DATE:
July 15, 2025
TO:
Mayor and Council Members
FROM:
Rachel Molina, City Manager
BY:
Casey Brooksher, Assistant City Manager
Rita Perez, Deputy Human Resources/Risk Management Director Justin Mansfield, Information Systems Specialist
SUBJECT:
Three-Year Maintenance and Licensing Agreement with MCCi LLC
RECOMMENDED ACTION
It is recommended that the City Council authorize the City Manager to execute a three-year maintenance and licensing contract with MCCi, LLC for an amount not to exceed $106,903 to provide maintenance and licensing for the Electronic Document Management System (Laserfiche).
BACKGROUND
The City utilizes MCCi, LLC, for various services. These services include maintaining and licensing Laserfiche, the City’s electronic records system; scanning plans, documents, and microfilm; and creating online forms and automated workflows.
ISSUES/ANALYSIS
The City has used Laserfiche Software for electronic document management services since 2003. Laserfiche currently hosts historical documents related to the City’s finances, personnel, and building plans. Considering another service provider would involve a lengthy and time-consuming effort to migrate from the existing platform. Establishing a new maintenance and licensing agreement will ensure product stability and support for a three-year term.
CITY GOAL SUPPORTED BY THIS ITEM
Organizational Health – Foster a high-performing organization that provides opportunities for professional growth.
FISCAL IMPACT
Funding for this agreement has been included in the Fiscal Year 2025-26 Operating Budget.
ALTERNATIVE(S)
Provide alternative direction to staff.
ATTACHMENT(S)
None.
City of Hesperia STAFF REPORT City of Hesperia STAFF REPORT City of Hesperia
STAFF REPORT
City of Hesperia
STAFF REPORT
Staff Report to the Mayor and Council Members
Three-Year Maintenance and Licensing agreement with MCCi, LLC July 15, 2025