City of Hesperia
Meeting Minutes – Draft
City Council
Tuesday, December 3, 2024 6:30 PM
REGULAR MEETING AGENDA
HESPERIA CITY COUNCIL
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY
HESPERIA HOUSING AUTHORITY
HESPERIA COMMUNITY DEVELOPMENT COMMISSION
HESPERIA WATER DISTRICT
NO CLOSED SESSION
CALL TO ORDER ‑ 6:30 PM
A. Invocation
B. Pledge of Allegiance to the Flag
C. Roll Call
Present: 5 ‑ Mayor Bird, Mayor Pro Tem Swanson, Council Member Gregg, Council Member Bennington, and Council Member Lee
D. Agenda Revisions and Announcements by City Clerk
There was a green sheet revision to item 1 with additional information from the San Bernardino County Registrar of Voters Certifying the November 5, 2024 General Election Results and the addition of a brief presentation to outgoing Council Member Swanson by a representative from Supervisor Cook’s office.
ELECTION CERTIFICATION
1. Certification of November 5, 2024 Election Results
Recommended Action:
It is recommended that the City Council adopt Resolution No. 2024‑54 declaring the results of the November 5, 2024 General Municipal Election for filling one (1) open seat each in City Council Districts one (1), and five (5).
Sponsors: Deputy City Manager/City Clerk Melinda Sayre
A motion was made by Lee, seconded by Bird, declaring the Results of the November 5, 2024 Election. The motion carried by the following vote:
Aye: 5 ‑ Bird, Gregg, Swanson, Bennington, and Lee
Nay: 0
OATH OF OFFICE FOR NEWLY ELECTED COUNCIL MEMBERS
The Oath of Office was administered to incoming Council Members.
RECESS AND REFRESHMENTS
The Meeting went into recess at 6:55 p.m.
The Meeting was reconvened at 7:15 p.m.
CALL TO ORDER NEWLY ELECTED COUNCIL MEMBERS
The meeting was called to order at 7:15 p.m.
Roll Call
Present: 5 ‑ Council Member Bennington, Council Member Gregg, Council Member Lee, Council Member Ochoa, and Council Member Pullen
COUNCIL/BOARD REORGANIZATION
1. Election of Officers:
A. Selection of the Mayor/Chair to serve for the City Council, Successor Agency to the Hesperia Community Redevelopment Agency, Community Development Commission, Housing Authority, Hesperia Fire Protection District and Hesperia Water District (term to expire at the first regular meeting held in December 2025).
B. Selection of the Mayor Pro Tem/Vice Chair to serve for the City Council, Successor Agency to the Hesperia Community Redevelopment Agency, Community Development Commission, Housing Authority, Hesperia Fire Protection District and Hesperia Water District (term to expire at the first regular meeting held in December 2025).
Sponsors: Deputy City Manager/City Clerk Melinda Sayre
A motion was made by Gregg, seconded by Ochoa, to appoint Council Member Lee as Mayor. The motion carried by the following vote:
Aye: 4 ‑ Lee, Gregg, Ochoa, and Pullen
Nay: 1 - Bennington
A motion was made by Lee, seconded by Ochoa, to appoint Council Member Gregg as Mayor Pro Tem. The motion carried by the following vote:
Aye: 5 ‑ Lee, Gregg, Bennington, Ochoa, and Pullen
Nay: 0
Mayor Lee took over as chair of the meeting at this time.
GENERAL PUBLIC COMMENTS (For items and matters not listed on the agenda) The following individuals commented:
Bob Nelson
Kim Jones
Robert Davie
Bill Jensen
Kelly Gregg
JOINT CONSENT CALENDAR
Items 7, 9, and 10 were considered independent of the Joint Consent Calendar A motion was made by Gregg, seconded by Lee, that the Joint Consent Calendar, minus items 7, 9, and 10, be approved. The motion carried by the following vote:
Aye: 5 ‑ Lee, Gregg, Bennington, Ochoa, and Pullen
Nay: 0
1. Consideration of the Draft Minutes from the Special Meeting held Tuesday, November 19, 2024.
Recommended Action:
It is recommended that the City Council approve the Draft Minutes from the Special Meeting held Tuesday, November 19, 2024.
Sponsors: Assistant City Clerk Erin Baum
2. Consideration of the Draft Minutes from the Special Meeting held Monday, November 18, 2024.
Recommended Action:
It is recommended that the City Council approve the Draft Minutes from the Special Meeting held Monday, November 18, 2024.
Sponsors: Assistant City Clerk Erin Baum
3. Warrant Run Report (City ‑ Successor Agency ‑ Housing Authority ‑ Community Development Commission ‑ Water) Recommended Action:
It is recommended that the Council/Board ratify the warrant run and payroll report for the City, Successor Agency to the Hesperia Community Redevelopment Agency, Hesperia Housing Authority, Community Development Commission, and Water District.
Sponsors: Assistant City Manager Casey Brooksher
4. Treasurer's Cash Report for the unaudited period ended September 30, 2024 Recommended Action:
It is recommended that the Council/Board accept the Treasurers Cash Report for the City, Successor Agency to the Hesperia Community Redevelopment Agency, Hesperia Housing Authority, Community Development Commission, and Water District.
Sponsors: Assistant City Manager Casey Brooksher
5. 2024‑25 Statement of Investment Policy
Recommended Action:
It is recommended that the Council/Board/Commission adopt Joint Resolution No. 2024‑63, Successor Agency to the Hesperia Community Redevelopment Agency Resolution No. SA 2024‑01, Hesperia Housing Authority Resolution No. HHA 2024‑08, Community Development Commission Resolution No. CDC 2024‑02, Hesperia Fire Protection District Resolution No. HFPD 2024‑04, and Hesperia Water District Resolution No. HWD 2024‑19, approving the Fiscal Year 2024‑25 Statement of Investment Policy.
Sponsors: Assistant City Manager Casey Brooksher
6. Annual 2025‑26 Recognized Obligation Payment Schedule Recommended Action:
It is recommended that the Successor Agency adopt Resolution No. SA 2024‑02, approving the Annual 2025‑26 Recognized Obligation Payment Schedule (ROPS), including the Successor Agency’s FY 2025‑26 Administrative Budget, and authorizing staff to present the ROPS to the Oversight Board for its consideration and approval.
Sponsors: Assistant City Manager Casey Brooksher
Item number7 was considered independent of the Joint Consent Calendar.
7. Parcel Map No. 20643
Recommended Action:
It is recommended that the City Council adopt Resolution No. 2024‑62 approving Parcel Map No. 20643 to create 2 parcels from an existing 3.4 acres of land within the Regional Commercial (RC) zone of the Main Street and Freeway Corridor Specific Plan located on the north side of Main Street and approximately 200 feet west of Cataba Road (Applicant: Quick Quack Car Wash; Doug Livingston, APN: 3064‑471‑04).
Sponsors: Administrative Analyst Dena Alcayaga
Robert Davie commented on this item.
A motion was made by Gregg, seconded by Bennington, that item number 7 be approved. The motion carried by the following vote:
Aye: 5 ‑ Lee, Gregg, Bennington, Ochoa, and Pullen
Nay: 0
8. 2024 Permanent Water Rights Purchases
Recommended Action:
It is recommended that the Board of Directors of the Hesperia Water District receive and file this report regarding the calendar year 2024 purchase of 65 acre‑feet and 10 acre‑feet of permanent Base Annual Production water rights in the Alto Subarea from Donna Polich and Paula McKinney respectively, as well as the transfer of Carryover rights from the same.
Sponsors: Director of Public Works/City Engineer Cassandra Sanchez
9. Final Tract Map No. 18989‑2
Item number 9 was considered independent of the Joint Consent Calendar.
Recommended Action:
It is recommended that the City Council adopt Resolution No. 2024‑60 approving Final Map No. 18989‑2 being a subdivision of the remainder parcels and lots “A” through “C”, inclusive of Tract Map 18989‑1, creating 3 numbered lots and 4 lettered lots of the Tapestry Specific Plan. (Applicant: Silverwood Development Phase I, LLC).
Sponsors: Director of Public Works/City Engineer Cassandra Sanchez Bob Nelson commented on this item.
A motion was made by Bennington, seconded by Gregg, that item number 9 be approved. The motion carried by the following vote:
Aye: 4 ‑ Lee, Gregg, Bennington, and Pullen
Nay: 0
Abstain: 1 - Ochoa
Item number 10 was considered independent of the Joint Consent Calendar
10. Final Tract Map No. 18955‑2
Recommended Action:
It is recommended that the City Council adopt Resolution No. 2024‑61 approving Final Map No. 18955‑2 to create 32 residential lots on approximately 12.11 gross acres and accept right‑of‑way necessary to develop Tract 18989‑2 Lot 2, Planning Area 1 of the Tapestry Specific Plan (Applicant: Silverwood Development Phase I, LLC).
Sponsors: Director of Public Works/City Engineer Cassandra Sanchez Bob Nelson commented on this item.
A motion was made by Gregg, seconded by Lee, that item number 10 be approved. The motion carried by the following vote:
Aye: 5 ‑ Lee, Gregg, Bennington, Ochoa, and Pullen
Nay: 0
11. American Rescue Plan Act (ARPA) Grant Service Line Replacement Project Recommended Action:
It is recommended that the City Council and Board of Directors of the Hesperia Water District authorize the City Manager to enter into an agreement with Big Ben Inc. for the replacement of water service lines in the not‑to‑exceed amount of $1,782,000, which includes a 10% contingency.
Sponsors: Director of Public Works/City Engineer Cassandra Sanchez
12. American Rescue Plan Act (ARPA) Grant ‑ City Wide Sidewalk Repair Recommended Action:
It is recommended that the City Council authorize the City Manager to enter into an agreement with H L Hitchcock Construction to repair or replace sidewalks in twenty‑five (25) locations city‑wide for a not‑to‑exceed amount of $182,061, which includes a 10% contingency.
Sponsors: Director of Public Works/City Engineer Cassandra Sanchez
13. American Rescue Plan Act (ARPA) Manhole Repair ‑ Lid Replacement Project Recommended Action:
It is recommended that the City Council and Board of Directors of the Hesperia Water District authorize the City Manager to enter into an agreement with Creative Home/DBA:CHI Construction for the Manhole Repair ‑ Lid Replacement project, for the bid amount of $1,312,500, plus a 10% contingency for a not‑to‑exceed total of $1,443,750.
Sponsors: Director of Public Works/City Engineer Cassandra Sanchez
14. American Rescue Plan Act (ARPA) Replace Roofing ‑ Plants 5, 18, 24 & 25 Recommended Action:
It is recommended that the City Council and Board of Directors of the Hesperia Water District authorize the City Manager to enter into an agreement with Best Contracting Services, Inc. to repair or replace roofing at four Plant locations in the amount of $287,243 which includes a 10% contingency.
Sponsors: Director of Public Works/City Engineer Cassandra Sanchez
15. Construction Contract for Tank Coatings ‑ Plant 23‑R23/1, Plant 21‑R21/1, Plant 22‑R22/2 ‑ ARPA Recommended Action:
It is recommended that the City Council and Board of Directors of the Hesperia Water District 1) award a construction contract for the Tank Coatings ‑ Plant 23‑R23/1, Plant 21‑R21/1, Plant 22‑R22/2 project to the responsive and responsible bidder, Polytech Industrial Incorporated., for the bid amount of $2,790,660, add Alternate A for the amount of $20,000, plus a 10% contingency for a not‑to‑exceed total of $3,091,726; 2) approve the project as represented by the specifications; and 3) authorize the City Manager or designee to execute the contract and any other necessary documents related to the project.
Sponsors: Senior Project Manager Tina Souza
16. 2024 Edward Byrne Justice Assistance Grant (JAG)
Recommended Action:
It is recommended that the City Council adopt Resolution No. 2024‑64, accepting the allocation of $36,200 from the U.S. Department of Justice, for the purpose of partially funding operational overtime.
Sponsors: Hesperia Police Department Captain Jeremy Dean
CONSENT ORDINANCES
17. Development Code Amendment DCA24‑00002; Applicant: City of Hesperia; Area affected: City‑wide Recommended Action:
Place on second reading and adopt by title waiving the text of Ordinance No. 2024‑13 approving Development Code Amendment DCA24‑00002 modifying development standards associated with Accessory Dwelling Units (ADUs).
Sponsors: Principal Planner Ryan Leonard
A motion was made by Bennington, seconded by Lee, that item number 17 be approved. The motion carried by the following vote:
Aye: 5 ‑ Lee, Gregg, Bennington, Ochoa, and Pullen
Nay: 0
COUNCIL COMMITTEE REPORTS AND COMMENTS
The Mayor, Mayor Pro Tem, and Council Members reported from various events and Committees.
CITY MANAGER/CITY ATTORNEY/STAFF REPORTS
The City Manager and City Attorney commented briefly.
ADJOURNMENT
The meeting was adjourned at 8:05 p.m.
_____________________________
Erin Baum,
Assistant City Clerk