DATE:
October 1, 2024
TO:
Mayor and City Council Members
Chair and Board Members, Hesperia Water District
FROM:
Rachel Molina, City Manager
BY:
Cassandra Sanchez, Director of Public Works / City Engineer Robert Worby, Fleet / Warehouse Supervisor
SUBJECT:
American Rescue Plan Act (ARPA) Grant Equipment Procurement – One Flatbed Truck
RECOMMENDED ACTION
It is recommended that the City Council and Board of Directors of the Hesperia Water District authorize the City Manager to enter an agreement with Fairview Ford for the purchase of one (1) 2024 Ford F-550 flatbed truck in the not-to-exceed amount of $87,286.
BACKGROUND
This vehicle will be dedicated to haul the skid mounted valve exerciser which allows the District to implement a self-performing valve maintenance program. The skid mounted unit will be fastened to the flatbed portion of the truck. A large open surface area as found in a flatbed truck is necessary due to the size of the skid mounted system. Along with exercising valves, the skid mounted system contains a vacuum and pressurized water system that assists with the removal of debris that accumulates within the valve pit. Additional storage bins located on the flatbed truck will be used to store materials needed for valve repairs. Due to the size of the skid mounted exerciser, the flatbed truck can only be utilized for the valve maintenance program.
ISSUES/ANALYSIS
Hesperia Public Works released Request for Bid (RFB) 2024-25-012 for one (1) flatbed truck on August 21, 2024, soliciting bids from six (6) vendors both locally and out of the area to maximize bid response. The bid closed on September 5, 2024 with two (2) responses received. Staff recommends awarding the bid to Fairview Ford who have been deemed the lowest responsive / responsible vendor with a total bid amount of $87,285.85 The City has identified available American Rescue Plan Act (ARPA) Grant funds that are an eligible funding source for the flatbed truck.
CITY GOAL
Public Safety: Ensure public safety resources adequately protect our community.
Financial Health: Maintain a balanced budget and adequate reserves.
FISCAL IMPACT
ARPA Grant funding in the amount of $87,286 has been identified for the proposed purchase of the one (1) flatbed truck. If approved, an amendment to the FY 2024-25 Budget will be presented at the First Quarter Budget Review to appropriate the necessary funds.
ALTERNATIVE(S)
Provide alternative direction to staff.
ATTACHMENT(S)
None
City of Hesperia STAFF REPORT City of Hesperia STAFF REPORT City of Hesperia
STAFF REPORT
City of Hesperia
STAFF REPORT
Staff Report to the City Council and Water District Board Members American Rescue Plan Act (ARPA) Grant Equipment Procurement – One Flatbed Truck October 1, 2024