenue , Ranchero Road and Seventh Avenue as well as Ranchero Road and Cottonwood Avenue, the Sultana Street Improvements, the Muscatel Street Improvements, the Cedar Street Roadway Improvements, Maple Avenue Street Improvements, Aqueduct Crossing Improvements-Main Street , Kaiser Permanente Way Extension , Annual Street Improvement Project and Ranchero Road Street Improvements Danbury Street to I Avenue.
Attachment 3
City of Hesperia
STAFF REPORT
DATE: September 5, 2023
TO: Mayor and Council Members
FROM: Rachel Molina, City Manager
BY: Nathan Freeman, Director of Development Services
Dani Fox, Deputy Development Services Director
Bethany Hudson, Assitant Project Manager
SUBJECT: Final Map No. 18955-12
RECOMMENDED ACTION
It is recommended that the City Council adopt Resolution No. 2023-59 approving Final Map No. 18955-12 to create 71 residential lots on approximately 17.55 gross acres and accept right-of- way necessary to develop Tract 18989-1 Lot 12, Planning Area 13 of the Tapestry Specific Plan (Applicant: Silverwood Development Phase I, LLC).
BACKGROUND
On January 26, 2016, the City Council approved Tentative Tract Map No. 18955 to create 2,104 residential unit lots on 986 gross acres within the Tapestry Specific Plan , now known as the Silverwood Project, located south of Ranchero Road at the intersection of I Avenue. Final Map 18955-12 subdivides Lot 12, Planning Area 13 of Final Map 18989-1 to create 71 residential lots on approximately 17.55 gross acres and dedicates the in-tract right-of-way for utility infrastructure, streets, easements, open space and parks within the Silverwood project.
Staff has reviewed the final map and has determined that it complies with the Tapestry Specific Plan, the Tapestry Development Agreement, the General Plan and zoning regulations, all required conditions of approval, and all local ordinances related to the creation of these parcels. The developer has executed a Subdivision Improvement Agreement in accordance with local ordinances and the Subdivision Map Act and posted the necessary bonds for offsite improvements.
ISSUES/ANALYSIS
There are no issues identified with this item.
FISCAL IMPACT
There are no significant fiscal impacts to the City related to this action
ALTERNATIVE(S)
1. Provide alternative direction to staff.
Staff Report to the Mayor and Council Members
Final Tract Map 18955-12
September 5, 2023
ATTACHMENT(S)
1. Resolution No. 2023-59
2. Final Tract Map No. 18955-12
RESOLUTION NO. 2023-59
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HESPER IA, CALIFORNIA, APPROVING FINAL TRACT MAP NO. 18955-12 TO CREATE 71 LOTS ON APPROXIMATELY 17.55 GROSS ACRES AND ACCEPT RIGHT-OF- WAY NECESSARY TO DEVELOP TRACT 18989-1, LOT 12, PLANNING AREA 13 OF THE TAPESTRY SPECIFIC PLAN (APPLICANT: SILVERWOOD
DEVELOPMENT PHASE I, LLC)
WHEREAS, on January 26, 2016 the City Council recommended that Tentative Tract Map No. 18955 for approval; and
WHEREAS, Tentative Tract Map No. 18955 is to create a total of 2,104 residential unit lots on 986 gross acres; and
WHEREAS, Tract Map No. 18955-12 is to create 71 lots on 17.55 gross acres within the Tapestry Specific Plan; and
WHEREAS, Tract Map No. 18955-12 is to accept right-of-way for the in-tract infrastructure; and WHEREAS, all legal prerequisites to the adoption of this resolution have occurred.
NOW THEREFORE , BE IT RESOLVED BY THE CITY OF HESPERIA CITY COUNCIL AS FOLLOWS:
Section 1. Final Tract Map No. 18955-12 is hereby approved, and the City Clerk is authorized to present same to the County Recorder to be filed for record.
Section 2. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
ADOPTED AND APPROVED this 5th day of September, 2023.
Brigit Bennington
Mayor
ATTEST:
Erin Baum
Assistant City Clerk
Attachment 2
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City of Hesperia
STAFF REPORT
DATE: August 15, 2023
TO: Mayor and Council Members
FROM: Rachel Molina, City Manager SECOND READING AND ADOPTION BY: Nathan Freeman, Director of Development Services
Edgar Gonzalez, Senior Planner
SUBJECT: Specific Plan Amendment SPLA23-00004; Applicant: Steeno Design Studio, Inc; APN: 3057-121-08
RECOMMENDED ACTION
The Planning Commission recommends that the City Council introduce and place on first reading Ordinance No. 2023-12 approving Specific Plan Amendment SPLA23-00004.
PROJECT SUMMARY
Proposal: Steeno Design Studio, Inc, submitted an application requesting a Specific Plan Amendment to change approximately 4.8 acres of land from Low Density Residential (LDR) to Medium Density Residential (MDR) within the Main Street and Freeway Corridor Specific Plan (Specific Plan).
Location: The property is located at northwest corner of Orange Street and Tamarisk Avenue.
General Plan and Land Uses: The subject parcel and the properties to the west and south are zoned Low Density Residential (LDR) within the Specific Plan. The properties to the north and east are zoned Medium Density Residential (MDR) within the Specific Plan . The subject parcel and the properties to the west and east are currently vacant. The property to the north consists of an apartment complex and the properties to the south consist of single-family residential homes.
Planning Commission Review: On June 8, 2023, the Planning Commission voted 3-0 to forward this item to the City Council with a recommendation for approval. Commissioner Earl Hodson was absent and Commissioner Sophie Steeno recused herself due to a conflict of interest.
ISSUES/ANALYSIS
Land Use: As previously noted, the subject parcel is currently zoned LDR which allows for single- family residential units with a maximum density of 8 units per acre. The size of the subject parcel is approximately 4.8 acres, resulting in approximately 38 potential single-family units, but each parcel is required to comply with the minimum lot size requirement of 7,200 square feet, which reduces the potential units to 29. The applicant is requesting to change the zone to MDR which allows for apartment complexes, condominiums, and townhomes with a density of 8 to 15 units per acre. If the site were to be developed , at the maximum density, it could yield a maximum of 72 units that could be constructed on the site. However, the applicant has indicated that if the zone change were to be approved, the ultimate development would be similar to the duplex style
Staff Report to the City Council
SPLA23-00004
August 15, 2023
multi-family development that was recently constructed immediately to the north of the site. The development to the north yielded a density of approximately 11.5 dwelling units per acre.
The proposed MDR designation would be appropriate in the area as other properties nearby have similar designations. The subject parcel, as previously noted, is bounded by land that is zoned MDR to the north and to the east, the property immediately to the north is an existing 56-unit apartment complex, and the property immediately to the east is currently vacant but has the potential to be developed for multi-family in the future. In addition, the subject parcel is located at a corner intersection which is typically the desired transition for a zone to terminate and a different zone to begin.
Moreover, although the City originally planned for the subject parcel to be developed with single- family residential uses, very little interest has been expressed from single family home builders/developers.
Conclusion: The change from Low Density Residential (LDR) to Medium Density Residential (MDR) is appropriate, as it will provide additional opportunities for multi-family housing in an area that is consistent with the surrounding land uses.
FISCAL IMPACT
There are no fiscal impacts identified with this action.
ALTERNATIVE(S)
Provide alternative direction to staff.
ATTACHMENT(S)
1. Ordinance No. 2023-12, with Exhibit “A”
2. Planning Commission Staff Report with attachments
ORDINANCE NO. 2023-12
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HESPERIA,
CALIFORNIA ADOPTING A SPECIFIC PLAN AMENDMENT TO CHANGE APPROXIMATELY 4.8 ACRES OF LAND FROM LOW DENSITY
RESIDENTIAL TO MEDIU M DENSITY RESIDENTIA L (MDR) WITHIN THE MAIN STREET AND FREEWAY CORRIDOR SPECIFIC PLAN (SPLA23-00004) WHEREAS, on January 5, 1998, the City Council of the City of Hesperia adopted Ordinance No. 250, thereby adopting the Hesperia Municipal Code; and WHEREAS, On September 2, 2008, the City Council of the City of Hesperia adopted Ordinance No. 2008-12, thereby adopting the Main Street and Freeway Corridor Specific Plan; and WHEREAS, the applicant submitted an application for Specific Plan Amendmen t SPLA23- 00004 described herein (hereinafter referred to as the “Application”); and WHEREAS, the application proposes to change approximately 4.8 acres of land from Low Density Resident ial (L DR) to Medium Density Residential (M DR) within the Main Street and Freeway Corridor Specific Plan; and
WHEREAS, the propo sed MDR designation would be appropriate i n the area as other properties nearby have similar designations. The subject parcel is bounded by land that is zoned MDR to the north and to the east. The property immediately to the north is an existing 56- unit apartment complex and the property immediately to the east is currently vacant but has the potential to be development for multi -family in the future due to existing utilities fronting Orange Street and Tamarisk Avenue. In addition, the subject parcel is at a corner which is typically the desired transition for a zone to terminate and a different zone to begin; and WHEREAS, although the City originally planned for the subject parcel to be developed with single-family residential uses, very little interest ha s been expressed from single family home builders/developers; and
WHEREAS, the proposed Specif ic Plan Amendment is exempt from the California Environmental Quality Act (CEQA) per Section 15061(b)(3), where it ca n be seen with certainty that there is no si gnificant effect on the environment. The proposed Specific Plan Amendment does not include any development. As future development is proposed, the proposed project will be reviewed independently for CEQA complian ce. In addition , the proposed Specific Plan Amendment would not introduce any new significant environmental impacts that were not previously analyzed in the General Plan Environmental Impact Report; and WHEREAS, on June 8, 20 23, the Planning Commiss ion of the City of He speria conducted a duly noticed public hearing pertaining to the proposed amendment and concluded said hearing on that date; and
WHEREAS, on August 15, 20 23, the City Council of the City of Hesperia conducted a duly noticed public hea ring pertaining to th e proposed amendment and con cluded said hearing on that date; and
WHEREAS, all legal prerequisites to the adoption of this Ordinance have occurred.
Ordinance No. 2023-12
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF HESPERIA DOES ORDAIN AS FOLLOWS:
Section 1. The City Council hereby specifically finds that all the facts set forth in this Ordinance are true and correct.
Section 2. Based upon substantial evidence presented to the City Council, including written and oral staff reports, the City Council specifically finds that th e proposed Ordinance is consistent with the goals and objectives of the adopted General Plan.
Section 3. Based on the findings and conclusions set forth in this Ordinance, this Council hereby adopts Specific Plan Amendm ent SPLA23-00004, to change approximately 4.8 acres of land from LDR to MDR within the Main Street and Freeway Corridor Specific Plan, as shown on Exhibit “A”.
Section 4. This Ordinance shall take effect thirty (30) days from the date of adoption.
Section 5. The City Clerk shall certify to the adoptio n of this Ordinance an d shall cause the same to be posted in three (3) public places within the City of Hesperia pursuant to the provisions of Resolution No. 2007-101
ADOPTED AND APPROVED on this 5th day of September 2023. __________________________________ _______________________________ Brigit Bennington, Mayor
ATTEST:
_________________________________________
Erin Baum, Assistant City Clerk
Ordinance No. 2023-12
Exhibit “A”
City of Hesperia
STAFF REPORT
DATE: June 8, 2023
TO: Planning Commission
FROM: Rachel Molina, Assistant City Manager
BY: Ryan Leonard, Senior Planner
Edgar Gonzalez, Associate Planner
SUBJECT: Specific Plan Amendment SPLA23-00004; Applicant: Steeno Design Studio, Inc; APN: 3057-121-08
RECOMMENDED ACTION
It is recommended that the Planning Commission adopt Resolution No. PC -2023-19 recommending that the City Council introduce and place on first reading an ordinance approving SPLA23-00004.
BACKGROUND
Proposal: Steeno Design Studio, Inc, submitted an application requesting a Specific Plan Amendment to change approximately 4.8 acres of land from Low Density Residential (LDR) to Medium Density Residential (MDR) within the Main Street and Freeway Corridor Specific Plan.
Location: The property is located at n orthwest corner of Orange Street and Tamarisk Avenue (Attachment 1).
General Plan and Land Uses: The subject parcel and the properties to the west and south are zoned Low Density Residential (LDR) within the Main Street and Freeway Corridor Specific Plan.
The properties to the north and east are zoned Medium Density Residential (MDR) within the Specific Plan (Attachment 2). The subject parcel and the properties to the west and east are currently vacant. The property to the north consists of an apartment complex and the properties to the south consist of single-family residential homes.
ISSUES/ANALYSIS
Land Use: The subject parcel is currently zoned Low Density Residential (LDR) which currently allows for single-family residential units with a maximum density of 8 units per acre. The size of the parcel is approximately 4.8 acres, resulting in approximately 38 potential single-family units, but each parcel is required to comply with the minimum lot size requirement of 7,200 square feet, which reduces the potential units to 29. The applicant is requesting to change the zone to Medium Density Residential (MDR) which allows for apartment complexes, condominiums and townhomes with a density of 8 to 15 units per acre. If the site were to be developed at the maximum density it would yie ld a maximum of 72 units that could be constructed on the site.
However, t he applicant has indicated that if the zone change were to be approved, the development would be similar to the duplex style multi -family development that was recently
ATTACHMENT 2
Staff Report to the Planning Commission
SPLA23-00004
June 8, 2023
constructed immediately to the north of the site. The development to the north yielded a density of approximately 11.5 dwelling units per acre.
The proposed Medium Density Residential (MDR) designation would be appropriate i n the area as other properties nearby have the similar designations. The parcel is bounded by land that is zoned Medium Density Residential (MDR) to the north and to the east. The property immediately to the north is an existing 56-unit apartment complex and the property immediately to the east is currently vacant but has the potential to be development for multi -family in the future due to existing utilities fronting Orange Street and Tamarisk Avenue. In addition, the parcel is at a corner which is typically the desired transition for a zone to terminate and a different zone to begin.
Although the City originally planned for the subject parcel to be developed with single -family residential uses, little interest has ever been expressed from developers. In today’s economy home prices have reached an all-time high along with high interest rates, which has slowed the sale of homes. These economic conditions are a contributing factor to the increased demand for more multi-family developments in the City.
Drainage: Any future development will be required to handle the increase in storm water runoff as a result of the construction of a project. Before the development of the site, the applicant will be required to submit a hydrology study that will be reviewed by the Engineering Department as part of the entitlement application.
Water and Sewer: Any future development has the ability to connect to the existing utilities along Orange Street and Tamarisk Avenue.
Environmental: The proposed Specific Plan Amendment is exempt from the California Environmental Quality Act (CEQA) per Section 15061(b)(3), where it can be seen with certainty that there is no significant effect on the environment.
Conclusion: The Specific Plan Amendment will provide additional opportunities for multi-family housing on an area that is consistent with the surrounding land uses.
ALTERNATIVE(S)
Provide alternative direction to staff.
ATTACHMENT(S)
1. Aerial Photo
2. General Plan Map
3. Resolution No. PC-2023-19
APPLICANT(S): STEENO DESIGN STUDIO, INC FILE NO(S): SPLA23-00004 LOCATION: NORTHWEST CORNER OF ORANGE STREET
AND TAMARISK AVENUE
APN(S): 3057-121-08
PROPOSAL: CONSIDERATION OF A SPECIFIC PLAN AMENDMENT TO CHANGE APPROXIMATELY 4.8 ACRES OF LAND FROM LOW DENSITY RESIDENTIAL (LDR) TO
MEDIUM DENSITY RESIDENTIAL (MDR) WITHIN THE MAIN STREET AND FREEWAY
CORRIDOR SPECIFIC PLAN
N
AERIAL PHOTO
ATTACHMENT 1
Subject Parcel
APPLICANT(S): STEENO DESIGN STUDIO, INC FILE NO(S): SPLA23-00004 LOCATION: NORTHWEST CORNER OF ORANGE STREET
AND TAMARISK AVENUE
APN(S): 3057-121-08
PROPOSAL: CONSIDERATION OF A SPECIFIC PLAN AMENDMENT TO CHANGE APPROXIMATELY 4.8 ACRES OF LAND FROM LOW DENSITY RESIDENTIAL (LDR) TO
MEDIUM DENSITY RESIDENTIAL (MDR) WITHIN THE MAIN STREET AND FREEWAY
CORRIDOR SPECIFIC PLAN
N
GENERAL PLAN & ZONING MAP
ATTACHMENT 2
Subject Parcel
ORANGE ST
RESOLUTION NO. PC-2023-19
A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF
HESPERIA, CALIFORNIA, RECOMMENDING THAT THE CITY COUNCIL
ADOPT A SPECIFIC PLAN AMENDMENT TO CHANGE APPROXIMAT ELY
4.8 ACRES OF LAND FROM LOW DENSITY RESIDENT IAL (LDR) TO
MEDIUM DENSI TY RESIDENTIAL (MDR) WITHIN THE MAIN STREET AND FREEWAY CORRIDOR SPECIFIC PLAN (SPLA23-00004)
WHEREAS, on January 5, 1998, the City Council of the City of Hesperia adopted Ordinance No. 250, thereby adopting the Hesperia Municipal Code; and WHEREAS, On September 2, 2008, the City Council of the City of Hesperia adopted Ordinance No. 2008-12, thereby adopting the Main Street and Freeway Corridor Specific Plan; and WHEREAS, the applicant has submitted an application for SPLA23-00004 described he rein (hereinafter referred to as the “Application”) for assessor’s parcel 3057-121-08; and WHEREAS, the application proposes to change approximately 4.8 acres of land from Low Density Res idential (LDR) to Medium Density Residential (MDR) within the Main Str eet and Freeway Corridor Specific Plan; and
WHEREAS, the proposed Medium Density Residential (MDR) designation would be appropriate in the area as other proper ties nearby have the similar designations. The parcel is bounded by land that is zoned Medium Density Residential (MDR) to the north and to the east. The property immediately to the north is an existing 56 -unit apartment complex and the property immediatel y to the east is currently vacant but has the potential to be developed for multi -family in the future due to existing utilities fronting Orange Street and Tamarisk Avenue. In addition, the parcel is at a corner which is typically the desired transition for a zon e to terminate and a different zone to begin; and
WHEREAS, although the City originall y planned for the subject parcel to be developed with single-family residential uses, very little interest has been expressed from developers. In today’s economy, home prices have reach ed an all-time high along with high interest rates, which has slowed the sale of homes. These economic conditions are a contributing factor to the increased demand for more multi-family developments in the City; and WHEREAS, the proj ect is exem pt fr om the Cali fornia Environmental Quality Act (CEQA) per Section 15061(b)(3), where it can be seen with certainty that there is no significant effect on the environment; and
WHEREAS, on June 8, 20 23, the Planning Commission of the City of H esperia conducted a duly noticed public hearin g pertaining to the proposed amendment and concluded said hearing on that date; and
WHEREAS, all legal prerequisites to the adoption of this Resolution have occurred.
NOW THEREFORE, BE IT RESOLVED BY THE CITY OF HESPERIA PLA NNING COMMISSION AS FOLLOWS:
ATTACHMENT 3
Resolution No. PC-2023-19
Section 1. The Planning Commission her eby specifically finds that all of the facts se t forth in this Resolution are true and correct.
Section 2. Based upon substantial evidence pr esented to the Commissi on, including written and oral s taff reports, the Commission specifically finds that the proposed Ordinance is consistent with the goals and objectives of the adopted General Plan. The subject parcel is capable of utilizing existin g supporting infrastructu re and municipal services, as directed by the City’s adopted General Plan.
Section 3. The subject parcel of the proposed Amendment is suitable for the land uses allowed in the Medium Density Residential (MDR) zoning classification, and adequate space exists which can meet the standards for setbacks, height, lot coverage, parking and circulation within the proposed Specific Plan designation.
Section 4. The proposed specific plan amendment is reasonable and ben eficial, as there has been little interest expressed by developers to develop the subject property. The change in zone districts would allow additional units, which ensures no net loss of residential capacity and w ill provide an o pportunity for the subject p roperty to be developed with multi-family housing that will be consistent with the surrounding land uses.
Section 5. The proposed change in zone will not have a significant adverse impact on surrounding properties or the community in general, as the parcel is bounded by land that is zoned Medium Density Residential (MDR) to the north and to the east.
Section 6. Based on th e findings and conclusions set forth in this Resolution, this Commission hereby recommends adoption of Specific Plan Amendment SPLA23-0004, to change approximately 4.8 acres from Low Density Residential (LDR) to Medium Density Residential (MDR) within the Main Street and Freeway Corridor Specific Plan as shown on Attachment 1.
Section 7. That the Secretary shall certify to the adoption of this Resolution.
ADOPTED AND APPROVED on this 8th day of June 2023.
__________________________________ _______________________________ Roger Abreo, Chair, Planning Commission
ATTEST:
_________________________________________
Maricruz Montes, Secretary, Planning Commission
THIS PAGE LEFT INTENTIONALLY BLANK
City of Hesperia
STAFF REPORT
DATE: September 5, 2023
TO: Mayor and Council Members
FROM: Rachel Molina, City Manager
BY: Melinda Sayre, Deputy City Manager/City Clerk
SUBJECT: Animal Shelter Update
RECOMMENDED ACTION
It is recommended that the City Council receive and file the following Animal Shelter Update report.
BACKGROUND
In June, Council Member Gregg requested that an item discussing the current state of the animal shelter be brought to a future City Council Meeting.
The shelter is located on Sante Fe Avenue in the industrial area of the City and is open to the public from 10:00 a.m. to 5:00 p.m. Tuesday through Saturday (35 hours per week), and is closed on Sunday and Monday to allow for deep cleaning.
The shelter exists in a prefab retrofitted set of office buildings built in 1989 and can house 101 large dogs (inlcuding sick, stray and adoptable), 12 small dogs, 37 cats, 20 ferral cats in addition to space for livestock and exotic animals.
In 2019, over $800,000 was spent to make repairs and remodel a portion of the shelter to facilitate a safer and more comfortable environment to house animals in as well as create a more inviting atmosphere for the public.
ISSUES/AND ANALYSIS
Intake and Trends
Last fiscal year the shelter provided care for approximately 6,900 animals or approximlately 575 animals per month. That number is projected increase significantly this year on trend with previous years as depicted in the table below.
Animal Intake By Fiscal Year
Year Intake
2020/2021 5,114
2021/2022 5,924
2022/2023 6,900
To address the high volume of animals entering the shelter, managed intake is used to regulate the “how” and “when” of intake regarding scheduling non-urgent intake to reduce instances
Staff Report to the City Council
Animal Shelter Update
September 5, 2023
of euthanizing adoptable animals for space. Managed intake is an industry best practice that has been employed with greater frequency at the shelter in recent years as intake numbers have dramatically and steadily risen.
It’s important to note that de spite utilizing managed intake at the shelter , field staff remain engaged in responding to calls for stray, injured and aggressive animals.
Shelter Services and Programs
As stated above, the shelter is open 35 hours per week with all of those hours being visiting and adoption hours in which the public can view and visit animals with the potential to begin the adoption process. In order to further encourage adoption, animals can be adopted whether or not they are spayed/n eutered. Customers who adopt unaltered animals who are too young to be spayed/neutered pay a deposit that is returned when the animal returns for surgery.
Adoption fees are $80 for dogs which inlcudes spay/neuter, vaccinations, micro-chip and e-collar.
Adoption fees for cats are $50 dollar s which includes spay/neuter and vaccinations. The shetler engages in many reduced or no fee adoption specials throughout the year in addition to off -site adoption events to increase the shelters live-release rate.
Currently, the shelter operates three programs highly beneficial to the community.
The “Pets for Vets” program provides up to two complimentary adoptions annually for active duty and veterans of the military armed forces.
The Foster program provides one free adoption per year to community members who foster sick or young shelter animals.
The Spay/Neuter/Release or “SNR” program allows residents to trap stray, feral cats to be spayed or neutered in order to curb undesired behavior and reduce the ferral cat population, followed by being released back into the area they frequent.
Staffing and Capacity for Care
It is the City’s goal to maintain animal health and maximize live releases at the shelter by synchronizing physical capacity at the shelter with staff capacity for daily care. Staff capacity is the number of animals that can be adequately cared for daily. Even if physical capacity is limitless, staff capacity limits the number of animals that can be provided adequate care.
The generally accepted simple formula to determine adequate staffing levels for animal capacity is to allocate 15 minutes per animal, per day to account for feeding and cleaning. Note, this figure does not include time spent providing medical care, transporting and retrieving animals from the veterinarian, enrichment, customer services to shelter visitors or networking the animal to encourage adoption.
Based on this method for determining care and the she lter’s average population of animals (approximately 170) not including livestock and exotic animals, the shelter would require 42.5 staff hours per day to provide a baseline of care (feeding and cleaning).
Focusing on the animal care portion of operations, staffing consists of the folliwng budgeted positions:
Staff Report to the City Council
Animal Shelter Update
September 5, 2023
Animal Shelter Staffing
Position Duties Budgeted
Animal Services
Supervisor
Oversee the care and treatment of animals as
well as administrative/ clerical functions of the
the shelter
1 Animal Services Specialist Supervise the clerical functions of the
1 Animal Care Technicians Customer service, routine feeding, vaccination, encrichment, euthanasia and
networking of animals and facilitation of
adoptions
6 full-time
3 part-time
Office Assistants Facilitate adoptions, cashiering for adoptions, licensing, citaitons, etc.
3 full-time
2 part-time
Administrative Secretary Budgeting, billing and liens
1 full-time
Volunteers
Currently, eight (8) dedicated volunteers regularly contribute three (3) to ten (10) hours of volunteer time weekly at the shelter walking dogs, playing with cats and assisting in cleaning.
Rescue Partnerships
Shelter staff has developed and maintained positive working relationships with many Rescues.
Staff actively and consistently communicates with Rescue Partners to increase positive outcomes for shelter animals.
Inmate Crew
The shelter participates in the County’s community service program which provides out -of- custody inmate labor, however that program has very few inmates to assign to the shelter since the covid pandemic and is defunct at this time.
Veterinarian Services
The City contracts with a private veterinarian that occupies a portion of the shelter to provide spays/neuters, routine exams and medical procedures for animals as well as low-cost vaccination clinics for the community . While the current contract expires in 2025, the vet erinarian recently provied a 30-day notice to terminate the contract with the City in order to pursue a more lucrative partnership with a private sector business. The City’s Finance department is actively pursuing a new contract.
Shelter Evaluation
The City has periodically solicited shelter evaluations dating back to 2003. Each evaluation has provided valuable diagnostic information that staff has used to implement improvements and shetler enhancements. Staff is currently engaging with the consultant who evaluat ed the shelter
Staff Report to the City Council
Animal Shelter Update
September 5, 2023
in 2016, Animal Shelter Services LLC for a comprehensive evluation to be conducted in the coming months.
Opportunities
Staff has identified key opportunities to aid in enhancing the services provided by the shelter:
Development of a Robust Volunteer Program - a robust volunteer program would serve to bulid a larger volunteer base to assist staff with important shelter acitivites including enrichment and socialization. Each of which contribute to higher adoption rates and higher live release rates. A robust volunteer program would require additional staff dedicated to the recruitment, training and supervision of volunteers.
Waive or reduce impound fees to increase live release outcomes for pet owners whose finances pose a challenge to reuniting with their animals.
ALTERNATIVE DIRECTION
1. Provide alternative direction to staff.
ATTACHMENT(S):
None