HESPERIA CITY COUNCIL
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY
HOUSING AUTHORITY
COMMUNITY DEVELOPMENT COMMISSION
WATER DISTRICT
Meeting Agenda
Tuesday, December 5, 2023
Closed Session - 5:00 PM
City Council Chambers
9700 Seventh Ave., Hesperia CA, 92345
City Clerk's Office: (760) 947-1007
City Council Members
Brigit Bennington, Mayor
Larry Bird, Mayor Pro Tem
Allison Lee, Council Member
Cameron Gregg, Council Member
Rebekah Swanson, Council Member
Rachel Molina, City Manager
Pam K. Lee, City Attorney
Reception to be held after meeting for Council/Board Reorganization NOTE: In compliance with the Americans with Disability Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (760) 947-1007 or (760) 947-1026. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility.
December 5, 2023City Council Meeting Agenda
REGULAR MEETING AGENDA
HESPERIA CITY COUNCIL
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY
HESPERIA HOUSING AUTHORITY
HESPERIA COMMUNITY DEVELOPMENT COMMISSION
HESPERIA WATER DISTRICT
9700 7th Avenue, Council Chambers, Hesperia, CA 92345
As a courtesy, please silence your cell phones and other electronic devices while the meeting is in session. Thank you.
Prior to action of the Council, any member of the audience will have the opportunity to address the legislative body on any item listed on the agenda, including those on the Consent Calendar.
Individuals wishing to speak during General Public Comments or on a particular numbered item must submit a speaker slip to the City Clerk with the agenda item noted. Speaker slips should be turned in prior to the public comment portion of the agenda or before an agenda item is discussed. Comments will be limited to three minutes for General Public Comments, Consent Calendar items and New Business items. Comments are limited to five minutes for Public Hearing items.
In compliance with the Brown Act, the City Council may not discuss or take action on non-agenda items or engage in question and answer sessions with the public. The City Council may ask brief questions for clarification; provide a reference to staff or other resources for factual information and direct staff to add an item to a subsequent meeting.
CLOSED SESSION - 5:00 PM
Roll Call
Mayor Brigit Bennington
Mayor Pro Tem Larry Bird
Council Member Allison Lee
Council Member Cameron Gregg
Council Member Rebekah Swanson
Conference with Legal Counsel - Potential Litigation:
Government Code Section 54956.9(d)2
1. Two (2) Cases
CALL TO ORDER - 6:30 PM
A. Invocation
B. Pledge of Allegiance to the Flag
C. Roll Call
Mayor Brigit Bennington
Mayor Pro Tem Larry Bird
Council Member Allison Lee
December 5, 2023City Council Meeting Agenda
Council Member Cameron Gregg
Council Member Rebekah Swanson
D.
Agenda Revisions and Announcements by City Clerk
E. Closed Session Reports by City Attorney
ANNOUNCEMENTS/PRESENTATIONS
1. Presentation to outgoing Mayor Brigit Bennington by Mayor Pro Tem Larry Bird.
COUNCIL/BOARD REORGANIZATION
1. Election of Officers:
A. Selection of
the Mayor/Chair to serve for the City Council, Successor Agency to the Hesperia Community Redevelopment Agency, Community Development Commission, Housing Authority, Hesperia Fire Protection District and Hesperia Water District (term to expire at the first regular meeting held in December 2024).
B. Selection of the Mayor Pro Tem/Vice Chair to serve for the City Council, Successor Agency to the Hesperia Community Redevelopment Agency, Community Development Commission, Housing Authority, Hesperia Fire Protection District and Hesperia Water District (term to expire at the first regular meeting held in December 2024).
Staff Person: Deputy City Manager/City Clerk Melinda Sayre SR Board Reorganization 12-5-2023Attachments:
GENERAL PUBLIC COMMENTS (For items and matters not listed on the agenda) Individuals wishing to speak during General Public Comments or on a particular numbered item are requested to submit a speaker slip to the City Clerk with the agenda item noted. Speaker slips should be turned in prior to the public comment portion of the joint agenda or before an agenda item is discussed. Comments will be limited to three minutes for General Public Comments, Consent Calendar items and New Business items. Comments are limited to five minutes for Public Hearing items.
In compliance with the Brown Act, the City Council may not discuss or take action on non-agenda items or engage in question and answer sessions with the public. The City Council may ask brief questions for clarification; provide a reference to staff or other resources for factual information and direct staff to add an item to a subsequent meeting.
JOINT CONSENT CALENDAR
1. Consideration of the Draft Minutes from the Special Meeting held Tuesday, November 21, 2023.
Recommended Action:
It is
recommended that the City Council approve the Draft Minutes from the Special Meeting held Tuesday, November 21, 2023.
December 5, 2023City Council Meeting Agenda
Staff Person: Assistant City Clerk Erin Baum
Draft CC Min 2023-11-21Attachments:
2. Warrant Run Report (City - Successor Agency - Housing Authority - Community Development Commission - Water)
Recommended Action:
It is recommended that the Council/Board ratify the warrant run and payroll report for the City, Successor Agency to the Hesperia Community Redevelopment Agency, Hesperia Housing Authority, Community Development Commission, and Water District.
Staff Person: Assistant City Manager Casey Brooksher
SR Warrant Run 12/5/2023
Attachment 1 - Warrant Run
Attachments:
3. Annual 2024-25 Recognized Obligation Payment Schedule Recommended Action:
It
is recommended that the Successor Agency adopt Resolution No. SA 2023-02, approving the Annual 2024-25 Recognized Obligation Payment Schedule (ROPS), including the Successor Agency’s FY 2024-25 Administrative Budget and authorize staff to present the ROPS to the Oversight Board for its consideration and approval.
Staff Person: Assistant City Manager Casey Brooksher
SR Annual 2024-25 ROPS 12-5-2023
Resolution SA 2023-02
Attachment 2 - Exhibit A Annual ROPS Schedule FY 2024-25 Attachment 3 - Exhibit B FY 2024-25 Administrative Budget Attachments:
4. Final Tract Map No. 18955-10
Recommended Action:
It
is recommended that the City Council adopt Resolution No. 2023-68 approving Final Map No. 18955-10 to create 76 residential lots on approximately
24.77 gross acres and accept right-of-way necessary to develop Tract 18989-1 Lot 10, Planning Area 11 of the Tapestry Specific Plan (Applicant: Silverwood Development Phase I, LLC).
Staff Person: Director of Development Services Nathan Freeman , Deputy City Engineer Cassandra Sanchez and Administrative Analyst Bethany Hudson SR Final Tract Map No. 18955-10 12-5-2023
Resolution 2023-68
Attachment 2 - Final Tract Map No. 18955-10
Attachments:
5. Final Tract Map No. 18955-11
Recommended Action:
December 5, 2023City Council Meeting Agenda
It is recommended that the City Council adopt Resolution No. 2023-69 approving
Final Map No. 18955-11 to create 78 residential lots on approximately
17.13 gross acres and accept right-of-way necessary to develop Tract 18989-1 Lot 11, Planning Area 12 of the Tapestry Specific Plan (Applicant: Silverwood Development Phase I, LLC).
Staff Person: Director of Development Services Nathan Freeman , Deputy City Engineer Cassandra Sanchez and Administrative Analyst Bethany Hudson SR Final Tract Map No. 18955-11 12-5-2023
Resolution 2023-69
Attachment 2 - Final Tract Map No. 18955-11
Attachments:
COUNCIL COMMITTEE REPORTS AND COMMENTS
The Council may report on their activities as appointed representatives of the City on various Boards and Committees and/or may make comments of general interest or report on their activities as a representative of the City.
CITY MANAGER/CITY ATTORNEY/STAFF REPORTS
The City Manager, City Attorney or staff may make announcements or reports concerning items of interest to the Council and the public.
ADJOURNMENT
I, Erin Baum, Assistant City Clerk of the City of Hesperia, California do hereby certify that I caused to be posted the foregoing agenda on Thursday, November 30 2023 at 5:30 p.m. pursuant to California Government Code §54954.2.
_____________________________
Erin Baum,
Assistant City Clerk
Documents produced by the City and distributed less than 72 hours prior to the meeting regarding items on the agenda will be made available in the City Clerk's Office during normal business hours.
City of Hesperia
STAFF REPORT
DATE: December 5, 2023
TO: Mayor and Council Members
FROM: Rachel Molina, City Manager
BY: Melinda Sayre, Deputy City Manager/City Clerk
SUBJECT: Council / Board Reorganization
RECOMMENDED ACTION
It is recommended the City Council / Subsidiary Boards select their Mayor/Chair and Mayor Pro Tem/Vice Chair to serve for one year.
BACKGROUND
CA Government Code requires the installation of the Mayor and Mayor Pro Tempore at the first meeting in December. In March of 2010, the Council adopted the City Council Procedures Manual which outlined guidelines for the annual reorganization of the Counci l and set the term of office for the Mayor/Chair and Mayor Pro Tem/Vice Chair for one year following nomination.
ISSUES/ANALYSIS
The recommended action is in compliance with the Government Code requirements and the City Council adopted Council Procedures Manual.
FISCAL IMPACT
None
ALTERNATIVE(S)
1. Provide alternative direction to staff
ATTACHMENT(S)
None
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City of Hesperia
City of Hesperia
Meeting Minutes - Draft
City Council
Tuesday, November 21, 2023 6:30 PM
REGULAR MEETING AGENDA
HESPERIA CITY COUNCIL
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY
HESPERIA HOUSING AUTHORITY
HESPERIA COMMUNITY DEVELOPMENT COMMISSION
HESPERIA WATER DISTRICT
HESPERIA FIRE PROTECTION DISTRICT - SPECIAL MEETING
9700 7th Avenue, Council Chambers, Hesperia, CA 92345
CLOSED SESSION - 5:00 PM
Roll Call
Present: 5 - Mayor Pro Tem Bird, Council Member Swanson, Council Member Gregg, Mayor Ben
nington, and Council Member Lee
Conference with Legal Counsel - Potential Litigation: Government Code Section 54956.9(d)2
1. Two (2) Cases
Conference
with Real Property Negotiators – Property Negotiations: Government Code Section – 54956.8
1. Property: APN 0398-031-34
Agency negoti
ator: City Manager/Executive Director
Negotiating part
ies: Hesperia Water District and Hesperia Recreation and Park Distric t Under negoti
ation: Terms of Agreement Renewal
CALL TO ORDER - 6:39 PM
A. Invocation
B. Pledge of Allegiance to the Flag
C. Roll Call
Present: 5 - Mayor Pro Tem Bird, Council Member Swanson, Council Member Gregg, Mayor Ben
nington, and Council Member Lee
City Council Chambers
9700 Seventh Ave.
Hesperia CA, 92345
City of Hesperia
D. Agenda Revisions and Announcements by City Clerk
Mayor was advised that the presenter for agenda item 8 was held in traffic, meeting would need to recess to accommodate a late arrival
.
E. Closed Session Reports by City Attorney
GENERAL PUBLIC COMMENTS (For items and matters not listed on the agenda) Bob Nelson commented on speaking limits via voice message.
Dr. Cisneros commented on the Animal Shelter.
Stephanie James commented on the Animal Shelter.
Peggy Jacobi commented on current events.
John Ohanian commented on Silverwood and City staff.
JOINT CONSENT CALENDAR
Item number 1 was considered separately from the Joint Consent Calendar.
A motion was made by Gregg, seconded by Bird, that the Joint Consent Calendar be approved.
The motion carried by the
following vote:
Aye: 5 - Bird, Swanson, Gregg, Bennington, and Lee
Nay: 0
1. Consideration of the Draft Minutes from the Regular Meeting held Tuesday, November 7, 2023.
Recommended Action:
It is recomm
ended that the City Council approve the Draft Minutes from the Regular Meeting held Tuesday, November 7, 2023.
Sponsors: Assistant Cit
y Clerk Erin Baum
Dr. Cisneros commented.
A motion was made by Bird, seconded by Gregg, that item number 1 be approved as amended.
The motion carried by the
following vote:
Aye: 5 - Bird, Swanson, Gregg, Bennington, and Lee
Nay: 0
2. Warrant Run Report (City - Successor Agency - Housing Authority - Community Development Comm
ission - Water)
Recommended Action:
It is recommended that the Council/Board ratify the warrant run and payroll report for the City, Succes sor
City of Hesperia
Agency to the Hesperia Community Redevelopment Agency, Hesperia Housing Authority, Community Development Commission, and Water District.
Sponsors: Assistant City Manager Casey Brooksher
3. Treasurer’s Cash Report for the unaudited period ended September 30, 2023 Recommended Action:
It is recommended that the Council/Board accept the Treasurer’s Cash Report for the City, Succes sor Agency to the Hesperia Co
mmunity Redevelopment Agency, Hesperia Housing Authority, Comm unity Developm
ent Commission, and Water District.
Sponsors: Assistant City Manager Casey Brooksher
4. 2023-24 Statement of Investment Policy
Recommended Action:
It is recommended that the Council/Board/Commission adopt Joint Resolution No. 2023-47, Successor Agency to the Hesperia Co
mmunity Redevelopment Agency Resolution No. SA 2023-01, Hesperi a Housing Author
ity Resolution No. HHA 2023-08, Community Development Commission Resolution No.
CDC 2023-02, Hes
peria Fire Protection District Resolution No. HFPD 2023-08, and Hesperia W ater District
Resolution No. HWD 2023-15, approving the Fiscal Year 2023-24 Statement of Investm ent Policy.
Sponsors: Assistant Cit
y Manager Casey Brooksher
5. Amend Agreement with InfoSend for Interactive Voice Response, Online Bill Pay, Presentment Services , Data Processing, and Print
ing and Mailing Services for Water/Sewer Utility Bills
Recommended Action:
It is recommended that the City Council and Board of Directors of the Hesperia Water District authorize the City Manager to am
end the existing agreement with lnfoSend, Inc. (lnfoSend) in the amount of $160,000, for
a total revised not-to-exceed amount of $609,066, and approve a one-year contract extension for
continued Interactive Voice Response, Online Bill Pay, Presentment Services, Data Processing, an
d Printing and Mailing Services for Water/Sewer utility bills.
Sponsors: Assistant City Manager Casey Brooksher
6. Final Tract Map No. 20396
Recommended Action:
It is recommended that the City Council adopt Resolution No. 2023-52 approving Final Tract Map No. 20396 to create seven (7) s
ingle-family residential lots and one (1) common letter lot on 2.38 gross acres, located on the
west side of Topaz Avenue (approximately 610 feet north of Live Oak Street - APN 0405-261-69) an
d within the Main Street and Freeway Corridor Specific Plan, with a categorical exem
ption under CEQA Section 15332 Infill Development Projects (Applicant: San Luis Concrete Corp).
Sponsors: Director of Development Services Nathan Freeman and Deputy City Engineer Cassandra Sanchez
7. Amend Professional Services Agreement for Bidding and Construction Support Services for the
Ranchero Road Impr
ovements Project (C.O. Nos. 7094, 7131, 7146, and 7154)
City of Hesperia
Recommended Action:
It is recommended that the City Council and Board of Directors of the Hesperia Water District authorize the Cit
y Manager to amend the existing Professional Services Agreement (PSA) 2021-22-040 with Parsons Transportation Group, Inc. (Parsons) for Bidding and Construction Support Services for the Ranchero Road Improvements Project, [Construction Order (C.O.) Nos. 7094, 7131, 7146, and 7154], in the amount of $32,698.50 and authorize a 10% contingency amount of $3,269.85 to be released as may be necessary for the completion of the project, totaling $35,968.35, with an overall PSA not-to-exceed total of $307,726.35.
Sponsors: Director of Development Services Nathan Freeman and Deputy City Engineer Cassandra Sanchez
The meeting went into Recess.
The Meeting Rec
onvened
NEW BUSINESS
8. Consideration of Animal Shelter Evaluation
Recommended Action:
It is recommended that the City Council receive and file the findings from the most recent independent Animal Shelter e
valuation.
Sponsors: Deputy City Manager/City Clerk Melinda Sayre
Dr. Cisneros commented.
Stephanie James commented.
Laura Contreras commented.
Meeting went into Recess
Meeting Reconvened
9. Fiscal Year 2023-24 First Quarter Budget Review
Recommended Action:
It is recommended that the City Council and Board of Directors of the Hesperia Water District receive and file the Fiscal Ye
ar (FY) 2023-24 First Quarter Budget Review, and the related following resolutions, amending the FY 2023-24 Budgets for the City of Hesperia and the Hesperia Water District, be approved:
1) City of Hesperia Resolution No. 2023-66
2) Hesperia Water District HWD No. 2023-23
Sponsors: Assistant City Manager Casey Brooksher
Dr. Cisneros commented.
A motion was made by Lee, seconded by Swanson, that this item be approved. The motion carried by th
e following vote:
City of Hesperia
Aye: 5 - Bird, Swanson, Gregg, Bennington, and Lee
Nay: 0
COUNCIL COMMITTEE REPORTS AND COMMENTS
The Mayor, Mayor Pro Tem, and Council Members reported from various events and Committees.
Council Gregg requested a future closed session report on some of the confidential portions of the recent shelter report.
Mayor Pro Tem Bird requested an update on the potential for an outdoor play area at Shelter.
Mayor Bennington requested an item on meeting decorum.
CITY MANAGER/CITY ATTORNEY/STAFF REPORTS
None
ADJOURNMENT
The meeting was adjourned at 9:54 p.m. in honor of Lloyd Feegly. _____________________________
Erin Baum,
Assistant City Clerk
.
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City of Hesperia
STAFF REPORT
DATE: December 5, 2023
TO: Mayor and Council Members
City Council, as Successor Agency to the Hesperia Community Redevelopment Agency
Chair and Commissioners, Hesperia Housing Authority
Chair and Commissioners, Community Development Commission Chair and Board Members, Hesperia Water District
FROM: Rachel Molina, City Manager
BY: Casey Brooksher, Assistant City Manager
Anne Duke, Deputy Finance Director
Shirley Domacio Calderon, Accountant
SUBJECT: Warrant Run Report (City – Successor Agency – Housing Authority – Community Development Commission – Water)
RECOMMENDED ACTION
It is recommended that the Council/Board ratify the warrant run and payroll report for the City, Successor Agency to the Hesperia Community Redevelopment Agency, Hesperia Housing Authority, Community Development Commission, and Water District.
BACKGROUND
The Warrant Run totals represented below are for th e period October 21, 2023 through November 03, 2023.
ATTACHMENT(S)
1. Warrant Runs
Agency/District Accounts Payable Payroll Wires Totals
City of Hesperia $837,442.00 $329,489.02 $0.00 $1,166,931.02 Successor Agency 0.00 0.00 0.00 0.00
Housing Authority 0.00 191.22 0.00 191.22
Community Development Commission 0.00 0.00 0.00 0.00
Water 950,327.01 124,735.03 0.00 1,075,062.04
Totals $1,787,769.01 $454,415.27 $0.00 $2,242,184.28
YEAR-TO PRIOR FY YTD
W/E W/E WARRANT DATE DATE
FUND # FUND NAME 10/27/2023 11/3/2023 TOTALS Wires TOTALS * TOTALS Accounts Payable
100 GENERAL 263,609.74 $ 247,856.72 $ 511,466.46 $ - $ 12,190,345.13$ 11,983,300.84$ 105 PENSION OBLIGATION TRUST -$ -$ -$ - $ -$ -$ 106 OPEB TRUST -$ -$ -$ - $ -$ -$ 200 HESPERIA FIRE DISTRICT -$ -$ -$ - $ -$ -$ 204 MEASURE I - RENEWAL -$ 2,142.71$ 2,142.71$ - $ 435,916.14$ 173,443.94$ 207 LOCAL TRANSPORT-SB 325 -$ -$ -$ - $ 967,882.81$ 1,146.68$ 209 GAS TAX-RMRA -$ -$ -$ - $ -$ -$ 210 HFPD (PERS) -$ -$ -$ - $ 907,316.00$ 1,093,204.87$ 251 CDBG -$ 15,081.63$ 15,081.63$ - $ 239,828.54$ 46,980.19$ 254 AB2766 - TRANSIT -$ -$ -$ - $ -$ -$ 255 AB3229 SUPPLEMENTAL LAW -$ -$ -$ - $ -$ -$ 256 ENVIRONMENTAL PROGRAMS GRANT 1.50$ 5,325.54$ 5,327.04$ - $ 15,465.23$ 16,741.18$ 262 SB 1383 LOCAL ASSISTANCE GRANT -$ -$ -$ -$ -$ 6,000.00$ 263 STREETS MAINTENANCE 42,332.22$ 21,064.97$ 63,397.19$ - $ 908,824.08$ 860,066.36$ 300 DEV. IMPACT FEES - STREET -$ -$ -$ - $ 3,600.00$ 30,261.18$ 301 DEV. IMPACT FEES - STORM DRAIN -$ -$ -$ - $ -$ 17,460.50$ 303 DEV. IMPACT FEES - POLICE -$ -$ -$ - $ -$ -$ 304 DEV. IMPACT FEES - PUBLIC WKS. -$ -$ -$ - $ -$ -$ 306 DEV. IMPACT FEES - 2018-STREETS 1,035.63$ 1,012.20$ 2,047.83$ - $ 1,161,360.33$ 1,982,978.00$ 312 DIF 2018-POLICE FACILITIES -$ -$ -$ - $ -$ -$ 313 DIF A-04 DRAINAGE -$ -$ -$ - $ 317,748.35$ -$ 402 WATER RIGHTS ACQUISITION -$ -$ -$ - $ 1,217,911.69$ 1,090,323.17$ 403 2013 REFUNDING LEASE REV BONDS -$ 2,000.00$ 2,000.00$ - $ 570,901.39$ 655,055.62$ 504 CITY WIDE STREETS - CIP -$ -$ -$ - $ 3,652,555.76$ 4,516,234.14$ 509 CITY FACILITIES CIP -$ -$ -$ - $ -$ -$ 800 EMPLOYEE BENEFITS 26,836.40$ 202,310.20$ 229,146.60$ - $ 3,183,373.77$ 3,180,435.55$ 801 TRUST/AGENCY 869.00$ 4,434.74$ 5,303.74$ - $ 493,137.48$ 608,001.24$ 802 AD 91-1 AGENCY -$ -$ -$ - $ -$ -$ 804 TRUST-INTEREST BEARING -$ 1,528.80$ 1,528.80$ - $ 109,961.70$ 27,665.00$ 807 CFD 2005-1 -$ -$ -$ - $ 986,388.74$ 969,811.58$ 808 HFPD (TRANSITION) -$ -$ -$ - $ 347,796.19$ 317,384.59$ 815 PLAN REVIEW TRUST - FRONTIER -$ -$ -$ - $ -$ 6,584.08$ CITY 334,684.49$ 502,757.51$ 837,442.00$ - $ 27,710,313.33$ 27,583,078.71$ 163 REDEVELOP OBLIG RETIREMENT-2018 -$ -$ -$ - $ 8,079,433.89$ 7,746,169.98$ SUCCESSOR AGENCY -$ -$ -$ - $ 8,079,433.89$ 7,746,169.98$ 370 HOUSING AUTHORITY -$ -$ -$ - $ 4,936.37$ 5,034.77$ HOUSING AUTHORITY -$ -$ -$ - $ 4,936.37$ 5,034.77$ 170 COMMUNITY DEVELOPMENT COMMISSION -$ -$ -$ - $ -$ -$ COMMUNITY DEVELOPMENT COMMISSION -$ -$ -$ - $ -$ -$ 700 WATER OPERATING 192,040.31$ 313,513.65$ 505,553.96$ 4,553,382.74$ 3,223,170.77$ 701 WATER CAPITAL -$ 15,690.01$ 15,690.01$ - $ 313,800.00$ 8,087.00$ 710 SEWER OPERATING 4,741.22$ 421,562.03$ 426,303.25$ - $ 2,591,404.56$ 1,363,883.31$ 711 SEWER CAPITAL -$ -$ -$ - $ 525,100.10$ 148,914.12$ 720 RECLAIMED WATER OPERATIONS -$ 2,779.79$ 2,779.79$ - $ 15,463.02$ 11,139.09$ WATER 196,781.53$ 753,545.48$ 950,327.01$ - $ 7,999,150.42$ 4,755,194.29$ ACCOUNTS PAYABLE TOTAL 531,466.02$ 1,256,302.99$ 1,787,769.01$ - $ 43,793,834.01$ 40,089,477.75$ REG. PAYROLL
City 329,489.02$ -$ 329,489.02$ - $ 2,728,345.42$ 2,457,730.17$ Housing Authority 191.22$ -$ 191.22$ - $ 1,772.44$ 1,644.16$ Water 124,735.03$ -$ 124,735.03$ - $ 1,157,910.86$ 1,007,867.37$ PAYROLL TOTAL 454,415.27$ -$ 454,415.27$ - $ 3,888,028.72$ 3,467,241.70$ *No payments were issued on July 1, 2023.
City of Hesperia
WARRANT RUNS
10/21/2023-11/03/2023
City of Hesperia
STAFF REPORT
DATE: December 5, 2023
TO: City Council, as Successor Agency to the Hesperia Community Redevelopment Agency
FROM: Rachel Molina, City Manager
BY: Casey Brooksher, Assistant City Manager
SUBJECT: Annual 2024-25 Recognized Obligation Payment Schedule
RECOMMENDED ACTION
It is recommended that the Successor Agency adopt Resolution No. SA 2023-02, approving the Annual 2024-25 Recognized Obligation Payment Schedule (ROPS), including the Successor Agency’s FY 2024-25 Administrative Budget and authorize staff to present the ROPS to the Oversight Board for its consideration and approval.
BACKGROUND
Pursuant to Section 34177(l) of the Health and Safety Code (HSC), the Successor Agency to the former Hesperia Community Redevelopment Agency (SA) is required to prepare a Recognized Obligation Payment Schedule (ROPS) for each fiscal year period (commencing each July 1). The ROPS must list the estimated payment amounts for enforceable obligations , as well as sources of funds for each such payment during the fiscal period. Each ROPS must be submitted to the Countywide Oversight Board (the Oversight Board) and the State Department of Fi nance (the DOF) for approval.
Upon notification of the approval by the DOF, the County Auditor-Controller will prepare the redevelopment property tax trust fund (RPTTF) distribution to the SA. The RPTTF is the funding amount identified on the ROPS to pay enforceable obligations.
ISSUES/ANALYSIS
As mentioned, the ROPS lists the outstanding enforceable obligations of the SA. The SA requires and requests $10,824,437 in enforceable obligations. The following listing discusses the changes to the 2024-25 ROPS:
2018 Bonds (Items 76 and 77) – The ROPS 24-25 requests $9.7 million to make debt service payments on the 2018 Tax Allocation Refunding Bonds, Series A and B (“2018 Bonds”), of which $8.7 million is from RPTTF, $1 million is from Reserve Balance , and $8,441 is from Other Funds.
2018 Bond Reserve (Item 78) – $1 million in RPTTF is requested in the ROPS 24-25B period to retain as a reserve for a debt service payment due in the ROPS 25-26A period.
Dissolution law permits the SA to request a debt service reserve if a shortfall is projected in the following six -month ROPS period. Without the reserve, there will not be enough RPTTF revenues available to make the debt service owed in the ROPS 25-26A period.
Staff Report to the City Council, as Successor Agency to the Hesperia Community Redevelopment Agency Annual 2024-25 Recognized Obligation Payment Schedule
December 5, 2023
2018 Bond Trustee Fees (Items 79 to 80) – $8,000 in RPTTF is requested to pay for bond trustee administration fees on the 2018 Bonds.
2018 Bond Arbitrage (Item 82) – No RPTTF is being requested for arbitrage calculation services related to the 2018 Bonds. An arbitrage calculation is due every five years, with the next installment computation due September 2028.
Administrative Cost Allowance (Item 74) – The SA is requesting a $115,306 administrative cost allowance to pay for staffing and professional services necessary to administer ROPS obligations and prepare the ROPS. This is below the $290,369 maximum permitted by law and is consistent with the budget for FY 2024-25.
The ROPS 2 4-25 includes a Report of Cash Balances for Fiscal Year 20 21-22. As of June 30, 2022, the SA had a $1.2 million remaining balance, the majority of which was committed to ROPS 22-23 and 23-24 obligations. A remaining available Other Funds balance of $8,441 has been applied to the ROPS 24-25 Item 76.
FISCAL IMPACT
The adoption of Resolution No. SA 2023-02 (Attachment 1) and ROPS 24-25 (Attachment 2) is the first step in the process to ensure that the Enforceable Obligations of the Successor Agency are paid in full for FY 2024-25.
ALTERNATIVE(S)
1. Provide alternative direction to staff.
ATTACHMENT(S)
1. Resolution No. SA 2023-02
2. Exhibit A Annual ROPS Schedule 24-25 (July 1, 2024 – June 30, 2025)
3. Exhibit B FY 2024-25 Administrative Budget (July 1, 2024 – June 30, 2025)
RESOLUTION NO. SA 2023-02
A RESOLUTION OF THE SUCCESSOR AGENCY TO THE HESPERIA
COMMUNITY REDEVELOPMENT AGENCY , APPROVING THE ANNUAL
2024-25 RECOGNIZED OBLIGATION PAYMENT SCHEDULE FOR
SUBMISSION TO THE COUNTYWIDE OVERSIGHT BOARD
WHEREAS, pursuant to Health and Safety Code (HSC) Section 34172 (a)(1), the Hesperia Community Redevelopment Agency was dissolved on February 01, 2012; and
WHEREAS, the City of Hesperia elected to serve as the Successor Agency to the former Hesperia Community Redevelopment Agency (“Successor Agency”) pursuant to Assembly Bill x1 26 (“Abx1 26”) as codified in the California Health and Safety Code (“HSC”); and
WHEREAS, Abx1 26 was amended by Assembly Bill 1484 and Senate Bill 107 (collectively, the “Dissolution Act”); and
WHEREAS, among the duties of successor agencies under the Dissolution Act as amended is the preparation of an annual Recognized Obligation Payment Schedule (“ROPS”), per HSC Section 34177 (i); and
WHEREAS, pursuant to HSC Section 34177( l) of the Health and Safety Code ("HSC"), the Successor Agency must prepare a Recognized Obligation Payment Schedule (ROPS ) for each fiscal year period (commencing each July 1), listing the estimated payment amounts for enforceable obligations and the source of funds for each such payment during such fiscal period; and
WHEREAS, each ROPS prepared by the Successor Agency must be submitted to the Countywide Oversight Board (Oversight Board) and the State Department of Finance (DOF ) for approval; and
WHEREAS, the County will not make any redevelopment property tax trust fund (RPTTF) distributions to the Successor Agency for use in payment of the obligations listed on the ROPS until the ROPS has been approved by the Countywide Oversight Board and DOF; and
WHEREAS, the Successor Agency has prepared a ROPS for the period of July 01, 2024 through June 30, 2025 which is attached hereto as Exhibit A and the Successor Agency has prepared the Fiscal Year 2024-25 Administrative Budget which is attached hereto as Exhibit B; and
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Hesperia, as Successor Agency to the Hesperia Community Redevelopment Agency, as follows:
Section 1. The Successor Agency herby finds that all of the facts set forth in this Resolution are true and correct and are a substantive part of this Resolution, incorporated herein by this reference.
Section 2. The Successor Agency herby approves and adopts the ROPS 2 4-25 covering the period of July 1, 202 4 to June 30, 2025 in substantially the form attached hereto as Exhibit A, as required by the Dissolution Act. The Successor Agency accepts changes made by the Consolidated Oversight Board in advance in order to enable the Successor Agency to submit the ROPS 24-25 to the DOF.
Resolution No. SA 2023-02
Section 3. Pursuant to the Dis solution Act, the Successor Agency approves the Fiscal Year 2024-25 Administrative Budget for the period July 1, 2024 to June 30, 2025 submitted herewith as Exhibit B, which is incorporated herein by this reference.
Section 4. The City Manager or another representative of the Successor Agency is her eby authorized and directed to post a copy of the ROPS 24-25 on the City’s website and transmit a copy of this Resolution along with the approved ROPS to the San Bernardino Countywide Oversight Board for consideration and approval.
Section 5. That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original resolutions.
ADOPTED AND APPROVED this 5th day of December 2023.
______________________________
Brigit Bennington, Mayor
ATTEST:
____________________________
Erin Baum, Assistant City Clerk
Attachment 2
Hesperia
San Bernardino
24-25 A Total
(July - December)
24-25 B Total
(January -
June)
ROPS 24-25
Total
A Enforceable Obligations Funded as Follows (B+C+D): 1,008,441$ -$ 1,008,441$ B Bond Proceeds - - - C Reserve Balance 1,000,000 - 1,000,000 D Other Funds 8,441 - 8,441 E Redevelopment Property Tax Trust Fund (RPTTF) (F+G): 6,981,934$ 2,834,062$ 9,815,996$ F RPTTF 6,924,281 2,776,409 9,700,690 G Administrative RPTTF 57,653 57,653 115,306 H Current Period Enforceable Obligations (A+E): 7,990,375$ 2,834,062$ 10,824,437$ Name Title
Signature Date
Recognized Obligation Payment Schedule (ROPS 24-25) - Summary Filed for the July 1, 2024 through June 30, 2025 Period Pursuant to Section 34177 (o) of the Health and
Safety Code, I hereby certify that the above is a true
and accurate Recognized Obligation Payment
Schedule for the above named successor agency.
Certification of Oversight Board Chairman:
Successor Agency:
County:
Current Period Requested Funding for Enforceable Obligations (ROPS Detail)
A B C D E F G H I J K M N O P Q U V W
Reserve
Balance
Other
Funds RPTTF Admin
RPTTF RPTTF Admin
RPTTF
127,683,279$ 10,824,437$ 1,000,000$ 8,441$ 6,924,281$ 57,653 $ 7,990,375$ 2,776,409$ 57,653$ 2,834,062$ 74 Administrative Costs Admin Costs 7/1/2012 9/1/2037 Successor Agency; City of Hesperia;
Consultants
Agency administrative costs 1 & 2 1,830,000$ N 115,306$ 57,653 57,653$ 57,653 57,653$ 76 Hesperia 2018A
TARBS
Refunding Bonds
Issued After
6/27/12
9/11/2018 9/1/2037 U.S. Bank Refunding of 2005 and 2007 bond series for interest
savings
1 & 2 97,633,053$ N 3,304,068$ 8,441 1,643,593 1,652,034$ 1,652,034 1,652,034$ 77 Hesperia 2018B
TARBS
Refunding Bonds
Issued After
6/27/12
9/11/2018 9/1/2026 U.S. Bank Refunding of 2005 and 2007 bond series for interest
savings
1 & 2 14,072,363$ N 6,397,063$ 1,000,000 5,272,688 6,272,688$ 124,375 124,375$ 78 Bond Payment
Reserves
Reserves 9/11/2018 9/1/2037 U.S. Bank Reserves for bond payment, needed due to cash flow -
H&SC 34171(d)(1)(A)
1 & 2 14,072,363$ N 1,000,000$ -$ 1,000,000 1,000,000$ 79 Trustee Bond
Administration Fees -
2018 TARBS - Series
A
Fees 9/11/2018 9/1/2037 U.S. Bank Bond Administration Fees for 2018 TARBS
1 & 2 56,000$ N 4,000$ 4,000 4,000$ -$ 80 Trustee Bond
Administration Fees -
2018 TARBS - Series
B
Fees 9/11/2018 9/1/2026 U.S. Bank Bond Administration Fees for 2018 TARBS
1 & 2 12,000$ N 4,000$ 4,000 4,000$ -$ 82 Arbitrage - 2018
TARBS Series A & B
Fees 9/11/2018 9/1/2037 Willdan Bond Arbitrage for 2018 TARBS
1 & 2 7,500$ N -$ -$ -$ ROPS 24-25B (Jan - Jun)
Fund Sources
Hesperia Recognized Obligation Payment Schedule (ROPS 24-25) - ROPS Detail July 1, 2024 through June 30, 2025
Item
# Project Name Obligation Type
Agreement
Execution
Date
Agreement
Termination
Date
Payee Description Project
Area
Total Outstanding
Obligation
24-25 B
TotalRetired ROPS 24-25
Total
ROPS 24-25 A (Jul - Dec)
Fund Sources 24-25 A
Total
A B C D E F G H
Reserve Balance Other Funds RPTTF
Bonds issued on or
before 12/31/10
Bonds issued on or
after 01/01/11
Prior ROPS RPTTF
and Reserve
Balances retained for
future period(s)
Rent,
Grants,
Interest, etc.
Non-Admin
and Admin
1 Beginning Available Cash Balance (Actual 07/01/21)
RPTTF amount should exclude "A" period distribution amount. 1,196,404 183,308 220,069 E: $55,960 PPA 19-20 (ROPS 22-23) + $134,783 reserved for ROPS 21-22 + $1,000,000 debt service reserve held
from ROPS 20-21 + $5,661 PPA 20-21 (ROPS 23-24) F:
$95,358 for ROPS 21-22 Item 76 + $55,986 reserved for
ROPS 22-23 +$31,964 reserved for ROPS 23-24, Item 76
G: $220,069 PPA 18-19 (ROPS 21-22)
2 Revenue/Income (Actual 06/30/22)
RPTTF amounts should tie to the ROPS 21-22 total distribution from the County Auditor-Controller
8,441 9,396,970 G: 21-22 Revenues 3 Expenditures for ROPS 21-22 Enforceable Obligations
(Actual 06/30/22)
1,134,783 95,358 8,592,115 G: Matches PPA 21-22 expenses less Retention for debt service
4 Retention of Available Cash Balance (Actual 06/30/22) RPTTF amount retained should only include the amounts
distributed as reserve for future period(s)
61,621 87,950 1,000,000 E: $55,960 PPA 19-20 (ROPS 22-23) + $5,661 PPA 20-21 (ROPS 23-24) F: $55,986 reserved for ROPS 22-23 +
$31,964 reserved for ROPS 23-24, Item 76 G: Debt service reserve held for ROPS 22-23
5 ROPS 21-22 RPTTF Prior Period Adjustment
RPTTF amount should tie to the Agency's ROPS 21-22 PPA
form submitted to the CAC
No entry required
24,924$
6 Ending Actual Available Cash Balance (06/30/22)
C to F = (1 + 2 - 3 - 4), G = (1 + 2 - 3 - 4 + 5) -$ -$ -$ 8,441$ -$ Hesperia Recognized Obligation Payment Schedule (ROPS 24-25) - Report of Cash Balances July 1, 2021 through June 30, 2022
(Report Amounts in Whole Dollars)
Pursuant to Health and Safety Code section 34177 (I), Redevelopment Property Tax Trust Fund (RPTTF) may be listed as a source of payment on the ROPS, but only to the extent no other funding source is available or when payment from property tax revenues is required by an enforceable obligation.
ROPS 21-22 Cash Balances
(07/01/21 - 06/30/22)
Fund Sources
Comments
Bond Proceeds
Item # Notes/Comments
Hesperia Recognized Obligation Payment Schedule (ROPS 24-25) - Notes July 1, 2024 through June 30, 2025
Attachment 3
EXHIBIT B
HESPERIA SUCCESSOR AGENCY
ADMINISTRATIVE BUDGET FY 2024-25
FOR JULY 1, 2024 to JUNE 30, 2025
Expense Category Responsibilities
FY 2024-25
Proposed
Budget
1. AGENCY STAFF
Finance
Process payment of enforceable obligations
Maintain documentation of Agency records
Coordinate with consultant to answer questions and provide documentation as requested by Oversight Board, County Auditor -Controller, and Department of Finance
$29,179
City Manager Provide direction to other staff and consultants as needed $9,937 Other Administration and implementation of Agency wind-down $17,930 AGENCY STAFF TOTAL $57,046
2. PROFESSIONAL SERVICES
Administrative services (RSG)
Prepare ROPS, PPA, staff reports, and resolutions
Assist with administration of the Owner Participation Agreement (“OPA”) and other reporting
Coordinate with and answer questions for Oversight Board, County Auditor- Controller, and Department of Finance
Attend Oversight Board meeting
Monitor and project cash flow to ensure sufficient revenues for obligations and to inform Agency staff of expected revenues
$20,000
Legal Provide general legal services as needed
Review staff reports and resolutions $19,700
Attachment 3
Expense Category Responsibilities
FY 2024-25
Proposed
Budget
Audit Costs Prepare Successor Agency portion of audited financial statements $6,610 Disclosure/Dissemination Agent
Services – 2018 TARBS Series
A&B
Annual continuing disclosure and dissemination agent reporting fees $1,950 Property Disposition LRPMP property disposition expenses such as appraisals and staff time related to property disposition $10,000
PROFESSIONAL SERVICES TOTAL $58,260
TOTAL BUDGET $115,306
City of Hesperia
STAFF REPORT
DATE: December 5, 2023
TO: Mayor and Council Members
FROM: Rachel Molina, City Manager
BY: Nathan Freeman, Director of Development Services
Cassandra Sanchez, Deputy City Engineer
Bethany Hudson, Assistant Project Manager
SUBJECT: Final Tract Map No. 18955-10
RECOMMENDED ACTION
It is recommended that the City Council adopt Resolution No. 2023-68 approving Final Map No. 18955-10 to create 76 residential lots on approximately 24.77 gross acres and accept right-of- way necessary to develop Tract 18989-1 Lot 10, Planning Area 11 of the Tapestry Specific Plan (Applicant: Silverwood Development Phase I, LLC).
BACKGROUND
On January 26, 2016, the City Council approved Tentative Tract Map No. 18955 to create 2,104 residential unit lots on 986 gross acres within the Tapestry Specific Plan , now known as the Silverwood Project, located south of Ranchero Road at the intersection of I Avenue. Final Map 18955-10 subdivides Lot 10, Planning Area 11 of Final Map 18989-1 to create 76 residential lots on approximately 24.77 gross acres and dedicates the in-tract right-of-way for utility infrastructure, streets, easements, open space, and parks within the Silverwood project.
Staff has reviewed the final map and determined that it complies with the Tapestry Specific Plan, the Tapestry Development Agreement, the General Plan and zoning regulations , all required conditions of approval, and all local ordinances related to the creation of these parcels. The developer has executed a Subdivision Improvement Agreement in accordance with local ordinances and the Subdivision Map Act and posted the necessary bonds for offsite improvements.
ISSUES/ANALYSIS
There are no issues identified with this item.
FISCAL IMPACT
There are no significant fiscal impacts to the City related to this action
ALTERNATIVE(S)
1. Provide alternative direction to staff.
Staff Report to the Mayor and Council Members
Final Tract Map 18955-10
December 5, 2023
ATTACHMENT(S)
1. Resolution No. 2023-68
2. Final Tract Map No. 18955-10
RESOLUTION NO. 2023-68
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HESPER IA, CALIFORNIA, APPROVING FINAL TRACT MAP NO. 18955-10 TO CREATE 76 LOTS ON APPROXIMATELY 24.77 GROSS ACRES AND ACCEPT RIGHT-OF- WAY NECESSARY TO DEVELOP TRACT 18989-1, LOT 10, PLANNING AREA 11 OF THE TAPESTRY SPECIFIC PLAN (APPLICANT: SILVERWOOD
DEVELOPMENT PHASE I, LLC)
WHEREAS, on January 26, 2016 the City Council recommended that Tentative Tract Map No. 18955 for approval; and
WHEREAS, Tentative Tract Map No. 18955 is to create a total of 2,104 residential unit lots on 986 gross acres; and
WHEREAS, Tract Map No. 18955-10 is to create 76 lots on 24.77 gross acres within the Tapestry Specific Plan; and
WHEREAS, Tract Map No. 18955-10 is to accept right-of-way for the in-tract infrastructure; and
WHEREAS, all legal prerequisites to the adoption of this resolution have occurred.
NOW THEREFORE , BE IT RESOLVED BY THE CITY OF HESPERIA CITY COUNCIL AS FOLLOWS:
Section 1. Final Tract Map No. 18955-10 is hereby approved, and the City Clerk is authorized to present same to the County Recorder to be filed for record.
Section 2. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
ADOPTED AND APPROVED this 5th day of December, 2023.
Brigit Bennington
Mayor
ATTEST:
Erin Baum
Assistant City Clerk
Attachment 2
City of Hesperia
STAFF REPORT
DATE: December 5, 2023
TO: Mayor and Council Members
FROM: Rachel Molina, City Manager
BY: Nathan Freeman, Director of Development Services
Cassandra Sanchez, Deputy City Engineer
Bethany Hudson, Assistant Project Manager
SUBJECT: Final Tract Map No. 18955-11
RECOMMENDED ACTION
It is recommended that the City Council adopt Resolution No. 2023-69 approving Final Map No. 18955-11 to create 78 residential lots on approximately 17.13 gross acres and accept right-of- way necessary to develop Tract 18989-1 Lot 11, Planning Area 12 of the Tapestry Specific Plan (Applicant: Silverwood Development Phase I, LLC).
BACKGROUND
On January 26, 2016, the City Council approved Tentative Tract Map No. 18955 to create 2,104 residential unit lots on 986 gross acres within the Tapestry Specific Plan , now known as the Silverwood Project, located south of Ranchero Road at the intersection of I Avenue. Final Map 18955-11 subdivides Lot 11, Planning Area 12 of Final Map 18989-1 to create 78 residential lots on approximately 17.13 gross acres and dedicates the in-tract right-of-way for utility infrastructure, streets, easements, open space, and parks within the Silverwood project.
Staff has reviewed the final map and determined that it complies with the Tapestry Specific Plan, the Tapestry Development Agreement, the General Plan and zoning regulations , all required conditions of approval, and all local ordinances related to the creation of these parcels. The developer has executed a Subdivision Improvement Agreement in accordance with local ordinances and the Subdivision Map Act and posted the necessary bonds for offsite improvements.
ISSUES/ANALYSIS
There are no issues identified with this item.
FISCAL IMPACT
There are no significant fiscal impacts to the City related to this action
ALTERNATIVE(S)
1. Provide alternative direction to staff.
Staff Report to the Mayor and Council Members
Final Tract Map 18955-11
December 5, 2023
ATTACHMENT(S)
1. Resolution No. 2023-69
2. Final Tract Map No. 18955-11
RESOLUTION NO. 2023-69
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HESPER IA, CALIFORNIA, APPROVING FINAL TRACT MAP NO. 18955-11 TO CREATE 78 LOTS ON APPROXIMATELY 17.13 GROSS ACRES AND ACCEPT RIGHT-OF- WAY NECESSARY TO DEVELOP TRACT 18989-1, LOT 11, PLANNING AREA 12 OF THE TAPESTRY SPECIFIC PLAN (APPLICANT: SILVERWOOD
DEVELOPMENT PHASE I, LLC)
WHEREAS, on January 26, 2016 the City Council recommended that Tentative Tract Map No. 18955 for approval; and
WHEREAS, Tentative Tract Map No. 18955 is to create a total of 2,104 residential unit lots on 986 gross acres; and
WHEREAS, Tract Map No. 18955-11 is to create 78 lots on 17.13 gross acres within the Tapestry Specific Plan; and
WHEREAS, Tract Map No. 18955-11 is to accept right-of-way for the in-tract infrastructure; and
WHEREAS, all legal prerequisites to the adoption of this resolution have occurred.
NOW THEREFORE , BE IT RESOLVED BY THE CITY OF HESPERIA CITY COUNCIL AS FOLLOWS:
Section 1. Final Tract Map No. 18955-11 is hereby approved, and the City Clerk is authorized to present same to the County Recorder to be filed for record.
Section 2. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
ADOPTED AND APPROVED this 5th day of December, 2023.
Brigit Bennington
Mayor
ATTEST:
Erin Baum
City Clerk
Attachment 2