Hesperia City Council
June 17, 2025

Tuesday, June 17, 2025
Meeting Agenda
Closed Session - 5:30 PM
Regular Meeting - 6:30 PM

HESPERIA CITY COUNCIL

SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY

HOUSING AUTHORITY

COMMUNITY DEVELOPMENT COMMISSION

WATER DISTRICT
City Council Chambers
9700 Seventh Ave., Hesperia CA, 92345
City Clerk's Office: (760) 947-1007
City Council Members
Allison Lee, Mayor
Cameron Gregg, Mayor Pro Tem
Brigit Bennington, Council Member
Chris Ochoa, Council Member
Josh Pullen, Council Member
Rachel Molina, City Manager
Pam K. Lee, City Attorney
NOTE: In compliance with the Americans with Disability Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (760) 947-1007 or (760) 947-1026. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility.

To leave a Public Comment by phone, call and leave a recorded message at (760) 947-1026 up to 5:30 pm on the day of the scheduled meeting. City Council meetings may be viewed live or after the event on the City’s website at www.cityofhesperia.us.

June 17, 2025City Council Meeting Agenda

REGULAR MEETING AGENDA

HESPERIA CITY COUNCIL

SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY

HESPERIA HOUSING AUTHORITY

HESPERIA COMMUNITY DEVELOPMENT COMMISSION

HESPERIA WATER DISTRICT
9700 7th Avenue, Council Chambers, Hesperia, CA 92345
As a courtesy, please silence your cell phones and other electronic devices while the meeting is in session. Thank you.

Prior to action of the Council, any member of the audience will have the opportunity to address the legislative body on any item listed on the agenda, including those on the Consent Calendar.

Individuals wishing to speak during General Public Comments or on a particular numbered item must submit a speaker slip to the City Clerk with the agenda item noted. Speaker slips should be turned in prior to the public comment portion of the agenda or before an agenda item is discussed. Comments will be limited to three minutes for General Public Comments, Consent Calendar items and New Business items. Comments are limited to five minutes for Public Hearing items.

In compliance with the Brown Act, the City Council may not discuss or take action on non-agenda items or engage in question and answer sessions with the public. The City Council may ask brief questions for clarification; provide a reference to staff or other resources for factual information and direct staff to add an item to a subsequent meeting.

CLOSED SESSION - 5:30 PM
Roll Call
Mayor Allison Lee
Mayor Pro Tem Cameron Gregg
Council Member Brigit Bennington
Council Member Chris Ochoa
Council Member Josh Pullen
Conference with Legal Counsel – Existing Litigation
Government Code Section 54956.9(d)1

1. Sully-Miller Contracting, et al. v. City of Hesperia et al., SBSC Case No.

CIVSB2410614

2.CA Arroyo Fund, Inc., et al. v. City of Hesperia, et al. (SBSC Case No. CIVSB 2225409)

3.LCTH Investment, LP, et al. v. City of Hesperia, et al. (SBSC Case No.

CIVSB 2303245)

4.LCTH Investment, LP, et al. v. City of Hesperia, et al. (SBSC Case No.

CIVSB 2303246)

5.LCTH Investment, LP, et al. v. City of Hesperia, et al. (SBSC Case No.

CIVSB 2310835)

6.Desert-Candle, LP, et al. v. City of Hesperia, et al. (SBSC Case No. CIVSB 2504950)
Conference with Real Property Negotiators – Property Negotiations Government Code Section – 54956.8

June 17, 2025City Council Meeting Agenda

1. Water Rights
Agency Negotiator: Rachel Molina, City Manager
Negotiating Parties: Al Vogler
Under Negotiation: Price and Terms of Water Rights
CALL TO ORDER - 6:30 PM
A. Invocation
B. Pledge of Allegiance to the Flag
C. Roll Call
Mayor Allison Lee
Mayor Pro Tem Cameron Gregg
Council Member Brigit Bennington
Council Member Chris Ochoa
Council Member Josh Pullen
D. Agenda Revisions and Announcements by City Clerk
E. Closed Session Reports by City Attorney

ANNOUNCEMENTS/PRESENTATIONS

1. Presentation to residents Christopher and Cecelia Marzullo, Pride Enhancement Program Honorees.

2. Presentation of Certificate of Recognition to Vincent Gonzalez for winning It's a Gas to Go to Class event by the City Council.

GENERAL PUBLIC COMMENTS (For items and matters not listed on the agenda) Individuals wishing to speak during General Public Comments or on a particular numbered item are requested to submit a speaker slip to the City Clerk with the agenda item noted. Speaker slips should be turned in prior to the public comment portion of the joint agenda or before an agenda item is discussed. Comments will be limited to three minutes for General Public Comments, Consent Calendar items and New Business items. Comments are limited to five minutes for Public Hearing items.

In compliance with the Brown Act, the City Council may not discuss or take action on non-agenda items or engage in question and answer sessions with the public. The City Council may ask brief questions for clarification; provide a reference to staff or other resources for factual information and direct staff to add an item to a subsequent meeting.

JOINT CONSENT CALENDAR

1. Consideration of the Draft Minutes from the Special Meeting held Tuesday, June 3, 2025.

Recommended Action:

June 17, 2025City Council Meeting Agenda
It is recommended that the City Council approve the Draft Minutes from the Special Meeting held Tuesday, June 3, 2025.

Staff Person: Deputy City Manager/City Clerk Melinda Sayre Draft CC Min 2025-06-03Attachments:

2. Warrant Run Report (City- Successor Agency- Housing Authority- Community Development Commission- Water)
Recommended Action:

It is recommended that the Council/Board ratify the warrant run and payroll report for the City, Successor Agency to the Hesperia Community Redevelopment Agency, Hesperia Housing Authority, Community Development Commission, and Water District.

Staff Person: Assistant City Manager Casey Brooksher
SR Warrant Run 6-17-2025
Attachment 1 - Warrant Run
Attachments:

3. Treasurer’s Cash Report for the unaudited period ended April 30, 2025 Recommended Action:

It
is recommended that the Council/Board accept the Treasurer’s Cash Report for the City, Successor Agency to the Hesperia Community Redevelopment Agency, Hesperia Housing Authority, Community Development Commission, and Water District.

Staff Person: Assistant City Manager Casey Brooksher
SR Treasurer's Report 6-17-2025
Attachment 1 - Treasurer's Report
Attachments:

4. Townsend Public Affairs Contract Amendment
Recommended Action:

It
is recommended that the City Council authorize the City Manager to approve an amendment to the existing contract with Townsend Public Affairs (TPA) for an additional $96,000, for a revised not-to-exceed contract amount of $264,000 and approve a one-year contract extension for State and Federal Legislative Advocacy services.

Staff Person: Assistant to the City Manager Tammy Pelayes SR Townsend Public Affairs Contract 6-17-2025Attachments:

5. Agreement with Go2Zero Strategies to conduct a Waste Characterization Study Recommended Action:

It
is recommended that the City Council authorize the City Manager to enter into an agreement with Go2Zero Strategies in an amount not-to-exceed $131,685, funded by the Department of Resources Recycling and Recovery (CalRecycle)

June 17, 2025City Council Meeting Agenda
SB 1383 Local Assistance Grant Program, to conduct a Waste Characterization Study in the City of Hesperia.

Staff Person: Assistant to the City Manager Tammy Pelayes SR Waste Characterization Study 6-17-2025Attachments:

6. Pacific Products & Services, LLC Contract Amendment
Recommended Action:

It
is recommended that the City Council authorize the City Manager to amend the existing agreement with Pacific Products & Services, LLC in the amount of $120,000 for a new not-to-exceed amount of $500,000 and approve a one-year contract extension for the purchase of traffic signs and sign materials during Fiscal Year (FY) 2025-26.

Staff Person: Director of Public Works/City Engineer Cassandra Sanchez SR Pacific Products and Services Contract 6-17-2025Attachments:

7. Fleet Maintenance Services for Fiscal Year 2025-26
Recommended Action:

It
is recommended that the City Council and Board of Directors of the Hesperia Water District authorize the City Manager to execute a one (1) year agreement with G & M Automotive Center, Inc. (G&M) in the not-to-exceed amount of $250,000 for fleet vehicle maintenance services.

Staff Person: Director of Public Works/City Engineer Cassandra Sanchez SR Fleet Maintenance Services 6-17-2025Attachments:

8. Three-Month Contract Amendment for Street Sweeping Services Recommended Action:

It
is recommended that the City Council authorize the City Manager to approve an amendment of $103,500 to the existing contract with Guardian Street Sweeping (Guardian), resulting in a revised not-to-exceed total of $1,176,255 for street sweeping services, and extend the term of the contract through September 30, 2025.

Staff Person: Director of Public Works/City Engineer Cassandra Sanchez SR Street Sweeping Services 6-17-2025Attachments:

9. D&H Water Systems - New Contract
Recommended Action:

It
is recommended that the City Council and Board Members of the Hesperia Water District authorize the City Manager to enter into a one (1) year agreement with D&H Water Systems for the purchase of calcium hypochlorite chlorine in the not-to-exceed amount of $86,405, which includes a 10% contingency.

Staff Person: Director of Public Works/City Engineer Cassandra Sanchez SR D&H Water Systems Contract 6-17-2025Attachments:

June 17, 2025City Council Meeting Agenda

10. Contract Amendment for Unarmed Security Services with Alltech Industries, Inc.

Recommended Action:

It
is recommended that the City Council and Board of Directors of the Hesperia Water District (District) authorize the City Manager to approve an amendment to the existing contract with Alltech Industries, Inc. for an additional $164,400 for a revised not-to-exceed contract amount of $579,364 and approve a one-year contract extension for unarmed security services.

Staff Person: Director of Public Works/City Engineer Cassandra Sanchez SR Alltech Industries, Inc 6-17-2025Attachments:

11. Final Parcel Map No. 20899
Recommended Action:

It
is recommended that the City Council adopt Resolution No. 2025-16 approving Final Parcel Map No. 20899 to create two parcels from 2.5 gross acres within the Limited Agricultural (A1) zone located on the south side of Olive Street, approximately 850 feet east of Cottonwood Avenue (Applicant: G & S Outdoor Design, Inc. APN: 0409-022-07).

Staff Person: Administrative Analyst Dena Alcayaga
SR Final Parcel Map 20899 6-17-2025
Resolution 2025-16
Attachment 2- Final Parcel Map No. 20899
Attachments:

12. Assignment and Assumption Agreement Related to the Density Bonus Agreement for the Three Palms Apartments Project
Recommended Action:

It
is recommended that the City Council adopt Resolution No. 2025-22, approving the Assignment and Assumption Agreement related to the previously executed Density Bonus and Incentive Agreement for the Three Palms Apartments development, and authorizing the City Manager to execute all related documents.

Staff Person: Economic Development Supervisor Eydee Jimenez and Director of Development Services Nathan Freeman
SR Assignment & Assumption Agreement Three Palms Apartments 6-17-2025 Resolution 2025-22
Attachment 2 - Assignment and Assumption Agreement
Attachment 3 - Density Bonus Agreement and Incentive Agreement Attachments:

13. Council Chambers Equipment Upgrade
Recommended Action:

It
is recommended that the City Council authorize the City Manager to enter into

June 17, 2025City Council Meeting Agenda
a one-year contract with Matrix Audio Visual Designs Inc (MatrixAV) in an amount not-to-exceed $239,183 to replace aging equipment with current and supported technology. This total includes a 5% contingency.

Staff Person: Deputy Human Resources/Risk Management Director Rita Perez and Assistant City Manager Casey Brooksher
SR Council Chambers Equipment Upgrade 6-17-2025
Attachment 1 - Council Chambers price comparison
Attachments:

PUBLIC HEARING
Individuals wishing to comment on public hearing items must submit a speaker slip to the City Clerk with the numbered agenda item noted. Speaker slips should be turned in prior to an agenda item being taken up.

Comments will be limited to five minutes for Public Hearing items.

WAIVE READING OF ORDINANCES
Approve the reading by title of all ordinances and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.

14. Fiscal Year (FY) 2025-26 Proposed Capital Improvement Program (CIP) Budget Adoption
Recommended Action:

It is recommended that the City Council and the Board of Directors of the Hesperia Water District (HWD) hold a Public Hearing and adopt the following Resolutions approving the Fiscal Year (FY) 2025-26 Proposed CIP Budget for the City of Hesperia and the Hesperia Water District:
1)City of Hesperia Resolution No. 2025-20 adopting the FY CIP 2025-26 Budget 2) Resolution HWD 2025-05 adopting the FY CIP 2025-26 Budget Staff Person: Assistant City Manager Casey Brooksher
SR Fiscal Year (FY) 2025-26 Proposed CIP Budget Adoption 6-17-2025 Attachment 1 and 2 - Resolution 2025-20 and HWD 2025-05 Attachment 3 - FY 25-26 Capital Improvement Program (CIP) Budget Attachments:

15. Vacate a Portion of Outpost Road
Recommended Action:

It
is recommended that the City Council hold a public hearing to receive public comments pursuant to Section 8320, subdivision (a) of the California Streets and Highways Code, and adopt Resolution 2025-21 to vacate a portion of Outpost Road as described in attachments Exhibit "A" and Exhibit "B." Staff Person: Administrative Analyst Dena Alcayaga

June 17, 2025City Council Meeting Agenda
SR Vacate a Portion of Outpost Road 6-17-2025
Resolution 2025-21
Attachment 2 - Exhibit A Legal Description
Attachment 3 - Exhibit B Plat Map
Attachments:

16. Amendments to Title 14, Chapter 14 of the Hesperia Municipal Code related to Cross Connections and Backflow Devices
Recommended Action:

It is recommended that the City Council and Board Members of the Hesperia Water District (District) introduce and place on first reading Ordinance No. 2025-02 regarding cross connections and backflow devices; amending Title 14, Chapter 14.04 of the Hesperia Municipal Code.

Staff Person: Water Operations Manager Jeremy McDonald
SR Cross Connections and Backflow Devices 6-17-2025
Ordinance 2025-02
Attachment 2 - Exhibit A
Attachments:

NEW BUSINESS

17. Award Construction Contract for the Ranchero Road Aqueduct Crossing of the Ranchero Road Corridor Widening Project, C.O. No. 7139
Recommended Action
It
is recommended that the City Council and Board of Directors of the Hesperia Water District
1) Award a construction contract for the Ranchero Road Aqueduct Crossing of the Ranchero Road Corridor Widening Project (C.O. No. 7139) to the lowest responsive/responsible bidder, Beador Construction Company, Inc. for the base bid amount of $18,824,700;
2) Approve a 10% contingency in the amount of $1,882,470 for a total not-to-exceed contract amount of $20,707,170;
3) Approve the design of the project represented by the plans and Contract Documents and Specifications; and
4) Authorize the City Manager or designee to execute the contract and any documents related thereto.

Staff Person: Director of Public Works/City Engineer Cassandra Sanchez SR Ranchero Aqueduct Crossing, C.O. 7139 6-17-2025Attachments:

18. 2025-2026 Community Assistance Program - Grant Awards Recommended Action:

It
is recommended that the City Council, after reviewing the Hesperia City Council Advisory Committee (CCAC) Community Assistance Program (CAP) applicant rankings (Exhibit A), adopt Resolution No. 2025-017 to approve

June 17, 2025City Council Meeting Agenda
Program Year (FY 2025-26) CAP funding for each applicant.

Staff Person: Director of Development Services Nathan Freeman and Economic Development Supervisor Eydee Jimenez
SR Community Assistance Program Grant Awards 6-17-2025
Resolution 2025-17
Attachment 2 - Exhibit A CCAC Ranking Recommendations
Attachment 3 - Application Notebooks
Attachments:

COUNCIL COMMITTEE REPORTS AND COMMENTS
The Council may report on their activities as appointed representatives of the City on various Boards and Committees and/or may make comments of general interest or report on their activities as a representative of the City.

CITY MANAGER/CITY ATTORNEY/STAFF REPORTS
The City Manager, City Attorney or staff may make announcements or reports concerning items of interest to the Council and the public.

ADJOURNMENT
I, Jessica Giber, Assistant City Clerk of the City of Hesperia, California do hereby certify that I caused to be posted the foregoing agenda on Thursday, June 12, 2025 at 5:30 p.m. pursuant to California Government Code §54954.2.
_____________________________
Jessica Giber,
Assistant City Clerk
Documents produced by the City and distributed less than 72 hours prior to the meeting regarding items on the agenda will be made available in the City Clerk's Office during normal business hours.

City of Hesperia
City of Hesperia
Meeting Minutes – Draft
City Council
Tuesday, June 3, 2025 6:30 PM

REGULAR MEETING AGENDA

HESPERIA CITY COUNCIL

SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY

HESPERIA HOUSING AUTHORITY

HESPERIA COMMUNITY DEVELOPMENT COMMISSION

HESPERIA WATER DISTRICT

HESPERIA FIRE PROTECTION DISTRICT - SPECIAL MEETING
CLOSED SESSION - 5:30 PM
Roll Call

Present: 5 - Mayor Lee, Mayor Pro Tem Gregg, Council Member Bennington, Council Member Ochoa and Counci
l Member Pullen
Conference with Legal Counsel - Potential Litigation: Government Code Section 54956.9(d)2

1. One (1) Case
Personnel Mat
ters - Performance Evaluations
Government Code Section 54958

1. Performance Evaluation - City Attorney

2. Perform
ance Evaluation - City Manager
CALL TO ORDER - 6:34 PM
A. Invocation
B. Pledge of Allegiance to the Flag
C. Roll Call

Present:5 – Mayor Lee, Mayor Pro Tem Gregg, Council Member Bennington, Council Member Ochoa and Counci
l Member Pullen
D. A genda Revisions and Announcements by City Clerk – Council m ade a motion to pull item #11 and place it on the June 17th meeting for discussion.

City Council Chambers
9700 Seventh Ave.

Hesperia CA, 92345

City of Hesperia
A motion was made by Bennington, seconded by Gregg, that item #11 be tabled to the June 17th, 2025 meeting. The motion carried by the following vote:

Aye: 5 - Lee, Gregg, Bennington, Ochoa and Pullen
Nay: 0
E. Closed Session Reports by City Attorney- No reportable action

ANNOUNCEMENTS/PRESENTATIONS

1. Presentation to Hesperia Unified School District Superintendent Dave Olney commemorating his years of dedicated service to the Hesperia Unified School District.

GENERAL PUBLIC COMMENTS (For items and matters not listed on the agenda) The following people commented:

Resident via voicemail
Resident via voicemail
Bob Nelson
Kim Jones
Patrick Vogel
Kim Koones
Gina Whelan

JOINT CONSENT CALENDAR
A motion was made by Benington, seconded by Ochoa that the Joint Consent Calendar minus items 5, 6, 7 be approved. The motion carried by the following vote:

Aye: 5 - Lee, Gregg, Bennington, Ochoa, and Pullen
Nay: 0

1. Consideration of the Draft Minutes from the Special Meeting held Tuesday, May 20, 2025.

Recommended A
ction:

It is recomm
ended that the City Council approve the Draft Minutes from the Regular Meeting held
Tuesday,
May 20, 2025.

Sponsors: Deputy City Manager/City Clerk Melinda Sayre

2. Warrant Run Report (City - Successor Agency - Housing Authority - Community Developm ent Commission -
Water)
Recommended Action:

It is recommended that the Council/Board ratify the warrant run and payroll report for the City, Successor Agency to the Hesperia Co
mmunity Redevelopment Agency, Hesperia Housing Authority, Comm unity Developm
ent Commission, and Water District.

Sponsors: Assistant City Manager Casey Brooksher

City of Hesperia

3. Audit Services for Fiscal Ye ar 2024-25
Recommended Action:

It is recommended that the City of Hesperia, Successor Agency to the Hesperia Comm unity Redevelopment
Agency, Hesperia Housing Authority, Community Development Commission, Hesperia Fire Protection District, and Hesperia Water District Council/Boards/Commissions enter into a Professional
Services Agreement with the independent certified public accounting firm CliftonLarsonAll en (CLA)
LLP, in the not to exceed amount of $143,060, to perform the audit of the City and its com ponent units, f
or the fiscal year end June 30, 2025, as well as additional required State reporting for the year en d June 30, 2025.

Sponsors:

Assistant City Manager Casey Brooksher

4. TLC Animal Removal Services
Recommended Action:

It is recommended that the City Council authorize the City Manager to approve an amendment to the existing contract
with TLC Animal Removal Services in the amount of $36,000, for a total not-to-exc eed revised
amount of $177,000 over the total 5 years, and to approve a one-year contract extension for animal disposal
services.

Sponsors: Deputy City Manager/City Clerk Melinda Sayre

5. Consideration of Ji Vel Relief Services Veterinary Contract Recommended Action:

It is recommended the City Council authorize the City Manager to approve an amendment to the existing contract with
Ji Vel Relief Services in the amount of $170,600 per year, for a revised not to exceed the amount
of $325,600 and approve a one-year contract extension for Spay and Neuter, telem edicine, vaccination cl
inics, and premise permit services.

Sponsors: Deputy City Manager/City Clerk Melinda Sayre Resident via voicemail commented on this item.

Kim Koones commented on this item.

Gina Whelan commented on this item.

Robert Davie commented on this item.

A motion was made by Gregg, seconded by Ochoa, that this item be approved as amended. The motion carried by the follo
wing vote:

Aye: 3 - Lee, Gregg and Ochoa
Nay: 2 - Bennington and Pullen

6. Award Professional Service Agreements for Sewer System Planning and Design Support Recommended Action:

It is recommended that the City Council and Board of Directors of the Hesperia Water District approve the award of
a Professional Services Agreement (PSA) to Carollo Engineers, Inc. for $197,505 to provide sewer s
ystem planning and design support services for the City of Hesperia.

Sponsors: Director of Public Works/City Engineer Cassandra Sanchez A motion was made by Bennington, seconded by Pullen, that this item be approved. T he motion carried by th
e following vote:

Aye: 3 - Bennington, Ochoa and Pullen

City of Hesperia
Nay: 2 - Lee and Gregg

7. G & M Automotive Center, Inc. Contract Amendment
Recommend
ed Action:

It is recommended that the City Council and Board of Directors of the Hesperia Water District authorize the City
Manager to increase the contract with G & M Automotive Center, Inc. for $50,000 for a new not-to-exceed
amount of $925,000 for vehicle maintenance and repairs through the remainder of Fiscal Year (FY) 2024-25, ending June 30, 2025.

Sponsors: Director of Public Works/City Engineer Cassandra Sanchez A motion was made by Gregg, seconded by Pullen, that this item be approved. The mo tion carried by the follow
ing vote:

Aye: 5 - Lee, Gregg, Bennington, Ochoa and Pullen
Nay: 0

8. Amend Project Funding Agreement with San Bernardino County Transportation Authority for the Ranchero Road W
idening Project
Recommended Action:

It is recommended that the City Council approve Amendment No. 3 to the Project Funding Agreem ent (PFA) No.
17-1001692 between San Bernardino County Transportation Authority (SBCTA) and the Cit y, extending the c
ontract for construction of the Ranchero Road Widening Project, and authorize the Mayor to execute
the Amendment.

Sponsors: Director of Public Works/City Engineer Cassandra Sanchez

PUBLIC HEARING

9. Amendments to Title 14, Chapter 14 of the Hesperia Municipal Code related to Cross Connections and Backflow Devices
Recommend
ed Action:

It is recommended that the City Council and Board Members of the Hesperia Water District (District) introduce and
place on first reading Ordinance No. 2025-02 regarding cross connections and backf low devices; am
ending Title 14, Chapter 14.04 of the Hesperia Municipal Code.

Sponsors:Water Operations Manager Jeremy McDonald
A motion was made by Gregg, seconded by Ochoa, that this item be tabled and be brought back to the June 17th, 2025 meeting. The motion carried by the following vote:

Aye: 5 - Lee, Gregg, Bennington, Ochoa and Pullen
Nay: 0

NEW BUSINESS

10. Fiscal Year (FY) 2025-26 Operating Budget Adoption
Recommended Action:

City of Hesperia
It is recommended that the City Council/Board’s adopt the following Resolutions approving the FY 2025-26 Operating Budget for the City of Hesperia, Hesperia Housing Authority, Hesperia Fire Protection District, and Hesperia Water District:
1)City of Hesperia Resolution No. 2025-18 adopting the Fiscal Year 2025-26 Budget 2)City of Hesperia Resolution No. 2025-19 adopting the GANN Appropriations Limit 3)Hesperia Housing Authority Resolution HHA 2025-03 adopting the Fiscal Year 2025-26 Budget 4)Hesperia Fire Protection District Resolution HFPD 2025-02 adopting the Fiscal Year 2025-26 Budget 5)Hesperia Fire Protection District Resolution HFPD 2025-03 adopting the GANN Appropriations Limit 6)Hesperia Water District Resolution HWD 2025-04 adopting the Fiscal Year 2025-26 Budget 7) Joint Resolution No. 2025-15, HHA 2025-02, HFPD 2025-01, and HWD 2025-03 re-adopting the Financial Policies
Sponsors: Assistant City Manager Casey Brooksher A motion was made by Gregg, seconded by Pullen, that this item be approved. The motion carried by the following vote:

Aye: 5 - Lee, Gregg, Bennington, Ochoa and Pullen
Nay: 0

COUNCIL COMMITTEE REPORTS AND COMMENTS
The Mayor, Mayor Pro Tem and Council Members reported on various events and Committees.

Mayor Pro Tem Gregg requested to bring back the policy and/or memo regarding city staff communicating with City Council and recognize Ms. Taylor for having a kindergarten promotion event.

CITY MANAGER/CITY ATTORNEY/STAFF REPORTS
No comments

ADJOURNMENT
The meeting was adjourned at 8:21 p.m.in honor of Hesperia firefighter and Council Member Pullen’s son’s 19th birthday.
_____________________________
Jessica Giber,
Assistant City Clerk

THIS PAGE LEFT INTENTIONALLY BLANK

City of Hesperia

STAFF REPORT

DATE: June 17, 2025
TO: Mayor and Council Members
City Council, as Successor Agency to the Hesperia Community Redevelopment Agency
Chair and Commissioners, Hesperia Housing Authority
Chair and Commissioners, Community Development Commission Chair and Board Members, Hesperia Water District

FROM: Rachel Molina, City Manager
BY: Casey Brooksher, Assistant City Manager
Anne Duke, Deputy Finance Director
Verenise Fierros, Accountant

SUBJECT: Warrant Run Report (City – Successor Agency – Housing Authority – Community Development Commission – Water)

RECOMMENDED ACTION

It is recommended that the Council/Board ratify the warrant run and payroll report for the City, Successor Agency to the Hesperia Community Redevelopment Agency, Hesperia Housing Authority, Community Development Commission, and Water District.

BACKGROUND

The Warrant Run totals represented below are for th e period May 3 , 2025 through May 16, 2025.

CITY GOAL SUPPORTED BY THIS ITEM

Financial Health – Maintain a balanced budget and adequate reserves.

ATTACHMENT(S)

1. Warrant Runs
Agency/District Accounts Payable Payroll Wires Totals
City of Hesperia $1,091,481.83 $307,084.63 $0.00 $1,398,566.46 Successor Agency 0.00 0.00 0.00 0.00
Housing Authority 4,104.00 156.32 0.00 4,260.32
Community Development Commission 0.00 0.00 0.00 0.00
Water 600,473.68 153,164.91 0.00 753,638.59
Totals $1,696,059.51 $460,405.86 $0.00 $2,156,465.37

YEAR-TO PRIOR FY YTD

W/E W/E WARRANT DATE DATE
FUND # FUND NAME 5/9/2025 5/16/2025 TOTALS Wires TOTALS * TOTALS Accounts Payable
100 GENERAL 64,053.16$ 239,412.17$ 303,465.33$ -$ 31,432,310.78$ 29,463,269.47$ 105 PENSION OBLIGATION TRUST -$ -$ -$ -$ -$ -$
106 OPEB TRUST -$ -$ -$ -$ -$ -$
110 SILVERWOOD -$ -$ -$ -$ 124,207.24$ -$
200 HESPERIA FIRE DISTRICT -$ -$ -$ -$ -$ -$
204 MEASURE I - RENEWAL -$ 4,753.75$ 4,753.75$ -$ 79,995.76$ 509,371.09$ 207 LOCAL TRANSPORT-SB 325 -$ -$ -$ -$ 1.64$ 967,882.81$ 209 GAS TAX-RMRA -$ -$ -$ -$ -$ -$
210 HFPD (PERS) -$ -$ -$ -$ 1,755,819.00$ 907,316.00$ 241 CFD 2021-1 Resid Maint. & Serv -$ -$ -$ -$ 1,920.00$ -$ 242 CFD 2022-1 Non-Resd Maint & Serv -$ -$ -$ -$ 1,920.00$ -$ 243 CFD 2023-1 Silverwood Maint -$ -$ -$ -$ 1,920.00$ -$ 251 CDBG 41,543.75$ 2,929.80$ 44,473.55$ -$ 3,351,771.15$ 378,164.53$ 254 AB2766 - TRANSIT -$ -$ -$ -$ -$ -$
255 AB3229 SUPPLEMENTAL LAW -$ -$ -$ -$ -$ -$
256 ENVIRONMENTAL PROGRAMS GRANT -$ 6,168.59$ 6,168.59$ -$ 46,677.21$ 22,652.25$ 262 SB 1383 LOCAL ASSISTANCE GRANT -$ -$ -$ -$ 104,497.49$ 28,389.96$ 263 STREETS MAINTENANCE 3,741.27$ 16,963.87$ 20,705.14$ -$ 2,435,549.60$ 1,825,192.29$ 300 DEV. IMPACT FEES - STREET -$ -$ -$ -$ 182,329.26$ 90,534.50$ 301 DEV. IMPACT FEES - STORM DRAIN -$ 512.06$ 512.06$ -$ 149,730.77$ -$ 306 DEV. IMPACT FEES - 2018-STREETS -$ 472.64$ 472.64$ -$ 1,524,268.97$ 1,700,087.06$ 307 DIF 2018-DRAINAGE FACILITIES -$ -$ -$ -$ 175,199.30$ -$ 309 DIF 2018-CITY HALL FACILITIES -$ -$ -$ -$ -$ -$ 312 DIF 2018-POLICE FACILITIES -$ -$ -$ -$ -$ -$
313 DIF A-04 DRAINAGE -$ -$ -$ -$ 1,154,638.51$ 330,448.35$ 402 WATER RIGHTS ACQUISITION 900.00$ -$ 900.00$ -$ 1,913,452.24$ 1,493,015.59$ 403 2013 REFUNDING LEASE REV BONDS -$ -$ -$ -$ -$ 571,151.39$ 404 2023 REFUNDING LEASE REV BONDS 1,150.00$ -$ 1,150.00$ -$ 177,684.97$ 170,118.51$ 504 CITY WIDE STREETS - CIP -$ -$ -$ -$ 2,792,590.47$ 11,019,120.72$ 509 CITY FACILITIES CIP -$ -$ -$ -$ -$ -$
800 EMPLOYEE BENEFITS 32,103.79$ 484,828.36$ 516,932.15$ -$ 8,777,399.77$ 7,849,293.12$ 801 TRUST/AGENCY 189,284.66$ 1,213.96$ 190,498.62$ -$ 1,628,935.29$ 1,821,610.25$ 802 AD 91-1 AGENCY -$ -$ -$ -$ -$ -$
804 TRUST-INTEREST BEARING -$ -$ -$ -$ 42,820.71$ 295,367.60$ 807 CFD 2005-1 1,450.00$ -$ 1,450.00$ -$ 1,191,423.06$ 1,270,184.16$ 808 HFPD (TRANSITION) -$ -$ -$ -$ 317,435.02$ 347,796.19$ 815 PLAN REVIEW TRUST - FRONTIER -$ -$ -$ -$ -$ -$ CITY 334,226.63$ 757,255.20$ 1,091,481.83$ -$ 59,364,498.21$ 61,060,965.84$ 163 REDEVELOP OBLIG RETIREMENT-2018 -$ -$ -$ -$ 9,690,950.62$ 9,949,902.79$ SUCCESSOR AGENCY -$ -$ -$ -$ 9,690,950.62$ 9,949,902.79$ 370 HOUSING AUTHORITY 4,104.00$ -$ 4,104.00$ -$ 49,172.76$ 41,575.75$ HOUSING AUTHORITY 4,104.00$ -$ 4,104.00$ -$ 49,172.76$ 41,575.75$ 170 COMMUNITY DEVELOPMENT COMMISSION -$ -$ -$ -$ -$ -$ COMMUNITY DEVELOPMENT COMMISSION -$ -$ -$ -$ -$ -$ 700 WATER OPERATING 277,807.06$ 142,530.09$ 420,337.15$ -$ 13,445,919.75$ 9,415,736.84$ 705 WATER PENSION OBLIGATION TRUST -$ -$ -$ -$ 1,250,000.00$ -$ 706 WATER OPEB TRUST -$ -$ -$ -$ 250,000.00$ -$
701 WATER CAPITAL -$ -$ -$ -$ 16,473.00$ 320,389.00$ 710 SEWER OPERATING 2,607.31$ 27,674.84$ 30,282.15$ -$ 6,291,367.81$ 5,873,107.30$ 711 SEWER CAPITAL -$ 149,732.24$ 149,732.24$ -$ 2,209,332.47$ 1,495,706.34$ 720 RECLAIMED WATER OPERATIONS -$ 122.14$ 122.14$ -$ 281,308.99$ 277,389.81$ WATER 280,414.37$ 320,059.31$ 600,473.68$ -$ 23,744,402.02$ 17,382,329.29$ ACCOUNTS PAYABLE TOTAL 618,745.00$ 1,077,314.51$ 1,696,059.51$ -$ 92,849,023.61$ 88,434,773.67$ REG. PAYROLL
City 307,084.63$ -$ 307,084.63$ -$ 7,345,043.68$ 6,915,022.65$ Housing Authority 156.32$ -$ 156.32$ -$ 5,452.03$ 4,442.17$ Water 153,164.91$ -$ 153,164.91$ -$ 3,431,855.27$ 3,006,578.94$ PAYROLL TOTAL 460,405.86$ -$ 460,405.86$ -$ 10,782,350.98$ 9,926,043.76$ City of Hesperia

WARRANT RUNS
5/3/2025-5/16/2025
Attachment 1

City of Hesperia

STAFF REPORT

DATE: June 17, 2025
TO: Mayor and Council Members
City Council, Serving as Successor Agency to the Hesperia Community Redevelopment Agency
Chair and Commissioners, Hesperia Housing Authority
Chair and Commissioners, Community Development Commission Chair and Board Members, Hesperia Water District

FROM: Rachel Molina, City Manager

BY: Casey Brooksher, Assistant City Manager
Anne Duke, Deputy Finance Director
Jonathan Settle Accountant

SUBJECT: Treasurer’s Cash Report for the unaudited period ended April 30, 2025.

RECOMMENDED ACTION

It is recommended that the Council/Board accept the Treasurer’s Cash Report for the City, Successor Agency to the Hesperia Community Redevelopment Agency, Hesperia Housing Authority, Community Development Commission, and Water District.

BACKGROUND

This report is presented to the City Council pursuant to Government Code Section 53646 (b) setting forth the City’s investment portfolio.

ISSUES/ANALYSIS

The Treasurer’s Cash Reports are presented on the following pages for each agency.

CITY GOAL SUPPORTED BY THIS ITEM
Financial Health – Maintain a balanced budget and adequate reserves.

FISCAL IMPACT

These reports reflect unaudited cash balances as of April 30, 2025.

ALTERNATIVE(S)

Provide alternative direction to staff.

ATTACHMENT(S)

1. City of Hesperia Investment Report

2. Successor Agency to the Hesperia Community Redevelopment Agency Investment Report

Staff Report to the Mayor and City Council/Board Members Treasurer’s Cash Report
June 17, 2025

3. Hesperia Housing Authority Investment Report

4. Community Development Commission Investment Report

5. Hesperia Water District Investment Report

FUND VALUE
General Fund (100 & 800) 28,458,819.79
Pension Obligation Trust (105) 82,232.53
OPEB Trust (106) -
Silverwood 15,627.25
HFPD (PERS) (210) 1,862,168.31
CFD 2021-1 Resid Maint & Serv 2,414.79
CFD 2022-1 Non-Resid Maint & Serv 2,414.79
CFD 2023-1 Silverwood Maint 2,879.64
AB27666 - Transit (254) 26,134.47
AB3229 Supplemental Law (255) 452,112.75
AD No. 91-1 (802) 407,233.72
Beverage Recycling Grant (256) 320,656.64
CFD 2005-1 (807) 2,939,599.70
HFPD Transition (808) 13.52
City Wide-Capital Projects (504) (10,453,245.55)
Community Dev Block Grant (251, 252, & 253) 591,093.28
American Rescue Plan Grant (261) 25,525,280.77
SB 1383 Local Assistance Grant (262) 252,886.11
Development Impact Fund (300-304) 5,138,238.32
Development Impact Fund 2018 (306-312) 28,166,317.77
Development Impact Fund A-04 Drainage (313) 595,867.06
Disaster (260) 63,301.70
Gas Tax Fund (205) 2,434,164.49
Gas Tax - RMRA (209) 10,006,899.00
Gas Tax Swap (206) 1,845,902.91
Local Transportation SB325 (207) 1,624,172.09
Measure I - Renewal (204) 14,099,053.17
Public Works Street Maint (263) 341,673.26
Public Art (230) 266,888.92
Trust Fund (801, 803-806, & 815) 1,212,078.55
2012 Water Rights Acquisition (402) 1,885,008.13
2023 Refunding Lease Rev Bonds (404) 1,589,650.86
TOTAL CITY FUNDS 119,757,538.74$

CITY OF HESPERIA

Staff Report to the Mayor and City Council/Board Members Treasurer’s Cash Report
June 17, 2025

FUND VALUE
RORF Retention - (163) 1,581,902.23$

SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY

FUND VALUE

Hesperia Housing Authority Fund (370) 4,404,935.33$
VVEDA Housing Authority (371) 2,005,969.28
TOTAL HOUSING AUTHORITY FUNDS 6,410,904.61$

HESPERIA HOUSING AUTHORITY

FUND VALUE

Community Development Commission Fund (170) 3,624,567.44$

COMMUNITY DEVELOPMENT COMMISSION

Staff Report to the Mayor and City Council/Board Members Treasurer’s Cash Report
June 17, 2025

VALUE
Water Operating (700) 15,603,171.33$
Water Capital (701) 6,367,413.21
Water Capital Rehab and Replace (703) 4,437,439.06
Water Contamination Mitigation (704) 2,742,191.19
Water Pension Obilgation Trust (705) 12,862.72
Water OPEB Trust (706) 812.80
Sewer Operating (710) 11,787,813.35
Sewer Capital (711) 1,531,895.52
Sewer Capital Rehab and Replace (713) 845,940.66
Reclaimed Water Operations (720) 306,431.57
TOTAL WATER FUNDS 43,635,971.41$
WATER
FUND

THIS PAGE LEFT INTENTIONALLY BLANK

City of Hesperia

STAFF REPORT

DATE: June 17, 2025
TO: Mayor and Council Members

FROM: Rachel Molina, City Manager
BY: Melinda Sayre, Deputy City Manager/City Clerk
Tammy Pelayes, Assistant to the City Manager

SUBJECT: Townsend Public Affairs Contract Amendment

RECOMMENDED ACTION

It is recommended that the City Council authorize the City Manager to approve an amendment to the existing contract with Townsend Public Affairs (TPA) for an additional $96,000, for a revised not- to-exceed contract amount of $264,000 and approve a one-year contract extension for State and Federal Legislative Advocacy services.

BACKGROUND

The City has contracted with state legislative advocacy firm Townsend Public Affairs (TPA) since October 2013. TPA acts as the City’s liaison with the California Legislature and Administration in Sacramento advocating for the City’s position on legislative, regulatory, and programmatic matters of interest, in addition to facilitating meetings with various agencies such as the State Water Resources Control Board, California Department of Parks and Recreation, California Transportation Commission and Department of Water Resources to discuss funding opportunities and grant programs. The City has benefited from their presence in Sacramento and Washington DC due to the strong working relationships with the Legislature, and federal and state agencies by communicating and broadening the understanding of the City’s priorities and needs.

ISSUES/ANALYSIS

Over the years, TPA has met with City staff on several occasions to discuss specific legislative issues and potential grant projects. In addition, the City is regularly updated on legislative matters and activity in Sacramento and Washington DC, including assisting in monitoring and tracking the progress of specific legislation and attending legislative hearings before various Senate and Assembly committees on the City’s behalf. TPA staff has been instrumental in submitting funding requests and receiving federal funding for the Escondido/Sultana traffic signal , street improvement projects for Maple Avenue and Cedar Street and over $1.5 million from the Department of Transportation’s Safe Streets for All Program.

CITY GOAL SUPPORTED BY THIS ITEM

Future Development - Facilitate balanced growth to ensure cohesive community development and pursue economic development.

Staff Report to the Mayor and Council Members
Townsend Public Affairs Contact Extension
June 17, 2025

FISCAL IMPACT

Funding has been included in the proposed FY 2025-26 budget for State Legislative and Federal Funding Advocacy Services.

ALTERNATIVE(S)

1. Provide alternative direction to staff.

ATTACHMENT(S)

None.

City of Hesperia

STAFF REPORT

DATE: June 17, 2025
TO: Mayor and Council Members

FROM: Rachel Molina, City Manager
BY: Melinda Sayre, Deputy City Manager/City Clerk
Tammy Pelayes, Assistant to the City Manager

SUBJECT: Agreement with Go2Zero Strategies to conduct a Waste Characterization Study

RECOMMENDED ACTION

It is recommended that the City Council a uthorize the City Manager to enter into an agreement with Go2Zero Strategies in an amount not -to-exceed $131,685, funded by the Department of Resources Recycling and Recovery (CalRecycle) SB 1383 Local Assistance Grant Program, to conduct a Waste Characterization Study in the City of Hesperia.

BACKGROUND

On February 18, 2025, representatives from Advance Disposal presented an update on SB 1383 compliance. During the presentation, Advance Disposal discussed working with the city to conduct a Waste Characterization Study to determine the percentage of organics and other materials in the City’s waste stream. This study will allow the city to make an informed decision on whether to implement a second cart at the curb for the collection of organics or an alternative program enhancement.

ISSUES/ANALYSIS

On April 6, 2025, the City of Hesperia released a R equest for Proposal (RFP) 2024-25-007 to solicit proposals for a Waste Characterization Study. The RFP included a Scope of Work that explained that the contractor will sample representative portions of residential, commercial, and self-haul solid waste generated in the City of Hesperia; sort disposed waste by type; compile collected data; and report the results to the City of Hesperia. In addition, the contractor will conduct a study to determine a local per capita procurement target. The main deliverable is a final report summarizing the sample analysis, which will be used by Advance Disposal to develop and enhance recycling and waste diversion programs for the next several years. The deadline for submitting proposals was April 30, 2025.

A total of two proposals were received in response to the RFP. Each proposal was reviewed by an evaluation committee and evaluated based on the understanding of the RFP, approach to the scope of work and experience. Proposals were received by ReCREATE Waste Collaborative and Go2Zero Strategies. The final rating resulted in a higher score for Go2Zero Strategies.

If the contract is approved, City staff and Advance Disposal will work with Go2Zero to begin coordinating the study at the Advance Disposal facility within the next 60 days. Upon completion of the study, Advance Disposal will share the results with the City to prepare a program

Staff Report to the Mayor and Council Members
Waste Characterization Study
June 17, 2025

enhancement plan for the City’s diversion of organics which may include an additional cart at the curb.

CITY GOAL SUPPORTED BY THIS ITEM

Public Safety - Ensure public safety resources adequately protect our community.

FISCAL IMPACT

There is no fiscal impact associated with approval of the recommended action. The study has been reviewed and approved by CalRecycle. Funds received from CalRecycle’s SB 1383 grant will fund the study.

ALTERNATIVE(S)

Provide alternative direction to staff.

ATTACHMENT(S)

None.

City of Hesperia

STAFF REPORT

DATE: June 17, 2025
TO: Mayor and Council Members

FROM: Rachel Molina, City Manager
BY: Cassandra Sanchez, Director of Public Works / City Engineer Brian Blackwell, Streets Operation Manager

SUBJECT: Pacific Products & Services, LLC Contract Amendment

RECOMMENDED ACTION

It is recommended that the City Council authorize the City Manager to a mend the existing agreement with Pacific Products & Services , LLC in the amount of $1 20,000 for a new not-to- exceed amount of $500,000 and approve a one-year contract extension for the purchase of traffic signs and sign materials during Fiscal Year (FY) 2025-26.

BACKGROUND

The Public Works Traffic program is responsible for the installation and maintenance of roadway pavement markers and traffic signs throughout the City of Hesperia. Traffic signs are vital to regulate, warn, and guide motorists and pedestrians in and aroun d the public right -of-way. All City traffic signs are maintained to State and Federal standards based on the California Manual on Uniform Traffic Control Devices (MUTCD). The Public Works Traffic program purchases these markers and signs under contract from Pacific Products and Services, LLC.

ISSUES/ANALYSIS

Pacific Products & Services has met the expectation , as they have demonstrated the ability to deliver a quality product at competitive prices within the desired delivery timeframe. The current agreement with Pacific Products & Services, LLC expires on June 30, 2025. A contract extension is needed to continue to purchase traffic signs and sign materials for new locations, along with replacing those destroyed by vehicle impact, vandalism, and the ft. The vendor has never increased prices since winning a request for bid (RFB) for F Y 2021-22 and have agreed to hold the current pricing for one more year through June 30, 2026.

CITY GOAL SUPPORTED BY THIS ITEM

Public Safety - Ensure that public safety resources adequately protect our community.

Financial Health - Maintain a balanced budget and adequate reserves.

FISCAL IMPACT

Sufficient funding has been included in the Fiscal Year 2025-26 Budget.

Staff Report to the Mayor and Council Members
Pacific Products & Services, LLC Contract Amendment
June 17, 2025

ALTERNATIVE(S)

1. Provide alternative direction to staff.

ATTACHMENTS

None.

City of Hesperia

STAFF REPORT

DATE: June 17, 2025
TO: Mayor and Council Members

FROM: Rachel Molina, City Manager
BY: Cassandra Sanchez, Director of Public Works / City Engineer Brian Blackwell, Streets Operation Manager

SUBJECT: Fleet Maintenance Services for Fiscal Year 2025-26

RECOMMENDED ACTION

It is recommended that the City Council and Board of Directors of the Hesperia Water District authorize the City Manager to execute a one (1) year agreement with G & M Automotive Center, Inc. (G&M) in the not-to-exceed amount of $250,000 for fleet vehicle maintenance services.

BACKGROUND

Preventative and corrective maintenance is required for the City of Hesperia’s and Hesperia Water District’s combined fleet of 111 vehicles, which includes:
 62 light-duty vehicles,
 12 medium-duty vehicles, and
 37 heavy-duty vehicles.

This total reflects an updated count from the June 3, 2025 , staff report, which had previ ously identified 117 vehicles. After further review, six vehicles were removed from the active fleet and designated for auction due to excessive maintenance costs or obsolescence.

While 69% of the fleet has been acquired since 2015, 31% remains over 10 years old, generating higher maintenance needs , especially in divisions such as Streets, Building Maintenance, and Animal Control.

A review of maintenance expenditures over the past decade shows a ten -year average of approximately $350,000 annually, with no table peaks in FY 2016 -17 ($390,544), FY 2017 -18 ($545,804), and FY 2018-19 ($448,952). These costs reflect the operational strain of maintaining an older fleet.

Since then, strategic fleet replacement efforts —including acquiring 17 new or replacement vehicles in FY 2024 -25—have helped reduce costs. For the current fiscal year, maintenance expenditures are projected at $240,000, a significant reduction from historical averages, demonstrating the long-term value of fleet modernization.

ISSUES/ANALYSIS

On June 3, 2025, the City Council approved a contract increase of $50,000 with G & M Automotive Center, Inc., raising the not-to-exceed amount for fleet maintenance services to $925,000 through

Staff Report to the City Council
Fleet Maintenance Services for Fiscal Year 2025-26
June 17, 2025

the end of FY 2024 -25. This extension ensured continued servic e while staff completed the bidding process for the following fiscal year.

The City Council directed staff to not extend the FY 2024-25 fleet maintenance services contract with G&M towing into FY 2025-26 and instead seek bids for these services. Often, when contracts are extended, the vendor will hold pricing. A s directed, a formal solicitation was issued on May 25, 2025, with bids solicited from five Hesperia vendors and eight vendors from neighboring High Desert cities. This direct solicitation was in addition to advertising the bid per the City procedures.

Despite soliciting multiple vendors, only G&M submitted responses and those responses included an increased labor rate. Since G&M was the only respondent, they were deemed the sole responsive and responsible bidder.

Staff recommends entering into a new one-year agreement with G&M for FY 2025-26 in the not- to-exceed amount of $250,000. The following updated labor rates represent increases from the extended FY 2024-25 agreement:

Given the City Council’s prior direction, the City did not prepare nor request a multi -year bid; should the City Council approve this contract with G&M, staff will rebid the fleet maintenance services in May 2026.

CITY GOAL SUPPORTED BY THIS ITEM

Financial Health - Maintain a balanced budget and adequate reserves.

FISCAL IMPACT

Sufficient funding will be included in the Fiscal Year 2025-26 Proposed Operating Budget.

ALTERNATIVE(S)

1. Provide alternative direction to staff.

FY 2024-25
Contract
FY 2025-26
Bid
%
increase
Light 105$ 120$ 14%
Medium 105$ 160$ 52%
Heavy 120$ 185$ 54%
Parts Markup 35% 35% 0%

City of Hesperia

STAFF REPORT

DATE: June 17, 2025
TO: Mayor and Council Members

FROM: Rachel Molina, City Manager
BY: Cassandra Sanchez, Director of Public Works / City Engineer Brian Blackwell, Streets Operation Manager

SUBJECT: Three-Month Contract Amendment for Street Sweeping Services

RECOMMENDED ACTION

It is recommended that the City Council authorize the City Manager to approve an amendment of $103,500 to the existing contract with Guardian Street Sweeping (Guardian), resulting in a revised not-to-exceed total of $1,176,255 for street sweeping services, and extend the term of the contract through September 30, 2025.

BACKGROUND

Street sweeping services help eliminate litter and debris on City streets and reduce the amount of waste entering the storm drain system. Services are provided weekly, bi-weekly, and monthly across various locations, including Main Street, Bear Valley Road, I Avenue, E Avenue, Hesperia Road, City facilities, residential tracts, and schools with curb and gutter infrastructure.

Bike lanes throughout the City are swept quarterly.

ISSUES/ANALYSIS

The City’s current contract with Guardian Street Sweeping is set to expire on J une 30, 2025.

However, the FY 2025–26 Budget, approved by City Council on June 3, 2025, includes a plan to bring street sweeping services in-house. While this transition is underway, an interim solution is necessary to ensure continued street sweeping coverage and avoid service interruptions.

To facilitate the City's transition to an in-house program, staff recommends extending Guardian’s contract by three months, through September 30, 2025. This extension provides essential lead time for:
 Recruitment of P ersonnel: Hiring an Equipment Operator to manage future in -house operations.
 Equipment Acquisition: Procurement of a new City-owned street sweeper, which has a manufacturer lead time of approximately six to eight months.  Program Development: Allowing staff to finalize operational protocols, schedules, and administrative systems to support the internal program.

During this transition period, once the three -month contract extension concludes, the City plans to rent a temporary street sweeper to be operated b y the newly hired Equipment Operator until the permanent equipment is received. In an upcoming City Council meeting, staff will present a detailed plan for the new in-house street sweeping program.

Staff Report to the City Council
Three-Month Contract Amendment for Street Sweeping Services June 17, 2025

Guardian has agreed to the proposed extension at a 15% increase to the current contracted rates.

This short -term cost adjustment reflects updated market conditions and temporary service continuity during the City's operational shift.

CITY GOAL SUPPORTED BY THIS ITEM

Financial Health - Maintain a balanced budget and adequate reserves.

FISCAL IMPACT

Sufficient funding will be included in the Fiscal Year 2025-26 Proposed Operating Budget.

ALTERNATIVE(S)

1. Provide alternative direction to staff.

ATTACHMENTS

None.

City of Hesperia

STAFF REPORT

DATE: June 17, 2025
TO: Chair and Board Members, Hesperia Water District

FROM: Rachel Molina, City Manager
BY: Cassandra Sanchez, Director of Public Works/City Engineer Jeremy McDonald, Water Operations Manager

SUBJECT: D&H Water Systems - New Contract

RECOMMENDED ACTION
It is recommended that the City Council and Board Members of the Hesperia Water District authorize the City Manager to enter into a one (1) year agreement with D&H Water Systems for the purchase of calcium hypochlorite chlorine in the not-to-exceed amount of $86,405, which includes a 10% contingency.

BACKGROUND
The Hesperia Water District dis infects the water that is pumped from the ground to control microbial contaminants and comply with State and Federal water quality regulations, which are set by the State Water Resources Control Board (SWRCB) and the Environmental Protection Agency (EPA). Chlorine is used to disinfect the groundwater and is treated at each well site. The required chlorine residual is 0.2 to 4.0 parts per million (ppm) , and the District has continued to meet these standards with an average of 0.7 ppm as stated in the District’s 2024 Annual Water Quality Report.

ISSUES/ANALYSIS
The chlorinators at each well site are designed to use a specific chlorine tablet, known as Constant Chlor Plus Briquettes. These are supplied by D&H Water Systems, Inc., who is the sole distributor of this product.

CITY GOAL SUPPORTED BY THIS ITEM

Public Safety - Ensure public safety resources adequately protect our community.

Financial Health - Maintain a balanced budget and adequate reserves.

FISCAL IMPACT

Sufficient funding has been included in the proposed Fiscal Year 2025-26 Water Operating Fund 700 Budget.

ALTERNATIVES

1. Provide alternative direction to staff.

ATTACHMENTS
None.

THIS PAGE LEFT INTENTIONALLY BLANK

City of Hesperia

STAFF REPORT

DATE: June 17, 2025
TO: Mayor and Council Members
Chair and Board Members, Hesperia Water District

FROM: Rachel Molina, City Manager
BY: Cassandra Sanchez, Director of Public Works/City Engineer Brian Blackwell, Streets Operation Manager

SUBJECT: Contract Amendment for Unarmed Security Services with Alltech Industries, Inc.

RECOMMENDED ACTION

It is recommended that the City Council and Board of Directors of the Hesperia Water District (District) authorize the City Manager to approve an amendment to the existing contract with Alltech Industries, Inc. for an additional $164,400 for a revised not-to-exceed contract amount of $579,364 and approve a one-year contract extension for unarmed security services.

BACKGROUND

The City and District have continued to use unarmed security patrols after business hours and weekends at the Civic Center and Public Works Corporate Yard to minimize theft and vandalism, and provide a safe environment for staff after normal business hours, which has been proven to be beneficial. The current vendor, Alltech Industries, Inc., began services in November 2022 and has provided excellent service, responded to City inquiries in a timely manner, and provided daily service reports that are automatically generated at the end of each shift.

ISSUES/ANALYSIS

Public Works requested bids for Fiscal Year 2022-23 from local vendors located in the High Desert that could provide security services, with two (2) bidders responding. The contract was originally awarded to Infinity National Services. Due to repeated break-ins and two (2) vehicles being stolen from the Public Works yard, the contract was terminated with Infinity National Services for lack of performance.

Alltech Industries Inc. was the second bidder on the list from the original RFB in April 2022 and was contacted and agreed to hold the original bid price to finish out the 2022 -23 fiscal year contract for security service s. Alltech Industries completed the contract through June 30, 2024.

Then, in the 2024-25 fiscal year, Alltech Industries, Inc. agreed to continue security services with the City of Hesperia with a (6.5%) increase to pricing. Staff researched their request through the consumer price index (CPI) and found it to be acceptable, as there was an increase for the same services noted at (7.1%). With the (6.5%) increase and no security issues finishing out the 2023- 24 fiscal year, the City of Hesperia, with council approval, chose to extend Alltech’s contract into fiscal year 2024-2025.

Staff Report to the Mayor and Council Members, Chair and Board Members, Hesperia Water District Contract Amendment for Unarmed Security Services with Alltech Industries Inc.

June 17, 2025

All mentioned above, with Alltech Industries, they have chosen to hold pricing with no increase for fiscal year 2025-26 to continue excellent security services with the City of Hesperia. As a note, there has not been a security breach at any city-owned locations monitored by Alltech Industries from their original start date of November 2022.

CITY GOAL SUPPORTED BY THIS ITEM

Public Safety - Ensure public safety resources adequately protect our community Financial Health - Maintain a balanced budget and adequate reserves

FISCAL IMPACT

Sufficient funding will be included in the FY 2025-26 Proposed Operating Budget.

ALTERNATIVE(S)

1. Provide alternative direction to staff.

ATTACHMENT(S)

None.

City of Hesperia

STAFF REPORT

DATE: June 17, 2025
TO: Mayor and Council Members

FROM: Rachel Molina, City Manager
BY: Cassandra Sanchez, Director of Public Works/City Engineer Kevin Sin, Deputy City Engineer
Dena Alcayaga, Administrative Analyst

SUBJECT: Final Parcel Map No. 20899

RECOMMENDED ACTION

It is recommended that the City Council adopt Resolution No. 20 25-16 approving Final Parcel Map No. 20899 to create two parcels from 2.5 gross acres within the Limited Agricultural (A1) zone located on the south side of Olive Street, approximately 850 feet east of Cottonwood Avenue (Applicant: G & S Outdoor Design, Inc. APN: 0409-022-07).

BACKGROUND

On October 16, 2024, the Development Review Committee approved Tentative Parcel Map No. 20899 to create two parcels from 2.5 gross acres within the Limited Agricultural (A1) zone located on the south side of Olive Street, approximately 850 feet east of Cottonwood Avenue in conjunction with a categorial exemption under CEQA Section 15315 Minor Land Divisions (Applicant: G & S Outdoor Design, Inc: APN: 0409-022-07).

Staff has reviewed Final Parcel Map No. 20899 and determined that it complies with all General Plan and zoning regulations and with all local ordinances related to the creation of these parcels.

ISSUES/ANALYSIS

There are no issues identified with this item.

CITY GOAL SUPPORTED BY THIS ITEM

Future Development - Facilitate balanced growth to ensure cohesive community development and pursue economic development.

FISCAL IMPACT

There are no significant fiscal impacts to the City related to this action.

ALTERNATIVE(S)

1. Provide alternative direction to staff.

Staff Report to the Mayor and Council Members
Final Parcel Map No. 20899
June 17, 2025

ATTACHMENT(S)

1. Resolution No. 2025-16

2. Final Parcel Map No. 20899

RESOLUTION NO. 2025-16

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HESPERIA, CALIFORNIA, APPROVING FINAL PARCEL MAP NO. 20899 TO CREATE TWO PARCELS FROM 2.5 GROSS ACRES WITHIN THE LIMITED AGRICULTURAL (A1) ZONE LOCATED ON THE SOUTH SIDE OF OLIVE STREET,
APPROXIMATELY 850 FEET EAST OF COTTONWOOD AVENUE
(APPLICANT: G & S OUTDOOR DESIGN, INC. APN: 0409-022-07).

WHEREAS, on October 16, 20 24, the Development Review Committee approved Tentative Parcel Map No. 20899 to create two parcels from 2.5 gross acres within the Limited Agricultural (A1) zone located on the south side of Olive Street, approximately 850 feet east of Cottonwood Avenue in conjunction with a categorial exemption under CEQA Section 15315 M inor Land Divisions; and

WHEREAS, staff has reviewed Final Parcel Map No. 20899 and determined that it complies with all General Plan and zoning regulations and with all local ordinances related to the creation of these parcels.

WHEREAS, all legal prerequisites to the adoption of this resolution have occurred.

NOW THEREFORE , BE IT RESOLVED BY THE CITY OF HESPERIA CITY COUNCIL AS FOLLOWS:

Section 1. Final Parcel Map No. 20899 is hereby approved , and the City Clerk is authorized to present same to the County Recorder to be filed for record.

Section 2. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

ADOPTED AND APPROVED this 17th day of June 2025.

Allison Lee
Mayor
ATTEST:

Jessica Giber
Assistant City Clerk

Attachment 2

THIS PAGE LEFT INTENTIONALLY BLANK

City of He speria

STAFF REPORT

DATE: June 17, 2025
TO: Mayor and City Council Members

FROM: Rachel Molina, City Manager
BY: Nathan R. Freeman, Director of Development Services

SUBJECT: Assignment and Assumption Agreement Related to the Density Bonus Agreement for the Three Palms Apartments Development

RECOMMENDED ACTION

It is recommended that the City Council adopt Resolution No. 2025 -22, approving the Assignment and Assumption Agreement related to the previously executed Density Bonus and Incentive Agreement for the Three Palms Apartments development, and authorizing the City Manager to execute all related documents.

BACKGROUND

On October 5, 1998, the City Council approved a Density Bonus and Incentive Agreement with Three Palms Apartments, LP, and Opportunity Builders. In exchange for a density bonus, the developer, as required by the agreement, restricted 100% of the apartment units at the Three Palms Apartments, located at 9800 7th Avenue, to low-income senior households for a period of thirty (30) years.

ISSUES/ANALYSIS

Pursuant to Section 8 of the Density Bonus Agreement, any assignment of rights and obligations under the agreement requires the prior written consent of the City Council.

Three Palms Apartments, LP, has requested to assign its rights and obligations under the agreement to Western Community Housing, Inc., a California -based affordable housing operator. Western Community Housing, Inc., has agreed to assume full responsibility for all terms, conditions, and obligations of the existing Density Bonus Agreement.

The Assignment and Assumption Agreement will become effective upon its recordation in the Official Records of San Bernardino County. This agree ment does not alter the terms of the original Density Bonus Agreement, and all affordability restrictions will remain in effect for the remaining term of the agreement.

The proposed Assignment and Assumption Agreement is included as Attachment 2, and the original Density Bonus and Incentive Agreement is included as Attachment 3. Approval of this action ensures that the existing affordability commitments remain in place and are honored by the new party.

Upon Council approval, staff will record the executed agreement with the San Bernardino County Recorder and retain a copy for the City’s permanent records.

Staff Report to the Mayor and Council Members
Assignment and Assumption Agreement Related to the Density Bonus Agreement for the Three Palms Apartments Project
June 17, 2025

CITY GOAL SUPPORTED BY THIS ITEM

Future Development - Facilitate balanced growth to ensure cohesive community development and pursue economic development.

FISCAL IMPACT

There is no fiscal impact associated with this item.

ALTERNATIVE(S)

 The City Council may provide alternative direction to staff.

ATTACHMENT(S)

1. Resolution No. 2025-22 Approving the Assignment and Assumption Agreement

2. Assignment and Assumption Agreement – Three Palms Apartments

3. Density Bonus and Incentive Agreement and Covenant Restricting Use

RESOLUTION NO. 2025-22

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HESPERIA, CALIFORNIA,

APPROVING AN ASSIGNMENT AND ASSUMPTION AGREEMENT RELATED TO THE

DENSITY BONUS AGREEM ENT FOR THE THREE PALMS APA RTMENTS AND

AUTHORIZING THE CITY MANAGER TO EXECUTE ALL RELATED DOCUMENTS

WHEREAS, the City of Hesperia ( “City”) is a municipal corporation duly organized under the laws and Constitution of the State of California and

WHEREAS, on October 5, 1998, the City Council approved a Density Bonus and Incentive Agreement with Three Palms Apartments, LP and Opportunity Builders (“Agreement”).

WHEREAS in exchange for a density bonus, the developer, as required by the Agreement, restricted 100% of the apartment units at the Three Palms Apartments, located at 9800 7th Avenue, to low-income senior households for a period of thirty (30) years; and

WHEREAS, Section 8 of the Agreement requires the written consent of the City Council prior to any assignment of rights and obligations under the Agreement; and

WHEREAS, Three Palms Apartments, LP seeks to assign all rights, duties, and obligations under the Agreement to Western Community Housing, Inc.; and

WHEREAS, Western Community Housing, Inc. has agreed to assume all terms and obligations of the original Agreement and to continue complying with all affordability and use restrictions.

WHEREAS, approval of the Assignment and Assumption Agreement will ensure that the existing affordability commitments remain in place and are honored by Western Community Housing, Inc.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HESPERIA AS FOLLOWS:

Section 1. The City Council hereby approves the Assignment and Assumption Agreement attached hereto as Exhibit A.

Section 2. The City Council authorizes the City Manager to execute the Assignment and Assumption Agreement and any related documents necessary to complete the assignment.

Section 3. All terms of the original Density Bonus and Incentive Agreement shall remain in full force and effect, unless otherwise modified in writing and approved by the City Council.

Resolution No. 2025-22

ADOPTED AND APPROVED this 17th day of June, 2025.

Allison Lee, Mayor
ATTEST:

Jessica Giber, Assistant City Clerk

01071.0013 2008165.1 5/27/2025 1

Recording Requested by and
When Recorded Return to:

City of Hesperia
9700 Seventh Avenue
Hesperia, CA 92345
ATTN: City Clerk

(Space Above This Line for Recorder’s Office Use Only)

ASSIGNMENT AND ASSUMPTION AGREEMENT

This ASSIGNMENT AND ASSUMPTION AGREEMENT (this “Agreement”) is entered into as of th is ___ day of ____________, 20 25, by and between the THREE PALMS APARTMENTS, LP, a California limited partnership (“Assignor”), and Western Community Housing, Inc. (“Assignee”). Assignor and Assignee ar e jointly referred to herein as the “Parties” and each individually as a “Party”. This Assignment pertains to the transfer of specified assumed liabilities and related obligations arising in connection therewith.

RECITALS

A. Assignor owns property located within the City of Hesperia, south of Cajon Street between 7th and 8th Avenues (“the Property”) , described in further detail in Exhibit A herein.

B. City of Hesperia, a municipal corporation (“City”), Assignor, and OPPORTUNITY BUILDERS, a not-for-profit deve lopment corporation (“Opportunity Builders ”) previously entered into a Density Bonus and Incentive Agreement and Covenant Restricting Use, dated as of October 5, 1998 (the “Density Bonus Agreement”), and recorded in the Official Records of the County of Sa n Bernardino as Document Number 19980450749, with respect to the development of the Property as a multi-family housing development (“Project”).

C. The Density Bonus Agreement required that 100% of the Units in the Project be restricted to low-income households consisting entirely of senior citizens, as those terms are defined in the Density Bonus Agreement.

D. Section 8 of the Density Bonus Agreement requires that any and all assignment of rights and obligations under the Density Bonus Agreement be approved by the City Council of the City prior to such an assignment.

E. The Assignor desires to assign all rights and obligations of the Density Bonus Agreement to Assignee, Assignee desires to assume all rights and obligations of the Density Bonus Agreement, and t he City Council hereby consents to such assignment, as provided for in this Agreement.

01071.0013 2008165.1 5/27/2025 B-1
NOW, THEREFORE, in consideration of the mutual promises of the P arties and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the Assignor and Assignee agree as follows:

1. Effective Date. This Agreement shall be effective as of the date it is recorded in the Official Records of San Bernardino County, California (“Effective Date”).

2. Assignment. Assignor hereby assigns and conveys and otherwise transfers to the Assignee all of Assignor's interests, rights and obligations under the Density Bonus Agreement.

3. Assumption of Agreement. Assignee hereby accepts all of Assignor's interests, rights and obligations under the Density Bonus Agreement, and assumes and agrees to perform all of Assig nor's corresponding obligations, terms, covenants, and conditions under said Density Bonus Agreement on and after the Effective Date.

4. Force and Effect . The P arties further agree that, exce pt as specifically otherwise provided or evidenced by a written agreement, the terms of the Density Bonus Agreement remain unchang ed and in full force and effect except as otherwise amended in writing executed by the appropriate Parties.

5. Miscellaneous. This Assignment shall be b inding on the Parties and their respective successors and assigns. The headings to paragraphs of this Assignment are for convenient reference only and shall not be used in interpreting this Assignment.
[SIGNATURES ON FOLLOWING PAGE]

01071.0013 2008165.1 5/27/2025 3

IN WITNESS WHEREOF, the parties have executed and entered into this Assignment & Assumption Agreement as of the date first above written.

ASSIGNOR

THREE PALMS APARTMENTS, LP
a California limited partnership

ASSIGNEE
NAME
____________________________ ____________________________ Name: Name:

Title: Title:

____________________________ ____________________________ Name: Name:

Title: Title:

01071.0013 2008165.1 5/27/2025 A-1

EXHIBIT A

DENSITY BONUS AND INCENTIVE AGREEMENT

AND COVENANT RESTRICTING USE

01071.0013 2008165.1 5/27/2025

STATE OF CALIFORNIA )
) ss.

COUNTY OF ________________ )

On __________ __, 2025 before me, __ ________________________, a notary public, personally appeared _______________________________________________ who proved to me on the basis of s atisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s) or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

_________________________________________
Notary Public

SEAL:

A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.

01071.0013 2008165.1 5/27/2025

STATE OF CALIFORNIA )
) ss.

COUNTY OF ________________ )

On __________ __, 2025 before me, __ ________________________, a notary public, personally appeared ______________ _________________________________ who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capa city(ies), and that by his/her/their signature(s) on the instrument the person(s) or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

_________________________________________
Notary Public

SEAL:

A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.

THIS PAGE LEFT INTENTIONALLY BLANK

City of Hesperia

STAFF REPORT

DATE: June 17, 2025
TO: Mayor and Council Members
FROM: Rachel Molina, City Manager
BY: Casey Brooksher, Assistant City Manager
Rita Perez, Deputy Human Resources/Risk Management Director Justin Mansfield, Information Systems Specialist

SUBJECT: Council Chambers Equipment Upgrade

RECOMMENDED ACTION

It is recommended that the City Council authorize the City Manager to enter into a one -year contract with Matrix Audio Visual Designs Inc (MatrixAV) in an amount not -to-exceed $239,183 to replace aging equipment with current and supported technology. This tot al includes a 5% contingency.

BACKGROUND

Starting in 2006, City Council meetings have been conducted electronically when Council members were provided individual stations at the dais to allow Council members to electronically vote, view agendas, and presentations. In addition, real time streaming of the meeting to the City’s website was established.

Since then, every five years City staff have conducted upgrades to the Council Chambers equipment to keep it modernized, supported, and to electronically run meetings. The last update was performed in 202 0 by MatrixAV to modernize the system to meet requirements for remote conferencing and additional participation by the public. This required an entire overhaul of the software and har dware. MatrixAV, then became the City’s main point of contact for technical support and is relied on for repairs, replacements and support for the system during on and off hours.

In addition, Windows 10 operating system is approaching the end of its lifecycle and will no longer be supported by Microsoft after October 14, 2025. As a result, users will be required to transition to the Windows 11 operating system to maintain security updates and technical support.

Currently, all City systems operate on Windows 10, and planning for a phased upgrade to Windows 11 is essential to ensure continued functionality and compliance. During the preparation, IT staff discovered that there are several pieces o f equipment that will not be compatible with Windows 11.

ISSUES/ANALYSIS

A site walk was performed with MatrixAV for preventative maintenance and key components were identified that would require updates. These key components include t he purchase of new network switches and upgrade of the Crestron software which manages the audio, video and

Staff Report to the Mayor and Council Members
Council Chambers equipment upgrade
June 17, 2025

teleconferencing inside the council chambers, as well as upgrade to four 4k broadcast-rated cameras and the equipment to manage the higher resolution. A 135-inch video wall to replace the projector, and the purchase of seven digital name plates were included to improve the quality of the meetings and help modernize certain aspects for the benefit of the public’s viewing experience both remotely and in the Council Chambers. This contract includes one year of service support and maintenance. As part of the council chambers upgrade, city staff will be upgrading the Granicus hardware and MatrixAV will be installing ten new computers that the City will be purchasing separately. The latter items of the upgrade are tied to the City’s goal to upgrade all computers to Windows 11 before October 14, 2025.

CITY GOAL SUPPORTED BY THIS ITEM

Organizational Health – Foster a high -performing organization that provides opportunities for professional growth.

FISCAL IMPACT

Funding for the implementation of this project has been included in the Adopted Fiscal Year 2025- 26 Budget.

ALTERNATIVE(S)

1. Provide alternative direction to staff.

ATTACHMENT(S)

1. Council chambers price comparison

Project Pricing
service plan $35,112.00
Network upgrade and PC refresh $15,055.59
Screen Installation/Projector replacement - 135 inch video wall $51,867.41 Broadcast video system replacement $100,037.52
Digital name plates $25,720.05
Total $227,792.57
5% contingency $11,389.63
Total Contract amount $239,182.20

THIS PAGE LEFT INTENTIONALLY BLANK

- 1 -1Page 1 of 2 - 1 -1
City of Hesperia

STAFF REPORT

RECOMMENDED ACTION
It is recommended that the City Council and the Board of Directors of the Hesperia Water District (HWD) hold a Public Hearing and adopt the following Resolutions approving the Fiscal Year (FY) 2025-26 Proposed CIP Budget for the City of Hesperia and the Hesperia Water District:

1) City of Hesperia Resolution No. 2025-20 adopting the FY CIP 2025-26 Budget 2) Resolution HWD 2025-05 adopting the FY CIP 2025-26 Budget

BACKGROUND
In compliance with the City Council’s poli cy direction, staff has prepared the FY 2025-26 CIP Budget for the City of Hesperia and the Hesperia Water District. The CIP Budget includes the funding of capital projects within the City. Additionally, California Government Code, Section 66002 provides that any local agency which levies a Development Impact Fee subject to California Government Code, Section 66001 may adopt a Capital Improvement Plan . The FY 2025-26 Proposed CIP Budget provides the funding plan for such projects.

In the past, the CIP Budget was presented in conjunction with the City’s operating budget. To comply with the state code, the CIP Budget will be presented for Council and Board consideration separate from the operating budget.

ISSUES/ANALYSIS
As an attachment to this staf f report, the FY 2025-26 Proposed CIP Budget includes the following type of projects: Street Improvements, Storm Drainage, Facilities, Water, and Sewer projects. Upon Council and Board approval, t he CIP Budget ed expenditures and revenues will be included into the City’s overall FY 2025-26 Proposed Budget, which was presented and approved by the City Council on June 3, 2025.

Staff requests authority to make technical corrections, minor edits, etc. to the FY 2025-26 Proposed CIP Budget document to be inco rporated into the final FY 2025-26 CIP Budget as approved by the City Council and Hesperia Water Board.

DATE: June 17, 2025
TO: Mayor and Council Members
Chair and Board Members, Hesperia Water District
FROM: Rachel Molina, City Manager
BY: Casey Brooksher, Assistant City Manager

SUBJECT: Fiscal Year (FY) 2025-26 Proposed Capital Improvement Program (CIP) Budget Adoption

Staff Report to the City Council and Board of Directors of the Hesperia Water District Fiscal Year 2025-26 Proposed Capital Improvement Program (CIP) Budget Adoption June 17, 2025

CITY GOAL SUPPORTED BY THIS ITEM
Financial Health- Maintain a balanced budget and adequate reserves Capital Improvement - Continually evaluate capital improvement priorities.

FISCAL IMPACT

See Fiscal Year 2025-26 CIP Proposed Budget.

ALTERNATIVE

Provide alternate direction to staff.

ATTACHMENTS

1. Resolution No. 2025-20

2. Resolution HWD 2025-05

3. Fiscal Year 2025-26 Capital Improvement Program (CIP) Budg et (On file in the City Clerk’s Office)

RESOLUTION NO. 2025-20

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HESPERIA, CALIFORNIA, ADOPTING THE FISCAL YEAR 2025-26 CAPITAL

IMPROVEMENT PROGRAM BUDGET

WHEREAS, the City Manager has prepared the proposed capital improvement program budget for Fiscal Year 2025-26 for the City of Hesperia; and

WHEREAS, the City Council has received the Fiscal Year 2025-26 proposed capital improvement program budget and held a public hearing concerning its adoption; and

WHEREAS, the final document will be the City ’s official Capital Improvement Program Budget for the City of Hesperia for Fiscal Year 2025-26.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HESPERIA AS FOLLOWS:

Section 1. In all respects, the facts as set forth in this Resolution are true and correct.

Section 2. To accept, approve , and adopt the Fiscal Year 2025-26 Capital Improvement Program Budget as proposed and presented by staff and as adjusted by Council direction, as the official Capital Improvement Program budget document for the City of Hesperia for Fiscal Year 2025-26, which includes:

Section 2a. City General Fund expenditures of $350,000.

Section 2b. Other City funds expenditures of $ 31,406,863 are from the following funds, exclusive of transfers:

Fund No. Fund Name Expenditure
204 Measure I - Renewal $ 6,775,591
207 Local Transportation Fund (LTF) Article 8 104,875
209 Gas Tax RMRA 6,334,983
251 Community Development Block Grant 3,675,554
301 DIF – Storm Drain 1,375,149
306 DIF 2018-Streets 5,512,028
313 A-04 Drainage 50,000
504 City-wide Projects 7,578,683

Total $31,406,863

Section 3. That the City Manager and department head staff shall have the authority to transfer funds as inco rporated in the Fiscal Year 2025-26 Capital Improvement Program Budget and consistent with the policy adopted by the City Council.

Section 4. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

Resolution No. 2025-20

ADOPTED AND APPROVED this 17th day of June 2025.

ATTEST: Allison Lee, Mayor

Jessica Giber, Assistant City Clerk

RESOLUTION HWD 2025-05

A RESOLUTION OF THE BOARD OF DIRECTORS OF THE HESPERIA

WATER DISTRICT, CITY OF HESPERIA, CALIFORNIA, ADOPTING THE FISCAL YEAR 2025-26 CAPITAL IMPROVEMENT PROGRAM BUDGET

WHEREAS, the General Manager has prepared the proposed capital improvement program budget for Fiscal Year 2025-26 for the Hesperia Water District; and

WHEREAS, the Board of Directors has received the Fiscal Year 2025-26 proposed capital improvement program budget and held a public hearing concerning its adoption; and

WHEREAS, the final capital improvement program document will be the District’s official Capital Improvement Program budget for the Hesperia Water District for Fiscal Year 2025-26.

NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE HESPERIA WATER DISTRICT AS FOLLOWS:

Section 1. In all respects, the facts as set forth in this resolution are true and correct.

Section 2. To accept, approve, and ad opt the Fiscal Year 2025-26 Capital Improvement Program Budget as proposed and presented by staff and as adjusted by Board direction, as the official Capital Improvement Program budget document for the Hesperia Water District for Fiscal Year 2025-26, which includes:

Section 2a. Water District expenditures of $ 2,633,284 from the following funds, exclusive of transfers:

Fund No. Fund Name Expenditure
700 Water Operating $ 855,114
711 Sewer Capital 1,778,170
Total $2,633,284

Section 3. That the General Manager and department head staff shall have the authority to transfer funds as incorporated in the Fiscal Year 2025-26 Capital Improvement Program Budget and consistent with the policy adopted by the District’s Board of Directors.

Section 4. That the Secretary of the Board of Directors shall certify to the passage and adoption of this Resolution and enter it into the book of original resolutions.

ADOPTED AND APPROVED this 17th day of June 2025.

Allison Lee, Chair
ATTEST:

Jessica Giber, Secretary

ATTACHMENT 3 AVAILABLE FOR REVIEW IN THE CITY CLERK’S OFFICE

City of Hesperia

STAFF REPORT

DATE: June 17, 2025
TO: Mayor and Council Members

FROM: Rachel Molina, City Manager
BY: Cassandra Sanchez, Director of Public Works/ City Engineer Kevin Sin, Deputy City Engineer
Dena Alcayaga, Administrative Analyst

SUBJECT: Vacate a Portion of Outpost Road

RECOMMENDED ACTION

It is recommended that the City Council hold a public hearing to receive public comments pursuant to Section 8320, subdivision (a) of the California Street s and Highway s Code, and adopt Resolution 2025-21 to vacate a portion of Outpost Road as described in attachments Exhibit “A” and Exhibit “B.”

BACKGROUND

Outpost Road is located between the I -15 Freeway and Joshua Road. The portion of Outpost Road that is being recommended for vacation is south of Joshua Street, located west of APN 3039-361-01 and east of APN’s 3039-331-06 & 07. The total area being vacated is 0.75 acres.

The City of Hesperia is proposing the vacation of a portion of Outpost Road to facilitate the realignment and dedication of a new public right -of-way that better serves the regional transportation needs and supports the future development of the adjacent parcel owned by Love’s Country Stores of California. The existing alignment is no longer suitable due to planned infrastructure improvements and access requirements. The vacation will eliminate redundant or obsolete right -of-way and enab le the City to complete a lot -split, ensuring proper legal configuration of the parcels while preserving public access through a newly dedicated and realigned portion of Outpost Road.

City staff does not anticipate that this portion of Outpost Road will ever be needed for public access. However, because of existing public utilities remaining, the City will require utility easements to remain in place. Therefore, staff has concluded that there is no reason to retain actual right-of-way on this parcel.

ISSUES/ANALYSIS

Public right-of-way should be vacated when it is determined that the area is no longer required for present or future public use. Staff has reviewed the proposal and concluded that the existing dedication for highway and road purposes is not needed.

Staff Report to the Mayor and Council Members
Vacate a Portion of Outpost Road
June 17, 2025

Pursuant to Sections 8320 and 8334(a) of the California Streets and Highways Code, the City Council may vacate a street or portion thereof by resolution, upon finding that it is unnecessary for present or prospective public street purposes. Section 8320 also requires a public hearing not less than 15 days after the initiation of proceedings and the posting of Notices of Vacation along the proposed site.

In compliance with Section 8323 of the Streets and Highways Code, Notices of Vacation were posted on June 2, 2025, along the subject portion of Outpost Road. These notices included the intent of the City to vacate the described area as outlined in Exhibits “A” and “B,” along with the date and time of the public hearing.

Following vacation, the affected area will revert to private ownership and is no longer required for street or highway purposes, consistent with Section 8334 (a) of the subdivision (a) of the Streets and Highways Code.

CITY GOAL SUPPORTED BY THIS ITEM

Future Development - Facilitate balanced growth to ensure cohesive community development and pursue economic development.

FISCAL IMPACT

There is no fiscal impact associated with this action.

ALTERNATIVE(S)

1. Provide alternative direction to staff.

ATTACHMENT(S)

1. Resolution No. 2025-21

2. Exhibit “A” – Legal Description

3. Exhibit “B” – Plat Map

RESOLUTION NO. 2025-21

A RESOLUTION OF THE CITY OF HESPERIA, CALIFORNIA, TO VACATE A PORTION OF OUTPOST ROAD AS DESCRIBED IN EXHIBIT “A” AND EXHIBIT “B.”

WHEREAS, Outpost Road is located between the I -15 Freeway and Joshua Road. The portion of Outpost Road that is being recommended for vacation is south of Joshua Street, located west of APN 3039-361-01 and east of APN’s 3039-331-06 & 07. The total area being vacated is 0.75 acres; and

WHEREAS, the City of Hesperia is proposing the vacation of a portion of Outpost Road to facilitate the realignment and dedication of a new public right -of-way that better serves the regional transportation needs and supports the future development of the adjacent parcel owned by Love’s Country Stores of California; and

WHEREAS, the existing alignment is no longer suitable due to planned infrastructure improvements and access requirements. The vacation will eliminate redundant or obsolete right- of-way and enable the City to complete a lot -split, ensuring proper legal confi guration of the parcels while preserving public access through a newly dedicated and realigned portion of Outpost Road; and

WHEREAS, the City Council is authorized to vacate any street or portion thereof within the City by Streets and Highways Code Section 8320; and

WHEREAS, this portion of Outpost Road is not needed for street or highway purposes; and

WHEREAS, this vacation is made pursuant to the requirements of California Streets and Highway Code, Division 9. – Change of Grade and Vacation, Part 3. – Public Streets, Highways, and Service Easement Vacation Law, Chapter 3. – General Vacation Procedure (sections 8300 et seq.); and

WHEREAS, on June 2, 2025, the Notices of Public Hearing to vacate said portion of street were posted in the area of Outpost Road not less than two weeks before the date of the public hearing; and

WHEREAS, the Public Hearing was held on June 17, 2025; and

WHEREAS, all other legal prerequisites to the adoption of this Resolution have occurred;

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HESPERIA AS FOLLOWS:

Section 1. The City Council hereby specifically finds that all of the facts set forth in this resolution are true and correct; and

Section 2. The City Council finds and declares that the portion of Outpost Road , which is proposed to be vacated , is not required for street or highway purposes under Section 8334, subdivision (a) of the Streets and Highways Code; and

Resolution No. 2024-02
Vacate Bishop Avenue

Section 3. The City Council, under the autho rity vested in it by the Streets and Highways Code, sections 8334, subdivision (a) and 8335, hereby orders the vacation of the portion of Outpost Road as described on the attached Exhibits “A” and “B”; and

Section 4. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions; and

Section 5. The City Clerk is authorized to present this Resolution to the County Recorder to be filed for record.

ADOPTED AND APPROVED this 17th day of June 2025.

______________________________
Allison Lee
Mayor
ATTEST:

____________________________
Jessica Giber
Assistant City Clerk

City of Hesperia

STAFF REPORT

DATE: June 17, 2025
TO: Mayor and Council Members
Chair and Board Members, Hesperia Water District

FROM: Rachel Molina, City Manager
BY: Cassandra Sanchez, Director of Public Works / City Engineer Jeremy McDonald, Water Operations Manager

SUBJECT: Amendments to Title 14, Chapter 14 of the Hesperia Municipal Code related to Cross Connections and Backflow Devices

RECOMMENDED ACTION

It is recommended that the City Council and Board Members of the Hesperia Water District (District) introduce and place on first reading Ordinance No. 2025-02 regarding cross connections and backflow devices; amending Title 14, Chapter 14.04 of the Hesperia Municipal Code.

BACKGROUND

The Hesperia Water District is responsible for safeguarding the City’s potable water supply from contamination and pollution resulting from the backflow of water into the distribution system.

Backflow is the undesired or unintended reversal of flow of water and/or other liquids, gases, or other substances into a water distribution system.

Additionally, the City is responsible for identifying and mitigating cross connections, a condition where there is an interconnection between a potable water supply and a non-potable source via any actual or potential connection or structural arrangement between a water distribution system and any source or distribution system containing liquid, gas, or other substances not from an approved water supply. When a cross connection is identified, the user is required to install a backflow prevention device, a mechanical device consisting of two spring loaded check valves which prevents the reversal of flow into the distribution system.

There are currently 1,579 backflow prevention devices in service throughout the City. Each backflow device is annually inspected and tested by a certified tester who has been certified by the American Water Works Association. Public Works staff is responsible for managing the cross- connection control and backflow program which includes performing cross connection control surveys and record keeping of backflow prevention devices.

ISSUES/ANALYSIS

On October 6, 2017, Assembly Bill 1671 (AB 1671) was approved and filed with the Secretary of State. AB 1671 amended California’s S afe Drinking Water Act through the establishment of California Health Safety Code (CHSC) sections 116407 and 116555.5. On October 2, 2019, Assembly Bill 1180 (AB 1180) was approv ed and filed with the Secretary of State. AB 1180 amended Section 116407 of the CHSC and added section 13521.2 to the Water Code. The

adoption of each assembly bill required the State to establish standards for backflow protection and cross -connection cont rol through the adoption of the Cross Connection Control Policy Handbook (CCCPH). Prior to AB 1671 and the adoption of the CCCPH, California’s regulations pertaining to cross -connection control were set forth in regulations in C alifornia Code of Regulations, Title 17, which were adopted in 1987 with minor revisions in 2000.

Included within the CCCPH is the requirement for public water systems to perform an initial hazard assessment of each user’s premises within its service area. The recommended change to the municipal code includes this requirement and specifies the requirements for a backflow prevention assembly to be considered acceptable.

CITY GOAL SUPPORTED BY THIS ITEM

Public Safety - Ensure public safety resources adequately protect our community.

FISCAL IMPACT

There are no fiscal impacts identified with this action.

ALTERNATIVE(S)

Provide alternative direction to staff.

ATTACHMENT(S)

1. Ordinance 2025-02

2. Attachment 2 – Exhibit “A” Municipal Code Title 14, Chapter 14.04. Section 14.04.09 redlines and alternative language

ORDINANCE NO. 2025-02

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF

HESPERIA AND THE BOARD OF DIRECTORS OF THE HESPERIA
WATER DISTRICT, CALIFORNIA, AMENDING TITLE 14,
CHAPTER 14.04 OF THE HESPERIA MUNICIPAL CODE,

RELATED TO CROSS CONNECTIONS AND BACKFLOW

DEVICES

WHEREAS, Title 14 of the Hesperia Municipal Code contains regulations related to cross connections and backflow devices; and

WHEREAS, Title 17 of the California Code of Regulations has been replaced with the pa ssing of Assembly Bills 1671 and 1180, creating the Cross-Connection Control Policy Handbook; and

WHEREAS, The Cross -Connection Control Policy Handbook and its standards apply to all California public water systems, as defined in California’s Health and Safety Code, Section 116275 (h); and

WHEREAS, performing cross connection control surveys will help safeguard the potable water system.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF HESPERIA DOES ORDAIN AS FOLLOWS:

Section 1. All of the facts set forth in this Ordinance are true, correct and are adopted as findings.

Section 2. Title 14, Chapter 14.04 of the Hesperia Municipal Code is hereby amended by replacing 14.04.090 as set forth in Exhibit “A”, attached hereto.

Section 3. This Ordinance shall take effect thirty (30) days from the date of adoption.

Section 4. The City Clerk shall certify to the adoption of the Ordinance and shall cause the same to be posted in three (3) public places within the City of Hesperia pursuant to the provisions of Resolution No. 2007-101.

ADOPTED AND APPROVED this 15 day of July, 2025.

______________________________
Allison Lee, Mayor

ATTEST:

______________________________
Jessica Giber, Assistant City Clerk

Attachment 2

14.04.090 Cross connections and backflow devices.

A. The owner shall comply with state and federal laws enforcing the installation of backflow prevention assemblies to protect the public potable water supply from the danger of cross connections.

Backflow prevention assemblies must be installed directly downstream from the service and shall be open to test and inspection by the district at all times. Plans for installation of backflow prevention assemblies must be approved by the district prior to installation. Whenever backflow protection has been found necessary on a water supply line entering an owner's premises, then any and all water supply lines from the district's mains entering such premises, building, or structures shall be protected by an approved backflow prevention assembly, regardless of the use of the additional water supply lines.

B. Backflow Prevention. District will establish and maintain a list of approved backflow prevention assemblies. Only those backflow prevention assemblies that meet the requirements below will be accepted by the District.
(1) Standards found in Chapter 10 of the Manual of Cross-Connection Control, Tenth Edition, published by the University of Southern California Foundation for Cross-Connection Control and Hydraulic Research; or
(2) certification requirements for backflow prevention assemblies in the Standards of American Society of Sanitary Engineering (ASSE) International current as of 2022 that include ASSE 1015 - 2021 for the DC, ASSE 1048-2021 for the DCDA & DCDA-II, ASSE 1013-2021 for the RP, and ASSE 1047-2021 for the RPDA & RPDA-II and must have the 1YT mark.

Only backflow prevention assemblies which have been approved by the district shall be acceptable for installation by a water user. The type of backflow prevention assembly that may be required (listed in decreasing level of protection) includes: Air Gap Separation (A.G.), Reduced Pressure Principle Backflow Prevention Assembly (R.P.), Double Check Valve Assembly (D.C.), for fire services, Reduced Pressure Detector Assembly (R.P.D.A.), and Double Check Detector Ass emblies (D.C.D.A.). The water user may choose a higher level of protection then required by the district. The minimum types of backflow protection required to protect the public potable water system at the user's water connection to premises with varying degrees of hazard are listed in Table 1 of Section 7604, Title 17 of the California Code of Regulations. APPENDIX D of the State Water Resources Control Board Cross-Connection Control Policy Handbook.

Situations which are not covered in Table 1 APPENDIX D of the State Water Resources Control Board Cross-Connection Control Policy Handbook shall be evaluated on a case by case basis and the appropriate backflow protection shall be determined by the district. In special circumstances when the owner is engaged in the handling of especially dangerous corrosive liquids, industrial or processed water the owner shall be required to install an air gap separation as an additional precaution as a protection to the district's water supply.

A list of approved backflow prevention assemblies will be provided at request to any affected customer. Backflow prevention assemblies shall be installed in a manner prescribed in the district's policy and procedures document. Location of the assemblies shall be as close as practical t o the user's connection. The district shall have the final authority in determining the required location of a backflow prevention assembly.

C. Testing Backflow Prevention Assemblies. The district may inspect and test backflow prevention assemblies at random. Testing of backflow prevention assemblies shall be conducted only by certified testers. A list of certified testers will be provided to any affected customer. Testing of the assemblies shall be the responsibility of the water user. Backflow prevention assemblies will be tested at least annually and immediately after installation, relocation, or repair. More frequent testing may be required if deemed necessary by the district. Assemblies shall be serviced, overhauled, or replaced whenever they are found to be defective and all costs of repair, maintenance, and testing

shall be borne by the water user. Approval must be obtained from the Hesperia Water District prior to removing, relocating, or replacing a backflow prevention assembly.

D. Termination of Service. Unprotected cross connections are prohibited. An appropriate backflow prevention assembly shall be installed, tested and maintained by and at the expense of the water user, at each user connection where required to prevent backflow from the water u sers premises to the public potable water system. It shall be the water user's responsibility to comply with the district's requirements. Failure to comply with the district requirements shall be cause for water service termination to the premises until corrective actions have been taken. The service of water to any premises may be immediately disconnected by the district if any defect is found in the backflow prevention assembly or if it is found that dangerous unprotected cross connections exist. Service will not be restored until such defects are corrected.

E. Hazard Assessment. To evaluate the potential for backflow into the public potable water supply, the District must conduct an initial hazard assessment of all user’s premises within its service are a, excluding existing single and multi-family residences. Each hazard assessment must identify the degree of hazard to the distribution system as either a high hazard cross -connection, a low hazard cross-connection, or having no hazard.

Subsequent to the initial hazard assessment, the District must perform a hazard assessment under the following criteria:
(1) if a user premises changes account holder, excluding single and multi-family residences; (2) if a user premises is newly connected, or re-connected, to the public water system, excluding existing single and multi-family residences;
(3) if evidence exists of changes in the activities or materials on a user’s premises , excluding single and multi-family residences;
(4) if backflow from a user’s premises occurs;
(5) if found in violation of any of the following sections of Title 8, Chapter 32.03 of the Hesperia Municipal Code.

A. Open, unused, or abandoned wells, pools, ponds, pits, shafts, and other unsafe and/or unsecured situations;
B. Any hazardous or infectious material including, but not limited to, explosives, dangerous substances, toxic substances, sewage, human waste, gray water and infectious wastes, not kept with appropriate permits. Gray water shall be used in compliance with state law; C. Other conditions which may be detrimental to public health and safety as defined in the California Health and Safety Code;
D. Any pool, pond or body of water which contains excessive or unhealthy levels of bacterial or algal growth, remains of animals or insects, refuse, debris, or any other foreign matter which may cause an unhealthy or unsafe condition.
(6) Hazard assessments, will also be performed periodically for commercial and industrial land uses, as identified in the District’s Cross-Connection Control Plan.

THIS PAGE LEFT INTENTIONALLY BLANK

City of Hesperia

STAFF REPORT

DATE: June 17, 2025
TO: Mayor and Council Members
Chair and Board Members, Hesperia Water District

FROM: Rachel Molina, City Manager
BY: Cassandra Sanchez, Director of Public Works/City Engineer Kevin Sin, Deputy City Engineer
Tina Souza, Senior Project Manager

SUBJECT: Award Construction Contract for the Ranchero Road Aqueduct Crossing of the Ranchero Road Corridor Widening Project, C.O. No. 7139

RECOMMENDED ACTION

It is recommended that the City Council and Board of Directors of the Hesperia Water District 1) Award a construction contract for the Ranchero Road Aqueduct Crossing of the Ranchero Road Corridor Widening Project (C.O. No. 7139) to the lowest responsive /responsible bidder, Beador Construction Company, Inc. for the base bid amount of $18,824,700; 2) Approve a 10% contingency in the amount of $ 1,882,470 for a total not-to-exceed contract amount of $20,707,170;
3) Approve the design of the project represented by the plans and Contract Documents and Specifications; and
4) Authorize the City Manager or designee to execute the contract and any documents related thereto.

BACKGROUND

The Ranchero Corridor Project consists of several improvements in three phases: I) the undercrossing at the Burlington Northern Santa Fe Railway Company (BNSF) railroad tracks (at the eastern terminus of the corridor project boundary) which was completed in June 2013; II) the interchange at Interstate 15 (I-15) (at the western terminus of the corridor project boundary) which was completed in March 2015; and III) improvements to widen the five-mile roadway segment of Ranchero Road from two lanes to five lanes between these two structures for increased vehicular capacity, the Ranchero Road Corridor Widening Project (Project).

Work on the Project began in 2007 with initial surveys followed by the start of design in 2008, which was ultimately met with suspension of the P roject on various occasions due to lack of funding. Most notably, the loss of Redevelopment Agency funds significantly delayed Project progress. The project was able to resume, and Design of the Project was completed in 2021.

Utility relocations began in December 2021 and construction of the roadway portion of the Project began in April 2022 in partnership with San Bernardino County (SBC), apart from the aqueduct crossing, which is a City only portion of Phase III.

Staff Report to the Mayor and Council Members and Board of Directors Award Construction Contract for the Ranchero Road Aqueduct Crossing of the Ranchero Road Corridor Widening Project, C.O. No. 7139
June 17, 2025

In addition, San Bernardino County Transportation Authority (SBCTA) is a funding partner for the improvements. The City Council approved a funding agreement June 20, 2017, along with subsequent amendments for the utilization of Measure I, Major Local Highway Program (MLHP) funds for the Project.

The widening of the roadway portion is complete; however, construction of the bridge over the California Department of Water Resources (DWR) aqueduct and adjacent roadway approaches remain to be constructed.

ISSUES/ANALYSIS

There are multiple components and construction plan sets for the Project which collectively make up one project, referred to as the Ranchero Road Corridor Widening Project, which is how the project was originally bid. The construction phase of the project was awarded to Sully -Miller Contracting Co., Inc. (SMCC) in October 2021 with construction commencing in April 2022. SMCC has completed roadway improvements along the corridor with the exception of roadway approaches related to the new aqueduct bridge from South Kern Avenue to just east of Via Antiqua Street as well as the bridge.

In the best interest of the City and due to unanticipated delays and other unforeseen circumstances beyond the City’s control, the City made the difficult y et necessary decision to suspend demolition and construction of the crossing (bridge) over the Department of Water Resources (DWR) aqueduct in February 2025. This allowed for the evaluation of the best course of action while considering alternative strategies and working through various challenges related to moving forward with the project as well as oversight by DWR. After reaching an improved understanding with DWR regarding the needs of the aqueduct and carefully reviewing all of the alternatives, it was determined to move forward with rebidding the project.

Formal solicitation for the c onstruction of the aqueduct crossing was conducted and over 6,000 contractors were notified about the project through Public Purchase, the City’s online bidding platform. This includes potential prime contractors and subcontractors. Bids were received, opened, and publicly read on April 23, 2025.

The City received four bids, which were utilized to determine the lowest responsible/ responsive bidder:

Beador Construction Company, Inc. $18,824,700.00
Security Paving Company, Inc. $20,134,248.88
Ames Construction, Inc. $21,861,640.90
Steve P. Rados, Inc. $24,603,631.10

After thorough review of the submitted bid s and evaluation of several refere nces, staff has determined that Beador Construction Company, Inc. (Beador) is the lowest responsive / responsible bidder. Founded in 1996, Beador has the expertise and specializes in bridge infrastructure related work . Beador has performed work for numerous, counties, cities, and Caltrans. Because of their extensive experience with bridge projects, combined with their industry reputation as demonstrated in the reference evaluations, staff believes Beador can meet the City’s needs and deliver the Ranchero Road Aqueduct Crossing Project.

Staff Report to the Mayor and Council Members and Board of Directors Award Construction Contract for the Ranchero Road Aqueduct Crossing of the Ranchero Road Corridor Widening Project, C.O. No. 7139
June 17, 2025

CITY GOAL SUPPORTED BY THIS ITEM

Capital Improvement – Continually evaluate capital improvement priorities.

FISCAL IMPACT

Funding has been included in the Fiscal Year 202 5-26 Capital Improvement Program (CIP) Budget, under Construction Order Number 7139, in the amount of $9,331,531 for the Ranchero Road Aqueduct Crossing, of the Ranchero Road Corridor Widening Project. Remaining Funding will be allocated in the Fiscal Year 2026-27 CIP Budget as needed to complete the project.

ALTERNATIVE(S)

1. Do not award a construction contract and restore the bridge project site to original conditions.

2. Provide alternative direction to staff.

ATTACHMENT(S)

None.

THIS PAGE LEFT INTENTIONALLY BLANK

City of Hesperia

STAFF REPORT

DATE: June 17, 2025

TO: Mayor and Council Members

FROM: Rachel Molina, City Manager
BY: Nathan R. Freeman, Director of Development Services Eydee Jimenez, Economic Development Supervisor

SUBJECT: 2025-2026 Community Assistance Program – Grant Awards

RECOMMENDED ACTION

It is recommended that the City Council, after reviewing the Hesperia City Council Advisory Committee (CCAC) Community Assistance Program (CAP) applicant rankings (Exhibit A), adopt Resolution No. 2025 -017 to approve Program Y ear (FY 2025 –26) CAP funding for each applicant.

BACKGROUND

To be eligible for CAP, applicants must be tax -exempt nonprofit organizations serving Hesperia residents, with at least 75 percent of their unduplicated service goal delivered between July 1, 2025, and June 30, 2026. Applicants must also demonstrate the capacity to collect and submit client intake forms. Required documentation includes:

 Articles of Incorporation and bylaws.
 IRS nonprofit determination letter.
 Organizational chart for FY 2025–26.
 Current list of board of directors for FY 2025–26.

On January 14, 2025, staff published the Notice of Funding Availability (NOFA) for CAP, promoting it via the City’s website, official social media channels, the Hesperia Branch Library, and City Hall. The City received 16 applications by the February 13, 2025, deadline.

On March 6, 2025, staff presented these applications to the CCAC for review and scoring. The CCAC noted that the original application lacked clarity and detail, which hindered effective evaluation, and requested a larger applicant pool.

In response, staff revised the application to improve response quality and clarify requirements:

 Section B – Program/Project Description: Increased minimum word count from 25 to 100 to elicit more detailed responses.
 Section D – Other Funding Sources: Applicants must specify intended uses of “Other” funding and list all current external funding sources.
 Section F – Required Documents: Clarified that submission of both Articles of Incorporation and bylaws is mandatory.

Staff Report to the Mayor and Council Members
Community Assistance Program – Grant Awards
June 17, 2025

The revised NOFA reopened on March 31, 2025, with a deadline of April 28, 2025. To support applicants, Economic Development division staff hosted a CAP Application Workshop (offered in-person and virtually) on April 9, 2025.

The City receive d 20 applications during the second round, meeting the CCAC’s request for a larger pool. Resolution No. 2024 -037 originally established CAP guidelines to fund ten applicants, each to receive $5,000, for a total of $50,000. However, the CCAC’s May 13, 2025, ranking (Exhibi t A) recommends funding twelve applicants. In cases of tied scores, organizations were ranked alphabetically by name. This recommendation exceeds the adopted guidelines by two grantees.

Scoring Methodology:

The CCAC evaluated a total of eighteen (18) eligible applications during its May 13, 2025, special hearing. Each committee member independently ranked the applications in order of preference, assigning a score from one (1) to eighteen (18), with one (1) indicating the highest preference. The individua l rankings from each committee member were then compiled and summed to calculate a cumulative score for each applicant. Applications with lower cumulative scores reflect higher overall preference by the committee. In the event of a tie scor e, organizations were ranked alphabetically by name.

The final rankings are shown in Exhibit A and form the basis of the CCAC's recommendation to fund the top twelve applicants.

ISSUES/ANALYSIS

The CCAC took the following under consideration when making their recommendations:

1. Eligibility.

2. Community need.

3. Financial need of the program/project.

4. Financial capacity to administer the program.

5. Funding the applicants receive from other sources.

City Council must reconcile the discrepancy between the CCAC’s recommendation for twelve grantees and the adopted guideline of ten grantees. Options include:

 Amend Resolution No. 2024-037 to allocate $50,000 among twelve grantees.  Limit awards to the top ten ranked applicants, at $5,000 per grantee.

The City Council retains the dis cretion to modify or disregard CCAC recommendations in making final award determinations.

CITY GOAL SUPPORTED BY THIS ITEM

Future Development - Facilitate balanced growth to ensure cohesive community development and pursue economic development.

Staff Report to the Mayor and Council Members
Community Assistance Program – Grant Awards
June 17, 2025

FISCAL IMPACT

Funding for this program in the amount of $50,000 will be included in the FY 2025 –26 Budget within account 100.01.100.0000.8000.

ALTERNATIVE(S)

Provide alternative direction to staff.

ATTACHMENT(S)

1. Resolution No. 2025-017

2. Exhibit A: CCAC Ranking Recommendations

3. Application Notebooks (Binders provided under separate cover)

RESOLUTION NO. 2025-17

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HESPERIA,

CALIFORNIA, APPROVIN G THE FUNDING ALLOCATIONS FOR THE
COMMUNITY ASSISTANCE PROGRAM 2025-26 FOR THE PROGRAM YEAR

WHEREAS, the City of Hesperia is a municipal corporation duly organized under the laws and Constitution of the State of California; and

WHEREAS, the City Council directed staff to allocate $50,000 in funding to the Community Assistance Program (CAP) for the 2025–26 Program Year (PY); and

WHEREAS, on January 14, 2025, staff published a Notice of Funding Availability (NOFA) for CAP via the City’s website, official social media channels, the Hesperia Branch Library, and City Hall; and

WHEREAS, CAP applications were made available on January 14, 2025, and were due by February 13, 2025; and

WHEREAS, on March 6, 2025, staff presented the 16 received applications to the City Council Advisory Committee (CCAC) for review and scoring; and

WHEREAS, the CCAC noted that the original application lacked clarity and detail, which hindered effective evaluation, and requested a larger applicant pool; and

WHEREAS, staff revised the application to improve response quality and clarify requirements; and

WHEREAS, the revised NOFA reopened on March 31, 2025, with a deadline of April 28, 2025; and

WHEREAS, to support applicants, Economic Development Division staff hosted a CAP Application Workshop (offered in-person and virtually) on April 9, 2025; and

WHEREAS, the City received 20 applications during the second round, meeting the CCAC’s request for a larger pool; and

WHEREAS, the CCAC reconvened on May 13, 2025, to review, score, and rank eligible CAP applications; and

WHEREAS, the CCAC forwarded its ranking recommendations to the City Council; and

WHEREAS, on June 17, 2025, the City Council evaluated the CCAC’s recommendations for the FY 2025–26 CAP Program.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HESPERIA AS FOLLOWS:

Section 1. The recitals above are true and correct and are adopted as findings.

Section 2. The City Council approves the recipients and funding levels for the 2025-26 PY.

Section 3. The City Manager, or designee, is hereby authorized to execute all necessary documents and any certifications to implement the PY 2025-26 CAP Program.

Section 4. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

ADOPTED AND APPROVED this 17th day of June 2025.

Allison Lee, Mayor
ATTEST:

Jessica Giber, Assistant City Clerk

Exhibit A
The following table reflects the cumulative ranking scores for the FY 2025–26 Community Assistance Program (CAP) applicants, as evaluated by the Hesperia City Council Advisory Committee (CCAC). Lower total scores indicate higher overall preference. Rankings were determined by summing individual committee member scores, with tied scores resolved alphabetically.

Rank Organization Points / Notes
1 Genesis Reentry Services 12
2 New Life Chapel Food Ministry 13
3 Orenda Veterans Project 20
4 Restore Unity 24
5 Hesperia Leisure League 29 Tie
6 No Drugs America 29 Tie
7 Victor Valley Community Services
Council 31
8 God’s Hand Extended 33
9 Moses House Ministries 36
10 Feed My Sheep in the High Desert 40
11 High Desert Animal Coalition 42
12 HD Stallions 43
13 US Elite Non-profit Math Tutoring 47
14 I am Love Movement 53 Tie
15 Rock’n Our Disabilities 53 Tie
16 Community Health Action Network 57 Tie
17 Rolling Start, Inc. 57 Tie
18 Victor Valley Family Resource
Center 65

Rank Organization Points / Notes

Disqualified (did not meet
committee standards)

19 Call for Life Pregnancy Help
Center – Application did not meet committee standards
(no official bylaws submitted).
20 Holy Family Food Pantry –
Application did not meet committee standards
(no official bylaws submitted, Articles of
Incorporation missing, and IRS nonprofit letter
not provided).

ATTACHMENT 3 AVAILABLE FOR REVIEW IN THE CITY CLERK’S OFFICE