Tuesday, March 5, 2024
Meeting Agenda
Closed Session - 5:00 PM
HESPERIA CITY COUNCIL
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY
HOUSING AUTHORITY
COMMUNITY DEVELOPMENT COMMISSION
WATER DISTRICT
City Council Chambers
9700 Seventh Ave., Hesperia CA, 92345
City Clerk's Office: (760) 947-1007
City Council Members
Larry Bird, Mayor
Rebekah Swanson, Mayor Pro Tem
Brigit Bennington, Council Member
Cameron Gregg, Council Member
Allison Lee, Council Member
Rachel Molina, City Manager
Pam K. Lee, City Attorney
NOTE: In compliance with the Americans with Disability Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (760) 947-1007 or (760) 947-1026. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility.
To leave a Public Comment by phone, call and leave a recorded message at (760) 947-1056 up to 5:30 pm on the day of the scheduled meeting. City Council meetings may be viewed live or after the event on the City’s website at www.cityofhesperia.us.
March 5, 2024City Council Meeting Agenda
REGULAR MEETING AGENDA
HESPERIA CITY COUNCIL
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY
HESPERIA HOUSING AUTHORITY
HESPERIA COMMUNITY DEVELOPMENT COMMISSION
HESPERIA WATER DISTRICT
9700 7th Avenue, Council Chambers, Hesperia, CA 92345
As a courtesy, please silence your cell phones and other electronic devices while the meeting is in session. Thank you.
Prior to action of the Council, any member of the audience will have the opportunity to address the legislative body on any item listed on the agenda, including those on the Consent Calendar.
Individuals wishing to speak during General Public Comments or on a particular numbered item must submit a speaker slip to the City Clerk with the agenda item noted. Speaker slips should be turned in prior to the public comment portion of the agenda or before an agenda item is discussed. Comments will be limited to three minutes for General Public Comments, Consent Calendar items and New Business items. Comments are limited to five minutes for Public Hearing items.
In compliance with the Brown Act, the City Council may not discuss or take action on non-agenda items or engage in question and answer sessions with the public. The City Council may ask brief questions for clarification; provide a reference to staff or other resources for factual information and direct staff to add an item to a subsequent meeting.
CLOSED SESSION - 5:00 PM
Roll Call
Mayor Larry Bird
Mayor Pro Tem Rebekah Swanson
Council Member Brigit Bennington
Council Member Cameron Gregg
Council Member Allison Lee
Conference with Legal Counsel - Potential Litigation:
Government Code Section 54956.9(d)2
1. Two (2) Cases
Conference with Legal Counsel – Existing Litigation
Government Code Section 54956.9(d)1
1. County of SB V City of Hesperia, Case no: CIVSB2209965 CALL TO ORDER - 6:30 PM
A. Invocation
B. Pledge of Allegiance to the Flag
March 5, 2024City Council Meeting Agenda
C. Roll Call
Mayor Larry Bird
Mayor Pro Tem Rebekah Swanson
Council Member Brigit Bennington
Council Member Cameron Gregg
Council Member Allison Lee
D. Agenda Revisions and Announcements by City Clerk
E. Closed Session Reports by City Attorney
GENERAL PUBLIC COMMENTS (For items and matters not listed on the agenda) Individuals wishing to speak during General Public Comments or on a particular numbered item are requested to submit a speaker slip to the City Clerk with the agenda item noted. Speaker slips should be turned in prior to the public comment portion of the joint agenda or before an agenda item is discussed. Comments will be limited to three minutes for General Public Comments, Consent Calendar items and New Business items. Comments are limited to five minutes for Public Hearing items.
In compliance with the Brown Act, the City Council may not discuss or take action on non-agenda items or engage in question and answer sessions with the public. The City Council may ask brief questions for clarification; provide a reference to staff or other resources for factual information and direct staff to add an item to a subsequent meeting.
JOINT CONSENT CALENDAR
1. Consideration of the Draft Minutes from the Special Meeting held Tuesday, February 20, 2024.
Recommended Action:
It
is recommended that the City Council approve the Draft Minutes from the Special Meeting held Tuesday, February 20, 2024.
Staff Person: Assistant City Clerk Erin Baum
Draft CC Min 2024-2-20Attachments:
2. Warrant Run Report (City - Successor Agency - Housing Authority - Community Development Commission - Water)
Recommended Action:
It is recommended that the Council/Board ratify the warrant run and payroll report for the City, Successor Agency to the Hesperia Community Redevelopment Agency, Hesperia Housing Authority, Community Development Commission, and Water District.
Staff Person: Assistant City Manager Casey Brooksher
SR Warrant Run 3-5-2024
Attachment 1 - Warrant Run
Attachments:
March 5, 2024City Council Meeting Agenda
3. Purchase of Automated License Plate Reader System
Recommended Action:
It is recommended that the City Council authorize the City Manager to execute a purchase agreement with Vigilant Solutions in a not-to-exceed amount of $34,840 and adopt Resolution No. 2024-07 amending the Fiscal Year (FY) 2023-24 Budget to accept Homeland Security Grant (HSG) adjusted funds and appropriate funds to certain grant related expenditures for the purchase of one Automated License Plate Reader (ALPR) unit for a Sheriff’s patrol vehicle .
Staff Person: Hesperia Police Department Captain Jon Billings SR Purchase of Automated License Plate Reader System 3-5-2024 Resolution 2024-07
Attachments:
CONSENT ORDINANCES
WAIVE READING OF ORDINANCES
Approve the reading by title of all ordinances and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
4. Amendments to Title 14, Chapter 14 of the Hesperia Municipal Code related to Ownership and Maintenance of Sewer Laterals
Recommended Action:
Place on second reading and adopt as amended by title waiving the text of Ordinance No. 2024-01 regarding the maintenance of sewer lateral lines; amending Title 14, Chapter 14.02 and Title 14, Chapter 14.08 of the Hesperia Municipal Code.
Staff Person: Assistant Project Manager Bethany Hudson
SR Amendments to Title 14 Sewer Lateral 3-5-2024
Ordinance 2024-01
Attachment 2 - Section 14.02.020 Definitions and Redlines Attachments:
COUNCIL COMMITTEE REPORTS AND COMMENTS
The Council may report on their activities as appointed representatives of the City on various Boards and Committees and/or may make comments of general interest or report on their activities as a representative of the City.
CITY MANAGER/CITY ATTORNEY/STAFF REPORTS
The City Manager, City Attorney or staff may make announcements or reports concerning items of interest to the Council and the public.
ADJOURNMENT
March 5, 2024City Council Meeting Agenda
I, Erin Baum, Assistant City Clerk of the City of Hesperia, California do hereby certify that I caused to be posted the foregoing agenda on Wednesday, February 28, 2024 at 5:30 p.m. pursuant to California Government Code §54954.2.
_____________________________
Erin Baum,
Assistant City Clerk
Documents produced by the City and distributed less than 72 hours prior to the meeting regarding items on the agenda will be made available in the City Clerk's Office during normal business hours.
City of Hesperia
City of Hesperia
Meeting Minutes - Draft
City Council
Tuesday, February 20, 2024 6:30 PM
REGULAR MEETING AGENDA
HESPERIA CITY COUNCIL
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY
HESPERIA HOUSING AUTHORITY
HESPERIA COMMUNITY DEVELOPMENT COMMISSION
HESPERIA WATER DISTRICT
HESPERIA FIRE PROTECTION DISTRICT – SPECIAL MEETING
CLOSED SESSION - 6:00 PM
Roll Call
Present:5 - Mayor Bird, Mayor Pro Tem Swanson, Council Member Gregg, Council Member Bennington and Co
uncil Member Lee
Conference with Legal Counsel – Existing Litigation - Government Code Section 54956.9(d)1
1. City of Bars tow, et al. v City of Adelanto, et al. (Mojave Basin Water Cases) (SBSC Case No. CIV208568) CALL TO ORDER - 6:30 PM
A. Invocation
B. Pledge of Allegiance to the Flag
C. Roll Call
Present:5 - Mayor Bird, Mayor Pro Tem Swanson, Council Member Gregg, Council Member Bennington and Co
uncil Member Lee
D. A genda Revisions and Announcements by City Clerk
Item number 6
was inadvertently omitted from the sequence in the Joint Consent Calendar at the time of posting.
E. Closed Session Reports by City Attorney
ANNOUNCEMENTS/PRESENTATIONS
City Council Chambers
9700 Seventh Ave.
Hesperia CA, 92345
City of Hesperia
1. Recognition of Armando and Dolores Compean for serving the City of Hesperia at La Casita Cafe for 41 years.
2. Presentatio
n by Department of Transportation on I-15 Pavement Rehab Project.
GENERAL PUBLIC COMMENTS (For items and matters not listed on the agenda) The following members of the public commented:
Robert Davie
Kim Jones
Gina Whelan
Stephanie James
JOINT CONSENT CALENDAR
Robert Davie commented on item 8.
Gina Whelan commented on item 8.
Stephanie James commented on item 8.
Item 8 was pulled from the Joint Consent Calendar and considered independently .
A motion was made by Swanson, seconded by Gregg, that the Joint Consent Calendar be approved without item 8. The motion carried by the following vote:
Aye: 5 - Bird, Swanson, Gregg, Bennington, and Lee
Nay: 0
1. Consideration of the Draft Minutes from the Regular Meeting held Tuesday, February 6, 2024.
Recommended Action:
It is recomm
ended that the City Council approve the Draft Minutes from the Regular Meeting held Tuesday, February 6, 2024
.
Sponsors: Assistant City Clerk Erin Baum
2. Warrant Run Report (City - Successor Agency - Housing Authority - Community Development Comm
ission - Water)
Recommended Action:
It is recommended that the Council/Board ratify the warrant run and payroll report for the City, Succes sor Agency to the Hesperia Co
mmunity Redevelopment Agency, Hesperia Housing Authority, Comm unity Developm
ent Commission, and Water District.
Sponsors: Assistant City Manager Casey Brooksher
3. Treasurer’s Cash Report for the unaudited period ended December 31, 2023
City of Hesperia
Recommended Action:
It is recommended that the Council/Board accept the Treasurer’s Cash Report for the City, Successor Agency to the Hesperia Co
mmunity Redevelopment Agency, Hesperia Housing Authority, Community Development Commission, and Water District.
Sponsors: Assistant City Manager Casey Brooksher
4. Renewal of Disaster Recovery Service for the City's Computing Systems Recommended Action:
It is recommended that the City Council authorize the City Manager to renew the City's subscription to Nutanix Xi Leap Disaster R
ecovery as a Service (DRaaS) from Xentegra, for a not-to-exceed amount of $49,674.
Sponsors: Assistant Cit
y Manager Casey Brooksher
5. Guardian Records Management and Storage Contract Amendment Recommended Action:
It is recommended that the City Council and Board of Directors of the Hesperia Water District authorize the City Manager to approve an
amendment of $7,000 to the existing contract with Guardian Records Managem
ent and Storage (Guardian), for a revised not-to-exceed contract amount of $92,200, for the storage, m
aintenance, and destruction of City records.
Sponsors: Deputy City Manager/City Clerk Melinda Sayre
7. Vehicle Procurement - Mid-Size Truck Replacement
Recommended Action:
It is recommended that the Board of Directors of the Hesperia Water District (HWD) authorize the Cit y Manager to approve the pr
ocurement of one (1) 2024 Chevrolet Colorado mid-size 4 x 4 truck for the Production Pro
gram, awarding the bid to Victorville Chevrolet, and enter into an agreement for the not-to-exceed am
ount of $41,047.
Sponsors: Interim Director of Public Works Mark Faherty
8. Dr. Jaime Velasco Spay/Neuter and Telemedicine Contract Recommend
ed Action:
It is recommended that the City Council authorize the City Manager to approve a contract with Dr. Jaim e Velasco in the not-to-excee
d amount of $42,500 for spay, neuter procedures and telemedicine for animals in the
care of the City’s animal shelter.
Sponsors: Acting Code Compliance Manager Caleb Enriquez A motion was made by Bennington, seconded by Swanson, that item 8 be approved. The motion carried by th
e following vote:
Aye: 4 - Bird, Swanson, Bennington, and Lee
City of Hesperia
Nay: 1 - Gregg
PUBLIC HEARING
9. Amendments to Title 14, Chapter 14 of the Hesperia Municipal Code related to Ownership and Maintenance of Sewer Laterals
Recommend
ed Action:
It is recommended that the City Council and the Board of Directors of the Hesperia W ater District (District) introduc
e and place on first reading Ordinance No. 2024-01 regarding the maintenance of s ewer lateral lines; am
ending Title 14, Chapter 14.02 and Title 14, Chapter 14.08 of the Hesperia Municipal Code.
Sponsors: Assistant Projec
t Manager Bethany Hudson
John Weldi commented on this item.
A motion was made by Swanson, seconded by Gregg, that this item be adopted as amended. The motion carried by the follo
wing vote:
Aye: 5 - Bird, Swanson, Gregg, Bennington, and Lee
Nay: 0
NEW BUSINESS
10. Fiscal Year 2023-24 Mid-Year Budget Review
Recommended Action:
It is recommended that the Fiscal Year (FY) 2023-24 Mid-Year Budget Review be received and filed and
the related following resolut
ions, which amend the respective FY 2023-24 Budgets for the City of Hesperia and th
e Hesperia Water District be approved:
1) City of Hesperia Resolution No. 2024-03
2) Hesperia Water District HWD No. 2024-02
Sponsors: Assistant City Manager Casey Brooksher
A motion was made by Bennington, seconded by Lee, that this item be approved. The motion carried by the following vote:
Aye: 5 - Bird, Swanson, Gregg, Bennington, and Lee
Nay: 0
11. Consideration of the 2024 Legislative Platform and Funding Priorities Recommended Action:
City of Hesperia
It is recommended that the City Council adopt the 2024 Legislative Platform consisting of Legislative Policy Statements and Funding Priorities
Sponsors: Assistant to the City Manager Tammy Pelayes
A motion was made by Swanson, seconded by Bennington, that this item be approved. The motion carried by the following vote:
Aye: 5 - Bird, Swanson, Gregg, Bennington, and Lee
Nay: 0
12. Resolution in support of San Bernardino County Fire in opposition to Measure W (FP5).
Recommended Action:
It is recommended that the City Council consider Resolution No. 2024-05 to oppose Proposed Measure W, a bal
lot measure listed on the Presidential Primary Election Ballot on March 5, 2024, for residents living in San Bernardino County Fire services areas where Service Zone FP-5 supports fire service.
Sponsors: Deputy City Manager/City Clerk Melinda Sayre
Jeremy Kern commented on item 12.
Al Vogler commented on item 12.
A motion was made by Lee, seconded by Swanson, that this item be approved. The motion carried by the follow
ing vote:
Aye: 5 - Bird, Swanson, Gregg, Bennington, and Lee
Nay: 0
COUNCIL COMMITTEE REPORTS AND COMMENTS
The Mayor, Mayor Pro Tem, and Council Members reported from various events and Committees.
CITY MANAGER/CITY ATTORNEY/STAFF REPORTS
The City Manager thanked staff for their efforts.
ADJOURNMENT
The meeting was adjourned at 9:04 p.m.
_____________________________
Erin Baum,
Assistant City Clerk
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City of Hesperia
STAFF REPORT
DATE: March 5, 2024
TO: Mayor and Council Members
City Council, as Successor Agency to the Hesperia Community Redevelopment Agency
Chair and Commissioners, Hesperia Housing Authority
Chair and Commissioners, Community Development Commission Chair and Board Members, Hesperia Water District
FROM: Rachel Molina, City Manager
BY: Casey Brooksher, Assistant City Manager
Anne Duke, Deputy Finance Director
Shirley Domacio Calderon, Accountant
SUBJECT: Warrant Run Report (City – Successor Agency – Housing Authority – Community Development Commission – Water)
RECOMMENDED ACTION
It is recommended that the Council/Board ratify the warrant run and payroll report for the City, Successor Agency to the Hesperia Community Redevelopment Agency, Hesperia Housing Authority, Community Development Commission, and Water District.
BACKGROUND
The Warrant Run totals represented below are for th e period January 20 , 2024 through February 02, 2024.
ATTACHMENT(S)
1. Warrant Runs
Agency/District Accounts Payable Payroll Wires Totals
City of Hesperia $3,253,889.87 $284,107.88 $0.00 $3,537,997.75 Successor Agency 0.00 0.00 0.00 0.00
Housing Authority 501.13 188.34 0.00 689.47
Community Development Commission 0.00 0.00 0.00 0.00
Water 632,680.49 130,764.62 0.00 763,445.11
Totals $3,887,071.49 $415,060.84 $0.00 $4,302,132.33
YEAR-TO PRIOR FY YTD
W/E W/E WARRANT DATE DATE
FUND # FUND NAME 1/26/2024 2/2/2024 TOTALS Wires TOTALS * TOTALS Accounts Payable
100 GENERAL 2,016,116.96 $ 121,092.77 $ 2,137,209.73$ -$ 21,910,616.95$ 18,751,329.93$ 204 MEASURE I - RENEWAL 16,280.89$ -$ 16,280.89$ -$ 460,043.37$ 239,822.74$ 207 LOCAL TRANSPORT-SB 325 -$ -$ -$ -$ 967,882.81$ 27,839.18$ 209 GAS TAX-RMRA -$ -$ -$ -$ -$ -$
210 HFPD (PERS) -$ -$ -$ -$ 907,316.00$ 1,093,204.87$ 251 CDBG -$ 7,034.75$ 7,034.75$ -$ 297,186.19$ 268,781.09$ 254 AB2766 - TRANSIT -$ -$ -$ -$ -$ -$
255 AB3229 SUPPLEMENTAL LAW -$ -$ -$ -$ -$ -$
256 ENVIRONMENTAL PROGRAMS GRANT 1.50$ -$ 1.50$ -$ 19,642.25$ 22,518.31$ 262 SB 1383 LOCAL ASSISTANCE GRANT -$ -$ -$ - $ -$ 31,598.69$ 263 STREETS MAINTENANCE 18,487.95$ 25,700.62$ 44,188.57$ -$ 1,331,090.52$ 1,217,718.09$ 300 DEV. IMPACT FEES - STREET -$ -$ -$ -$ 3,600.00$ 30,261.18$ 301 DEV. IMPACT FEES - STORM DRAIN -$ -$ -$ -$ -$ 17,460.50$ 303
DEV. IMPACT FEES - POLICE -$ -$ -$ -$ -$ -$
304 DEV. IMPACT FEES - PUBLIC WKS. -$ -$ -$ -$ -$ -$ 306 DEV. IMPACT FEES - 2018-STREETS (341,373.05)$ -$ (341,373.05)$ -$ 1,458,389.10$ 2,631,645.96$ 312 DIF 2018-POLICE FACILITIES -$ -$ -$ -$ -$ 7,969.11$ 313 DIF A-04 DRAINAGE -$ -$ -$ -$ 317,748.35$ 6,270.00$ 402 WATER RIGHTS ACQUISITION -$ -$ -$ -$ 1,220,101.69$ 1,094,323.17$ 403 2013 REFUNDING LEASE REV BONDS -$ -$ -$ -$ 571,151.39$ 657,175.62$ 504 CITY WIDE STREETS - CIP 1,080,445.46$ -$ 1,080,445.46$ -$ 9,426,550.13$ 6,774,267.05$ 509 CITY FACILITIES CIP -$ -$ -$ - $ -$ -$
800 EMPLOYEE BENEFITS 77,865.63$ 129,856.36$ 207,721.99$ -$ 5,196,639.63$ 5,160,595.76$ 801 TRUST/AGENCY 102,374.13$ 5.90$ 102,380.03$ -$ 1,449,902.32$ 1,450,232.79$ 802 AD 91-1 AGENCY -$ -$ -$ -$ -$ -$
804 TRUST-INTEREST BEARING -$ -$ -$ -$ 245,719.00$ 129,107.50$ 807 CFD 2005-1 -$ -$ -$ -$ 990,190.30$ 973,357.75$ 808 HFPD (TRANSITION) -$ -$ -$ - $ 347,796.19$ 317,384.59$ 815 PLAN REVIEW TRUST - FRONTIER -$ -$ -$ -$ -$ 6,584.08$ CITY 2,970,199.47$ 283,690.40 $ 3,253,889.87$ - $ 47,121,566.19$ 40,909,447.96$ 163 REDEVELOP OBLIG RETIREMENT-2018 -$ -$ -$ -$ 8,085,433.89$ 7,746,169.98$ SUCCESSOR AGENCY -$ -$ -$ - $ 8,085,433.89$ 7,746,169.98$ 370 HOUSING AUTHORITY -$ 501.13$ 501.13$ -$ 21,911.89$ 33,936.56$ HOUSING AUTHORITY -$ 501.13$ 501.13$ - $ 21,911.89$ 33,936.56$ 170 COMMUNITY DEVELOPMENT COMMISSION -$ -$ -$ -$ -$ -$ COMMUNITY DEVELOPMENT COMMISSION -$ -$ -$ - $ -$ -$ 700 WATER OPERATING 59,865.54$ 54,047.84$ 113,913.38$ -$ 6,891,603.64$ 5,256,217.23$ 701 WATER CAPITAL -$ 6,589.00$ 6,589.00$ -$ 320,389.00$ 31,009.00$ 710 SEWER OPERATING 2,492.75$ 436,062.38$ 438,555.13$ -$ 4,107,038.75$ 3,317,259.29$ 711 SEWER CAPITAL -$ 72,621.00$ 72,621.00$ - $ 1,199,851.35$ 231,489.07$ 720 RECLAIMED WATER OPERATIONS -$ 1,001.98$ 1,001.98$ -$ 270,716.08$ 254,214.41$ WATER 62,358.29$ 570,322.20$ 632,680.49$ - $ 12,789,598.82$ 9,090,189.00$ ACCOUNTS PAYABLE TOTAL 3,032,557.76$ 854,513.73$ 3,887,071.49$ -$ 68,018,510.79$ 57,779,743.50$ REG. PAYROLL
City 284,107.88$ -$ 284,107.88$ -$ 4,775,191.08$ 4,398,624.50$ Housing Authority 188.34$ -$ 188.34$ -$ 3,101.32$ 2,903.22$ Water 130,764.62$ -$ 130,764.62$ -$ 2,018,664.53$ 1,799,377.69$ PAYROLL TOTAL 415,060.84$ -$ 415,060.84$ -$ 6,796,956.93$ 6,200,905.41$ *No payments were issued on July 1, 2023.
City of Hesperia
WARRANT RUNS
01/20/2024-02/02/2024
Attachment 1
City of Hesperia
STAFF REPORT
DATE: March 5, 2024
TO: Mayor and Council Members
FROM: Rachel Molina, City Manager
BY: Jon Billings, Police Captain
Christine Kirby, Sergeant
SUBJECT: Purchase of Automated License Plate Reader System
RECOMMENDED ACTION
It is recommended that the City Council authorize the City Manager to execute a purchase agreement with Vigilant Solutions in a not -to-exceed amount of $34,840 and adopt Resolution No. 2024-07 amending the Fiscal Year (FY) 2023-24 Budget to accept Homeland Security Grant (HSG) adjusted funds and appropriate funds to certain grant related expenditures for the purchase of one Automated License Plate Reader (ALPR) unit for a Sheriff’s patrol vehicle.
BACKGROUND
In an effort to enhance public safety, the Department of Homeland security offers a Homeland Security Grant (HSG). The Homeland Security Grant is a reimbursement grant, where the City must make the purchase prior to receiving reimbursement. The City learned in November of 2021 that it was awarded $23,730 to assist with the purchase of an ALPR system for one patrol vehicle.
In January 2024 the City of Hesperia Police Department learned that the Department of Homeland Security adjusted the allocated funding amount by an additional $10,201, for a total grant award of $33,931.
ISSUES/ANALYSIS
The full cost of an ALPR system is $34,840. The unit with the camera system costs $26,440 with a five-year warranty of $8,400, totaling $34,840. The warranty covers software malfunctions with the system’s hardware and cameras; however, does not cover damage caused by traffic collisions.
The ALPR system has four cameras affixed to a single patrol vehicle and captures license plates of vehicles in front of the patrol vehicle, as well as the color of the vehicle, make and model and/or damage associated with the vehicle.
The ALPR technology serves two purposes: (1) as a post -crime investigative tool, such as determining the location of a suspect and (2) as a real -time license -plate alert system that compares license plates to the state law enforcement database of stolen vehicles, AMBER alerts (child abductions), and vehicles connected to missing persons. Should there be a vehicle flagged by one of the various databases, the Sheriff’s Department will be notified if a license plate read by the camera matches one in the databases.
Staff Report to the Mayor and Council Members
Purchase of Automated License Plate Reader System
March 5, 2024
To remain compatible with the County of San Bernardino , it is requested that the system be purchased through Vigilant Solutions as it is the sole source vendor used throughout the Sheriff’s Department.
City staff was notified that the City would be receiving the adjusted amount of $10,201 and a budget amendment is needed to accept and include these funds in the FY 2023-24 Budget.
FISCAL IMPACT
Funding for the project will require amending the adopted Fiscal Year 2023-24 Homeland Security Grant Budget, from $23,730 to $3 4,840. Staff is requesting approval from the City Council to increase Fund 100 Budget by $10,201 via Resolution 2024 -07, as this ties to the grant amount increase from HSG. The remaining $909, for the total, $34,840, will be absorbed with the current Police Department budget.
ALTERNATIVE(S)
1. Provide alternative direction to staff.
ATTACHMENT(S)
1. Resolution No. 2024-07
RESOLUTION NO. 2024-07
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HESPERIA, CALIFORNIA, AMENDING THE FISCAL YEAR 2023 -24 BUDGET TO ACCEPT
AND MODIFY THE TOTAL AMOUNT OF THE HESPERIA POLICE
DEPARTMENT’S HOMELAND SECURITY GRANT (HSG) AND TO
APPROPRIATE FUNDS TO GRANT RELATED EXPENDITURES
WHEREAS, the City Council of the City of Hesperia adopted the Fiscal Year (FY) 2023-24 Budget on June 20, 2023; and
WHEREAS, the Homeland Security Grant (HSG) amount of $23,730 was included in the City’s FY 2023-24 Budget; and
WHEREAS, in January 2024 the City was notified that the Homeland Security Grant (HSG) amount was adjusted by an additional $10,201; and
WHEREAS, in order for the Hesperia Police Department and the City of Hesperia to utilize the full total amount of HSG funding, the FY 2023-24 Budget must be amended to accept and include the adjusted grant amount to allow for expenditures and reimbursements.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HESPERIA AS FOLLOWS:
Section 1. That the recitals above are true and correct and adopted as findings.
Section 2. That the City Council accepts the Homeland Security Grant adjusted funding amount of $10,201.
Section 3. That the City hereby amends the FY 2023-24 Budget to include the additional HSG funding amount and amending the budget by appropriating an additional $10,201 to Fund 100.
Section 4. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
ADOPTED AND APPROVED this 5th day of March 2024.
_________________________________________
Larry Bird, Mayor
ATTEST:
___________________________________
Erin Baum, Assistant City Clerk
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City of Hesperia
STAFF REPORT
DATE: March 5, 2024
TO: Mayor and Council Members
Chair and Board Members, Hesperia Water District
FROM: Rachel Molina, City Manager
BY: Nathan R. Freeman, Director of Development Services Cassandra Sanchez, Director of Public Works
Bethany Hudson, Assistant Project Manager
SUBJECT: Amendments to Title 14, Chapter 14 of the Hesperia Municipal Code related to Ownership and Maintenance of Sewer Laterals
RECOMMENDED ACTION
It is recommended that the City Council and the Board of Directors of the Hesperia Water District (District) introduce and place on second reading Ordinance No. 20 24-01 regarding the maintenance of sewer lateral lines; amending Title 14, Chapter 14.02 and Title 14, Chapter 14.08 of the Hesperia Municipal Code.
BACKGROUND
Throughout the District’s service area there are currently 9,400 sewer lateral lines, with a potential for this to increase to over 25,000 connections in the next twenty ( 20) years based on the Silverwood Master Planned Community (Silverwood) . A sewer lateral line refers to a pipe that conveys wastewater from a customer’s property to the public sewer mainline. Maintenance typically includes the clearing of blockages created by the accumulation of fats, oils, and grease, poor waste discharge practices, the removal of tree roots, and the repair of cracked or separated joints. Historically, the sewer lateral line responsibility has been shared where the property owner has maintained and repaired lines from the building or home to the property line and the District has maintained and repaired lines from the property line to the sewer main line.
Most of the historical work undertaken in association with removing blockages in sewer laterals has been a result of poor waste discharge practices by the property owner. Each blockage costs over $1,500 to repair and takes on average twenty (20) labor hours to remedy, taking staff away from other job duties and maintenance of main lines. As future development, such as Silverwood, connects to the sewer system, these costs and staff time are anticipated to increase substantially.
ISSUES/ANALYSIS
The City is currently experiencing economic growth with the addition of various commercial and industrial projects as well as new housing developments including Silverwood. Upon total build out, Silverwood will add an additional 15,663 homes that will connect to the District’s sewer infrastructure bringing the total sewer lateral connections to just over 25,000, not including any other development that would be required to connect to sewer. Based on the anticipated growth in development, maintenance, and replacement costs, inclusive of both normal deterioration and minor rate of failure, the anticipated long term financial impacts will result in an ongoing deficit for
Staff Report to the Mayor, Council, and Board of Directors Ownership and Maintenance of Sewer Laterals
March 5, 2024
Public Works and debt burden to the District’s annual budget that is not currently identified for long term fund dedication.
Anticipating the substantial impact of the Silverwood project, and in an effort to be proactive and adopt industry-wide policies employed by most California cities, staff recommends an amendment to the City’s Municipal Code to transfer all sewer lateral ownership (from the building or home to the sewer main) to property owners, which promotes a culture of responsible waste management.
If approved, p roperty owners would have a vested interest in maintaining the functionality and efficiency of their private sewer laterals, as they would essentially bear the costs of negligence or improper waste discharge. This is likely to promote better waste disposal practic es, reduce blockages or backups, and prevent costly damage to the entire sewer infrastructure. All existing commercial, industrial, multi-family, and single-family residential properties will be subject to the new Municipal Code requirements as of the effective date.
In anticipation of this recommended action, staff has begun developing a Private Lateral Maintenance Program to partner with the community to provide public education and outreach through a series of social media posts, communi ty events, and educational material handouts located at City Hall and the Public Works Yard. The Private Lateral Maintenance Program will launch immediately upon approval and will be a key component to the success of the program for the District to see a benefit of cost savings through the use of staff time and resources.
On February 20, 2024, the City Council and the Board of Directors of the Hesperia Water District approved at first reading and adopted the changes proposed to the municipal code with modified language that the District will retain responsibility for all currently connected properties and continue to maintain and service sewer lateral blockages from the property line to the sewer main.
All new connections, 30 days after the second reading, shall be subject to the new municipal code language stating the property owner will be responsible for the private sewer lateral from the onsite point of connection to the sewer mainline.
FISCAL IMPACT
It is anticipated that the District will realize annual cost savings with an expected long-term benefit due to the substantial growth rate of economic development within the City.
ALTERNATIVE(S)
1. Provide alternative direction to staff.
ATTACHMENT(S)
1. Ordinance 2024-01
2. Attachment 2 – Exhibit “A” Municipal Code Title 14, Chapter 14.02. Section 14.02.020 and Title 14, Chapter 14.08. Section 14.08.030 redlines and alternative language
ORDINANCE NO. 2024-01
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
HESPERIA AND THE BOARD OF DIRECTORS OF THE HESPERIA
WATER DISTRICT, CALIFORNIA, AMENDING TITLE 14,
CHAPTER 14.02 AND TITLE 14, CHAPTER 14.08 OF THE
HESPERIA MUNICIPAL CODE, RELATED TO THE OWNERSHIP
AND MAINTENANCE OF SEWER LATERAL LINES
WHEREAS, Title 14 of the Hesperia Municipal Code contains definitions related to water and wastewater terms; and
WHEREAS, Title 14 of the Hesperia Municipal Code contains regulations related to the maintenance of sewer laterals; and
WHEREAS, staff continues to experience blockages within sewer laterals as a result of negligently discharged liquids; and
WHEREAS, continuing to maintain sewer laterals will prohibit staff from performing routine maintenance of sewer main lines.
WHEREAS, transferring sewer lateral ownership to property owners promotes a culture of responsible waste management.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF HESPERIA DOES ORDAIN AS FOLLOWS:
Section 1. All of the facts set forth in this Ordinance are true, correct and are adopted as findings.
Section 2. Title 14, Chapter 14.02 of the Hesperia Municipal Code is hereby amended by replacing 14.02.020 as set forth in Exhibit “A”, attached hereto.
Section 3. Title 14, Chapter 14.08 of the Hesperia Municipal Code is hereby amended by replacing 14.08.030 as set forth in Exhibit “A”, attached hereto.
Section 4. This Ordinance shall take effect thirty (30) days from the date of adoption.
Section 5. The City Clerk shall certify to the adoption of the Ordinance and shall cause the same to be posted in three (3) public places within the City of Hesperia pursuant to the provisions of Resolution No. 2007-101.
ADOPTED AND APPROVED this 5th day of March 2024.
______________________________
Larry Bird, Mayor
ATTEST:
______________________________
Erin Baum, Assistant City Clerk
Attachment 2
14.02.020 Definitions.
Unless otherwise defined herein, terms related to water quality shall be as adopted in the latest edition of Standard Methods for the Examination of Water and Wastewater, published by the American Public Health Association, the American Water Works Association (A.W.W.A.) and the Water Pollution Control Federation. The testing procedures for waste constituents shall be performed pursuant to the Victor Valley Wastewater Reclamation Authority (VVWRA) guidelines and may be amended from time to time.
The words and phrases appearing hereinafter are defined and shall be construed as hereinafter set forth, unless it shall be apparent from the context that they have a different meaning. Words not defined in this section shall use definitions found in Section 1.04.050 of the Hesperia Municipal Code. "Applicant" means any person applying for water or wastewater service. "Backflow device" means any backflow device as defined in compliance with Title 17 of the Administrative Code of the state of California.
"Biochemical oxygen demand" or "B.O.D." means the quantity of oxygen utilized in the biological oxidation of organic matter under standard laboratory procedure in five days at twenty (20) degrees centigrade expressed in terms of mass per volume (mg/L). "Board" means the Board of Directors of the Hesperia Water District. "By-Pass" means any tool, apparatus, or similar device not authorized by the district, used to connect to the curb stop, to obtain water from the district. "Capital facilities charge" means a fee as established by the board payable to the district upon application for and before installation or approval of installation of any new water or wastewater service. "Chair" means the chairperson of the district or other person designated by the board to pe rform the services or to make the determinations as permitted or required under this code. "City" means the City of Hesperia.
"Code" means the Hesperia Municipal Code.
"Construction meter" means a temporary meter rendered for grading construction work a nd other uses of limited duration, as authorized by the district. "Consumption charge" means the charge for water consumed, both actual and estimated. "Contractor" means any person who performs the work of installing or connecting mains, submains, laterals, or building sewers to the public sewer.
"Cost" means the cost of labor, material, transportation, supervision, engineering, and all other necessary overhead expenses.
"County" means the County of San Bernardino.
"Critical wastewater discharger" means a collection system non-residential discharger that generates either a significant amount of flow and/or constituents of the flow require pre -treatment to meet the requirements of the Victor Valley Wastewater Reclamation Authority, and state and federal Clean Water Acts.
"Cross connection" means 1) any physical connection between the piping system from the district service and that of any other water supply which is not, or cannot be, approved as safe and potable for human consumption, whereby water from the unapproved source may be forced or drawn into the district's distribution mains, and 2) any connection or arrangement, physical or otherwise, between a potable water supply system (the district) and any plumbing fixture; or any tank, receptor, equipme nt, or
device, through which it may be possible for non-potable, used, unclean, polluted, and/or contaminated water, or other substance to enter any party of such potable water supply system under any condition. "Curb stop" means a shut-off valve located on the district's side of the meter, for the district to control water service to the meter.
"Customer" means any person supplied or entitled to be supplied with water or wastewater service by the district.
"Customer's shut-off valve" means a shut-off valve independent of the district property and located on the customers' side of the water meter, for the convenience of the customer to control their water supply.
"Deposit" means funds held by the district as a guarantee. "Developer" means any person who shall construct or develop any property which may require water or wastewater service from the district.
"Development" means a parcel of land on which one or more dwelling units, commercial or industrial buildings, or other improvements are built.
"Discharger" means any person who discharges or causes a discharge of wastewater directly or indirectly to a public or private sewer.
"Disconnection of service" means discontinuing water supply to the customer by locking meter, pulling meter, crimping and capping district service line, turning off at the curb stop, or any other necessary means.
"District" means the Hesperia Water District.
"District engineer" means the city engineer.
"District property" means any and all water components related to the water system, commencing at the check valve or water meter, if no check valve is present, continuing throughout the entire network of the district, including but not limited to plant sites and related properties. District property also includes any and all components related to the district wastewater system commencing at the lateral cleanout, continuing throughout the entire network of district wastewater system. "District sewerage facility" or "district wastewater facility" means any property belonging t o the district used in the treatment, reclamation, reuse, transportation, or disposal of wastewater. "Domestic wastewater" means liquid wastes: (a) from the non-commercial preparation, cooking and handling of food; and/or (b) containing human excrement and similar matter from sanitary conveniences of dwellings, commercial buildings, industrial facilities and institutions. "Effluent" means wastewater discharged from the district. "Equivalent dwelling unit" or "EDU" means the quantity and quality of domest ic wastewater discharged from a standard or average single-family dwelling unit, having approximately twenty-two (22) plumbing fixture units capable of contributing two hundred fifty (250) gallons per day of domestic sewage. "Fats, oils, and grease (FOG)" means any vegetable or animal product that is used in or is a by- product of the cooking of food preparation process, and that turns or may turn viscous or solidifies with a change in temperature or other conditions.
"Fee schedule" means the schedule of fees, rates, and charges established by the district, city, VVWRA, or other agency related to water and wastewater services, including but not limited to service charges, consumption charges, connection fees, and inspection fees. "Garbage" means solid wastes from the domestic or commercial preparation, cooking and dispensing of food, or from the handling, storage or sale of food.
"General manager" or "district manager" means the city manager. "Improvement agreement" means a written agreement entered into by and between the district and an applicant for water service from the district, whereby the applicant agrees to furnish or pay for such improvements and appurtenances to the water system of the district as may be required to enable the district to furnish the requested water service.
"Improvement district" means any territory formed into a district pursuant to Section 31575 of the California Water Code.
"Ingress and egress" means the right to enter and exit an owner's or customer's premises. "Interruptions in service" means a time period without water available or with a substantial change in water pressure or flow.
"Main" means pipelines located in streets, highways, alleys, easements or rights -of-way which are used for water distribution and transmission.
"Mass emission rate" means a weight of material discharged to the wastewater system during a given time interval. Unless otherwise specified, the mass emission rate is expressed in pounds per day of a particular constituent or combination of constituents. "May" denotes that the related conduct or procedure is permissive and not mandatory. "Milligrams per liter" or "mg/L" means the number of milligrams of a substance in one liter of water or other liquid.
"National Pollution Discharge Elimination System" or "NPDES" means the Federal Pollution Regulation System as detailed in Public Law 92-500 Section 402. "Owner" means the person or persons whose name(s) are recorded on the deed for a given property, and/or the person in legal possession of the property, or an executor, administrator, guardian, or trustee of the owner.
"Permit" means any written authorization required pursuant to this chapter, the code, or any other regulation of the district.
"Person" means an individual or company, association, co-partnership, or public or private corporation.
"Pollutant" means any constituent or characteristic of wastewater on which a discharge limitation may be imposed either by the district or by a regulatory body of competent jurisdiction. "Premises" means a lot or parcel of real property under one ownership, except where there are well defined boundaries or partitions such as fences, hedges or other restrictions preventing the common use of the property by several occupants, in which case, each portion shall be deemed separate premises.
Apartment houses, offices, commercial and industrial buildings may be classified as single premises. "Pressure regulator valve" means a valve used to control water pressure. "Pretreatment" means treatment that the district may require prior to permitting discharge of sewerage into any district sewerage facility.
"Private fire protection service" means water service and facilities for building sprinkler systems, hydrants, hose reels, and other facilities installed on private property for fire protection, and the water available therefor.
“Private sewer lateral” or “PSL” means that part of sewer piping that extends from the building or structure to the connection point of the sewer main.
"Public agency" means the district or other governmental body duly organized under the laws of the state of California.
"Public sewer" means a sewer owned and operated by the district or other local governmental agency, and as to which the district possesses direct or indirect regulatory powers.
"Reconnection" means restoring water/sewer service.
"Secretary" shall be the city clerk.
"Section" means a section of this code unless some other chapter, ordinance, or statute is intended from the content.
"Service charge" means the flat rate based upon the size or type of meter. "Sewage" means wastewater.
"Sewer charge" means the flat rate charged based on the number of equivalent dwelling units (EDU) assigned to an account.
"Shall" denotes that the related conduct or procedure is mandatory and not permissive. "Standard methods" means methods and procedures described in the current edition of Standard Methods for the Examination of Water and Wastewater, as published by the American Public Health Association, the American Water Works Association and the Water Pollution Control Federation. "Street" means any public highway, road, street, drive, avenue, alleyway, court, easement or right - of-way.
"Storm water" means rain water, surface water, ground water, roof run-off, sub-surface drainage, cooling water or unpolluted industrial process water.
"Tampering" means any unauthorized bending, cutting, stretching, removing, damaging, or similar actions of locking devices, meter, or other district property. Tampering also includes any u nauthorized use of the curb stop, breaking a seal on a meter, or removing the head of a water meter or any other property of the district.
"Termination of service" means the period for which the customer's responsibility for the water/sewer service terminates, either by written request of the customer or at the district's discretion. "User" means any person, firm, partnership, association, corporation, or political entity, who discharges, causes, or permits a discharge directly or indirectly to a district sewer. "Vice chair" means the mayor pro tem of the city.
"VVWRA" means the Victor Valley Wastewater Reclamation Authority. "Water waste" means any unreasonable or non-beneficial use of water, or any unreasonable method of use of water, including, but not limited to the specific uses prohibited and restricted by this chapter as hereinafter set forth.
"Wastewater" means sewage and/or waste substances and water, whether treated or untreated, discharged into or permitted to enter a district sewer, or private system. "Wastewater facilities" or "sewage facilities" means any facility or facilities used in the conveyance, pumping, and treatment of wastewater.
"Water" means that water supplied by the Hesperia Water District. "Water/sewer service" means water/sewer and facilities rendered for normal domestic, commercial, irrigation, and industrial purposes on a permanent basis, and the water/sewer available therefor. "Water supply shortage" means any water shortage caused by drought or any other threatened or existing water shortage, disaster or facility failure, earthquake, extended loss of electrical power, pipe line failure, or other condition which results in or threatens to result in the district's inability to meet the water demands of its customers.
"Water user" means any person, firm, partnership association corporation or political entity using water obtained from the water system of the district.
14.08.030 Maintenance of private sewer laterals (PSL).
The owner(s) of any new commercial, industrial, multi-family and single-family residential property connecting to the local wastewater collection system shall be required to maintain the wastewater laterals from their building or structure to the connection point of the sewer main wastewater cleanout required at the property line at their own expense. The district's responsibility is shall be limited to maintain wastewater laterals within street rights-of-way, manholes, and district main line sewers, and appurtenances related to the conveyance of wastewater. The district will retain responsibility for the maintenance of the private sewer laterals from the property line to the sewer main for existing single- family residential, commercial, industrial, and multi-family properties that were connected prior to the effective date of this ordinance.
Each property owner shall, at the property owner’s expense, inspect, maintain in good working order, repair, and replace, as necessary, the PSL so that it does not cause or contr ibute to any sewage overflow from the PSL or the public sewer. The PSL shall be free of open joints, cracks, leaks, root intrusion, inflow, infiltration of groundwater, fats, oil, grease, or any other similar conditions, defects, or obstructions likely to cause or contribute to blockage of the PSL or the district’s main line sewer. Where such maintenance requires excavation or replacement of existing sewer facilities, the owner shall apply for and receive an encroachment permit as per Title 12, Chapter 12.12. Section 12.12.060.