DATE:
April 15, 2025
TO:
Mayor and Council Members
Chair and Board Members, Hesperia Water District
FROM:
Rachel Molina, City Manager
BY:
Cassandra Sanchez, Director of Public Works/City Engineer Enrique Villalobos, Associate Engineer
SUBJECT:
Award Professional Service Agreements for Engineering and Public Works Plan Check Services
RECOMMENDED ACTION
It is recommended that the City Council and Board of Directors of the Hesperia Water District approve the award of a Professional Services Agreement (PSA) to three (3) professional consultants to provide On-Call Engineering and Public Works Plan Check Services for an initial term of three (3) years and each contract in an amount not to exceed $200,000 for each consultant as follows:
Plan Check Consultant Firm
Transtech Engineers, Inc.
$200,000
Engineering Resources of Southern California, Inc.
$200,000
WestLAND Group, Inc.
$200,000
BACKGROUND
The Public Works Engineering Division (Engineering) provides various engineering and project services in support of residential and non-residential projects. These services include the review of construction drawings to assure compliance with City, State, and Federal regulations. The Consultants will provide plan check services for items such as, but not limited to, street, sewer, water, grading and storm drain projects, as well as provide Conditions of Approval, when necessary.
Consultants on the pre-approved on-call list may be used by the City. In using the pre-approved consultants, the City will reduce contract administration time and costs to procure professional services for plan check services allowing Engineering to continue to provide in-house and public services as the need arises. In using pre-approved consultants from the on-call list, staff will be able to procure services timelier, thereby providing continued service to developers, Public Works, other City Departments, and/or capital projects.
ISSUES/ANALYSIS
On February 16, 2025, Engineering released a Request for Proposal (RFP) ENG-2025-02 to solicit proposals for on-call engineering and public works plan check services. A total of nine proposals for plan check services were received in response to the RFP. Each proposal was reviewed by an internal selection committee and evaluated based on the understanding of the RFP, approach to scope of work, and experience and qualifications. Proposals were received from the following consultants:
Plan Check Services
Consultant
Location
Engineering Resources of Southern California, Inc.
Redlands, CA
Valued Engineering, Inc.
Upland, CA
Borrelli and Associates, Inc.
Fresno, CA
Onward Engineering
Anaheim, CA
WestLAND Group, Inc.
Hesperia, CA
HR Green Pacific, Inc.
Corona, CA
Labib Funk + Associates
El Segundo, CA
TKE Engineering, Inc.
Riverside, CA
Transtech Engineers, Inc.
Chino, CA
Staff recommends agreements in the not-to-exceed amounts of $200,000 for plan check services for the three (3) highest average scores for the initial three-year period. Awarding the three contracts will not require the City or District to use the entire contract amount, actual expenditures will be based on services provided as they occur.
Under these agreements the City will create a PO for less than fifty thousand dollars ($50,000) on an as-needed basis that will be drawn down as the consultants are used. How quickly this is used will fluctuate depending on the demand of development, the needs of the City and the availability of the consultant to perform work. The on-call plan check services will mainly be used by staff to supplement services for Developer-led land development purposes, in which case the Developer will pay for the costs of the services required through plan check fees. And three firms are selected to avoid a conflict if the Developer is utilizing one of the chosen consultants for design work.
Consultants were made aware; approval of the recommended action does not guarantee issuance of contracts and/or task orders. On-call contracts allow Staff the flexibility to mobilize professional services quickly and easily under pre-negotiated terms and conditions. On-call professional service contracts are common practice in areas like engineering, construction, and consulting and can be found in local, regional, and state government agencies such as San Bernardino County and California Department of Transportation.
CITY GOAL SUPPORTED BY THIS ITEM
Public Safety - Ensure public safety resources adequately protect our community.
Future Development - Facilitate balanced growth to ensure cohesive community development and pursue economic development.
Capital Improvement - Continually evaluate capital improvement priorities.
FISCAL IMPACT
Costs associated with the recommended contracts, which shall not exceed $200,000 for engineering and public works plan check services per contract over the three-year contract term, will be funded through available revenue sources, operating budgets, and/or capital budgets as well as be offset by the Developer paying the City’s plan check fees.
As these are engineering and public works plan check professional service contracts, the specific tasks or projects have not yet been determined or assigned. Adequate appropriation for the costs of the services is included in the City’s Adopted Budget and will be included in future recommended budgets through the end of each contract term.
ALTERNATIVE(S)
Do not award the PSAs and direct staff to utilize the RFP process to solicit survey and traffic professional services for each individual activity or project. Individual solicitations will require additional cost and time for solicitation and contract administration as well as a delay of services to internal City departments and the public.
Provide alternate direction to staff.
ATTACHMENT(S)
Consultant Fee Schedules
City of Hesperia STAFF REPORT City of Hesperia STAFF REPORT City of Hesperia
STAFF REPORT
City of Hesperia
STAFF REPORT
Staff Report to the Mayor and Council/Board Members
Award Professional Services Agreements for Engineering and Public Works Plan Check Services April 15, 2025