DATE:
June 18, 2024
TO:
Mayor and Council Members
Chair and Board Members, Hesperia Water District
FROM:
Rachel Molina, City Manager
BY:
Casey Brooksher, Assistant City Manager
Cristina Hall, Accountant
SUBJECT:
Printing Service Contract Amendment
RECOMMENDED ACTION
It is recommended that the City Council and Board of Directors of the Hesperia District Water District authorize the City Manager to approve an amendment to the existing contract with Wirz and Company Printing, Inc. (Wirz) for an additional $50,000 for a revised not-to-exceed contract amount of $100,000 and approve a one-year extension for printing services.
BACKGROUND
Departments Citywide need printed items for their various functions and utilize a City-wide agreement. These items include but are not limited to business cards, calendars, envelopes, W2 forms, inspection/violation forms, water quality reports, and newsletters. Ordering through a comprehensive agreement allows staff to operate more efficiently by streamlining printing services that are tailored to the department’s needs.
ISSUES/ANALYSIS
The current contract with Wirz expires June 30, 2024, and a contract extension is needed to continue printing services. In reviewing the overall contract performance, and feedback from the various departments, City staff recommends extending the contract for an additional year. Additionally, Wirz has agreed to hold the current contract pricing for one more year through June 30, 2025.
CITY GOAL SUPPORTED BY THIS ITEM
Financial Health: Maintain a balanced budget and adequate reserves.
FISCAL IMPACT
Sufficient funding will be included in the various departments in the proposed Fiscal Year 2024-25 Budget.
ALTERNATIVE(S)
Provide alternative direction to staff.
ATTACHMENT(S)
None
City of Hesperia STAFF REPORT City of Hesperia STAFF REPORT City of Hesperia
STAFF REPORT
City of Hesperia
STAFF REPORT
Staff Report to the Mayor and Council Members
Printing Service Contract Amendment
June 18, 2024