DATE:
October 1, 2024
TO:
Mayor and City Council Members
FROM:
Rachel Molina, City Manager
BY:
Cassandra Sanchez, Director of Public Works / City Engineer Robert Worby, Fleet / Warehouse Supervisor
SUBJECT:
American Rescue Plan Act (ARPA) Grant Equipment Procurement – One Skid Mounted Valve Exerciser
RECOMMENDED ACTION
It is recommended that the City Council and Board of Directors of the Hesperia Water District authorize the City Manager to enter an agreement with E.H. Wachs for the purchase of one (1) 2024 Wachs ERV-750 skid mounted valve exerciser in the not-to-exceed amount of $91,583.
BACKGROUND
Water valves are an integral part of a water distribution system that are necessary to isolate sections of water lines. There are over 14,500 valves within the District’s service area that staff maintains. Valves are subject to consistent wear and tear. Water valve exercising is a process of opening and closing a valve multiple times to keep it operating properly by preventing sticking and corrosion. Valve exercising helps prevent debris buildup, relubricates certain parts, and stimulates the seal.
Valves are currently exercised by using a valve key that is manually operated. Each valve is closed and then reopened. Larger valves require up to 70 revolutions to be completely closed. This asset will not only reduce operator fatigue, but additional benefits include adequate torque output which is needed to exercise a valve and prolong its useful life. Valves less than 12” in diameter are exercised every five years while critical valves are exercised annually.
ISSUES/ANALYSIS
The Public Works Division released Request for Bid (RFB) 2024-25-008 for one (1) skid mounted valve exerciser on August 21, 2024, soliciting bids from the only two (2) vendors that sell this product. The bid closed on September 10, 2024 with one (1) response received. Staff recommends awarding the bid to E.H. Wachs who have been deemed the lowest responsive / responsible vendor with a total bid amount of $91,582.11.
CITY GOAL
Public Safety: Ensure public safety resources adequately protect our community.
Financial Health: Maintain a balanced budget and adequate reserves.
FISCAL IMPACT
ARPA Grant funding in the amount of $91,583 has been identified for the proposed purchase of the one (1) skid mounted valve exerciser. If approved, an amendment to the FY 2024-25 Budget will be presented at the First Quarter Budget Review to appropriate the necessary funds.
ALTERNATIVE(S)
1. Provide alternative direction to staff.
ATTACHMENT(S)
None
City of Hesperia STAFF REPORT City of Hesperia STAFF REPORT City of Hesperia
STAFF REPORT
City of Hesperia
STAFF REPORT
Staff Report to the City Council and Water District Board Members American Rescue Plan Act (ARPA) Grant Equipment Procurement – One Skid Mounted Valve Exerciser October 1, 2024