DATE:
May 21, 2024
TO:
Mayor and City Council Members
FROM:
Rachel Molina, City Manager
BY:
Cassandra Sanchez, Director of Public Works
Robert Worby, Fleet / Warehouse Supervisor
SUBJECT:
Vehicle Procurement – One Heavy-Duty Truck
RECOMMENDED ACTION
It is recommended that the City Council authorize the City Manager to approve the procurement of one (1) new 2024 Chevy Silverado 2500HD 4 X 4 utility truck for the Traffic Program and enter into an agreement with Victorville Chevrolet for the not-to-exceed amount of $72,000.
BACKGROUND
To maintain an optimal operating fleet, vehicles are periodically reviewed as part of fleet management. Those that require higher than expected lifetime maintenance costs to remain operational are recommended for replacement.
This vehicle is needed to replace an existing unit (vehicle 1320) that has reached the end of its useful life and the annual costs attributed to maintaining the asset exceed salvage value. Additional benefits include improved occupant safety and lower fuel expenditures. Currently, it is difficult to attain vehicles with the time between ordering and delivery often taking six to twelve months. This replacement truck is being manufactured and will be available for delivery before June 30, 2024.
ISSUES/ANALYSIS
The Public Works Division requested a quote for one (1) four-wheel drive utility truck on April 16, 2024, soliciting bids from seven dealerships both locally and out of the area to maximize bid response. A requirement was included that the vehicle must be delivered during Fiscal Year (FY) 2023-24. The bid closed on April 22, 2024, with responses received by Victorville Chevrolet and Victorville Motors. Staff recommends awarding the bid to Victorville Chevrolet who they have deemed the lowest responsive/responsible vendor with a total bid amount of $71,555.43.
CITY GOAL SUPPORTED BY THIS ITEM
Public Safety: Ensure public safety resources adequately protect our community.
Financial Health: Maintain a balanced budget and adequate reserves.
FISCAL IMPACT
Funding for this purchase was not included in the FY 2023-24 Budget. This procurement will be funded with the use of budgetary savings within Streets Fund 263. A Budget Amendment will be submitted during the Fourth Quarter Budget Review if savings are not available.
ALTERNATIVE(S)
1. Provide alternative direction to staff.
ATTACHMENT(S)
Bid comparison
City of Hesperia STAFF REPORT City of Hesperia STAFF REPORT City of Hesperia
STAFF REPORT
City of Hesperia
STAFF REPORT
Staff Report to Mayor and City Council Members
Vehicle Procurement-One Heavy Duty Truck
May 21, 2024