DATE:
August 20, 2024
TO:
Mayor and Council Members
FROM:
Rachel Molina, City Manager
BY:
Casey Brooksher, Assistant City Manager
Victor Knight, Economic Development Manager
SUBJECT:
Land Management System Maintenance and Licensing Contract Authority
RECOMMENDED ACTION
It is recommended that the City Council authorize the City Manager to approve a contract amendment in the amount of $51,924 with CentralSquare, for a total not-to-exceed amount of $282,271, to provide an additional year of licensing support and maintenance of the City’s current land management system (Trakit).
BACKGROUND
TrakIt has been the City’s land management system software since 2011. Critical functions that the application supports include processing submittals, plan reviews, and inspections for the Building and Safety, Engineering, and Planning divisions. Additionally, TrakIt supports automated phone scheduling for inspections, tracking Code Enforcement cases, business license issuance, and certificates of occupancy.
ISSUES/ANALYSIS
The TrakIt software contains significant historical data related to Development Services and the Code Enforcement Division. Staff’s institutional knowledge of the existing system further contributes to the complexity of transitioning to a new system. The City is currently in the process of evaluating modern alternatives.
CITY GOAL SUPPORTED BY THIS ITEM
Future Development – Facilitate balanced growth to ensure cohesive community development and pursue economic development.
FISCAL IMPACT
Funding for this agreement exists within the Fiscal Year (FY) 2024-25 Budget.
ALTERNATIVE(S)
Provide alternative direction to staff.
ATTACHMENT(S)
None
City of Hesperia STAFF REPORT City of Hesperia STAFF REPORT City of Hesperia
STAFF REPORT
City of Hesperia
STAFF REPORT
Staff Report to the City Council
Land Management System Maintenance and Licensing Contract August 20, 2024