Tuesday, April 1, 2025
Meeting Agenda
Closed Session - 5:15 PM
Regular Meeting - 6:30 PM
HESPERIA CITY COUNCIL
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY
HOUSING AUTHORITY
COMMUNITY DEVELOPMENT COMMISSION
WATER DISTRICT
HESPERIA FIRE PROTECTION DISTRICT-SPECIAL MEETING
City Council Chambers
9700 Seventh Ave., Hesperia CA, 92345
City Clerk's Office: (760) 947-1007
City Council Members
Allison Lee, Mayor
Cameron Gregg, Mayor Pro Tem
Brigit Bennington, Council Member
Chris Ochoa, Council Member
Josh Pullen, Council Member
Rachel Molina, City Manager
Pam K. Lee, City Attorney
NOTE: In compliance with the Americans with Disability Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (760) 947-1007 or (760) 947-1026. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility.
To leave a Public Comment by phone, call and leave a recorded message at (760) 947-1026 up to 5:30 pm on the day of the scheduled meeting. City Council meetings may be viewed live or after the event on the City’s website at www.cityofhesperia.us.
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April 1, 2025City Council Meeting Agenda
REGULAR MEETING AGENDA
HESPERIA CITY COUNCIL
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY
HESPERIA HOUSING AUTHORITY
HESPERIA COMMUNITY DEVELOPMENT COMMISSION
HESPERIA WATER DISTRICT
HESPERIA FIRE PROTECTION DISTRICT - SPECIAL MEETING
9700 7th Avenue, Council Chambers, Hesperia, CA 92345
As a courtesy, please silence your cell phones and other electronic devices while the meeting is in session. Thank you.
Prior to action of the Council, any member of the audience will have the opportunity to address the legislative body on any item listed on the agenda, including those on the Consent Calendar.
Individuals wishing to speak during General Public Comments or on a particular numbered item must submit a speaker slip to the City Clerk with the agenda item noted. Speaker slips should be turned in prior to the public comment portion of the agenda or before an agenda item is discussed. Comments will be limited to three minutes for General Public Comments, Consent Calendar items and New Business items. Comments are limited to five minutes for Public Hearing items.
In compliance with the Brown Act, the City Council may not discuss or take action on non-agenda items or engage in question and answer sessions with the public. The City Council may ask brief questions for clarification; provide a reference to staff or other resources for factual information and direct staff to add an item to a subsequent meeting.
CLOSED SESSION - 5:15 PM
Roll Call
Mayor Allison Lee
Mayor Pro Tem Cameron Gregg
Council Member Brigit Bennington
Council Member Chris Ochoa
Council Member Josh Pullen
Conference with Legal Counsel - Potential Litigation:
Government Code Section 54956.9(d)2
1. Two (2) Cases
CALL TO ORDER - 6:30 PM
A. Invocation
B. Pledge of Allegiance to the Flag
C. Roll Call
Mayor Allison Lee
Mayor Pro Tem Cameron Gregg
Council Member Brigit Bennington
City of Hesperia Printed on 3/26/2025
April 1, 2025City Council Meeting Agenda
Council Member Chris Ochoa
Council Member Josh Pullen
D. Agenda Revisions and Announcements by City Clerk
E. Closed Session Reports by City Attorney
GENERAL PUBLIC COMMENTS (For items and matters not listed on the agenda) Individuals wishing to speak during General Public Comments or on a particular numbered item are requested to submit a speaker slip to the City Clerk with the agenda item noted. Speaker slips should be turned in prior to the public comment portion of the joint agenda or before an agenda item is discussed. Comments will be limited to three minutes for General Public Comments, Consent Calendar items and New Business items. Comments are limited to five minutes for Public Hearing items.
In compliance with the Brown Act, the City Council may not discuss or take action on non-agenda items or engage in question and answer sessions with the public. The City Council may ask brief questions for clarification; provide a reference to staff or other resources for factual information and direct staff to add an item to a subsequent meeting.
JOINT CONSENT CALENDAR
1. Consideration of the Draft Minutes from the Regular Meeting held Tuesday, March 18, 2025.
Recommended Action:
It
is recommended that the City Council approve the Draft Minutes from the Regular Meeting held Tuesday, March 18, 2025.
Staff Person: Deputy City Manager/City Clerk Melinda Sayre Draft CC Min 2025-03-18Attachments:
2. Warrant Run Report (City- Successor Agency- Housing Authority- Community Development Commission- Water)
Recommended Action:
It is recommended that the Council/Board ratify the warrant run and payroll report for the City, Successor Agency to the Hesperia Community Redevelopment Agency, Hesperia Housing Authority, Community Development Commission, and Water District
Staff Person: Assistant City Manager Casey Brooksher
SR Warrant Run 4-1-2025
Attachment 1 - Warrant Run
Attachments:
3. Audited Financial Statements for Fiscal Year Ended June 30, 2024 Recommended Action:
City of Hesperia Printed on 3/26/2025
April 1, 2025City Council Meeting Agenda
It is recommended that the City Council, Community Development Commission,
Hesperia Housing Authority Board, Hesperia Water District Board, and Hesperia Fire Protection District Board receive and file the audited Financial Statements for the Fiscal Year Ended June 30, 2024.
Staff Person: Assistant City Manager Casey Brooksher
SR Audited Financial Statements 4-1-2025Attachments:
4. Professional Services Agreement with NBS Government Finance Group for Community Facilities District Advisory and Administration Services Recommended Action:
It
is recommended that the City Council authorize the City Manager to execute a professional services agreement with NBS Government Finance Group (NBS) in an amount not-to-exceed $52,500 for FY 2025-26 Community Facilities District administration services and fiscal advisory services related to the formation of the 2025 Silverwood CFD through the Bond Opportunities for Land Development (BOLD) program.
Staff Person: Assistant City Manager Casey Brooksher
SR NBS Government Finance Group Agreement 4-1-2025Attachments:
5. Three-Year Maintenance and Licensing Agreement with HLP Inc.
Recommended Action:
It
is recommended that the City Council authorize the City Manager to execute a three-year maintenance and licensing contract with HLP Inc. for a total not-to-exceed contract amount of $112,492 to provide maintenance and licensing for the HLP Chameleon (Chameleon) software system.
Staff Person: Assistant City Manager Casey Brooksher
SR Three-Year Agreement with HLP Inc. 4-1-2025Attachments:
6. Risk Financing Study Contract Amendment
Recommended Action:
It
is recommended that the City Council authorize the City Manager to approve an amendment of $1,410 to the existing contract with Risk-Albert Holdco LLC., DBA: Albert Risk Management Consultants (Albert Risk), for a revised not-to-exceed contract amount of $63,410.
Staff Person: Deputy Human Resources/Risk Management Director Rita Perez SR Risk Financing Study Contract Amendment 4-1-2025Attachments:
7. Designation of Director and Alternate Director to the Public Entity Risk Management Authority Board of Directors
Recommended Action:
It
is recommended that the City Council adopt Resolution No. 2025-07 authorizing the City Manager to designate the Director and the Alternate City of Hesperia Printed on 3/26/2025
April 1, 2025City Council Meeting Agenda
Director to serve and represent the City of Hesperia on the Public Entity Risk Management Authority (PERMA) Board.
Staff Person: Deputy Human Resources/Risk Management Director Rita Perez SR Designation of Director & Alternate Director 4-1-2025 Resolution 2025-07
Attachments:
8. Final Tract Map No. 18955-3
Recommended Action:
It is
recommended that the City Council adopt Resolution No. 2025-08 approving Final Map No. 18955-3 to create 122 residential lots on approximately
50.72 gross acres and accept right-of-way necessary to develop Tract 18989-2 Lot 3, Planning Area 2 of the Tapestry Specific Plan (Applicant: Silverwood Development Phase I, LLC).
Staff Person: Administrative Analyst Dena Alcayaga
SR Final Tract Map No. 18955-3
Resolution 2025-08
Attachment 2- Final Tract Map No. 18955-3
Attachments:
COUNCIL COMMITTEE REPORTS AND COMMENTS
The Council may report on their activities as appointed representatives of the City on various Boards and Committees and/or may make comments of general interest or report on their activities as a representative of the City.
CITY MANAGER/CITY ATTORNEY/STAFF REPORTS
The City Manager, City Attorney or staff may make announcements or reports concerning items of interest to the Council and the public.
ADJOURNMENT
I, Melinda Sayre, City Clerk of the City of Hesperia, California do hereby certify that I caused to be posted the foregoing agenda on Wednesday, March 26, 2025 at 5:30 p.m. pursuant to California Government Code §54954.2. _____________________________
Melinda Sayre,
City Clerk
Documents produced by the City and distributed less than 72 hours prior to the meeting regarding items on the agenda will be made available in the City Clerk's Office during normal business hours.
City of Hesperia Printed on 3/26/2025
City of Hesperia
City of Hesperia
Meeting Minutes – Draft
City Council
Tuesday, March 18, 2025 6:30 PM
REGULAR MEETING AGENDA
HESPERIA CITY COUNCIL
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY
HESPERIA HOUSING AUTHORITY
HESPERIA COMMUNITY DEVELOPMENT COMMISSION
HESPERIA WATER DISTRICT
CLOSED SESSION - 5:15 PM
Roll Call
Present: 5 - Mayor Lee, Mayor Pro Tem Gregg, Council Member Bennington, Council Member Ochoa and Counci
l Member Pullen
Conference with Legal Counsel - Potential Litigation: Government Code Section 54956.9(d)2
1. One (1) Case
Conference with Real Property Negotiators – Property Negotiations Government Code Section – 54956.8
1. Negotiating Parties: Hesperia Lake Park and City of Hesperia Location: APN: 0398-031-34
Under Negotiation: Price and terms
CALL TO ORDER - 6:34 PM
A. Invocation
B. Pledge of Allegiance to the Flag
C. Roll Call
Present: 5 - Mayor Lee, Mayor Pro Tem Gregg, Council Member Bennington, Council Member Ochoa and Counci
l Member Pullen
D. A genda Revisions and Announcements by City Clerk – None City Council Chambers
9700 Seventh Ave.
Hesperia CA, 92345
City of Hesperia
E. Closed Session Reports by City Attorney- No reportable action taken
ANNOUNCEMENTS/PRESENTATIONS
1. Presentation to resident Mavis Mukiawa, Pride Enhancement Program Honoree.
GENERAL PUBLIC COMMENTS (For items and matters not listed on the agenda) The following people commented:
Bill Jensen
JOINT CONSENT CALENDAR
A motion was made by Ochoa, seconded by Bennington that the Joint Consent Calendar minus items 4,5, and 6 be approved. The motion carried by the following vote:
Aye: 5 - Gregg, Bennington, Lee, Ochoa, and Pullen
Nay: 0
1. Consideration of the Draft Minutes from the Regular Meeting held Tuesday, March 4, 2025.
Recommended A
ction:
It is recomm
ended that the City Council approve the Draft Minutes from the Regular Meeting held
Tuesday, March 4, 2025.
Sponsors: Assistant Cit
y Clerk Erin Baum
2. Warrant Run Report (City - Successor Agency - Housing Authority - Community Developm ent Commission -
Water)
Recommended Action:
It is recommended that the Council/Board ratify the warrant run and payroll report for the City, Successor Agency to the Hesperia Co
mmunity Redevelopment Agency, Hesperia Housing Authority, Comm unity Developm
ent Commission, and Water District.
Sponsors: Assistant City Manager Casey Brooksher
3. Treasurer’s Cash Report f or the unaudited period ended January 31, 2025 Recommended Action:
It is recommended that the Council/Board accept the Treasurer’s Cash Report for the City, Succes sor Agency to the Hesperia Co
mmunity Redevelopment Agency, Hesperia Housing Authority, Comm unity Developm
ent Commission, and Water District.
Sponsors: Assistant City Manager Casey Brooksher
City of Hesperia
4. Award Professional Service Agreements for On-Call Traffic Engineering and Land Surveying Services Recommended Action:
It is recommended that the City Council and Board of Directors of the Hesperia Water District approve the award
of a Professional Services Agreement (PSA) to eight professional consultants to provide On-Call Traffic Engineering and Land Surveying Services for an initial term of three (3) years and each contract in an amount not to exceed $250,000 for Traffic Engineering Services and $100,000 for Land Surveying Services for each consultant as follows:
Traffic Engineer
Fehr & Peers $250,000
Linscott, Law & Greenspan, Engineers (LLG) $250,000
Transtech Engineers, Inc. $250,000
Michael Baker International $250,000
Land Surveyor
CASC Engineering and Consulting, Inc. $100,000 IMEG $100,000
Onward Engineering $100,000
WestLAND Group, Inc. $100,000
Sponsors: Director of Public Works/City Engineer Cassandra Sanchez A motion was made by Gregg, seconded by Pullen, that this item be approved. The motion carried by the following vote:
Aye: 5 - Lee, Gregg, Bennington, Ochoa, and Pullen
Nay: 0
5. Acceptance of FY 2021-22 CDBG Street Improvements
Recommended Action:
It is recommended that the City Council accept the completed FY 2021-22 CDBG Street Improvements project
(C.O. No. 7166) and authorize staff to record a “Notice of Completion” and release all withheld retention amounts after 30 calendar days from the date of recordation.
Sponsors: Director of Public Works/City Engineer Cassandra Sanchez A motion was made by Bennington, seconded by Ochoa, that this item be approved. The motion carried by the following vote:
Aye: 5 - Lee, Gregg, Bennington, Ochoa, and Pullen
Nay: 0
City of Hesperia
6. Rescinding Approval of City Council Resolution No. 2020-69, Which Established A Special A-04 Storm Drainage Im
pact Fee in the A-04 Drainage Corridor
Recommended Action:
It is recommended that the Council review the report and adopt Resolution No. 2025-06 to rescind Resolution
No. 2020-69, which established a Special A-04 Storm Drainage Impact Fee in the A-04 Drainage Corridor.
Sponsors: City Attorney Pam K. Lee
A motion was made by Bennington, seconded by Gregg, that this item be approved. The motion carried by the following vote:
Aye: 5 - Lee, Gregg, Bennington, Ochoa, and Pullen
Nay: 0
7. Dayco Funding Corporation, et al. Settlement Agreement Recommended Action:
It is recommended that the City Council approve the attached settlement agreement in the pending litigation
matter Dayco Funding Corporation, et al. v. City of Hesperia (SBSC Case No. CIVSB2307020) regarding
the development of approximately 40 acres of vacant land along the south side of Mojave Street between Topaz Avenue and Datura Road in the City of Hesperia, CA 92345, identified as Assessor's Parcel Numbers 0405-261-15,16,17,18, 27, 28, 29 & 30- 0000 (the "Property").
Sponsors: City Attorney Pam K. Lee
NEW BUSINESS
8. Animal Shelter Program Information
Recommended Action:
It is recommended that the City Council receive and file a presentation on Animal Shelter programs.
Sponsors: Deputy City Manager/City Clerk Melinda Sayre Receive and file item.
COUNCIL COMMITTEE REPORTS AND COMMENTS
The Mayor, Mayor Pro Tem and Council Members reported on various events and Committees.
Council Member Ochoa requested to bring back the Healthy Hesperia program and a discussion on sales tax and a workshop.
CITY MANAGER/CITY ATTORNEY/STAFF REPORTS
City attorney updated the City Council on Prop 36 passage and implementation.
ADJOURNMENT
City of Hesperia
The meeting was adjourned in memory of Deputy Hector Cuevas Jr. at 7:53 p.m. _____________________________
Jessica Giber,
Deputy City Clerk
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City of Hesperia
STAFF REPORT
DATE: April 1, 2025
TO: Mayor and Council Members
City Council, as Successor Agency to the Hesperia Community Redevelopment Agency
Chair and Commissioners, Hesperia Housing Authority
Chair and Commissioners, Community Development Commission Chair and Board Members, Hesperia Water District
FROM: Rachel Molina, City Manager
BY: Casey Brooksher, Assistant City Manager
Anne Duke, Deputy Finance Director
Verenise Fierros, Accountant
SUBJECT: Warrant Run Report (City – Successor Agency – Housing Authority – Community Development Commission – Water)
RECOMMENDED ACTION
It is recommended that the Council/Board ratify the warrant run and payroll report for the City, Successor Agency to the Hesperia Community Redevelopment Agency, Hesperia Housing Authority, Community Development Commission, and Water District.
BACKGROUND
The Warrant Run totals represented below are for th e period February 22, 2025 through March 7, 2025.
CITY GOAL SUPPORTED BY THIS ITEM
Financial Health – Maintain a balanced budget and adequate reserves.
ATTACHMENT(S)
1. Warrant Runs
Agency/District Accounts Payable Payroll Wires Totals
City of Hesperia $3,681,457.85 $346,732.60 $0.00 $4,028,190.45 Successor Agency 0.00 0.00 0.00 0.00
Housing Authority 12,989.80 158.21 0.00 13,148.01
Community Development Commission 0.00 0.00 0.00 0.00
Water 2,181,299.98 155,896.36 0.00 2,337,196.34
Totals $5,875,747.63 $502,787.17 $0.00 $6,378,534.80
* Includes debt service payments made via Automated Clearing House (ACH) electronic deposit of funds.
YEAR-TO PRIOR FY YTD
W/E W/E WARRANT DATE DATE
FUND # FUND NAME 2/28/2025 3/7/2025 TOTALS Wires TOTALS * TOTALS Accounts Payable
100 GENERAL 2,018,073.68 $ 277,049.90 $ 2,295,123.58$ -$ 25,355,531.15$ 24,395,808.24$ 105 PENSION OBLIGATION TRUST -$ -$ -$ -$ -$ -$
106 OPEB TRUST -$ -$ -$ -$ -$ -$
110 SILVERWOOD 2,579.25$ -$ 2,579.25$ -$ 62,587.98$ -$ 200 HESPERIA FIRE DISTRICT -$ -$ -$ -$ -$ -$
204 MEASURE I - RENEWAL -$ 1,746.10$ 1,746.10$ -$ 34,310.33$ 502,031.42$ 207 LOCAL TRANSPORT-SB 325 -$ -$ -$ -$ 1.64$ 967,882.81$ 209 GAS TAX-RMRA -$ -$ -$ -$ -$ -$
210 HFPD (PERS) -$ -$ -$ -$ 1,755,819.00$ 907,316.00$ 241 CFD 2021-1 Resid Maint. & Serv -$ -$ -$ -$ 1,280.00$ -$ 242 CFD 2022-1 Non-Resd Maint & Serv -$ -$ -$ -$ 1,280.00$ -$ 243 CFD 2023-1 Silverwood Maint -$ -$ -$ -$ 1,280.00$ -$ 251 CDBG -$ 19,844.49$ 19,844.49$ -$ 2,903,062.40$ 329,520.04$ 254
AB2766 - TRANSIT -$ -$ -$ -$ -$ -$
255 AB3229 SUPPLEMENTAL LAW -$ -$ -$ -$ -$ -$
256 ENVIRONMENTAL PROGRAMS GRANT -$ -$ -$ -$ 29,624.00$ 21,629.75$ 262 SB 1383 LOCAL ASSISTANCE GRANT -$ -$ -$ -$ 104,497.49$ -$ 263 STREETS MAINTENANCE 11,032.50$ 728,127.67$ 739,160.17$ -$ 1,896,047.96$ 1,507,429.30$ 300 DEV. IMPACT FEES - STREET -$ -$ -$ -$ 149,570.82$ 82,056.38$ 301 DEV. IMPACT FEES - STORM DRAIN -$ -$ -$ -$ 129,647.43$ -$ 306 DEV. IMPACT FEES - 2018-STREETS -$ 33,424.75$ 33,424.75$ -$ 1,230,619.55$ 1,626,198.46$ 307 DIF 2018-DRAINAGE FACILITIES -$ -$ -$ -$ 168,099.30$ -$ 309 DIF 2018-CITY HALL FACILITIES -$ -$ -$ -$ -$ -$ 312 DIF 2018-POLICE FACILITIES -$ -$ -$ -$ -$ -$
313 DIF A-04 DRAINAGE -$ -$ -$ -$ 1,154,638.51$ 317,748.35$ 402 WATER RIGHTS ACQUISITION -$ -$ -$ -$ 1,666,463.80$ 1,220,101.69$ 403 2013 REFUNDING LEASE REV BONDS -$ -$ -$ -$ -$ 571,151.39$ 404 2023 REFUNDING LEASE REV BONDS -$ -$ -$ -$ 2,500.00$ -$ 504
CITY WIDE STREETS - CIP -$ 3,891.30$ 3,891.30$ -$ 2,785,354.47$ 10,209,582.17$ 509 CITY FACILITIES CIP -$ -$ -$ -$ -$ -$
800 EMPLOYEE BENEFITS 148,334.18$ 107,099.73$ 255,433.91$ -$ 6,581,036.92$ 5,954,949.15$ 801 TRUST/AGENCY -$ 192,500.00$ 192,500.00$ -$ 1,245,010.69$ 1,564,537.94$ 802 AD 91-1 AGENCY -$ -$ -$ -$ -$ -$
804 TRUST-INTEREST BEARING -$ 1,091.80$ 1,091.80$ -$ 42,379.11$ 260,400.60$ 807 CFD 2005-1 136,662.50$ -$ 136,662.50$ -$ 1,186,302.97$ 1,266,529.66$ 808 HFPD (TRANSITION) -$ -$ -$ -$ 317,435.02$ 347,796.19$ 815 PLAN REVIEW TRUST - FRONTIER -$ -$ -$ -$ -$ -$ CITY 2,316,682.11$ 1,364,775.74$ 3,681,457.85$ -$ 48,804,380.54$ 52,052,669.54$ 163 REDEVELOP OBLIG RETIREMENT-2018 -$ -$ -$ -$ 9,690,950.62$ 9,949,902.79$ SUCCESSOR AGENCY -$ -$ -$ -$ 9,690,950.62$ 9,949,902.79$ 370 HOUSING AUTHORITY 12,150.00$ 839.80$ 12,989.80$ -$ 42,724.10$ 23,541.39$ HOUSING AUTHORITY 12,150.00$ 839.80$ 12,989.80$ -$ 42,724.10$ 23,541.39$ 170
COMMUNITY DEVELOPMENT COMMISSION -$ -$ -$ -$ -$ -$ COMMUNITY DEVELOPMENT COMMISSION -$ -$ -$ -$ -$ -$ 700 WATER OPERATING 141,582.99$ 1,541,509.26$ 1,683,092.25$ -$ 10,630,765.57$ 7,712,606.46$ 705 WATER PENSION OBLIGATION TRUST -$ -$ -$ -$ 750,000.00$ -$ 701 WATER CAPITAL -$ -$ -$ -$ 16,473.00$ 320,389.00$ 710 SEWER OPERATING 1,359.74$ 495,002.89$ 496,362.63$ -$ 4,584,709.81$ 4,583,229.03$ 711 SEWER CAPITAL -$ -$ -$ -$ 1,617,183.15$ 1,249,376.35$ 720 RECLAIMED WATER OPERATIONS 718.65$ 1,126.45$ 1,845.10$ -$ 276,298.82$ 272,371.84$ WATER 143,661.38$ 2,037,638.60$ 2,181,299.98$ -$ 17,875,430.35$ 14,137,972.68$ ACCOUNTS PAYABLE TOTAL 2,472,493.49$ 3,403,254.14$ 5,875,747.63$ -$ 76,413,485.61$ 76,164,086.40$ REG. PAYROLL
City 346,732.60$ -$ 346,732.60$ -$ 5,750,633.01$ 5,407,502.36$ Housing Authority 158.21$ -$ 158.21$ -$ 4,666.65$ 3,496.11$ Water 155,896.36$ -$ 155,896.36$ -$ 2,681,586.73$ 2,293,513.60$ PAYROLL TOTAL 502,787.17$ -$ 502,787.17$ -$ 8,436,886.39$ 7,704,512.07$ City of Hesperia
WARRANT RUNS
2/22/2025-3/7/2025
Attachment 1
City of Hesperia
STAFF REPORT
DATE: April 1, 2025
TO: Mayor and Council Members
Chair and Commission, Community Development Commission
Chair and Board Members, Hesperia Housing Authority
Chair and Board Members, Hesperia Water District
Chair and Board Members, Hesperia Fire Protection District
FROM: Rachel Molina, City Manager
BY: Casey Brooksher, Assistant City Manager
Anne M. Duke, Deputy Finance Director
SUBJECT: Audited Financial Statements for Fiscal Year Ended June 30, 2024
RECOMMENDED ACTION
It is recommended that the City Council , Community Development Commission, Hesperia Housing Authority Board, Hesperia Water District Board, and Hesperia Fire Protection District Board receive and file the audited Financial Statements for the Fiscal Year Ended June 30, 2024.
BACKGROUND
City governments that receive Federal funding in excess of $750,000 in a fiscal year are required by Federal law (Office of Management and Budget [OMB] Circular A -133) to be audited. In addition, the bond documents for the City’s debt require annual audits of the City’s financial transactions.
ISSUES/ANALYSIS
The City’s independent auditor, CliftonLarsonAllen LLP (CLA) performed the audit for Fiscal Year 2023-24.
The documents that comprise the Financial Statements, commonly referred to as the Audit for the City, are as follows:
City of Hesperia–Annual Comprehensive Financial Report – June 30, 2024 Community Development Commission–Component Unit Financial Statements – June 30, 2024 Hesperia Housing Authority–Component Unit Financial Statements – June 30, 2024 Hesperia Water District–Component Unit Financial Statements – June 30, 2024 Hesperia Fire Protection District–Component Unit Financial Statements – June 30, 2024
The Hesperia Housing Authority Component Unit Financial Statement was d istributed on December 17, 202 4 in c ompliance with State requirements. The Annual Comprehensive Financial Report (ACFR) was distributed on January 10, 2025, and the remaining Component Unit Financial Statements were provided to the Council on February 3, 2025. Public copies of all the above-referenced documents are available in the City Clerk’s Office and have been posted on the City’s website.
Staff Report to the Mayor and City Council
Audited Financial Statements for Fiscal Year Ended June 30, 2024 April 1, 2025
As part of the City’s audit, CLA confirmed that per the Office of Management and Budget (OMB) regulations (2 CFR part 200), the City was below the current threshold and, therefore, not subject to a single audit for the Fiscal Year Ended June 30, 2024.
As a matter of information, the City was awarded the Certificate of Achievement for Outstanding Financial Reporting for Fiscal Year 2022-23 by the Government Finance Officer s’ Association (GFOA). That was the twenty-second consecutive year the City has earned this prestigious award.
CITY GOAL SUPPORTED BY THIS ITEM
Financial Health: Maintain a balanced budget and adequate reserves.
FISCAL IMPACT
None.
ALTERNATIVES
1. Provide alternative direction to staff.
ATTACHMENTS
The reports listed below were previously submitted to the Council (#1 on January 10, 2025, #2, #4, and #5 on February 3, 2025, and #3 on December 17, 2024). Public copies are available in the City Clerk’s Office and have been posted on the City’s website:
1. June 30, 2024 Annual Comprehensive Financial Report
2. June 30, 20 24 Component Unit Financial Statements for the Community Development Commission
3. June 30, 2024 Component Unit Financial Statements for the Hesperia Housing Authority
4. June 30, 2024 Component Unit Financial Statements for the Hesperia Water District
5. June 30, 2024 Component Unit Financial Statements for the Hesperia Fire Protection District
City of Hesperia
STAFF REPORT
DATE: April 1, 2025
TO: Mayor and Council Members
FROM: Rachel Molina, City Manager
BY: Casey Brooksher, Assistant City Manager
SUBJECT: Professional Services Agreement with NBS Government Finance Group for Community Facilities District Advisory and Administration Services
RECOMMENDED ACTION
It is recommended that the City Council authorize the City Manager to execute a professional services agreement with NBS Government Finance Group (NBS) in an amount not to exceed $52,500 for FY 2025-26 Community Facilities District administration services and fiscal advisory services related to the formation of the 2025 Silverwood CFD through the Bond Opportunities for Land Development (BOLD) program.
BACKGROUND
Government Code Section 53311 allows local governments to finance public improvements and services through special taxes levied on properties within a Community Facilities District (CFD).
NBS has provided advisory services related to the formation of the City’s CFD districts, including CFD 2005-1 (Belgate Development), CFD 2021-1 (Residential Maintenance and Services), CFD 2022-1 (Non-Residential Maintenance and Services), and CFD 2023-1 (Silverwood Maintenance and Services). The City currently contracts with NBS for the administration of those CFDs, which includes calculating the special tax requirement, levy calculation and submittal, delinquency monitoring, along with the necessary reporting to the California Debt and Investment Advisory Commission (CDIAC) as required by Government Code Sections 53359.5(b) and 53359.5(c).
NBS has also provided fiscal advisory services to the City related to the Silverwood project, including the formation of Silverwood’s bonded CFD through the BOLD program, as well as providing the required disclosure information related to the City’s refinancing of the CFD 2005 -1 Special Tax Refunding Bonds, Series 2014, and annexation services for projects annexing into the City’s CFDs.
ISSUES/ANALYSIS
As development continues with in the Silverwood project, the formation of a n additional CFD through the BOLD program is in process by the developer for the project’s next phase . An agreement with NBS is requested for advisory services to the City related to the formation of the Silverwood Development’s CFD for its next phase . Additionally, an agreement with NBS is needed in order to continue CFD administration/delinquency services for FY 2025 -26 related to the CFDs that the City is responsible for administering, including CFD 2005 -1 ( Belgate Development), CFD 2021 -1 (Residential Maintenance and Services), CFD 2022 -1 (Non - Residential Maintenance and Services), and CFD 2023 -1 (Silverwood Maintenance and Services).
Staff Report to the City Council
Professional Services Agreement with NBS Government Finance Group for Community Facilities District Advisory and Administration Services
April 1, 2025
CITY GOAL SUPPORTED BY THIS ITEM
Financial Health – Maintain a balanced budget and adequate reserves.
FISCAL IMPACT
If approved, an agreement with NBS in the amount of $52,500 will provide: 1) $12,500 for advisory services to the City related to the formation of the Silverwood Development’s CFD for its next phase, for which the costs will be reimbursed to the City through the resulting bond issue, and 2) $40,000 for FY 2025-26 CFD administration/delinquency services related to the CFDs that the City is responsible for administering. Funding for the FY 2025 -26 admini stration/delinquency services will be included within the Proposed FY 2025-26 Operating Budget within the individual CFD funds: CFD 2005 -1 (Belgate Development) – Fund 807 , CFD 2021 -1 (Residential Maintenance and Services) – Fund 241 , CFD 2022 -1 (Non -Residential Maintenance and Services) – Fund 242, and CFD 2023-1 (Silverwood Maintenance and Services) – Fund 243.
ALTERNATIVE(S)
1. Provide alternative direction to staff.
ATTACHMENT(S)
None
City of Hesperia
STAFF REPORT
DATE: April 1, 2025
TO: Mayor and Council Members
FROM: Rachel Molina, City Manager
BY: Casey Brooksher, Assistant City Manager
SUBJECT: Three-Year Maintenance and Licensing Agreement with HLP Inc.
RECOMMENDED ACTION
It is recommended that the City Council authorize the City Manager to execute a three-year maintenance and licensing contract with HLP Inc. for a total not -to-exceed contract amount of $112,492 to provide maintenance and licensing for the HLP Chameleon (Chameleon) software system.
BACKGROUND
The Chameleon system is an integrated Shelter Case Management System used by shelters to assist with shelter management, licensing, field operations, cashiering, acceptance of online pet registration and payment for licenses, and medical record keeping. Chameleon also provides the ability to connect adoptable animals with potential adopters.
The City’s Animal Services Program has u sed the Chameleon system for record-keeping since 2015. Chameleon currently hosts historical documents and photos related to the City’s animal control operations, including adoptable animals. Chameleon gives Hesperia residents an easily accessible manner to search for lost pets or for animals that are available for adoption.
ISSUES/ANALYSIS
Establishing an updated maintenance and licensing agreement will ensure product stability and support for a three-year term. Additionally, the contract will allow for the implementation of the mobile version of the application for staff use. This new product will allow staff to use Chameleon on mobile devices, which will assist staff with updating records of animals located in different areas of the shelter and can be used to facilitate adoptions at off-site locations.
CITY GOAL SUPPORTED BY THIS ITEM
Organizational Health – Foster a high-performing organization that provides opportunities for professional growth.
FISCAL IMPACT
Due to a change in the vendor’s billing process during FY 2023-24, there was a delay in invoicing from the vendor and, as a result, maintenance and licensing services of $27,055 were not billed and paid until FY 2024-25. If the proposed three-year agreement in the amount of $ 112,492 is approved, the first year of software maintenance , initial setup, and support services of $38,248 will be funded from FY 2024 -25 identified savings. F unding for the subsequent years of this agreement will be included in the Information Technology annual operating budget.
Staff Report to the City Council
Three-Year Maintenance and Licensing Agreement with HLP Inc.
April 1, 2025
ALTERNATIVE(S)
1. Provide alternative direction to staff.
ATTACHMENT(S)
None
City of Hesperia
STAFF REPORT
DATE: April 1, 2025
TO: Mayor and Council Members
FROM: Rachel Molina, City Manager
BY: Casey Brooksher, Assistant City Manager
Rita Perez, Deputy Human Resources/Risk Management Director
SUBJECT: Risk Financing Study Contract Amendment
RECOMMENDED ACTION
It is recommended that the City Council authorize the City Manager to approve an amendment of $1,410 to the existing contract with Risk-Albert Holdco LLC., DBA: Albert Risk Management Consultants (Albert Risk), for a revised not-to-exceed contract amount of $63,410.
BACKGROUND
Due to increasing premiums and the need for additional administrative support, in July 2023, the City entered into an agreement with Albert Risk to explore risk pool (insurance) alternatives for its property, liability, and worker's compensation risks, including ancillary coverages such as cyber, crime, and others. The goal of this study was to analyze the City’s current risk pool, Public Entity Risk Management Authority (PERMA), and assess its ability to meet the City’s insurance, risk management, and administrative needs. Additionally, the consultant would analyze other carriers to enable the City to determine the best potential fit for its insurance needs.
On May 7, 2024, the City Council approved phase two of this study, which involved comparing the top-ranked firms and reviewing premium estimates. In November 2024, d uring Phase Two and based on the information and preliminary premium estimates provided by Albert Risk, the City determined that pursuing an alternative risk pool would not be financially feasible at this time and will be reviewed again in a few years. In addition, Albert Risk provided recommendations on specific risk management initiatives that will put the City in a better position next time they seek alternative risk pools.
ISSUES/ANALYSIS
The City executed a one-year agreement with Albert Risk in the amount not to exceed $39,500 during Fiscal Year (FY) 2023-24. An amendment to the agreement was approved by the Council on May 7, 2024, to extend services for one additional year through FY 2024-25 and revise the not-to-exceed contract amount to $62,000 . While the existing fee schedule will be maintained, additional contract authority is needed for the completion and closure of this project.
CITY GOAL SUPPORTED BY THIS ITEM
Financial Health – Maintain a balanced budget and adequate reserves.
Organizational Health – Foster a high-performing organization that provides opportunities for professional growth.
Staff Report
Risk Financing Study Contract Amendment
April 1, 2025
FISCAL IMPACT
Funding is available within the FY 2024-25 adopted budget in Human Resources/Risk Management Division funds.
ALTERNATIVE(S)
1. Provide staff alternative[s]
ATTACHMENT(S)
None
City of Hesperia
STAFF REPORT
DATE: April 1, 2025
TO: Mayor and Council Members
FROM: Rachel Molina, City Manager
BY: Casey Brooksher, Assistant City Manager
Rita Perez, Deputy Human Resources/Risk Management Director SUBJECT: Designation of Director and Alternate Director to the Public Entity Risk Management Authority Board of Directors
RECOMMENDED ACTION
It is recommended that the City Council adopt Resolution No. 2025-07 authorizing the City Manager to designate the Director and the Alternate Director to serve and represent the City of Hesperia on the Public Entity Risk Management Authority (PERMA) Board.
BACKGROUND
On July 1, 2009, the City joined PERMA as a member of the risk-sharing pool for coverage of its property, liability, and workers' compensation risks, including ancillary coverage, including cyber, crime, vehicles, and other insurance coverages.
In accordance with PERMA’s membership Joint Powers Agreement (JPA), each member selects a Director and an Alternate to represent the City. Each of the thirty-three (33) member agencies is granted one vote on a matter presented during the board’s triannual meetings. The Board sets PERMA’s policies, such as funding, confidence levels, programs, services, etc. The Alternate Director has the authority to attend, participate in, and vote during Board meetings in the absence of the Director, who serves as the primary agency rep resentative. Each member agency shall appoint one of its elected officials or employees as its Director and Alternate and shall serve on the PERMA Board at the pleasure of the member agency. Notification must be provided to PERMA’s Board Secretary of any appointments or changes in appointments.
The City Council has previously approved Resolution 2010-011, which designated the position of Assistant City Manager - Management Services and Deputy Human Resources/Risk Management Director as the Alternate and Director, respectively.
ISSUES/ANALYSIS
During the course of the City’s membership with PERMA, the City of Hesperia has undergone various staff, classification , and reorganization adjustments, and during each change, a new appointment to the PERMA Board of Directors with the corrected titles is required. By authorizing the City Manager to designate the staff assigned to the PERMA Board of Directors it will allow smother transition during staff changes, restructuring of department divisions and/or assignments.
Staff Report
Designation of Director & Alternate Director to PERMA Board of Directors April 1, 2025
CITY GOAL SUPPORTED BY THIS ITEM
Organizational Health – Foster a high-performing organization that provides opportunities for professional growth.
FISCAL IMPACT
There is no fiscal impact associated with this action.
ALTERNATIVE(S)
1. Provide staff alternative[s]
ATTACHMENT(S)
1. Resolution 2025-07
RESOLUTION NO. 2025-07
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HESPERIA,
CALIFORNIA, AUTHORIZING THE CITY MANAGER TO DESIGNATE A
DIRECTOR AND ALTERNATE DIRECTOR TO THE PUBLIC ENTITY RISK
MANAGEMENT AUTHORITY BOARD OF DIRECTORS
WHEREAS, in compliance with the Joint Powers Agreement document of the Public Entity Risk Management Authority (PERMA) revised on March 13, 20 13, and entered into by the member organizations to jointly develop and fund programs of insurance and such other coverage as may be determined by PERMA; and
WHEREAS, the Joint Po wers Agreement document of PERMA is governed by directors or alternate directors designated by each member organization participating in PERMA; and
WHEREAS, City Council of the City of Hesperia approved membership for the City of Hesperia to join PERMA on March 2, 2010, and
WHEREAS, Resolution No. 2010-011, approved membership to join PERMA and designated Director and Alternate Directors to participate in PERMA’s Board;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HESPERIA, CALIFORNIA, AS FOLLOWS:
Section 1. That the recitals above are true and correct.
Section 2. That the City Council authorizes the City Manager to designate the Director and Alternate Director to participate in PERMA’s board.
Section 3. That the City Clerk/Board Secretary shall certify to the passage and adoption of this Resolution and enter it into the book of original resolutions.
ADOPTED AND APPROVED this 1st day of April 2025.
______________________________
Allison Lee, Mayor
ATTEST:
_______________________________________
Jessica Giber, Deputy City Clerk
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City of Hesperia
STAFF REPORT
DATE: April 1, 2025
TO: Mayor and Council Members
FROM: Rachel Molina, City Manager
BY: Cassandra Sanchez, Director of Public Works/City Engineer Dena Alcayaga, Administrative Analyst
SUBJECT: Final Tract Map No. 18955-3
RECOMMENDED ACTION
It is recommended that the City Council adopt Resolution No. 2025-08 approving Final Map No. 18955-3 to create 122 residential lots on approximately 50.72 gross acres and accept right-of- way necessary to develop Tract 18989-2 Lot 3, Planning Area 2 of the Tapestry Specific Plan (Applicant: Silverwood Development Phase I, LLC).
BACKGROUND
On January 26, 2016, the City Council approved Tentative Tract Map No. 18955 to create 2,104 residential unit lots on 986 gross acres within the Tapestry Specific Plan , now known as the Silverwood Project, located south of Ranchero Road at the intersection of I Avenue. On November 27, 2024, the D evelopment Review Committee approved amended Tentative Tract Map No. 18955 to make minor modifications to the street alignments, utility easements and parks.
Final Map 18955-3 subdivides Lot 3, Planning Area 2 of Final Map 18989-2 to create 122 residential lots on approximately 50.72 gross acres and dedicates the in-tract right-of-way for utility infrastructure, streets, easements, open space, and parks within the Silverwood project.
Staff has reviewed the final map and determined that it complies with the Tapestry Specific Plan, the Tapestry Development Agreement, the General Plan and zoning regulations , all required conditions of approval, and all local ordinances related to the creation of these parcels. The developer has executed a Subdivision Improvement Agreement in accordance with local ordinances and the Subdivision Map Act and posted the necessary bonds for offsite improvements.
ISSUES/ANALYSIS
There are no issues identified with this item.
FISCAL IMPACT
There are no significant fiscal impacts to the City related to this action.
Staff Report to the Mayor and Council Members
Final Tract Map 18955-3
April 1, 2025
CITY GOAL SUPPORTED BY THIS ITEM
Future Development- Facilitate balanced growth to ensure cohesive community development and pursue economic development.
ALTERNATIVE(S)
1. Provide alternative direction to staff.
ATTACHMENT(S)
1. Resolution No. 2025-08
2. Final Tract Map No. 18955-3
RESOLUTION NO. 2025-08
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HESPER IA, CALIFORNIA, APPROVING FINAL TRACT MAP NO. 18955-3 TO CREATE 122 LOTS ON APPROXIMATELY 50.72 GROSS ACRES AND ACCEPT RIGHT-OF- WAY NECESSARY TO DEVELOP TRACT 18989-2, LOT 3, PLANNING AREA 2 OF THE TAPESTRY SPECIFIC PLAN (APPLICANT: SILVERWOOD
DEVELOPMENT PHASE I, LLC)
WHEREAS, on January 26, 2016 the City Council recommended that Tentative Tract Map No. 18955 for approval; and
WHEREAS, Tentative Tract Map No. 18955 is to create a total of 2,104 residential unit lots on 986 gross acres; and
WHEREAS, on November 27, 2024 the D evelopment Review Committee approved amended Tentative Tract Map No. 18955; and
WHEREAS, Final Tract Map No. 18955-3 is to create 122 lots on 50.72 gross acres within the Tapestry Specific Plan; and
WHEREAS, Final Tract Map No. 18955-3 is to accept right-of-way for the in-tract infrastructure; and
WHEREAS, all legal prerequisites to the adoption of this resolution have occurred.
NOW THEREFORE , BE IT RESOLVED BY THE CITY OF HESPERIA CITY COUNCIL AS FOLLOWS:
Section 1. Final Tract Map No. 18955-3 is hereby approved, and the City Clerk is authorized to present same to the County Recorder to be filed for record.
Section 2. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
ADOPTED AND APPROVED this 1st day of April, 2025.
Allison Lee
Mayor
ATTEST:
Jessica Giber
Deputy City Clerk
Attachment 2
N63°30'51"E (R)