City of Hesperia
Meeting Minutes ‑ Draft
City Council
Tuesday, December 19, 2023 6:30 PM
REGULAR MEETING AGENDA
HESPERIA CITY COUNCIL
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY
HESPERIA HOUSING AUTHORITY
HESPERIA COMMUNITY DEVELOPMENT COMMISSION
9700 7th Avenue, Council Chambers, Hesperia, CA 92345
CLOSED SESSION ‑ 5:00 PM
Roll Call
Present: 4 ‑ Council Member Lee, Mayor Bird, Mayor Pro Tem Swanson and Council Member Bennington
Absent: 1 ‑ Council Member Gregg
Conference with Legal Counsel ‑ Potential Litigation: Government Code Section 54956.9(d)2
1. Two (2) Cases
CALL TO ORDER ‑ 6:30 PM
A. Invocation
B. Pledge of Allegiance to the Flag
C. Roll Call
Present: 4 ‑ Council Member Lee, Mayor Bird, Mayor Pro Tem Swanson and Council Member Bennington
Absent: 1 ‑ Council Member Gregg
D. Agenda Revisions and Announcements by City Clerk
New Business item number 12 was postponed until the January 16, 2024, regular City Council Meeting.
Item number 8 was removed from the Joint Consent Calendar and considered separately under New Business.
E. Closed Session Reports by City Attorney
ANNOUNCEMENTS/PRESENTATIONS
1. Presentation to resident Cyndy Mandell, Pride Enhancement Program Honoree.
2. Presentation to Residential Christmas Decorating Contest Winner.
3. Presentation by Department of Transportation on I‑15 Pavement Rehab Project.
GENERAL PUBLIC COMMENTS (For items and matters not listed on the agenda) Bob Nelson commented via voicemail.
Ruben Sanchez commented via voicemail.
Shirley Bruno commented.
Kenneth J. Counts commented.
Denise Rutlege commented.
Betty Davis commented.
Nicole Cascone commented.
Al Vogler commented.
JOINT CONSENT CALENDAR
A motion was made by Bennington, seconded by Swanson, that the Joint Consent Calendar be approved. The motion carried by the following vote:
Aye: 4 ‑ Lee, Bird, Swanson, and Bennington
Nay: 0
Absent: 1 ‑ Gregg
1. Consideration of the Draft Minutes from the Regular Meeting held Tuesday, December 5, 2023.
Recommended Action:
It is recommended that the City Council approve the Draft Minutes from the Regular Meeting held Tuesday, December 5, 2023.
Sponsors: Assistant City Clerk Erin Baum
2. Warrant Run Report (City ‑ Successor Agency ‑ Housing Authority ‑ Community Development Commission ‑ Water) Recommended Action:
It is recommended that the Council/Board ratify the warrant run and payroll report for the City, Successor Agency to the Hesperia Community Redevelopment Agency, Hesperia Housing Authority, Community Development Commission, and Water District.
Sponsors: Assistant City Manager Casey Brooksher
3. Treasurer’s Cash Report for the unaudited period ended October 31, 2023 Recommended Action:
It is recommended that the Council/Board accept the Treasurer’s Cash Report for the City, Successor Agency to the Hesperia Community Redevelopment Agency, Hesperia Housing Authority, Community Development Commission, and Water District.
Sponsors: Assistant City Manager Casey Brooksher
4. Audited Hesperia Housing Authority Financial Statements for Fiscal Year Ended June 30, 2023 and Housing Successor SB 341 Report Recommended Action:
It is recommended that the City Council and the Hesperia Housing Authority (HHA) Board receive and file the audited Hesperia Housing Authority ‑ Component Unit Financial Statements for the Fiscal Year Ended June 30, 2023 and Housing Successor SB 341 Report.
Sponsors: Assistant City Manager Casey Brooksher
5. Receive and File the Local Agency Special Tax and Bond Accountability Act Report (SB 165) for the Fiscal Year Ended June 30, 2023 Recommended Action:
It is recommended that the City Council receive and file the Communities Facilities District (CFD) 2005‑1 (Belgate Development Restructuring) Local Agency Special Tax and Bond Accountability Act Report (SB 165) for the Fiscal Year Ended June 30, 2023.
Sponsors: Assistant City Manager Casey Brooksher
6. Nobel Systems, Inc. Contract Amendment
Recommended Action:
It is recommended that the City Council and Board of Directors of the Hesperia Water District (District) authorize the City Manager to approve an amendment of $23,400 to the existing contract with Nobel Systems, Inc. (Nobel), for a revised not‑to‑exceed contract amount of $216,384 for the Nobel Forms Unlimited module.
Sponsors: Assistant City Manager Casey Brooksher
7. Award of Contract for IT Office Construction
Recommended Action:
It is recommended that the City Council authorize the City Manager to award a contract with Preferred General Services, Inc. in the amount of $63,914 and approve an additional 10% contingency in the amount of $6,391 for a not‑to‑exceed amount of $70,305 for the construction of one office and cubicle reconfiguration for the Information Technology (IT) division.
Sponsors: Management Analyst Marc Morales
Item 8 was considered separately under New Business.
9. Adopt Resolution No. 2023‑70 Approving General Provisions, Contract Documents, and Notice Inviting Sealed Bids for Public Works Projects and Approve Standard Specifications as a component of the City’s Standard Specifications and Contract Documents Recommended Action:
It is recommended that the City Council approve Resolution 2023‑70 to allow the Development Services Department to defer the City Council’s approval of plans, specifications, and estimates for each individual project by City Council approving a standard (boiler plate) for Public Works specification documents and reviewing approval upon contract award.
Sponsors: Director of Development Services Nathan Freeman
PUBLIC HEARING
10. User Fee Study
Recommended Action:
It is recommended that the City Council and Board of Directors of the Hesperia Water District consider amending the City‑wide fee schedule, as identified in the related to the User Fee Study, and the adoption of proposed Joint Resolution No. 2023‑67 and Resolution HWD 2023‑24.
Sponsors: Assistant City Manager Casey Brooksher and City Manager Rachel Molina A motion was made by Swanson, seconded by Bennington, that this item be approved. The motion carried by the following vote:
Aye: 4 ‑ Lee, Bird, Swanson, and Bennington
Nay: 0
Absent: 1 ‑ Gregg
NEW BUSINESS
8. Award Professional Services Agreements for a Focused Update to the General Plan and General Plan Environmental Impact Report Recommended Action:
It is recommended that the City Council authorize the City Manager to execute a Professional Services Agreement (PSA) with PlaceWorks, Inc. in the amount of $849,161, with a 10% reserve contingency of $84,916, for a total contract cost of $934,077 for a Focused update to the City’s General Plan and General Plan Environmental Impact Report (EIR).
Sponsors: Senior Planner Ryan Leonard
A motion was made by Bennington, seconded by Lee, that this item be approved. The motion carried by the following vote:
Aye: 4 ‑ Lee, Bird, Swanson, and Bennington
Nay: 0
Absent: 1 ‑ Gregg
11. City Council Appointments to Outside Agencies
Recommended Action:
It is recommended that the City Council follow past practice and appoint liaisons (both primary and alternate) to various outside agencies for a one‑year period to commence in January 2024.
Sponsors: Deputy City Manager/City Clerk Melinda Sayre
A motion was made by Swanson, seconded by Lee, that the following appointments be approved. The motion carried by the following vote:
Aye: 4 ‑ Lee, Bird, Swanson, and Bennington
Nay: 0
Absent: 1 ‑ Gregg
Agency/Committee Name
Representatives
League of California Cities(LOCC)
Inland Empire & Desert Mountain Division
Primary – Bennington Alternate – Lee
Mojave Desert Air Quality Management District (MDAQMD)
Primary – Bennington
Alternate – Gregg
San Bernardino County Transportation Authority
(SBCTA)
Primary – Swanson
Alternate – Bennington
Mountain/Desert Policy Committee
San Bernardino County Solid Waste Task Force
Primary – Gregg
Alternate - Staff *Rachel will designate
Victor Valley Economic Development Authority (VVEDA)
Primary – Lee
Alternate – Swanson
Victor Valley Transit Authority (VVTA)
Primary – Bird
Alternate – Lee
2nd Alternate - Gregg
Victor Valley Wastewater Reclamation Authority (VVWRA)
Primary – Bird
Alternate – Bennington
2nd Alternate- Swanson
Greater High Desert Chamber of Commerce Liaison
Primary – Bird
Alternate – Swanson
Tri Agency Committee
Primary – Swanson/ Lee
Alternate – Bennington
City Council Advisory Committee
Primary – Lee
Alternate – Bennington
12. Discussion of Potential Measures for the 2024 General Election Ballot Recommended Action:
It is recommended that the City Council provide direction to staff on potential measures to be placed on the ballot for the General Election occurring on November 05, 2024.
Sponsors: Assistant City Manager Casey Brooksher
This item was postponed to the January 16, 2024 regular City Council meeting by staff.
COUNCIL COMMITTEE REPORTS AND COMMENTS
The Mayor, Mayor Pro Tem, and Council Members reported from various events and Committees.
Mayor Bird announced that the January 2nd 2024 regular City Council meeting is cancelled.
Council Member Lee requested traffic accident statistics for the section of Mariposa, between Main St. and Bear Valley Road and would like to discuss potential measures to make the stretch safer.
CITY MANAGER/CITY ATTORNEY/STAFF REPORTS
The City Manager thanked staff for their efforts in 2023.
ADJOURNMENT
The meeting was adjourned to the second regular meeting in January 2024 in honor of Jaden Tate’s and Eric Swanson’s birthdays, and in recognition of Earnest C. “Big John” Johnson at 8:53 p.m. _____________________________
Erin Baum,
Assistant City Clerk