DATE:
June 17, 2025
TO:
Mayor and Council Members
FROM:
Rachel Molina, City Manager
BY:
Cassandra Sanchez, Director of Public Works / City Engineer Brian Blackwell, Streets Operation Manager
SUBJECT:
Three-Month Contract Amendment for Street Sweeping Services
RECOMMENDED ACTION
It is recommended that the City Council authorize the City Manager to approve an amendment of $103,500 to the existing contract with Guardian Street Sweeping (Guardian), resulting in a revised not-to-exceed total of $1,176,255 for street sweeping services, and extend the term of the contract through September 30, 2025.
BACKGROUND
Street sweeping services help eliminate litter and debris on City streets and reduce the amount of waste entering the storm drain system. Services are provided weekly, bi-weekly, and monthly across various locations, including Main Street, Bear Valley Road, I Avenue, E Avenue, Hesperia Road, City facilities, residential tracts, and schools with curb and gutter infrastructure. Bike lanes throughout the City are swept quarterly.
ISSUES/ANALYSIS
The City’s current contract with Guardian Street Sweeping is set to expire on June 30, 2025. However, the FY 2025–26 Budget, approved by City Council on June 3, 2025, includes a plan to bring street sweeping services in-house. While this transition is underway, an interim solution is necessary to ensure continued street sweeping coverage and avoid service interruptions.
To facilitate the City's transition to an in-house program, staff recommends extending Guardian’s contract by three months, through September 30, 2025. This extension provides essential lead time for:
Recruitment of Personnel: Hiring an Equipment Operator to manage future in-house operations.
Equipment Acquisition: Procurement of a new City-owned street sweeper, which has a manufacturer lead time of approximately six to eight months.
Program Development: Allowing staff to finalize operational protocols, schedules, and administrative systems to support the internal program.
During this transition period, once the three-month contract extension concludes, the City plans to rent a temporary street sweeper to be operated by the newly hired Equipment Operator until the permanent equipment is received. In an upcoming City Council meeting, staff will present a detailed plan for the new in-house street sweeping program.
Guardian has agreed to the proposed extension at a 15% increase to the current contracted rates. This short-term cost adjustment reflects updated market conditions and temporary service continuity during the City's operational shift.
CITY GOAL SUPPORTED BY THIS ITEM
Financial Health - Maintain a balanced budget and adequate reserves.
FISCAL IMPACT
Sufficient funding will be included in the Fiscal Year 2025-26 Proposed Operating Budget.
ALTERNATIVE(S)
Provide alternative direction to staff.
ATTACHMENTS
None.
City of Hesperia STAFF REPORT City of Hesperia STAFF REPORT City of Hesperia
STAFF REPORT
City of Hesperia
STAFF REPORT
Staff Report to the City Council
Three-Month Contract Amendment for Street Sweeping Services June 17, 2025