City of Hesperia
STAFF REPORT
DATE: May 21, 2024
TO: Mayor and Council Members
FROM: Rachel Molina, City Manager
BY: Cassandra Sanchez, Public Works Director
Eydee Jimenez, Project Manager
SUBJECT: Award Contract for FY 2021-2022 CDBG Street Improvements RE
COMMENDED ACTION
I
t is recommended that the City Council award a contract for the Fiscal Year (FY) 2021 -2022 CDBG Street Improvement – (C.O. 7166) project to the lowest responsive/responsible bidder, VSS International, Inc. for the bid amount of $2,966,340; approve an additional 10% contingency in the amount of $296,634, for a total construction budget of $3,262,974; approve the design of the project represented by the plans and specifications; and authorize the City Manager to execute the contract
BACKG
ROUND
The City Council has continuously expressed a desire to improve existing roadways within the city. As a result, staff has sought innovative ways to fund such improvements. Annually the City receives Community Development Block Grant (CDBG) funding from the U.S. Department of Housing and Urban Development (HUD). In the past a large part of this funding was directed to programs, which left small amounts available for capital projects. In order to accomplish the Council’s goal of improving more streets throughout the City, staff has designated a larger amount of CDBG funding towards the CDBG Capital Fund.
T
he FY 2021-2022 CDBG Street Improvement Project consist of pavement rehabilitations by the form of rubberized and double chip deal and reestablishment of pavement delineations and markings on mostly residential roads shown in table below:
No Street Segments From To Length (Feet)
1 Eucalyptus Street Fourth Avenue Second Avenue 2,190
2 Riverside Street Maple Avenue Balsam Avenue 5,070
3 Fifth Avenue Sycamore Street Mesa Street 5,400
4 Hercules Street (East) Seventh Avenue Third Avenue 2,740 5 Manzanita Avenue Balsam Avenue Second Avenue 9,240
6 Hercules Street (West) Tamarisk Avenue Maple Avenue 1,320 7 Birch Street Third Avenue Second Avenue 1,320
8 Chestnut Street Pyrite Avenue Topaz Avenue 1,800
9 Smoketree Street Pyrite Avenue Topaz Avenue 2,060
10 Spruce Street Pyrite Avenue Topaz Avenue 2,130
11 Juniper Street Pyrite Avenue Topaz Avenue 2,020
Staff Report to the City Council
Award Contract for FY 2021-2022 CDBG Street Improvements May 21, 2024
16 Buckthorn Avenue Joshua Street I Avenue 3,160
17 Choiceana Avenue Talisman Street Lemon Street 4,680
18 Cholla Avenue Joshua Street Buckthorn Avenue 2,460
19 Delmar Avenue Glendale Avenue Vine Street 3,060
20 E Avenue / Jacaranda Avenue Eucalyptus Street I Avenue 4,580 21 Eighth Avenue Orange Street Sultana Street 1,840
22 Eleventh Avenue Lime Street Mesquite Street 4,390
23 Fifth Avenue Muscatel Street Lime Street 720
24 Fifth Avenue Lime Street Mesquite Street 3,570
25 Joshua Street E Avenue Drainage Channel 2,335
26 Lincoln Avenue Live Oak Street Juniper Street 1,820
27 Live Oak Street Timberlane Avenue Quincy Avenue 6,660 28 Mesquite Street Eleventh Avenue Third Avenue 5,660
29 Mission Street Joshua Street Alston Avenue 1,690
30 Muscatel Street Ninth Street Fifth Street 2,880
31 Sixth Avenue Olive Street Sultana Street 1,460
32 Sixth Avenue Sultana Street Muscatel Street 2,280
33 Sultana Street Tenth Avenue Sixth Avenue 2,880
34 Willow Street Peach Avenue Choiceana Avenue 2,630
35 Yucca Street Timberlane Avenue Choiceana Avenue 5,760 IS
SUES/ANALYSIS
Thi
s project was advertised for bids beginning on April 10 , 2024. More than 3,000 contractors were notified about the project through Public Purchase, the City’s online bidding platform. Bids were received on May 1, 2024.
The C
ity received the following five bids, which were utilized to determine the lowest responsible/responsive bidder:
After review of the submitted bids, staff has determined that VSS International, Inc. is the lowest responsive/responsible bidder. VSS International, Inc. has been in the Southern California construction industry for many years and has earned a reputation as a service-oriented company that produces first-class, quality projects, on schedule and within budget. VSS International, Inc. has extensive experience in public works roadway projects. After completing due diligence staff believes VSS International, Inc. has a reputation of professionalism and reliability and will meet the construction needs of this project. Therefore, staff is recommending that Council award a contract to VSS International, Inc. for construction of FY 2021-2022 CDBG Street Improvements – (C.O.7166).
12 Pine Street Pyrite Avenue Topaz Avenue 1,300
13 Cajon Street Pyrite Avenue Topaz Avenue 1,560
14 Verano Street Third Avenue First Avenue 1,680
15 Locust Avenue Sycamore Street Willow Street 10,400
American Pavement Systems, Inc. Modesto, CA $3,128,935.00 Manhole Adjusting, Inc. Pico Rivera, CA $3,126,776.00
VSS International, Inc. Sacramento, CA $2,966,340.00
Pavement Coatings, Inc. Jurupa Valley, CA $3,058,415.00
Staff Report to the City Council
Award Contract for FY 2021-2022 CDBG Street Improvements May 21, 2024
C
ITY GOAL SUPPORTED BY THIS ITEM
C
apital Improvement- Continually evaluate capital improvement priorities.
F
ISCAL IMPACT
T
he Fiscal Year (FY) 2021-22 Capital Improvement Program (CIP) Budget included funds for the FY 2021-2022 CDBG Street Improvements project under Construction Order No. 7 166 in the amount of $3,921,683; The estimated costs for this project are as follows:
Construction $2,966,340
Construction Contingency $296,634
S
ufficient funds are available in Fund 251 (CDBG Capital) to construct the street improvements proposed under FY 20 21-2022 CDBG Street Improvements (C.O. 7166). Any CDBG funds not utilized for this project will be reallocated to future roadway projects.
A
LTERNATIVE(S)
1. P
rovide alternative direction to staff
AT
TACHMENT(S)
N
one