DATE:
October 1, 2024
TO:
Mayor and City Council Members
Chair and Board Members, Hesperia Water District
FROM:
Rachel Molina, City Manager
BY:
Cassandra Sanchez, Director of Public Works / City Engineer Robert Worby, Fleet / Warehouse Supervisor
SUBJECT:
American Rescue Plan Act (ARPA) Grant Equipment Procurement – One Trailer Mounted Vacuum Excavator
RECOMMENDED ACTION
It is recommended that the City Council and Board of Directors of the Hesperia Water District authorize the City Manager to enter an agreement with RDO Equipment Co. for the purchase of one (1) 2024 Vermeer LP873XDT trailer-mounted vacuum excavator in the not-to-exceed amount of $84,306.
BACKGROUND
Vacuum excavators can remove a significant amount of earth with minimal damage. They excel in applications ranging from cleaning up storm drains, assisting with water main breaks, efficiently excavating small holes, digging around utilities, and replacing more labor-intensive work methods. The District currently possesses four large vacuum excavators between the Distribution and Pipeline programs with the oldest being fifteen (15) years old. This purchase will allow both programs to access two units, with one used as a spare, which will alleviate downtime if one asset requires repairs.
ISSUES/ANALYSIS
Hesperia Public Works released Request for Bid (RFB) 2024-25-009 for one (1) trailer-mounted vacuum excavator on August 21, 2024, soliciting bids from four (4) vendors. The bid closed on September 3, 2024, with two (2) responses received. Staff recommends awarding the bid to RDO Equipment. Co., which has been deemed the lowest responsive/responsible vendor with a total bid amount of $64,306.
CITY GOAL
Public Safety: Ensure public safety resources adequately protect our community.
Financial Health: Maintain a balanced budget and adequate reserves.
FISCAL IMPACT
ARPA Grant funding in the amount of $84,306 has been identified for the proposed purchase of the one (1) trailer mounted vacuum excavator. The City has identified available American Rescue Plan Act (ARPA) Grant funds that are an eligible funding source for the vacuum excavator. If approved, an amendment to the FY 2024-25 Budget will be presented at the First Quarter Budget review to appropriate the necessary funds.
ALTERNATIVE(S)
1. Provide alternative direction to staff.
ATTACHMENT(S)
None
City of Hesperia STAFF REPORT City of Hesperia STAFF REPORT City of Hesperia
STAFF REPORT
City of Hesperia
STAFF REPORT
Staff Report to the Mayor and City Council Members, Chair and Board Members, Hesperia Water District American Rescue Plan Act (ARPA) Grant Equipment Procurement- One Trailer Mounted Vacuum Excavator October 1, 2024