DATE:
August 6, 2024
TO:
Mayor and Council Members
FROM:
Rachel Molina, City Manager
BY:
Cassandra Sanchez, Director of Public Works/City Engineer Eydee Jimenez, Project Manager
SUBJECT:
Award Contract for theTraffic Signal- Main St & Sultana St/Timberlane Ave CO. No. 7159
RECOMMENDED ACTION
It is recommended that the City Council authorize the City Manager to 1) Adopt Resolution No. 2024-38 amending the Fiscal Year (FY) 2024-25 Budget by appropriating $828,718 to Fund 204-29-700-7159-7500; 2) Award a construction contract for the Traffic Signal on Main Street and Sultana Street/Timberlane Avenue (C.O. 7159) project to the responsive/responsible bidder, DBX, Inc., in the amount of $1,665,171, plus a 10% contingency amount of $166,517 for a total not-to-exceed of $1,831,688; 3) Approve the project design as represented by the plans and specifications; and 4) authorize the City Manager and/or designee to execute the contract and any other necessary documents related to the project.
BACKGROUND
Based on recent traffic collision history, the City has determined the need to install a traffic signal at the intersection of Main Street and Sultana Street/Timberlane Avenue. The City successfully obtained a Highway Safety Improvement Program (HSIP) grant in the amount of $899,300 for the intersection improvements, which include the installation of a traffic signal, widening to construct Americans with Disabilities Act (ADA) ramps, and the construction of curbs, gutters, and sidewalks at the intersection approaches.
The improvements are expected to improve traffic flow and enhance safety along Main Street and in the local community.
ISSUES/ANALYSIS
This project was advertised for bids on May 21, 2024. Over 500 contractors were notified about the project through Public Purchase, the City’s online bidding platform, and cold calling. On June 24, 2024, bids were received from one contractor. The bid results for the project were as follows:
DBX, Inc. - Temecula, CA: $1,665,171
Staff reviewed the bid, evaluating accuracy, costs, experience, and references. Staff recommend awarding the subject project to the responsive and responsible bidder, DBX, Inc., based on their respective pricing, scope of work, and qualifications. DBX, Inc. has over 50 years of experience and has delivered successful projects in Redlands, Colton, Apple Valley, and other cities. As As specified in the bid documents, the contractor must execute and return the contract, along with other required documents, within ten calendar days of receiving this Notice to Award.
Construction is anticipated to begin in September 2024.
In addition, due to the rigorous and time-consuming document control requirements for federally funded projects, City staff solicited proposals from the City’s on-call consultants to provide construction project management and inspection services for the duration of the project, totaling $177,638, plus a 10% contingency amount of $17,763 for a not to exceed total of $195,401. This brings the total construction budget to $2,027,089.
CITY GOAL SUPPORTED BY THIS ITEM
Capital Improvement- Continually evaluate capital improvement priorities.
FISCAL IMPACT
Funding for the project will require amending the FY 2024-25 Budget by appropriating a total of $828,718 to Fund 204 through resolution No. 2024-38 for the Traffic Signal- Main St & Sultana St/Timberlane Ave, (C.O. No. 7159) project.
The (FY) 2024-25 Capital Improvement Program (CIP) Budget includes funds for the Traffic Signal Installation at Main Street and Sultana Street/Timberlane Avenue, in the amount of $1,198,371. The estimated costs for this project are as follows:
Construction contract
$1,665,171
10% Contingency
166,517
Project Management
195,401
Total Construction $2,027,089
ALTERNATIVE(S)
Provide alternative direction to staff.
ATTACHMENT(S)
Resolution No. 2024-38
City of Hesperia STAFF REPORT City of Hesperia STAFF REPORT City of Hesperia
STAFF REPORT
City of Hesperia
STAFF REPORT
Staff Report to the City Council
Award Contract for Traffic Signal- Main St & Sultana St/Timberlane Ave CO. No. 7159 August 6, 2024