DATE:
March 18, 2025
TO:
Mayor and Council Members
Chair and Board Members, Hesperia Water District
FROM:
Rachel Molina, City Manager
BY:
Cassandra Sanchez, Director of Public Works/City Engineer Deanna Lestina, Project Manager
SUBJECT:
Award Professional Service Agreements for On-Call Traffic Engineering and Land Surveying Services
RECOMMENDED ACTION
It is recommended that the City Council and Board of Directors of the Hesperia Water District approve the award of a Professional Services Agreement (PSA) to eight professional consultants to provide On-Call Traffic Engineering and Land Surveying Services for an initial term of three (3) years and each contract in an amount not to exceed $250,000 for Traffic Engineering Services and $100,000 for Land Surveying Services for each consultant as follows:
Traffic Engineer
Fehr & Peers
$250,000
Linscott, Law & Greenspan, Engineers (LLG)
$250,000
Transtech Engineers, Inc.
$250,000
Michael Baker International
$250,000
Land Surveyor
CASC Engineering and Consulting, Inc.
$100,000
IMEG
$100,000
Onward Engineering
$100,000
WestLAND Group, Inc.
$100,000
BACKGROUND
The Public Works Engineering Division (Engineering) provides various engineering and project services in support of development projects, capital improvement projects, and Public Works maintenance activities citywide. Often, these services require the expertise and a specialty license of a Traffic Engineer and/or licensed Land Surveyor. As services are required, Consultants on the pre-approved on-call list may be utilized by the City. In using the pre-approved consultants, the City will reduce contract administration time and costs to procure professional services for traffic engineering and land surveying services allowing Engineering to continue to provide in-house and public services as the need arises.
Soliciting for professional contract services for each task or project is a lengthy process of roughly three to four months. In certain circumstances, services are needed promptly, and cannot wait for the solicitation of these professional services to be completed. In using pre-approved consultants from the on-call list, staff will be able to procure services timelier, thereby providing continued service to developers, Public Works, other City Departments, and/or capital projects.
ISSUES/ANALYSIS
On January 22, 2025, Engineering released a Request for Proposal (RFP) ENG-2025-01 to solicit proposals for on-call traffic engineering and land surveying services. A total of twelve proposals for traffic engineering services and fifteen proposals for land surveying services were received in response to the RFP. Each proposal was reviewed by a selection committee and evaluated based on the understanding of the RFP, approach to the scope of work, and experience and qualifications. Proposals were received from the following consultants:
Traffic Engineer
Consultant
Location
Fehr & Peers
Riverside, CA
Linscott, Law & Greenspan, Engineers (LLG)
Irvine, CA
Michael Baker International
Ontario, CA
Transtech Engineers, Inc.
Chino, CA
Psomas
Riverside, CA
STC Traffic, Inc.
Carlsbad, CA
EPD Solutions, Inc.
Irvine, CA
Wildan Engineering
San Bernardino, CA
David Evans and Associates Inc.
Ontario, CA
Interwest
Irvine, CA
VRPA Technologies, Inc
San Diego, CA
TKE Engineering, Inc.
Riverside, CA
Land Surveyor
Consultant
Location
CASC Engineering and Consulting, Inc.
Colton, CA
IMEG
Ontario, CA
Onward Engineering
Anaheim, CA
WestLAND Group, Inc.
Hesperia, CA
David Evans and Associates Inc.
Ontario, CA
NV5, Inc.
Palm Desert, CA
Michael Baker International
Ontario, CA
Hunsaker & Associates Irvine, Inc.
Riverside, CA
Psomas
Riverside, CA
KPFF
Los Angeles, CA
Engineering Resources of Southern California, Inc.
Redlands, CA
Transtech Engineers, Inc.
Chino, CA
Cal Vada Surveying, Inc.
Corona, CA
TKE Engineering, Inc.
Riverside, CA
Interwest
Irvine, CA
Staff recommends agreement not-to-exceed amounts of $250,000 for traffic engineering services for the four (4) highest average scores and $100,000 for land surveying services for the four (4) highest average scores for the initial three-year period. Awarding the eight contracts will not require the City or District to utilize the entire contract amount; actual expenditures will be based on services provided as they occur.
Consultants were informed that approval of the recommended action does not guarantee the issuance of contracts and/or task orders. On-call contracts allow Staff the flexibility to mobilize professional services quickly and efficiently under pre-negotiated terms and conditions. On-call professional service contracts are standard practice in areas like engineering, construction, and consulting and can be found in local, regional, and state government agencies such as San Bernardino County and the California Department of Transportation.
CITY GOAL SUPPORTED BY THIS ITEM
Public Safety - Ensure public safety resources adequately protect our community.
Future Development - Facilitate balanced growth to ensure cohesive community development and pursue economic development.
Capital Improvement - Continually evaluate capital improvement priorities.
FISCAL IMPACT
Costs associated with the recommended contracts, which shall not exceed $250,000 for traffic engineering services and $100,000 for land surveying services per contract over the three-year contract term, will be funded through available revenue sources, operating budgets, and/or capital budgets. As these are on-call traffic engineering and land surveying professional service contracts, the specific tasks or projects have not yet been determined or assigned. Adequate appropriation for the costs of the services is included in the City’s Adopted Budget and will be included in future recommended budgets through the end of each contract term.
ALTERNATIVE(S)
Do not award the PSAs and direct staff to utilize the RFP process to solicit survey and traffic professional services for each individual activity or project. Individual solicitations will require additional cost and time for solicitation and contract administration as well as a delay of services to internal City departments and the public.
Provide alternative direction.
ATTACHMENT(S)
None
City of Hesperia STAFF REPORT City of Hesperia STAFF REPORT City of Hesperia
STAFF REPORT
City of Hesperia
STAFF REPORT
Staff Report to the Mayor and Council/Board Members
Award Professional Services Agreements for On-Call Traffic Engineering and Land Surveying Services March 18, 2025