DATE:
October 1, 2024
TO:
Chair and Board Members, Hesperia Water District
FROM:
Rachel Molina, City Manager
BY:
Cassandra Sanchez, Director of Public Works / City Engineer Robert Worby, Fleet / Warehouse Supervisor
SUBJECT:
Vehicle Repair
RECOMMENDED ACTION
It is recommended that the Board of Directors of the Hesperia Water District authorize the City Manager to enter into an agreement with Doug’s Autobody for the repair of vehicle 1185 in the not-to-exceed amount of $17,000 and adopt Hesperia Water District (HWD) Resolution No. 2024-16, amending the Fiscal Year (FY) 2024-25 Budget by appropriating $17,000.
BACKGROUND
Vehicle 1185, a 2019 Ford F-150 Super Crew was involved in a traffic accident on April 13, 2023. Although the engine was not damaged, the vehicle requires repairs to the front-end including the radiator, fenders, hood, and grill. Procuring a new replacement truck would exceed $50,000.
ISSUES/ANALYSIS
Hesperia Public Works requested a quote for repairs to vehicle 1185 on August 22, 2024, soliciting bids from three (3) local vendors. The bid closed on August 30, 2024 with three (3) bids received. Staff recommends awarding the bid to Doug’s Autobody, LLC. who have been deemed the lowest responsive /responsible vendor with a total estimate of $15,755. Contingency funds are being requested in the event additional work is required once repairs are started.
CITY GOAL
Public Safety: Ensure public safety resources adequately protect our community.
Financial Health: Maintain a balanced budget and adequate reserves.
FISCAL IMPACT
Funding for this purchase was not included in the FY 24-25 Budget. Therefore, staff is requesting approval from the Board of Directors to increase the Water Operating Fund (700) budget by $17,000 via Resolution No. 2024-16.
ALTERNATIVE(S)
1. Provide alternative direction to staff.
ATTACHMENT(S)
Resolution No. HWD 2024-16
City of Hesperia STAFF REPORT City of Hesperia STAFF REPORT City of Hesperia
STAFF REPORT
City of Hesperia
STAFF REPORT