DATE:
December 19, 2023
TO:
Mayor and Council Members
FROM:
Rachel Molina, City Manager
BY:
Mark Faherty, Interim Director of Public Works
Brian Blckwell, Streets Operations Manager
Marc Morales, Management Analyst
SUBJECT:
Award of Contract for IT Office Construction
RECOMMENDED ACTION
It is recommended that the City Council authorize the City Manager to award a contract with Preferred General Services, Inc. in the amount of $63,914 and approve an additional 10% contingency in the amount of $6,391 for a not-to-exceed amount of $70,305 for the construction of one office and cubicle reconfiguration for the Information Technology (IT) division.
BACKGROUND
The City has a need for additional office space to accommodate IT staff, which will include one new office and cubicle reconfiguration in their current location. This reconfiguration will allow for more storage space and accommodate the needs for IT staff. The new office space will be for the IT Manager and will allow for a private space to work on confidential projects and review performance evaluations with staff.
ISSUES/ANALYSIS
The Notice of Inviting Bids for this project was released and advertised on November 6, 2023, on the City’s online bidding platform (PUBLIC|PURCHASE) where numerous contractors are notified about the project. Bids were received, opened online, and publicly read on December 5, 2023. The City received the following bids:
Contractor
R Dependable Const.
Bob Walters Jr. Const.
Stormguard
KNC Const.
Preferred General Services, Inc.
At Your Service Const.
Total Cost
$85,000
$68,230
$73,500
$108,300
$63,913.51
$118,000
Upon review of the submitted bids, Preferred General Services, Inc. was deemed the lowest responsible/responsive bidder to construct one office space and cubicle reconfiguration.
FISCAL IMPACT
Funding has been included in Fiscal Year 2023-24 Operating Budget.
ALTERNATIVES
Provide alternative direction to staff.
ATTACHMENTS
None
City of Hesperia STAFF REPORT City of Hesperia STAFF REPORT City of Hesperia
STAFF REPORT
City of Hesperia
STAFF REPORT
Staff Report to the Mayor and Council Members
Award of Contract for IT Office Construction
December 19, 2023