DATE:
October 1, 2024
TO:
Mayor and Council Members
FROM:
Rachel Molina, City Manager
BY:
Melinda Sayer, Deputy City Manager / City Clerk
Jordyn LaSarge, Administrative Analyst
SUBJECT:
Amendment to Contract with Data Ticket, Inc.
RECOMMENDED ACTION
It is recommended that the City Council authorize the City Manager to approve an amendment of $150,000 to the existing contract with Data Ticket, Inc., for a revised not-to-exceed amount of $452,250, for the management and collection of citations, cost recovery, appeals, and additional hearing officer services for animal control.
BACKGROUND
In 2012, the City contracted with Data Ticket, Inc. (Data Ticket) to provide for the management and collection of citations, cost recovery, appeals and hearing officer services. In 2015, the City also re-instituted the use of the special assessment program offered by the County of San Bernardino for collection of outstanding fines. These two programs are used in conjunction to collect fines and fees due from enforcement procedures.
On May 17, 2022, the City Council authorized the current three-year contract with Data Ticket in the amount of $302,250, with an option to extend for two additional years. The current contract expiration date is June 30, 2025 with an additional two-year extension available.
ISSUES/ANALYSIS
From July 1, 2022, to July 1, 2024, collections from Data Ticket have resulted in a total revenue of $623,236 from administrative citations, parking citations, DUI fees, and the Police Multiple Response Program.
The City’s current contract with Data Ticket, Inc. expires on June 30, 2025. With the current Council Authority of $302,250, and the total contracted expenses to date at $273,019 with an additional 12 months remaining, the contract amendment of $150,000 will be sufficient to cover the costs of the remaining contract expenses.
The Data Ticket contract is unique in that the City and Data Ticket have a joint escrow account through which revenue and payments are passed through. Data Ticket collects fines on behalf of the City and each month reconciles the amount due to the City after payment of their fees. As such, there are budgeted funds each year to pay the Data Ticket invoices.
Staff intends to continue using Data Ticket, Inc. to provide hearing officer services, parking citation processing and processing of citations for the Police Multiple Response Program, Truck Route Program, Off-Highway Vehicle citations, DUI fee collection, Building and Safety Administrative Fines, and special cases in Animal Control and Code Enforcement where collection through means besides the special assessment program is the most appropriate means of collection of fines
Parking citation processing must be adjudicated and serviced by an agency that is able to make inquiries with the Department of Motor Vehicles; Data Ticket has that authority. Further, unpaid parking citations are recovered through the DMV registration process, which typically occurs on an annual basis.
CITY GOAL SUPPORTED BY THIS ITEM
Public Safety - Ensure public safety resources adequately protect our community.
FISCAL IMPACT
Funding has been included in the Fiscal Year (FY) 2024-25 Operating Budget.
ALTERNATIVE(S)
Provide alternative direction to staff.
ATTACHMENT(S)
None
City of Hesperia STAFF REPORT City of Hesperia STAFF REPORT City of Hesperia
STAFF REPORT
City of Hesperia
STAFF REPORT
Staff Report to the Mayor and City Council
Amendment to Contract with Data Ticket, Inc.
October 01, 2024