Hesperia City Council
October 7, 2025

Tuesday, October 7, 2025
Meeting Agenda
Closed Session - 5:30 PM
Regular Meeting - 6:30 PM

HESPERIA CITY COUNCIL

SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY

HOUSING AUTHORITY

COMMUNITY DEVELOPMENT COMMISSION

WATER DISTRICT
City Council Chambers
9700 Seventh Ave., Hesperia CA, 92345
City Clerk's Office: (760) 947-1007
City Council Members
Allison Lee, Mayor
Cameron Gregg, Mayor Pro Tem
Brigit Bennington, Council Member
Chris Ochoa, Council Member
Josh Pullen, Council Member
Rachel Molina, City Manager
Pam K. Lee, City Attorney
Amended Agenda
Green Sheet Item #5 updated after the posting of the agenda NOTE: In compliance with the Americans with Disability Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (760) 947-1007 or (760) 947-1026. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility.

To leave a Public Comment by phone, call and leave a recorded message at (760) 947-1026 up to 5:30 pm on the day of the scheduled meeting. City Council meetings may be viewed live or after the event on the City’s website at www.cityofhesperia.us.

October 7, 2025City Council Meeting Agenda

REGULAR MEETING AGENDA

HESPERIA CITY COUNCIL

SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY

HESPERIA HOUSING AUTHORITY

HESPERIA COMMUNITY DEVELOPMENT COMMISSION

HESPERIA WATER DISTRICT
9700 7th Avenue, Council Chambers, Hesperia, CA 92345
As a courtesy, please silence your cell phones and other electronic devices while the meeting is in session. Thank you.

Prior to action of the Council, any member of the audience will have the opportunity to address the legislative body on any item listed on the agenda, including those on the Consent Calendar.

Individuals wishing to speak during General Public Comments or on a particular numbered item must submit a speaker slip to the City Clerk with the agenda item noted. Speaker slips should be turned in prior to the public comment portion of the agenda or before an agenda item is discussed. Comments will be limited to three minutes for General Public Comments, Consent Calendar items and New Business items. Comments are limited to five minutes for Public Hearing items.

In compliance with the Brown Act, the City Council may not discuss or take action on non-agenda items or engage in question and answer sessions with the public. The City Council may ask brief questions for clarification; provide a reference to staff or other resources for factual information and direct staff to add an item to a subsequent meeting.

CLOSED SESSION - 5:30 PM
Roll Call
Mayor Allison Lee
Mayor Pro Tem Cameron Gregg
Council Member Brigit Bennington
Council Member Chris Ochoa
Council Member Josh Pullen
Conference with Legal Counsel - Potential Litigation:

Government Code Section 54956.9(d)2

1. One (1) Case
CALL TO ORDER - 6:30 PM
A. Invocation
B. Pledge of Allegiance to the Flag
C. Roll Call
Mayor Allison Lee
Mayor Pro Tem Cameron Gregg
Council Member Brigit Bennington

October 7, 2025City Council Meeting Agenda
Council Member Chris Ochoa
Council Member Josh Pullen
D. Agenda Revisions and Announcements by City Clerk
E.

Closed Session Reports by City Attorney

ANNOUNCEMENTS/PRESENTATIONS

1. Presentation on City Council Chambers Upgrades by Rita Perez, Deputy Human Resources/Information Technology Director.

GENERAL PUBLIC COMMENTS (For items and matters not listed on the agenda) Individuals wishing to speak during General Public Comments or on a particular numbered item are requested to submit a speaker slip to the City Clerk with the agenda item noted. Speaker slips should be turned in prior to the public comment portion of the joint agenda or before an agenda item is discussed. Comments will be limited to three minutes for General Public Comments, Consent Calendar items and New Business items. Comments are limited to five minutes for Public Hearing items.

In compliance with the Brown Act, the City Council may not discuss or take action on non-agenda items or engage in question and answer sessions with the public. The City Council may ask brief questions for clarification; provide a reference to staff or other resources for factual information and direct staff to add an item to a subsequent meeting.

JOINT CONSENT CALENDAR

1. Consideration of the Draft Minutes from the Regular Meeting held Tuesday, September 16, 2025
Recommended Action:

It is recommended
that the City Council approve the Draft Minutes from the Regular Meeting held Tuesday, September 16, 2025.

Staff Person: Assistant City Clerk Jessica Giber
Draft CC Min 2025-09-16Attachments:

2. Warrant Run Report (City- Successor Agency- Housing Authority- Community Development Commission- Water)
Recommended Action:

It is recommended that the Council/Board ratify the warrant run and payroll report for the City, Successor Agency to the Hesperia Community Redevelopment Agency, Hesperia Housing Authority, Community Development Commission, and Water District.

Staff Person: Assistant City Manager Casey Brooksher

October 7, 2025City Council Meeting Agenda
SR Warrant Run 10-7-2025
Attachment 1 - Warrant Run
Attachments:

3. Award Professional Service Agreements for On-Call Engineering Design, Construction Management, and Inspection Services
Recommended Action:

It is recommended that the City Council and Board of Directors of the Hesperia Water District approve the award of Professional Services Agreements (PSAs) to six (6) firms to provide On-Call Engineering Design, Construction Management, and Inspection Services for an initial three (3) year term, in an amount not-to-exceed $500,000 per agreement and authorize the City Manager or her designee to execute the PSA’s and any other necessary documents related thereto:

Engineering Design, Construction Management, and Inspection Services AnGenious $500,000
ERSC $500,000
GHD $500,000
Michael Baker International $500,000
Psomas $500,000
Transtech $500,000
Staff Person: Director of Public Works/City Engineer Cassandra Sanchez SR On-CAll Engineering Design 10-7-2025
Attachment 1 - AnGenious Fee Schedule
Attachment 2 - ERSC Fee Schedule
Attachment 3 - GHD Fee Schedule
Attachment 4 - Michael Baker Fee Schedule
Attachment 5 - Psomas Fee schedule
Attachment 6 - Transtech Fee Schedule
Attachments:

4. Acceptance of American Rescue Plan Act (ARPA) Grant - Water Service Line Replacement Project II
Recommended Action:

It is recommended that the City Council accept the completed Water Service Line Replacement Project II project and authorize staff to record a “Notice of Completion” and release all withheld retention amounts after a minimum of thirty (30) calendar days from the date of recordation.

Staff Person: Director of Public Works/City Engineer Cassandra Sanchez

October 7, 2025City Council Meeting Agenda
SR Water Service Line Replacement Project II 10-7-2025
Attachment 1 - Notice of Completion
Attachments:

5. Final Tract Map No. 18989-3
Recommended Action:

It
is recommended that the City Council adopt Resolution No. 2025-38 approving Final Tract Map No. 18989-3 to amend Tentative Tract Map No. 18989 to reflect the following modifications:
1) Expansion of Lot 23 to accommodate a proposed Wastewater Treatment Plant that was originally approved as part of the Tapestry Specific Plan; 2) Revision of the overall tract boundary and total acreage to incorporate an additional 1.9 acres, consistent with the approved improvement plans reflecting the re-alignment of Kennedy Meadows; and
3) Reconfiguration of lot numbering and other minor adjustments to ensure consistency with recorded maps (Applicant: Silverwood Development Phase I, LLC).

Staff Person: Administrative Analyst Dena Alcayaga
SR Final Tract Map No. 18989-3 10-7-25
Resolution 2025-38
Attachment 2 - Final Tract Map No. 18989-3
Attachments:

6. Final Tract Map No. 20581
Recommended Action:

It
is recommended that the City Council adopt Resolution No. 2025-37 approving Final Tract Map No. 20581 to subdivide one parcel into 74 lots and five lettered lots on approximately 10.9-acres located at the southwest corner of Sultana Street and G Avenue (Applicant: Park View Trails, LLC APN:
0410-221-08).

Staff Person: Administrative Analyst Dena Alcayaga
SR Final Tract Map No. 20581 10-7-2025
Resolution 2025-37
Attachment 2 - Final Tract Map No. 20581
Attachments:

NEW BUSINESS

7. Award Construction Contract for the annual Street Improvement Projects, Construction Order Nos. 7167 and 7177
Recommended Action:

It is recommended that the City Council:

October 7, 2025City Council Meeting Agenda
1) Award a construction contract for the annual Street Improvement Projects (Construction Order
Nos. 7167 and 7177) to the lowest responsive/responsible bidder, Onyx Paving Company, Inc. for the total bid amount of $3,760,919; 2) Approve a 10% contingency in the amount of $376,092 for a total not-to-exceed contract amount of $4,137,011;
3) Authorize the City Manager or designee to execute the contract and any documents related thereto.

Staff Person: Director of Public Works/City Engineer Cassandra Sanchez SR Award of annual Street Improvement Projects 10-7-2025Attachments:

8. Award Construction Contract for the FY 2023-24 CDBG Street Improvements, C.O. No. 7172 Project
Recommended Action:

It is recommended that the City Council authorize the City Manager to:

1. Adopt Resolution No.
2025-40 amending the Fiscal Year (FY) 2025-26
Capital Improvement Budget by appropriating $94,000 to Fund 204

2. Award a construction contract for the FY 2023-24 CDBG Street Improvements, C.O. No. 7172 project to the lowest responsive/responsible bidder, LCR Earthwork & Engineering, Corp. for the bid amount of $1,264,560; approve an additional 10% contingency in the amount of $126,456, for a not-to-exceed total construction contract amount of $1,391,016; and

3. Authorize the City Manager to execute the contract.

Staff Person: Director of Public Works/City Engineer Cassandra Sanchez SR CDBG Street Improvements FY 2023-24 10-7-2025
Resolution 2025-40
Attachments:

9. Hesperia Water District Residential Delinquent Account Process Recommended Action:

It is recommended
that the City Council and Board of Directors of the Hesperia Water District receive and file this report regarding the District’s current process for collection of delinquent residential water accounts, including the lien procedure, and property owner responsibility established under Hesperia Municipal Code Title 14.02.080.

Staff Person: Assistant City Manager Casey Brooksher
SR Residential Delinquent Customer Process 10-7-2025
Attachment 1 - Senate Bill 998
Attachment 2 - Amendments to Title 14 SR and Attachments (01-07-20) Attachment 3 - Amendments to Title 14 SR and Attachments (6-21-22) Attachments:

COUNCIL COMMITTEE REPORTS AND COMMENTS

October 7, 2025City Council Meeting Agenda
The Council may report on their activities as appointed representatives of the City on various Boards and Committees and/or may make comments of general interest or report on their activities as a representative of the City.

CITY MANAGER/CITY ATTORNEY/STAFF REPORTS
The City Manager, City Attorney or staff may make announcements or reports concerning items of interest to the Council and the public.

ADJOURNMENT
I, Jessica Giber, Assistant City Clerk of the City of Hesperia, California do hereby certify that I caused to be posted the foregoing agenda on Thursday, October 2 at 5:30 p.m. pursuant to California Government Code §54954.2.
_____________________________
Jessica Giber, Assistant City Clerk
Documents produced by the City and distributed less than 72 hours prior to the meeting regarding items on the agenda will be made available in the City Clerk's Office during normal business hours.

City of Hesperia
Meeting Minutes – Draft
City Council
Tuesday, September 16, 2025 6:30 PM

REGULAR MEETING AGENDA

HESPERIA CITY COUNCIL

SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY

HESPERIA HOUSING AUTHORITY

HESPERIA COMMUNITY DEVELOPMENT COMMISSION

HESPERIA WATER DISTRICT
CLOSED SESSION – 6:00PM
Conference with Legal Counsel - Potential Litigation:

Government Code Section 54956.9(d)2

1.One (1) Case
CALL TO ORDER - 6:35 PM
A. Invocation
B. Pledge of Allegiance to the Flag
C. Roll Call

Present:5 – Mayor Lee, Mayor Pro Tem Gregg, Council Member Bennington, Council Member Ochoa and Counci
l Member Pullen
D. A genda Revisions and Announcements by City Clerk
E.

Closed Session Reports by City Attorney

ANNOUNCEMENTS/PRESENTATIONS

1. Presentation of Recognition to resident Marshawn Swims, Neighborhood Pride Enhancement Program Honoree.

2. Presentation of Recognition of former City Council Advisory Committee Member, Cody Gregg by appointing Council Mem
ber Chris Ochoa.

3. City Council Presentation to Deputy Nester Sosa, Fire Captain Chris Mercado, Engineer James Guffey, and City Council Chambers
9700 Seventh Ave.

Hesperia CA, 92345

Firefighter/Paramedic Cody Parker recognizing them for their commitment to duty during a residential fire that resulted in saving a life.

GENERAL PUBLIC COMMENTS (For items and matters not listed on the agenda) The following people commented:

Bob Nelson
Lisa
Kimberly Koonce
Gina Whelan

JOINT CONSENT CALENDAR
A motion was made by Gregg, seconded by Ochoa that the Joint Consent Calendar minus item 6 be approved. The motion carried by the following vote:

Aye: 5 - Lee, Gregg, Bennington, Ochoa, and Pullen
Nay: 0

1. Consideration
of the Draft Minutes from the Regular Meeting held Tuesday, September 2, 2025 Recommended Action:

It is recommended that the City Council approve the Draft Minutes from the Regular Meeting held Tuesda
y, September 2, 2025.

Sponsors: Deputy City Manager/City Clerk Melinda Sayre

2. Warrant Run Report (City - Successor Agency - Housing Authority - Community Development Commission - Water)
Recommended Action:

It is recommended that the Council/Board ratify the warrant run and payroll report for the City, Successor Agency to the Hes
peria Community Redevelopment Agency, Hesperia Housing Authority, Community Development Commission, and Water District.

Sponsors: Assistant City Manager Casey Brooksher

3. Treasurer’s Cash Report for the unaudited period ended July 31, 2025.

Recommended Action:

It is recommended that the Council/Board accept the Treasurer’s Cash Report for the City, Successor Agency to the Hes
peria Community Redevelopment Agency, Hesperia Housing Authority, Community Development Commission, and Water District.

Sponsors: Assistant City Manager Casey Brooksher

4. Contract Amendment for Uniform Services
Recommended Action:

It is recommended that the City Council and Board of Directors of the Hesperia Water District (District) authorize
the City Manager to approve an amendment of $10,000 to the existing contract with Mission Linen Supply, for a revised not-to-exceed contract amount of $107,146, and approve a one-year contract extension for uniform services.

Sponsors: Assistant City Manager Casey Brooksher

5. Adopt Measure I Five Year Capital Project Needs Analysis for Fiscal Years 2026/27 through 2030/31 Recommended Action:

It is recommended that the Mayor and Council Members adopt Resolution No. 2025-36 approving the Measure
I Five-Year Capital Project Needs Analysis submittal to the San Bernardino County Transportation Authority (SBCTA) for Fiscal Years 2026/27 through 2030/31.

Sponsors: Director of Public Works/City Engineer Cassandra Sanchez

6. Street Sweeper Rental and Purchase of Broom Bear Street Sweeper Equipment.

Recommended Action:

It is recommended that the City Council authorize the City Manager to:

Enter
into a rental agreement with HAAKER Equipment Co. for one Elgin Broom Bear Street Sweeper in an amount not-to-exceed $85,000.

Enter into a purchase agreement with HAAKER Equipment Co. for one new Elgin Diesel Broom Bear in an amount not-to-exceed $575,000.

Sponsors: Director of Public Works/City Engineer Cassandra Sanchez A motion was made by Bennington, seconded by Gregg, that this item be approved. The motion carried by the following vote:

Aye: 5 - Lee, Gregg, Bennington, Ochoa and Pullen
Nay: 0

PUBLIC HEARING

7. Vacate a Portion of Las Lunas Street
Recommended Action:

It is recommended that the City Council hold a public hearing to receive public comments pursuant to Section 8320, s
ubdivision (a) of the California Streets and Highways Code, and adopt Resolution 2025-35 to vacate approximately 660 linear feet of Las Lunas Street located between Crockett Avenue and Farmdale Avenue as described in attachments Exhibit “A” and Exhibit “B” (Applicant: Steeno Design Studio Inc).

Sponsors: Administrative Analyst Dena Alcayaga

Tom Steeno commented on this item.

A motion was made by Bennington, seconded by Gregg, that this item be approved. The motion carried by th
e following vote:

Aye: 5 - Lee, Gregg, Bennington, Ochoa and Pullen
Nay: 0

8. User Fee Stud
y Update
Recommended Action
It is recommended that the City Council and the Board of Directors of the Hesperia Water District consider an
amendment to the City-wide fee schedule based upon the change in the Consumer Price Index (CPI) by adopting Joint Resolution No. 2025-34 and Resolution HWD 2025-09.

Sponsors: Assistant City Manager Casey Brooksher
A motion was made by Ochoa, seconded by Pullen, that this item be approved. The motion carried by the following vote:

Aye: 4 - Lee, Bennington, Ochoa and Pullen
Nay: 1 - Gregg

9. PY
2024-2025 Community Development Block Grant, Consolidated Annual Performance and Evaluation Report
Recommended Action:

It is recommended that the City Council conduct a public hearing and upon accepting public testimony: 1) Approve
the 2024-2025 Consolidated Annual Performance Evaluation Report (“CAPER”); and 2) Authorize the City Manager, or designee, to submit the 2024-2025 CAPER to the U.S. Department of Housing and Urban Development (“HUD”), along with any public testimony and changes directed by the City Council.

Sponsors: Director of Development Services Nathan Freeman A motion was made by Gregg, seconded by Ochoa, that this item be approved. The motion carried by the following vote:

Aye: 5 - Lee, Gregg, Bennington, Ochoa and Pullen
Nay: 0

COUNCIL COMMITTEE REPORTS AND COMMENTS
The Mayor, Mayor Pro Tem and Council Members reported on various events and Committees.

CITY MANAGER/CITY ATTORNEY/STAFF REPORTS
None

ADJOURNMENT
The meeting was adjourned at 8:08 p.m.
_____________________________
Jessica Giber, Assistant City Clerk

THIS PAGE LEFT INTENTIONALLY BLANK

City of Hesperia

STAFF REPORT

DATE: October 7, 2025
TO: Mayor and Council Members
City Council, as Successor Agency to the Hesperia Community Redevelopment Agency
Chair and Commissioners, Hesperia Housing Authority
Chair and Commissioners, Community Development Commission Chair and Board Members, Hesperia Water District

FROM: Rachel Molina, City Manager
BY: Casey Brooksher, Assistant City Manager
Keith Cheong, Senior Accountant
Verenise Fierros, Accountant

SUBJECT: Warrant Run Report (City – Successor Agency – Housing Authority – Community Development Commission – Water)

RECOMMENDED ACTION

It is recommended that the Council/Board ratify the warrant run and payroll report for the City, Successor Agency to the Hesperia Community Redevelopment Agency, Hesperia Housing Authority, Community Development Commission, and Water District.

BACKGROUND

The Warrant Run totals represented below are for th e period August 23, 2025 through September 12, 2025.

CITY GOAL SUPPORTED BY THIS ITEM

Financial Health – Maintain a balanced budget and adequate reserves.

ATTACHMENT(S)

1. Warrant Runs
Agency/District Accounts Payable Payroll Wires Totals
City of Hesperia $6,397,446.99 $614,618.13 $0.00 $7,012,065.12 Successor Agency 0.00 0.00 0.00 0.00
Housing Authority 262.52 321.73 0.00 584.25
Community Development Commission 0.00 0.00 0.00 0.00
Water 1,333,309.45 307,693.81 0.00 1,641,003.26
Totals $7,731,018.96 $922,633.67 $0.00 $8,653,652.63
* Includes debt service payments made via Automated Clearing House (ACH) electronic deposit of funds.

YEAR-TO PRIOR FY YTD

W/E W/E W/E WARRANT DATE DATE
FUND # FUND NAME 8/29/2025 9/5/2025 9/12/2025 TOTALS Wires TOTALS * TOTALS Accounts Payable
100 GENERAL 176,546.51$ 3,942,870.81$ 76,825.41$ 4,196,242.73$ -$ 12,101,647.84$ 9,925,672.66$ 105 PENSION OBLIGATION TRUST -$ -$ -$ -$ -$ -$ -$ 106 OPEB TRUST -$ -$ -$ -$ -$ -$ -$
110 SILVERWOOD -$ -$ -$ -$ -$ 23,857.50$ 4,754.24$ 200 HESPERIA FIRE DISTRICT -$ -$ -$ -$ -$ -$ -$
204 MEASURE I - RENEWAL 31,641.98$ -$ 5,652.50$ 37,294.48$ -$ 295,887.59$ 12,615.41$ 207 LOCAL TRANSPORT-SB 325 -$ -$ -$ -$ -$ -$ -$
209 GAS TAX-RMRA 50.00$ -$ 10.89$ 60.89$ -$ 60.89$ -$ 210 HFPD (PERS) -$ -$ -$ -$ -$ 1,896,318.00$ 1,755,819.00$ 241 CFD 2021-1 Resid Maint. & Serv -$ -$ -$ -$ -$ 640.00$ -$ 242 CFD 2022-1 Non-Resd Maint & Serv -$ -$ -$ -$ -$ 640.00$ -$ 243 CFD 2023-1 Silverwood Maint -$ -$ -$ -$ -$ 640.00$ -$ 251 CDBG 38,984.00$ 25,734.60$ 10.88$ 64,729.48$ -$ 254,089.93$ 241,333.78$ 254 AB2766 - TRANSIT -$ -$ -$ -$ -$ -$ -$
255 AB3229 SUPPLEMENTAL LAW -$ -$ -$ -$ -$ -$ -$ 256 ENVIRONMENTAL PROGRAMS GRANT -$ -$ -$ -$ -$ 3,216.25$ 19,285.66$ 262 SB 1383 LOCAL ASSISTANCE GRANT -$ 6,127.50$ -$ 6,127.50$ -$ 6,127.50$ -$ 263 STREETS MAINTENANCE 19,724.44$ 11,638.34$ 25,493.87$ 56,856.65$ -$ 542,605.61$ 492,012.83$ 300 DEV. IMPACT FEES - STREET -$ -$ -$ -$ -$ -$ 22,388.61$ 301 DEV. IMPACT FEES - STORM DRAIN -$ -$ -$ -$ -$ 3,723.62$ -$ 306 DEV. IMPACT FEES - 2018-STREETS -$ 235,049.00$ -$ 235,049.00$ -$ 316,589.93$ 500,205.04$ 307 DIF 2018-DRAINAGE FACILITIES -$ 26,353.00$ -$ 26,353.00$ -$ 26,353.00$ -$ 309 DIF 2018-CITY HALL FACILITIES -$ -$ -$ -$ -$ -$ -$ 312 DIF 2018-POLICE FACILITIES -$ -$ -$ -$ -$ -$ -$ 313 DIF A-04 DRAINAGE -$ -$ -$ -$ -$ -$ 498.79$ 402 WATER RIGHTS ACQUISITION -$ -$ -$ -$ -$ -$ -$ 403 2013 REFUNDING LEASE REV BONDS -$ -$ -$ -$ -$ -$ -$ 404 2023 REFUNDING LEASE REV BONDS -$ -$ -$ -$ -$ -$ -$ 504 CITY WIDE STREETS - CIP -$ -$ -$ -$ -$ 5,368.96$ 2,593,680.82$ 509 CITY FACILITIES CIP -$ -$ -$ -$ -$ -$ -$
800 EMPLOYEE BENEFITS 144,129.66$ 98,561.27$ 384,088.66$ 626,779.59$ -$ 2,316,790.70$ 2,275,754.71$ 801 TRUST/AGENCY 40.00$ 586.00$ 626.00$ -$ 379,970.80$ 380,855.60$ 802 AD 91-1 AGENCY -$ -$ -$ -$ -$ -$ -$
804 TRUST-INTEREST BEARING -$ -$ -$ -$ -$ 1,113.10$ 41,105.51$ 807 CFD 2005-1 1,147,327.67$ -$ -$ 1,147,327.67$ -$ 1,150,847.67$ 1,016,250.47$ 808 HFPD (TRANSITION) -$ -$ -$ -$ -$ 335,635.00$ 317,435.02$ 815 PLAN REVIEW TRUST - FRONTIER -$ -$ -$ -$ -$ -$ -$ CITY 1,558,444.26$ 4,346,334.52$ 492,668.21$ 6,397,446.99$ -$ 19,662,123.89$ 19,599,668.15$ 163 REDEVELOP OBLIG RETIREMENT-2018 -$ -$ -$ -$ -$ 6,784,043.96$ 7,922,197.73$ SUCCESSOR AGENCY -$ -$ -$ -$ -$ 6,784,043.96$ 7,922,197.73$ 370 HOUSING AUTHORITY -$ 262.52$ -$ 262.52$ -$ 2,648.94$ 3,676.97$ HOUSING AUTHORITY -$ 262.52$ -$ 262.52$ -$ 2,648.94$ 3,676.97$ 170 COMMUNITY DEVELOPMENT COMMISSION -$ -$ -$ -$ -$ -$ -$ COMMUNITY DEVELOPMENT COMMISSION -$ -$ -$ -$ -$ -$ -$ 700 WATER OPERATING 85,880.23$ 387,971.32$ 381,809.54$ 855,661.09$ -$ 9,188,274.47$ 2,719,160.85$ 705 WATER PENSION OBLIGATION TRUST -$ -$ -$ -$ -$ -$ -$ 706 WATER OPEB TRUST -$ -$ -$ -$ -$ -$ -$
701 WATER CAPITAL -$ -$ -$ -$ -$ 1,000,000.00$ 16,473.00$ 710 SEWER OPERATING 3,855.20$ 465,993.33$ 3,604.70$ 473,453.23$ -$ 6,472,709.23$ 1,236,836.65$ 711 SEWER CAPITAL -$ -$ -$ -$ -$ 712.50$ 931,759.89$ 720 RECLAIMED WATER OPERATIONS 1,805.25$ 2,389.88$ -$ 4,195.13$ -$ 8,686.66$ 18,983.93$ WATER 91,540.68$ 856,354.53$ 385,414.24$ 1,333,309.45$ -$ 16,670,382.86$ 4,923,214.32$ ACCOUNTS PAYABLE TOTAL 1,649,984.94$ 5,202,951.57$ 878,082.45$ 7,731,018.96$ -$ 43,119,199.65$ 32,448,757.17$ REG. PAYROLL
City 307,641.17$ -$ 306,976.96$ 614,618.13$ -$ 1,579,098.96$ 1,571,170.64$ Housing Authority 161.84$ -$ 159.89$ 321.73$ -$ 799.99$ 1,210.29$ Water 150,837.25$ -$ 156,856.56$ 307,693.81$ -$ 795,324.39$ 781,105.33$ PAYROLL TOTAL 458,640.26$ -$ 463,993.41$ 922,633.67$ -$ 2,375,223.34$ 2,353,486.26$ City of Hesperia

WARRANT RUNS
8/23/2025-9/12/2025
Attachment 1

City of Hesperia

STAFF REPORT

DATE: October 7, 2025
TO: Mayor and Council Members
Chair and Board Members, Hesperia Water District

FROM: Rachel Molina, City Manager
BY: Cassandra Sanchez, Director of Public Works/City Engineer Kevin Sin, Deputy City Engineer
Tina Souza, Senior Project Manager
Justin Richard, Assistant Project Manager

SUBJECT: Award Professional Service Agreements for On-Call Engineering Design, Construction Management, and Inspection Services

RECOMMENDED ACTION

It is recommended that the City Council and Board of Directors of the Hesperia Water District approve the award of Professional Services Agreements (PSAs) to six (6) firms to provide On- Call Engineering Design, Construction Management, and Inspection Services for an initial three (3) year term, in an amount not -to-exceed $500,000 per agreement and authorize the City Manager or her designee to execute the PSA ’s and any other necessary documents related thereto:

Engineering Design, Construction Management, and
Inspection Services
AnGenious Engineering Services, Inc. $500,000
ERSC $500,000
GHD, Inc. $500,000
Michael Baker International $500,000
Psomas $500,000
Transtech Engineers, Inc $500,000

BACKGROUND

The Engineering Division supports delivery of Capital Improvement Projects (CIP) and ongoing Public Works operations. CIP projects consist of several phases that require diverse engineering expertise from initial planning to construction completion.

Previous on-call agreements for the subject services solicited in 2021 have been extended to allow completion of previously assigned projects and related tasks, but no additional projects are being issued. The remaining work is limited to previously authorized assignments . Currently, some of the in-progress projects may not continue to the next phase without further amendments to existing contracts due to contractual amount limitations.

Staff Report to the Mayor and Council/Board Members
Award Professional Services Agreements for On-Call Engineering Design, Construction Management, and Inspection Services
October 7, 2025

The City has issued other on-call solicitations for specialized services; however, many contracts are now outdated or are discipline-specific:

 Inspection services – last solicited in 2021
 Construction/project management – last solicited in 2022

To support efficient project delivery, staff released a new Request for Proposal (RFP) to establish an updated and expanded list of qualified consultants across multiple engineering disciplines, including, but not limited to : street improvements, stormwater, wastewater, water systems, structural engineering, and other fields of expertise such as, environmental compliance, permitting, construction management, and inspections. Furthermore, at any given time, there may be several projects with critical deadlines or other specific obligations and time -sensitive requirements necessitating expertise.

ISSUES/ANALYSIS

An RFP was released on July 3, 2025, through Public Purchase, with proposals due August 5, 2025. Nineteen (19) firms submitted proposals, which were reviewed and scored based on understanding of the scope, proposed approach, and relevant experience and qualifications.

Proposals were received from the following firms:

Consultant Location

1. 4LEAF, Inc. Fair Oaks

2. AnGenious Engineering Services, Inc. Foothill Ranch

3. Burns & McDonnell Brea

4. David Evans and Associates Apple Valley

5. ERSC – Engineering Resources of Southern California, Inc. Redlands

6. GHD, Inc. Irvine

7. IMEG Ontario

8. Kimley Horn Long Beach

9. Michael Baker International Ontario

10. Minagar & Associates, Inc. Laguna Hills

11. Onward Engineering Anaheim

12. Psomas Riverside

13. TKE Engineering, Inc. Riverside

14. Transtech Engineers, Inc Chino

15. Valentine Environmental Engineers, LLC Burbank

16. Albert A. Webb Associates (WEBB) Riverside

17. WestLAND Group, Inc. Hesperia

18. Willdan Engineering Anaheim

19. Z&K Consultants, Inc. Riverside

Staff Report to the Mayor and Council/Board Members
Award Professional Services Agreements for On-Call Engineering Design, Construction Management, and Inspection Services
October 7, 2025

Staff recommends awarding contracts to the six (6) highest ranked firms.

AnGenious Engineering Service, Inc
ERSC
GHD, Inc.

Michael Baker International
Psomas
Transtech Engineers, Inc

Awarding multiple agreements to the highest-ranked consultants provides multiple benefits:

 Flexibility & availability: Ensures support when firms are occupied or specialized expertise is needed.
 Competition: Encourages responsive and cost-effective services.  Timelier project delivery: Reduces delays in implementing capital and operating projects.
 Administrative efficiency: Pre-qualified consultants can be issued task orders quickly without additional lengthy solicitation processes.
 Mitigates limited options: If the City is not satisfied with a consultant’s services, a consultant is not available for a project, or contractual limits will not allow for a consultant’s participation, there are still consultants that can be utilized without additional solicitation.

Agreements will have an initial three-year term with two optional one-year extensions. Awarding a PSA does not guarantee task order issuance, or full or partial use of the contract amount. Cost proposals will be requested from firms on the on-call list. Each task order will be issued as needed and negotiated individually. Payments will then be processed based on the actual work performed. Consultants are aware of these terms. On-call contracts are a standard procurement method used by local, regional, and state government agencies including San Bernardino County and California Department of Transportation (Caltrans), allowing efficient access to professional services under pre-established terms.

The subject services are commonly referred to as soft costs and can vary widely from approximately 20%-50% of construction costs dependent upon the project complexity, size, specialized technical expertise, special studies needed (such as environmental studies or traffic studies), right of way, and grant requirements. Typically, the engineering and design service s range from approximately 25%-35% of the total project cost . Normally, the more complex the project is, the higher the cost of said services will be. Using 30% for demonstration purposes, a project costing $4.0 million to construct, the subject services would be approximately $1.2 million.

These baseline PSA amounts may not be sufficient to see certain projects through the construction phase. Should the need to increase the PSA amounts arise as the projects progress, staff will return to Council.

Presently, there are projects in the current fiscal year’s CIP requiring all or a portion of these services that cannot start until PSAs are in place.

Staff Report to the Mayor and Council/Board Members
Award Professional Services Agreements for On-Call Engineering Design, Construction Management, and Inspection Services
October 7, 2025

CITY GOAL SUPPORTED BY THIS ITEM
Public Safety - Ensure public safety resources adequately protect our community.

Future Development - Facilitate balanced growth to ensure cohesive community development and pursue economic development.

Capital Improvement - Continually evaluate capital improvement priorities.

FISCAL IMPACT
If approved, each agreement will be for a not-to-exceed amount of $500,000 over the initial three- year term. Actual costs will depend on the issuance of task orders. Funding is available in the adopted FY 2025 –26 CIP and Operating Budgets and may include Measure I, Local Transportation Funds, Development Impact Fees, enterprise funds, grants, and other special revenue sources.

ALTERNATIVE(S)

1. If the on-call agreements are not approved , it would require separate solicitations for each project, causing delays and reduced efficiency.

2. Provide alternative direction to staff.

ATTACHMENT(S)

1. Attachment 1 - AnGenious Fee Schedule

2. Attachment 2 - ERSC Fee Schedule

3. Attachment 3 - GHD Fee Schedule

4. Attachment 4 - Michael Baker Fee Schedule

5. Attachment 5 - Psomas Fee Schedule

6. Attachment 6 - Transtech Fee Schedule

City of Hesperia HOURLY RATE FEE SCHEDULE
On-Call Engineering Design, Construction Management, and Inspection Services Three Year Contract (FY25-26 through 27-28)

AES

Labor
Classifications
FY2025/26
7/1/25 to 6/30/26
FY2026/27
7/1/26 to 6/30/27
FY2027/28
7/1/27 to 6/30/28
FY2028/29
7/1/28 to 6/30/29
Rates Rates Rates Rates
Project Manager $350.00 $360.50 $371.32 $382.45
Sr. Project Engineer $325.00 $334.75 $344.79 $355.14
Project Engineer II $272.00 $280.16 $288.56 $297.22
Project Engineer I $247.00 $254.41 $262.04 $269.90
Engineer III $221.00 $227.63 $234.46 $241.49
Engineer II $162.00 $166.86 $171.87 $177.02
Engineer I $143.00 $147.29 $151.71 $156.26
Resident Engineer $345.00 $355.35 $366.01 $376.99
Structure Rep. $337.00 $347.11 $357.52 $368.25
Sr. Field Inspector $226.00 $232.78 $239.76 $246.96
Field Inspector $197.00 $202.91 $209.00 $215.27
Scheduler $208.00 $214.24 $220.67 $227.29
Office Engineer $132.00 $135.96 $140.04 $144.24
Office Admin. Asst. $118.00 $121.54 $125.19 $128.94
QC/QA Manager $330.00 $339.90 $350.10 $360.60
* - Proposed average annual wages escalation rate of 3 % Attachment 1
Angenious

<#S#e#ction Title>
Professional Staff
President ........................................................................... $320.00 Vice President .................................................................... $275.00 Sr. Principal Engineer ......................................................... $270.00 Principal Engineer .............................................................. $240.00 Assistant Principal Engineer ............................................... $225.00 Engineer V ......................................................................... $205.00 Engineer IV ........................................................................ $185.00 Engineer III ........................................................................ $170.00 Engineer II ......................................................................... $155.00 Engineer I .......................................................................... $135.00 Engineering Staff
Principal Engineering Associate ......................................... $220.00 Senior Engineering Associate ............................................ $200.00 Engineering Associate V .................................................... $175.00 Engineering Associate IV ................................................... $150.00 Engineering Associate III ................................................... $140.00 Engineering Associate II .................................................... $125.00 Engineering Associate I ..................................................... $120.00 Engineering Aide II ...............................................................$70.00 Engineering Aide I ................................................................$65.00 Survey Staff and Services
Principal Surveyor .............................................................. $225.00 Senior Surveyor ................................................................. $185.00 Surveyor III ........................................................................ $150.00 Surveyor II ......................................................................... $130.00 Surveyor I .......................................................................... $110.00 2-Man Survey Crew (Std Equipment/Truck) ...................... $320.00 1-Man Survey Crew (Std Equipment/Truck) ...................... $250.00 3rd Man on Survey Crew ................................................... $140.00 Construction Support Staff
Construction Manager ....................................................... $225.00 Chief Construction Inspector ............................................. $175.00 Sr. Construction Inspector.................................................. $165.00 Construction Inspector ...................................................... $160.00 Inspector Overtime (Hours 8-12/Saturdays) ..................... $200.00 Inspector Overtime (Hours 12+/Sundays) ......................... $235.00 Administrative Staff
Operations Manager.......................................................... $125.00 Operations Specialist ......................................................... $105.00 Administrative Assistant II ....................................................$95.00 Administrative Assistant I .....................................................$85.00 Other Direct Expenses
Vehicle Mileage ................................................. $0.70/Mile Subconsultant .................................................... Cost + 15% Reimbursable Expenses/Charges ....................... Cost + 15% Forensic Analysis .................................. Standard Rate X 2 Expert Witness ..................................... Standard Rate X 3 NOTE: All rates hereon are subject to automatic increase upon July 1st of each year. Rates will be adjusted by the percent increase in California Consumer Price Index-All Urban Consumers for the twelve-month period ending February as calculated by the California Department of Industrial Relations (CADIR) California Consumer Price Index Calculator. Prevailing Wage Rates are dictated by the CADIR. All classifications which are subject to Prevailing Wages will be adjusted when revised determinations are published by the CADIR.

Unless otherwise established by contractual agreement,
payment is due and payable upon receipt. Payment is considered delinquent if not paid within 30 days of invoice date. If payment is not completed within agreed terms, Client agrees to pay a service charge on the amount past due at the rate of 1.5% per month (18% per annum).

July 1, 2025

Attachment 2

Effective January 2025
GHD FY2025 Standard Rate Schedule
GHD
Class GHD Description 2025
US Rate
2026
US Rate
2027
US Rate
2028
US Rate

PROFESSIONAL
A001 Senior Technical Director 1 $ 308.00 - $ 440.00 $ 320.94 - $ 458.48 $ 334.42 - $ 477.74 $ 351.14 - $ 501.62 A002 Senior Technical Director 2 $ 287.00 - $ 410.00 $ 299.05 - $ 427.22 $ 311.61 - $ 445.16 $ 327.19 - $ 467.42 A003 Senior Technical Director 3 $ 266.00 - $ 380.00 $ 277.17 - $ 395.96 $ 288.81 - $ 412.59 $ 303.25 - $ 433.22 A004 Technical Director 1 $ 252.00 - $ 360.00 $ 262.58 - $ 375.12 $ 273.61 - $ 390.88 $ 287.29 - $ 410.42 A005 Technical Director 2 $ 238.00 - $ 340.00 $ 248.00 - $ 354.28 $ 258.41 - $ 369.16 $ 271.33 - $ 387.62 A006 Senior Professional 1 $ 217.00 - $ 310.00 $ 226.11 - $ 323.02 $ 235.61 - $ 336.59 $ 247.39 - $ 353.42 A007 Senior Professional 2 $ 203.00 - $ 290.00 $ 211.53 - $ 302.18 $ 220.41 - $ 314.87 $ 231.43 - $ 330.62 A008 Professional 1 $ 196.00 - $ 280.00 $ 204.23 - $ 291.76 $ 212.81 - $ 304.01 $ 223.45 - $ 319.21 A009 Professional 2 $ 168.00 - $ 240.00 $ 175.06 - $ 250.08 $ 182.41 - $ 260.58 $ 191.53 - $ 273.61 A010 Professional 3 $ 151.00 - $ 215.00 $ 157.34 - $ 224.03 $ 163.95 - $ 233.44 $ 172.15 - $ 245.11 A011 Vacationer / Intern $ 140.00 - $ 200.00 $ 145.88 - $ 208.40 $ 152.01 - $ 217.15 $ 159.61 - $ 228.01

CONSULTANT
V001 Executive Consultant 1 $ 396.00 - $ 565.00 $ 412.63 - $ 588.73 $ 429.96 - $ 613.46 $ 451.46 - $ 644.13 V002 Executive Consultant 2 $ 361.00 - $ 515.00 $ 376.16 - $ 536.63 $ 391.96 - $ 559.17 $ 411.56 - $ 587.13 V003 Senior Consultant 1 $ 298.00 - $ 425.00 $ 310.52 - $ 442.85 $ 323.56 - $ 461.45 $ 339.74 - $ 484.52 V004 Senior Consultant 2 $ 266.00 - $ 380.00 $ 277.17 - $ 395.96 $ 288.81 - $ 412.59 $ 303.25 - $ 433.22 V005 Consultant 1 $ 221.00 - $ 315.00 $ 230.28 - $ 328.23 $ 239.95 - $ 342.02 $ 251.95 - $ 359.12 V006 Consultant 2 $ 182.00 - $ 260.00 $ 189.64 - $ 270.92 $ 197.61 - $ 282.30 $ 207.49 - $ 296.41 V007 Consultant 3 $ 147.00 - $ 210.00 $ 153.17 - $ 218.82 $ 159.61 - $ 228.01 $ 167.59 - $ 239.41

TECHNICAL
B001 Lead Design Technician 1 $ 277.00 - $ 395.00 $ 288.63 - $ 411.59 $ 300.76 - $ 428.88 $ 315.79 - $ 450.32 B002 Lead Design Technician 2 $ 256.00 - $ 365.00 $ 266.75 - $ 380.33 $ 277.96 - $ 396.30 $ 291.85 - $ 416.12 B003 Lead Design Technician 3 $ 231.00 - $ 330.00 $ 240.70 - $ 343.86 $ 250.81 - $ 358.30 $ 263.35 - $ 376.22 B004 Senior Design Technician 1 $ 228.00 - $ 325.00 $ 237.58 - $ 338.65 $ 247.55 - $ 352.87 $ 259.93 - $ 370.52 B005 Senior Design Technician 2 $ 214.00 - $ 305.00 $ 222.99 - $ 317.81 $ 232.35 - $ 331.16 $ 243.97 - $ 347.72 B006 Design Technician 1 $ 196.00 - $ 280.00 $ 204.23 - $ 291.76 $ 212.81 - $ 304.01 $ 223.45 - $ 319.21 B007 Design Technician 2 $ 182.00 - $ 260.00 $ 189.64 - $ 270.92 $ 197.61 - $ 282.30 $ 207.49 - $ 296.41 B008 Drafting/Design 1 $ 175.00 - $ 250.00 $ 182.35 - $ 260.50 $ 190.01 - $ 271.44 $ 199.51 - $ 285.01 B009 Drafting/Design 2 $ 151.00 - $ 215.00 $ 157.34 - $ 224.03 $ 163.95 - $ 233.44 $ 172.15 - $ 245.11 B010 Drafting/Design 3 $ 140.00 - $ 200.00 $ 145.88 - $ 208.40 $ 152.01 - $ 217.15 $ 159.61 - $ 228.01 B011 Drafting/Design 4 $ 133.00 - $ 190.00 $ 138.59 - $ 197.98 $ 144.41 - $ 206.30 $ 151.63 - $ 216.61 B012 Intern Drafting/Design $ 119.00 - $ 170.00 $ 124.00 - $ 177.14 $ 129.21 - $ 184.58 $ 135.67 - $ 193.81 Escalation values are consistent with ACEC recommendations Year 2: 4.20%
Year 3: 4.20%
Year 4: 5%
GHD
Class GHD Description 2025
US Rate
2026
US Rate
2027
US Rate
2028
US Rate

ADMINISTRATION
C001 Business Services Manager 1 $ 245.00 - $ 350.00 $ 255.29 - $ 364.70 $ 266.01 - $ 380.02 $ 279.31 - $ 399.02 C002 Business Services Manager 2 $ 217.00 - $ 310.00 $ 226.11 - $ 323.02 $ 235.61 - $ 336.59 $ 247.39 - $ 353.42 C003 Senior Business Services 1 $ 168.00 - $ 240.00 $ 175.06 - $ 250.08 $ 182.41 - $ 260.58 $ 191.53 - $ 273.61 C004 Senior Business Services 2 $ 158.00 - $ 225.00 $ 164.64 - $ 234.45 $ 171.55 - $ 244.30 $ 180.13 - $ 256.51 C005 Business Services 1 $ 140.00 - $ 200.00 $ 145.88 - $ 208.40 $ 152.01 - $ 217.15 $ 159.61 - $ 228.01 C006 Business Services 2 $ 133.00 - $ 190.00 $ 138.59 - $ 197.98 $ 144.41 - $ 206.30 $ 151.63 - $ 216.61 C007 Business Services 3 $ 98.00 - $ 140.00 $ 102.12 - $ 145.88 $ 106.40 - $ 152.01 $ 111.73 - $ 159.61

SITE BASED
S001 Senior Construction Manager $ 270.00 - $ 385.00 $ 281.34 - $ 401.17 $ 293.16 - $ 418.02 $ 307.81 - $ 438.92 S002 Construction Manager $ 235.00 - $ 335.00 $ 244.87 - $ 349.07 $ 255.15 - $ 363.73 $ 267.91 - $ 381.92 S003 Lead Site Engineer/Supervisor $ 207.00 - $ 295.00 $ 215.69 - $ 307.39 $ 224.75 - $ 320.30 $ 235.99 - $ 336.32 S004 Senior Site Engineer $ 186.00 - $ 265.00 $ 193.81 - $ 276.13 $ 201.95 - $ 287.73 $ 212.05 - $ 302.11 S005 Site Engineer $ 175.00 - $ 250.00 $ 182.35 - $ 260.50 $ 190.01 - $ 271.44 $ 199.51 - $ 285.01 S006 Lead Inspector $ 179.00 - $ 255.00 $ 186.52 - $ 265.71 $ 194.35 - $ 276.87 $ 204.07 - $ 290.71 S007 Senior Inspector $ 144.00 - $ 205.00 $ 150.05 - $ 213.61 $ 156.35 - $ 222.58 $ 164.17 - $ 233.71 S008 Inspector / Specialist 1 $ 126.00 - $ 180.00 $ 131.29 - $ 187.56 $ 136.81 - $ 195.44 $ 143.65 - $ 205.21 S009 Inspector / Specialist 2 $ 116.00 - $ 165.00 $ 120.87 - $ 171.93 $ 125.95 - $ 179.15 $ 132.25 - $ 188.11 S010 Clerk / Specialist 3 $ 109.00 - $ 155.00 $ 113.58 - $ 161.51 $ 118.35 - $ 168.29 $ 124.27 - $ 176.71 S011 Senior Site Manager 1 $ 116.00 - $ 165.00 $ 120.87 - $ 171.93 $ 125.95 - $ 179.15 $ 132.25 - $ 188.11 S012 Senior Site Manager 2 $ 109.00 - $ 155.00 $ 113.58 - $ 161.51 $ 118.35 - $ 168.29 $ 124.27 - $ 176.71 S013 Senior Site Manager 3 $ 102.00 - $ 145.00 $ 106.28 - $ 151.09 $ 110.75 - $ 157.44 $ 116.29 - $ 165.31 S014 Senior Site Manager 4 $ 95.00 - $ 135.00 $ 98.99 - $ 140.67 $ 103.15 - $ 146.58 $ 108.30 - $ 153.91 S015 Operator/Labourer 1 $ 95.00 - $ 135.00 $ 98.99 - $ 140.67 $ 103.15 - $ 146.58 $ 108.30 - $ 153.91 S016 Operator/Labourer 2 $ 88.00 - $ 125.00 $ 91.70 - $ 130.25 $ 95.55 - $ 135.72 $ 100.32 - $ 142.51 S017 Operator/Labourer 3 $ 74.00 - $ 105.00 $ 77.11 - $ 109.41 $ 80.35 - $ 114.01 $ 84.36 - $ 119.71

PROJECT SUPPORT
D001 Project Support Manager 1 $ 294.00 - $ 420.00 $ 306.35 - $ 437.64 $ 319.21 - $ 456.02 $ 335.18 - $ 478.82 D002 Project Support Manager 2 $ 277.00 - $ 395.00 $ 288.63 - $ 411.59 $ 300.76 - $ 428.88 $ 315.79 - $ 450.32 D003 Senior Project Support 1 $ 245.00 - $ 350.00 $ 255.29 - $ 364.70 $ 266.01 - $ 380.02 $ 279.31 - $ 399.02 D004 Senior Project Support 2 $ 210.00 - $ 300.00 $ 218.82 - $ 312.60 $ 228.01 - $ 325.73 $ 239.41 - $ 342.02 D005 Project Support 1 $ 200.00 - $ 285.00 $ 208.40 - $ 296.97 $ 217.15 - $ 309.44 $ 228.01 - $ 324.91 D006 Project Support 2 $ 186.00 - $ 265.00 $ 193.81 - $ 276.13 $ 201.95 - $ 287.73 $ 212.05 - $ 302.11 D007 Project Support 3 $ 172.00 - $ 245.00 $ 179.22 - $ 255.29 $ 186.75 - $ 266.01 $ 196.09 - $ 279.31 D008 Project Support 4 $ 154.00 - $ 220.00 $ 160.47 - $ 229.24 $ 167.21 - $ 238.87 $ 175.57 - $ 250.81 D009 Project Support 5 $ 133.00 - $ 190.00 $ 138.59 - $ 197.98 $ 144.41 - $ 206.30 $ 151.63 - $ 216.61 D010 Project Support 6 $ 95.00 - $ 135.00 $ 98.99 - $ 140.67 $ 103.15 - $ 146.58 $ 108.30 - $ 153.91 Attachment 3

HOURLY RATE S

CHEDULE
Effective 2025 through 2028
OFFICE PERSONNEL $/ Hour Rate Range
Senior Principal ........................................................................................................................................ 335.00 - 370.00 Principal .................................................................................................................................................... 260.00 - 310.00 QA/QC Manager ...................................................................................................................................... 280.00 - 310.00 Senior Project Manager .......................................................................................................................... 265.00 - 295.00 Senior Environmental Project Manager ................................................................................................ 190.00 - 240.00 Project Manager ....................................................................................................................................... 225.00 - 255.00 Environmental Project Manager ............................................................................................................. 150.00 - 200.00 Senior Technical Manager ...................................................................................................................... 210.00 - 240.00 Senior Engineer ....................................................................................................................................... 200.00 - 230.00 Senior Planner/Scientist .......................................................................................................................... 170.00 - 220.00 Senior Archaeologist/Paleontologist ...................................................................................................... 140.00 - 220.00 Associate Planner/Scientist .................................................................................................................... 130.00 - 160.00 Project Engineer/Planner ........................................................................................................................ 190.00 - 220.00 Assistant Engineer ................................................................................................................................... 125.00 - 155.00 Assistant Planner/Scientist ..................................................................................................................... 120.00 - 150.00 Engineering Aid/Planning Aid ................................................................................................................. 100.00 - 130.00 Structural Engineer .................................................................................................................................. 260.00 - 315.00 Environmental Specialist ......................................................................................................................... 165.00 - 195.00 Field Archaeologist/Paleontologist ........................................................................................................... 80.00 - 150.00 Biologist ..................................................................................................................................................... 195.00 - 225.00 Design Engineer/Senior Designer.......................................................................................................... 185.00 - 215.00 Designer/Planner ..................................................................................................................................... 165.00 - 195.00 Senior GIS Analyst .................................................................................................................................. 150.00 - 210.00 GIS Analyst ............................................................................................................................................... 100.00 - 150.00 Environmental Analyst/Staff Planner ..................................................................................................... 140.00 - 170.00 Design Technician ................................................................................................................................... 150.00 - 185.00 Office Support/ Clerical ............................................................................................................................. 95.00 - 125.00 CONS

TRUCTION MANAGEMENT PERSONNEL
Principal Construction Manager ............................................................................................................ 300.00 - 346.00 Construction Manager ............................................................................................................................ 220.00 - 330.00 Senior Inspector ...................................................................................................................................... 165.00 - 208.00 Construction Inspector/Technician ....................................................................................................... 132.00 - 176.00 SUR

VEY PERSONNEL
2-Person Survey Crew ........................................................................................................................... 325.00 - 360.00 1-Person Survey Crew ............................................................................................................................ 225.00 - 260.00 Licensed Surveyor ................................................................................................................................... 250.00 - 280.00 Field Supervisor ....................................................................................................................................... 240.00 - 270.00 Survey Analyst ......................................................................................................................................... 150.00 - 180.00

GRANT PERSONNEL
Grants Manager ....................................................................................................................................... 195.00 - 230.00 Technical/Grant Writer ............................................................................................................................ 165.00 - 200.00 Technical Specialist/Public Finance ...................................................................................................... 130.00 - 175.00 Not
e: Ranges listed above have been developed to consider for a one year term. Placement of individual staff within the ranges provided are determined by skill level and years of experience. Any adjustment beyond the initial contract terms, to the rates and/or classifications listed, will be determined annually using the Consumer Price Index Cost of Living Percentage.

Bl
ueprinting, reproduction, messenger service and other direct expenses will be charged as an additional cost plus 15%. A Sub-consultant Management Fee of fifteen-percent (15%) will be added to the direct cost of all sub-consultant services to provide for the cost of administration, sub-consultant consultation and insurance.

Vehicle mileage will be charged as an additional cost at the IRS approved rate.

Attachment 4

STANDARD HOURLY RATE SCHEDULE
City of Hesperia, On-Call Engineering Design, Construction Management, and Inspection Services RFP ENG-2025-03
Engineering Design Services
2025 - 2028 Rates

CLASSIFICATION HOURLY RATE CLASSIFICATION HOURLY RATE
Engineering Survey - In-Office Services
Contract Manager/Project Manager $330 Contract Manager/Principal-in-Charge $275 Senior Project Manager and QA/QC Manager $310 Project Manager/Technical Manager $250 Project Manager II $290 Senior Project Surveyor $220
Project Manager I $275 Project Surveyor $205
Senior Project Engineer I $240 Survey Technician III $175 Project Engineer/Traffic Engineer III $230 Survey Technician II $165 Project Engineer/Traffic Engineer II $220 Survey Technician I $155 Project Engineer/Traffic Engineer I $210 Photo Compiler II $175 Senior Civil Engineering Designer $205 Photo Compiler I $165 Civil Engineering Designer III $195 Administrative/Project Assistant $120 Civil Engineering Designer II $180 Survey - Field Services Civil Engineering Designer I $165 One-Person Survey Crew $263 Cadd Designer $150 Two-Person Survey Crew $400
Project Assistant/Administration $160 Three-Person Survey Crew $510 Environmental Subsurface Utility Detection (SUE) - In-Office Services Sr. Proj Manager, Principal-in-Charge, QA/QC Manager, Vice $275 Project Administrator $120 President
Technical Specialist I – Cultural Resources $105 Project Coordinator $200 Planner/Analyst II $150 Senior Project Manager $235
Planner/Analyst I $140 Principal $250
Cultural Resources Manager, Sr. Technical Manager – Cultural $220 SUE - Field Services Resources
Sr. Proj Manager, Environmental Lead, Principal-in-Charge $270 One-Person SUE Crew $235 Sr. Project Manager/Environmental Lead $285 Two-Person SUE Crew $345 Sr. Technical Specialist – Noise $240 Field Supervisor $235 Project Manager I $175
Technical Manager, CEQA/NEPA $205
Principal-in-Charge, Director – Environmental $310
Environmental Planner III $155
Consultant $260
Assist Project Manager $160
Project Manager III $210
Biologist $120 to $160
Sr. Biologist, Regulatory Specialist $175
Principal-in-Charge $280
Sr. Project Manager, Regulatory Permitting Manager $245 Restoration Ecologist, Project Manager $155
Sr. Project Manager, Sr. Restoration Ecologist, Regulatory $200 Permitting Specialist, Certified Arborist
Botanist/Biologist $155
Senior GIS Analyst $150
GIS Analyst $140
Biological Resources Manager $260
Restoration Services Manager $200
Senior Biologist, Assistant Project Manager $160
Biologist, Senior Arborist $160
Technical Editor $110
Support Services Manager $160

REIMBURSABLES
Rates will remain in effect for the duration of the initial contract term (October 1, 2025 to December 31, 2028).

Hourly rates include direct labor, overhead, fringe benefits, and fee. Prints, messenger service, and other direct expenses will be charged at cost.

A shift which commences after 2:00 pm or before 4:00 am, during any 24-hour period, commencing at 12:01 am is subject to a 12.5% differential. * The above schedule is for straight time. Overtime will be charged at 135 percent of the standord hourly rotes. Sundays and holidays will be charged at 170 percent of the standard hourly rotes. Minimum of four (4) hours will be charged per field crew deployment. Prevailing wage will be paid on all projects where field staff are providing services. The services of outside consultants will be charged ot cost plus five percent.

Attachment 5

Fee Schedule 2
FEE SCHEDULE, RFP ENG-2025-03

ON-CALL ENGINEERING DESIGN, CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES

ENGINEERING
Field Technician $91 - $101
Engineering Technician $101 - $112
Assistant CAD Drafter $112 - $128
Senior CAD Drafter $128 - $144
Associate Designer $144 - $160
Senior Designer $160 - $176
Design Project Manager $203 - $213
Assistant Engineer $123 - $133
Associate / Staff Engineer $155 - $171
Senior Civil Engineer $213 - $235
Traffic Analyst Technician $106 - $118
Associate Traffic Analyst $160 - $171
Senior Traffic Analyst $171 - $181
Professional Transportation Planner $181 - $197
Traffic Engineer Technician $101 - $112
Associate/Staff Traffic Engineer $155 - $171
Traffic Engineer $181 - $197
Senior Traffic Engineer $197 - $218
Project Manager $197 - $218
Senior Project Manager $218 - $235
Deputy City Engineer $181 - $203
City Engineer $203 - $218
Principal Engineer $218 - $240

BUILDING & SAFETY
Permit Technician $80 - $91
Plan Check Technician/Analyst/Supervisor $133 - $149
Building Inspector $123 - $139
Senior Inspector $133 - $149
Plans Examiner/Checker $149 - $165
Plan Check Engineer $160 - $181
Deputy Building Official $171 - $181
Building Official $176 - $192

CONSTRUCTION MANAGEMENT
Labor Compliance Analyst $155 - $165
Funds Coordinator $160 - $171
Office Engineer $155 - $165
Construction Inspector $149 - $160
Senior Construction Inspector $160 - $171
Construction Manager $181 - $197
Resident Engineer $197 - $213

PUBLIC WORKS INSPECTION
Public Works Inspector $149 - $160
Senior Public Works Inspector $160 - $171
Supervising PW Inspector $171 - $181

SURVEY AND MAPPING
Survey Analyst $160 - $165
Senior Survey Analyst $165 - $171
2-Man Survey Crew $368 - $384
Survey & Mapping Specialist $197 - $213
Licensed Land Surveyor $224 - $235

FUNDING & GRANT WRITING
Funds Analyst $155 - $160
Senior Funds Analyst $160 - $171
Grant Writer $176 - $181
Funds & Grant Project Manager $197 - $208

PLANNING
Community Development Technician $85 - $96
Planning Technician $96 - $106
Assistant Planner $106 - $128
Associate Planner $128 - $149
Senior Planner $155 - $176
Planning Manager $181 - $203

ADMINISTRATIVE STAFF
Administrative/Clerical $75 - $85
Project Accountant $85 - $96
TRANSTECH ENGINEERS, INC.

SCHEDULE OF HOURLY RATES
Effective: July 1, 2025 - June 30, 2026
Rates are average ranges, negotiable and can be adjusted to establish a fee for each assignment based on the specific project’s scope, when such projects are identified by the City.

Attachment 6

City of Hesperia

STAFF REPORT

DATE: October 7, 2025
TO: Mayor and City Council Members
Chair and Board Members, Hesperia Water District

FROM: Rachel Molina, City Manager
BY: Cassandra Sanchez, Director of Public Works/City Engineer Kevin Sin, Deputy City Engineer
Tina Souza, Senior Project Manager
Cristina Hall, Assistant Project Manager

SUBJECT: Acceptance of American Rescue Plan Act (ARPA) Grant- Water Service Line Replacement Project II

RECOMMENDED ACTION

It is recommended that the City Council accept the completed Water Service Line Replacement Project II project and authorize staff to record a “Notice of Completion” and release all withheld retention amounts after a minimum of thirty (30) calendar days from the date of recordation.

BACKGROUND

The Water Service Line Replacement Project II (the “Project”) was identified in the American Rescue Plan Act (ARPA) Grant. On December 3, 2024, the City Council awarded the construction contract to Big Ben Inc. in the amount of $1,620,000; and approved an additional 10% contingency in the amount of $162,000, for a total construction budget of $1,782,000.

ISSUES/ANALYSIS

All construction work was complete in September 2025 with a total expenditure amount of $1,631,569.32. A total of 229 aged water service lines often needing leak repairs were replaced under this project. Upon acceptance of the Project, a Notice of Completion will be recorded, and the retention held by the City will be released after a minimum of thirty (30) days from the date of recordation. Upon City Council acceptance, the project will be under a one-year warranty.

CITY GOAL SUPPORTED BY THIS ITEM

Public Safety – Ensure public safety resources adequately protect our community.

FISCAL IMPACT

There is no fiscal impact associated with the recommended action. Funds for this project were previously allocated under the American Rescue Plan Act (ARPA) Grant. The 5% retention in the amount of $85,872.07 will be held until after the required thirty (30) day minimum.

ALTERNATIVES

1. Provide alternative direction to staff.

Staff Report to the Mayor, Council Members, and Board of the Hesperia Water District Acceptance of Water Service Line Replacement Project II October 7, 2025

ATTACHMENT(S)

1. Notice of Completion

RECORDING REQUESTED BY

AND
WHEN RECORDED MAIL TO:

Attn: Cristina Hall

CITY OF HESPERIA
Engineering Division
9700 Seventh Avenue
Hesperia, CA 92345

SPACE ABOVE THIS LINE FOR RECORDER’S USE
RECORDING FEE WAIVED PURSUANT TO CAL. GOV’T. CODE 27383

NOTICE OF COMPLETION
(CA Civil Code §§ 8180-8190 and 9200-9208)

NOTICE IS HEREBY GIVEN THAT:

1. The undersigned is OWNER of an interest of estate in the hereinafter described real properties.

2. The FULL NAME of the undersigned is: City of Hesperia

3. The FULL ADDRESS of the undersigned is: 9700 Seventh Avenue, Hesperia, California 92345.

4. Work of improvement on the properties hereinafter described was completed and accepted as a whole on October 7, 2025

5. The NAME AND ADDRESS OF THE DIRECT CONTRACTOR for such work of improvement as a whole is:

Big Ben Inc. 4790 Irvine Blvd #105-404 Irvine, CA 92620

6. There was completed upon the herein described properties a work of improvement as a whole and is described as follows:

Water Service Line Replacement Project II

7. The real properties on which said work of improvement was completed are located in the City of Hesperia, County of San Bernardino, State of California, and are described as follows:

APN(S): N/A – work was located within public right of way at various locations

8. The street address(es) of said property(ies) is/are:

N/A – work was located within public right of way at various locations

Cristina Hall, Assistant Project Manager Signature:

Name and Title of Person Completing this Form for the City of Hesperia, a municipal corporation of the State of California

Date: October 8, 2025

VERIFICATION

I, the undersigned authorized agent, declare under penalty of perjury under the laws of the State of California that I am the Assistant City Manager and Director of Development Services for the municipal corporation of the foregoing Notice of Completion; I make this verification on behalf of said municipal corporation, owner of the aforesaid interest of estate in the property therein described; I have read said Notice of Completion and know the contents thereof; and the facts therein stated are true and correct to the best of my knowledge.

Executed on , at Hesperia, California

Signed:

Kevin Sin, Deputy City Engineer
Attachment 1

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City of Hesperia

STAFF REPORT

DATE: October 7, 2025
TO: Mayor and Council Members

FROM: Rachel Molina, City Manager
BY: Cassandra Sanchez, Director of Public Works/City Engineer Kevin Sin, Deputy City Engineer
Dena Alcayaga, Administrative Analyst

SUBJECT: Final Tract Map No. 18989-3

RECOMMENDED ACTION

It is recommended that the City Council adopt Resolution No. 2025-38 approving Final Tract Map No. 18989-3 to amend Tentative Tract Map No. 18989 to reflect the following modifications:
1) Expansion of Lot 23 to accommodate a proposed Wastewater Treatment Plant that was originally approved as part of the Tapestry Specific Plan; 2) Revision of the overall tract boundary and total acreage to incorporate an additional 1.9 acres, consistent with the approved improvement plans reflecting the re -alignment of Kennedy Meadows; and
3) Reconfiguration of lot numbering and other minor adjustments to ensu re consistency with recorded maps (Applicant: Silverwood Development Phase I, LLC).

BACKGROUND

On January 26, 2016, the City Council approved Tentative Tract Map No. 18989 to create 39 lots on 986 gross acres within the Tapestry Specific Plan , now known as the Silverwood Project , located south of Ranchero Road at the intersection of I Avenue. The Final Tract Map No. 18989- 1 dedicates the backbone right-of-way for future utility infrastructure and streets and creates the planning areas that will be subdivided in the future under Tentative Tract Map No. 18955 to create single family residential lots , parks, open space, public facilities , and commercial development within the Silverwood project.

On March 22 , 2023, the Design Review Committee approved a Tentative Tract Revision for Tentative Tract Map 18 989 to make minor modifications to Tentative Tract Map 18989 which consists of 986 gross acres and was previously approved for 39 lots and rights-of-way necessary to develop Phase 1 of the Tapestry Specific Plan. The proposed minor adjustments consisted of modifying some of the planning area boundaries and planning area acreages resulting in final road alignments, grading plans, and other refinements. The minor modifications did not result in an increase in the total number of units or modifications to any of the previously approved development standards.

On May 16, 2023, City Council approved Final Map 18989 -1 which created 14 numbered lots, 7 lettered lots, remainder parcels and roadway dedications.

Staff Report to the Mayor and Council Members
Final Tract Map 18989-3
October 7, 2025
On December 3, 2024, City Council approved Final Tract Map No. 18989 -2 a subdivision of the remainder parcels and lots “A” through “C”, inclusive of Tract Map 18989-1, creating 3 numbered lots and 4 lettered lots of the Tapestry Specific Plan.

On August 13, 2025, the Development Review Committee approved a Tentative Tract Revision for Tentative Tract Map No.18989 to reflect the following modifications: 1) expansion of Lot 23 to accommodate a proposed Wastewate r Treatment Plant that was originally approved as part of the Tapestry Specific Plan; 2) revision of the overall tract boundary and total acreage to incorporate an additional 1.9 acres, consistent with the approved improvement plans reflecting the re-alignment of Kennedy Meadows; and 3) reconfiguration of lot numbering and other minor adjustments to ensure consistency with recorded maps. The proposed revisions will not result in an increase in the total number of residential units or any changes to the prev iously approved development standards.

Staff has reviewed the Final Tract Map No. 18989-3 and determined that it complies with the Tapestry Specific Plan, the Tapestry Development Agreement, the General Plan and zoning regulations, all required conditions of approval, and all local ordinances related to the creation of these parcels. A Subdivision Improvement Agreement and bonds have been collected.

ISSUES/ANALYSIS
There are no issues identified with this item.

FISCAL IMPACT
There are no fiscal impacts to the City related to this action

CITY GOAL SUPPORTED BY THIS ITEM
Future Development - Facilitate balanced growth to ensure cohesive community development and pursue economic development.

ALTERNATIVE(S)

1. Provide alternative direction to staff.

ATTACHMENT(S)

1. Resolution No. 2025-38

2. Final Tract Map No. 18989-3

RESOLUTION NO. 2025-38

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HESPER IA, CALIFORNIA, APPROVING FINAL TRACT MAP NO. 18989-3 TO AMEND TENTATIVE TRACT MAP NO. 18989 TO REFLECT THE FOLLOWING
MODIFICATIONS: 1) EXPANSION OF LOT 23 TO ACCOMMODATE A

PROPOSED WASTEWATER TREATMENT PLANT THAT WAS ORIGINALLY APPROVED AS PART OF THE TAPESTRY SPECIFIC PLAN; 2) REVISION OF

THE OVERALL TRAC T BOUNDARY AND TOTAL ACREAGE TO
INCORPORATE AN ADDITIONAL 1.9 ACRES, CONSISTENT WITH THE

APPROVED IMPROVEMENT PLANS REFLECTING THE RE -ALIGNMENT OF KENNEDY MEADOWS; AND 3) RECONFIGURATION OF LOT NUMBERING

AND OTHER MINOR ADJUSTMENTS TO ENSURE CONSISTENCY WI TH RECORDED MAPS (APPLICANT: SILVERWOOD DEVELOPMENT PHASE I, LLC)

WHEREAS, on January 26, 2016, the City Council recommended that Tentative Tract Map No. 18989 for approval; and

WHEREAS, on March 22, 2023, the Design Review Committee approved a revision to Tentative Tract Map No. 18989; and

WHEREAS, Final Tract Map No. 18989-1 is to create 39 lots on 986 gross acres within the Tapestry Specific Plan; and

WHEREAS, Final Tract Map No. 18989-1 is to accept right-of-way for the backbone infrastructure; and

WHEREAS, on May 16, 2023, the City Council approved Final Tract Map No. 18989-1; and

WHEREAS, on December 3, 2024, City Council approved Final Tract Map No. 18989 -2 that created 3 numbered lots and 4 lettered lots; and

WHEREAS on August 13, 2025, the Development Review Committee approved a Tentative Tract Revision for Tentative Tract Map No. 18989 to reflect the following modifications: 1) expansion of Lot 23 to accommodate a proposed Wastewater Treatment Plant that was originally approved as part of the Tapestry Specific Plan; 2) revision of the overall tract boundary and total acreage to incorporate an additional 1.9 acres, consistent with the approved improvement plans reflecting the realignment of Kennedy Meadows; and 3) reconfigu ration of lot numbering and other minor adjustments to ensure consistency with recorded maps. The proposed revisions will not result in an increase in the total number of residential units or any changes to the previously approved development standards; and

WHEREAS, all legal prerequisites to the adoption of this resolution have occurred.

NOW THEREFORE , BE IT RESOLVED BY THE CITY OF HESPERIA CITY COUNCIL AS FOLLOWS:

Section 1. Final Tract Map No. 18989-3 is hereby approved, and the City Clerk is authorized to present same to the County Recorder to be filed for record.

Section 2. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

ADOPTED AND APPROVED this 7th day of October, 2025.

Allison Lee, Mayor

ATTEST:

Jessica Giber, Assistant City Clerk

Attachment 2

City of Hesperia

STAFF REPORT
DATE: October 7, 2025
TO: Mayor and Council Members
FROM: Rachel Molina, City Manager
BY: Cassandra Sanchez, Director of Public Works/City Engineer Kevin Sin, Deputy City Engineer
Dena Alcayaga, Administrative Analyst
SUBJECT: Final Tract Map No. 20581

RECOMMENDED ACTION
It is recommended that the City Council adopt Resolution No. 2025-37 approving Final Tract Map No. 20581 to subdivide one parcel into 74 lots and five lettered lots on approximately 10.9-acres located at the southwest corner of Sultana Street and G Avenue (Applicant: Park View Trails, LLC APN: 0410-221-08).

BACKGROUND
On October 23, 2023 , the Planning Commission approved Tentative Tract Map No. 20581 to subdivide one parcel into 74 lots and five lettered lots in conjunction with Site Plan Review SPR22- 00012 to construct a 74 -unit townhome complex on a 10.9 -acre site within the Medium Density Residential (MDR) zone of the Main Street and Freeway Corridor Specific Plan located at the southwest corner of Sultana Street and G Avenue.

Staff have reviewed the map and determined that it complies with all General Plan and zoning regulations, and all local ordinances related to the creation of these parcels.

ISSUES/ANALYSIS
There are no issues identified with this item.

CITY GOAL SUPPORTED BY THIS ITEM
Future Development - Facilitate balanced growth to ensure cohesive community development and pursue economic development.

FISCAL IMPACT
There are no significant fiscal impacts to the City related to this action.

ALTERNATIVE(S)

1. Provide alternative direction to staff.

ATTACHMENT(S)

Staff Report to the Mayor and Council Members
Final Tract Map No. 20581
October 7, 2025

1. Resolution No. 2025-37

2. Final Tract Map No. 20581

RESOLUTION NO. 2025-37

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HESPER IA, CALIFORNIA, APPROVING FINAL TRACT MAP NO. 20581 TO SUBDIVIDE ONE PARCEL INTO 74 LOTS AND FIVE LETTERED LOTS ON
APPROXIMATELY 10.9-ACRES LOCATED AT THE SOUTHWEST CORNER OF SULTANA STREET AND G AVENUE (APPLICANT: PARK VIEW TRAILS, LLC APN: 0410-221-08).

WHEREAS, on October 23, 2023, the Planning Commission approved Tentative Tract Map No. 20581; and

WHEREAS, Tentative Tract Map No. 20581 is to subdivide one parcel into 74 lots and five lettered lots in conjunction with Site Plan Review SPR22-00012 to construct a 74-unit townhome complex on a 10.9 -acre site within the Medium Density Residential (MDR) zone of the Main Street and Freeway Corridor Specific Plan located at the southwest corner of Sultana Street and G Avenue; and

WHEREAS, staff have reviewed the map and determined that it complies with all General Plan and zoning regulations, and all local ordinances related to the creation of these parcels; and

WHEREAS, all legal prerequisites to the adoption of this resolution have occurred.

NOW THEREFORE , BE IT RESOLVED BY THE CITY OF HESPERIA CITY COUNCIL AS FOLLOWS:

Section 1. Final Tract Map No . 20581 is hereby approved , and the City Clerk is authorized to present the same to the County Recorder to be filed for record.

Section 2. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

ADOPTED AND APPROVED this 7th day of October 2025.

Allison Lee, Mayor

ATTEST:

Jessica Giber, Assistant City Clerk

Attachment 2

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City of Hesperia

STAFF REPORT

DATE: October 7, 2025
TO: Mayor and Council Members

FROM: Rachel Molina, City Manager
BY: Cassandra Sanchez, Director of Public Works/City Engineer Kevin Sin, Deputy City Engineer
Tina Souza, Senior Project Manager
Deanna Lestina, Project Manager

SUBJECT: Award Construction Contract for the annual Street Improvement Projects, Construction Order Nos. 7167 and 7177

RECOMMENDED ACTION

It is recommended that the City Council:
1) Award a construction contract for the annual Street Improvement Projects (Construction Order Nos. 7167 and 7177) to the lowest responsive/responsible bidder, Onyx Paving Company, Inc. for the total bid amount of $3,760,919;
2) Approve a 10% contingency in the amount of $376,092 for a total not-to-exceed contract amount of $4,137,011;
3) Authorize the City Manager or designee to execute the contract and any documents related thereto.

BACKGROUND

In June 2025, the City Council approved the Fiscal Year (FY) 2025-26 Capital Improvement Program (CIP), which included programming for the annual Street Improvement Project s, Construction Order (C.O.) No. 7167 and C.O. No. 7177.

The Annual Street Improvement Projects serve to provide pavement rehabilitation and/or reconstruction of existing roads throughout the City. The roadways identified in this project are in deteriorating condition and have experienced accelerated wear due to the high volumes of traffic they serve. Timely rehabilitation is necessary to extend pavement life, improve drivability, and reduce long-term maintenance costs. Reconstruction of existing roadways provides a long -term pavement lifecycle and an initial period of reduced maintenance costs.

The two projects were separated into a total of five segments with C.O. No. 7167 segments being the base bid and C.O. No. 7177 segments as additive alternate bids to maximize available budget.

Four of the five segments can receive pavement treatment with the available budget.

1) Base Bid - Seventh Avenue from Mesquite Street to Main Street 2) Base Bid No. 2 - Jacaranda Avenue from Eucalyptus Street to Bear Valley Road
3) Additive Alternate – Alternative pavement treatment for Jacaranda Avenue 4) Additive Alternate No. 2 - Seventh Avenue from Willow Street to Mesa Street

Staff Report to Mayor and Council Members
Award Construction Contract for the annual Street Improvement Projects, C.O. Nos. 7167 and 7177
October 7, 2025

5) Additive Alternate No. 3 - Seventh Avenue from Mesa Street to Bear Valley Road
6) Additive Alternate No. 4 - Seventh Avenue from Cajon Street to Willow Street

ISSUES/ANALYSIS

A formal solicitation for the construction of the Street Improvement Project s was conducted and advertised for bid beginning August 20, 2025. Over twelve thousand contractors were also notified via the Public Purchase online bidding platform. Bids were accepted, publicly opened, and read on September 22, 2025.

The City received seven (7) bids, which were utilized to determine the lowest responsible and responsive bidder:

The lowest responsive and responsible bidder was based on the total base bid amount. The total base bid amount is the combined total of the Base Bid and Base Bid No. 2.

Name Location Total Base Bid Amount
Onyx Paving Company, Inc. Yorba Linda, CA $ 1,127,188.00 Vance Corporation Beaumont, CA $ 1,169,492.03
Romero General Construction Escondido, CA $ 1,263,803.49 LCR Earthwork & Engineering, Corp Jurupa Valley, CA $ 1,364,970.00 Calmex Engineering, Inc. Bloomington, CA $ 1,498,496.70 Sully-Miller Contracting Company Brea, CA $ 1,562,797.00 C.A. Rasmussen, Inc. Valencia, CA $ 2,405,838.40

Following a detailed review of the submitted bids and evaluation of contractor references, staff has determined that Onyx Paving Company, Inc. is the lowest responsive and responsible bidder.

The available project budget determined that the following may be awarded, for a total bid amount of $3,760,919:
 Base Bid ($796,612.00)
 Base Bid No. 2 ($330,576.00)
 Additive Alternative Bid No. 2 ($1,107,639.00)
 Additive Alternative Bid No. 3 ($1,526,092.00)

With a 10% contingency o f $376,092 staff recommends awarding the construction contract to Onyx Paving Company, Inc. for the construction of Base Bid, Base Bid No. 2, Additive Alternate No. 2, and Additive Alternate No. 3 for a total not-to-exceed contract amount of $4,137,011.

This recommendation is based on the contractor’s demonstrated ability to deliver similar roadway projects on time and within budget, the competitiveness of their bid, and the critical need to address deteriorating pavement conditions.

Due to seasonal limit ations, it is anticipated that only a portion of the project will be completed this calendar year, with the majority of paving deferred until next year in the spring when weather conditions are more favorable for roadway construction. Proceeding with bid award, at this time,

Staff Report to Mayor and Council Members
Award Construction Contract for the annual Street Improvement Projects, C.O. Nos. 7167 and 7177
October 7, 2025
allows the contractor to initiate a portion of the work and positions the City for efficient delivery of the full project in the next construction season.

CITY GOAL SUPPORTED BY THIS ITEM
Capital Improvement – Continually evaluate capital improvement priorities.

FISCAL IMPACT
Funding for this project has been programmed, in the FY 2025-26 (CIP) budget. Under C.O. 7167, an amount of $2,26 0,021 was budgeted, and under C.O. 7177, an amount of $2,074,962 was budgeted both from Fund 209 – Gas Tax Road Maintenance and Rehabilitation Account (RMRA).

This provides a total of $4,334,983 in available funding the projects.

The recommended contract award, including the base bids, selected additive alternates, contingency, and construction engineering and soils testing, is within the available project funding.

Any additional funding needed to complete the remaining portions of work will be allocated through the FY 2026-27 CIP budget.

ALTERNATIVE(S)

1. Do not award the construction contract.

2. Provide alternative direction to staff

ATTACHMENT(S)
None

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` City of Hesperia

STAFF REPORT
DATE: October 7, 2025
TO: Mayor and Council Members
FROM: Rachel Molina, City Manager
BY: Cassandra Sanchez, Director of Public Works/City Engineer Kevin Sin, Deputy City Engineer
Tina Souza, Senior Project Manager
Cristina Hall, Assistant Project Manager
SUBJECT: Award Construction Contract for the FY 2023-24 CDBG Street Improvements, C.O. No. 7172 Project

RECOMMENDED ACTION
It is recommended that the City Council authorize the City Manager to:

1. Adopt Resolution No. 2025-40 amending the Fiscal Year (FY) 2025-26 Capital Improvement Budget by appropriating $94,000 to Fund 204

2. Award a construction contract for the FY 2023-24 CDBG Street Improvements, C.O. No. 7172 project to the lowest responsive/responsible bidder, LCR Earthwork & Engineering, Corp. for the bid amount of $1,264,560; approve an additional 10% contingency in the amount of $126,456, for a not-to-exceed total construction contract amount of $1,391,016; and

3. Authorize the City Manager to execute the contract.

BACKGROUND
The City Council has continuously expressed a desire to improve existing roadways within the City.

As a result, staff have sought innovative ways to fund such improvements. Annually the City receives Community Development Block Grant (CDBG) funding from the U.S. Department of Housing and Urban Development (HUD). In the past, a large part of this funding was directed to programs, which left small amounts available for capital projects. In order to accomplish the Council’s goal of improving more streets throughout the City, staff has designated a larger amount of CDBG funding towards the CDBG Capital Fund.

The FY 2023-24 CDBG Street Improvements project consists of the reconstruction of the existing roadway along Oakwood Avenue, between Main Street and Mojave Street. The project utilizes Full Depth Reclamation (FDR), which includes pulverization of the existing asphalt pavement for reuse as base material and placement of new asphalt concrete to restore the roadway surface.

ISSUES/ANALYSIS
This project was advertised for bids beginning on August 20, 2025. More than 1,000 contractors were notified about the project through Public Purchase, the City’s online bidding platform. Bids were received, opened, and publicly read on September 18, 2025.

The City received the following five bids, which were utilized to determine the lowest responsible/responsive bidder:

Staff Report to the Mayor and Council Members
Award Construction Contract for the FY 2023-24 CDBG Street Improvement, C.O. No. 7172 Project October 7, 2025

LCR Earthwork & Engineering, Corp. $1,264,560.00
S Christensen Engineering Inc $1,395,286.00
Onyx Paving Company Inc $1,728,000.00
Sully-Miller Contracting Company $1,884,421.75
CA Rasmussen, Inc $3,099,015.00

After review of the submitted bids, staff has determined that LCR Earthwork & Engineering Corp., is the lowest responsive/responsible bidder. LCR Earthwork & Engineering Corp. has been in the Southern California construction industry for many years and has earned a reputation as a service- oriented company that produces first -class, quality projects. LCR Earthwork & Engineering Corp. has extensive experience in public works roadway projects. After completing due diligence staff believes LCR Earthwork & Engineering Corp. has a reputation of professionalism and reliability and will meet the construction needs of this project. Therefore, staff is recommending that Council award a contract to LCR Earthwork & Engineering Corp. for construction of the FY 2023-24 CDBG Street Improvements, C.O. No. 7172 project.

In addition to the construction contract, other work is required to support successful project delivery.

This includes engineering services for design support and construction oversight, labor compliance monitoring to ensure adherence to fed eral and state requirements, and geotechnical services needed during construction. These services are necessary to maintain compliance, address field conditions as they arise, and ensure the project is completed in accordance with applicable standards and regulations. It is anticipated that these services will total $112,980.

CITY GOAL SUPPORTED BY THIS ITEM

Capital Improvement – Continually evaluate capital improvement priorities.

FISCAL IMPACT

The FY 2025-26 Capital Improvement Program (CIP) Budget includes funding for the FY 2023 -24 CDBG Street Improvements Project in the amount of $1,409,996. Should the City Council award the FY 2023-24 CDBG Street Improvements, C.O. No. 7172, to LCR Earthwork & Engineering in the amount of $1,391,016 (which includes a 10% contingency of $126,456), a budget amendment of $94,000 will be required to fund technical and compliance services. This budget amendment will be funded from Fund 204 – Measure I. The following table details the budget amendment.

Item Amount
FY 2025-26 C.O. 7172 Budget $1,409,996
Less: LCR Contract with Contingency (1,391,016)
Subtotal 18,980
Less: Technical and Compliance Services (112,980)
Needed Budget Amendment (Fund 204) $94,000

Staff Report to the Mayor and Council Members
Award Construction Contract for the FY 2023-24 CDBG Street Improvement, C.O. No. 7172 Project October 7, 2025
This additional funding will be used for engineering services, design support, labor compliance, geotechnical services, and construction oversight. These services are necessary to maintain compliance, address field issues during construction, and ensure the project is completed in accordance with applicable standards and grant regulations. The following table details the total anticipated cost of the project.

Category Amount
Construction (LCR) $1,391,016
Engineering Services 46,000
Labor Compliance Services 20,000
Administrative Costs 6,000
Geotechnical Services 40,980
Total $1,503,996

ALTERNATIVE(S)

1. Provide alternative direction to staff

ATTACHMENT(S)

1. Resolution No. 2025-40

RESOLUTION NO. 2025-40

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HESPERIA, CALIFORNIA, AMENDING THE FISCAL YEAR 2025 -26 CAPITAL

IMPROVEMENT PROGRAM BUDGET BY APPROPRIATING AN ADDITIONAL $94,000 TO FUND 204 MEASURE I RENEWAL FOR THE FY 2023-24 CDBG STREET IMPROVEMENTS PROJECT, C.O. 7172

WHEREAS, on June 1 7, 2025, the City Council adopted the Fiscal Year (FY) 2025 -26 Capital Improvement Program (CIP) budget; and

WHEREAS, the City successfully obtained a uthorization to use HUD Community Development Block Grant (CDBG) grant funds for street improvement projects; and

WHEREAS, the FY 2025-26 CIP budget was prepared based on initial estimates before the design was finalized and a construction cost estimate was received; and

WHEREAS, the (FY) 202 5-26 CIP budget includes funds for the FY 2023 -24 CDBG Street Improvements project, C.O. 7172 in the amount of $1,409,996 in CDBG funds;

WHEREAS, with the estimated remaining project costs totaling $1,503,996, additional Measure I funding is required in the amount of $94,000.

NOW THEREFORE, BE IT RESOLVED BY THE CITY OF HES PERIA CITY COUNCIL AS FOLLOWS:

Section 1. The recitals above are true and correct and have been adopted as findings.

Section 2. The City Council hereby amends the Fiscal Year 2025 -26 Capital Improvement Program Budget and appropriates $94,000 to Account No. 204-29-700-7172-7500 for the FY 2023-24 CDBG Street Improvements project, C.O. 7172.

Section 3. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions and adopted by as findings.

ADOPTED AND APPROVED this 7th day of October 2025.

______________________________
Allison Lee, Mayor

ATTEST:

____________________________
Jessica Giber, Assistant City Clerk

City of Hesperia

STAFF REPORT
DATE: October 07, 2025
TO: Mayor and City Council Members
Chair and Board Members, Hesperia Water District
FROM: Rachel Molina, City Manager
BY: Casey Brooksher, Assistant City Manager
Keith Cheong, Senior Accountant
SUBJECT: Hesperia Water District Residential Delinquent Account Process

RECOMMENDED ACTION
It is recommended that the City Council and Board of Directors of the Hesperia Water District receive and file this report regarding the District’s current process for collection of delinquent residential water accounts, including the lien procedure , and property owner responsibility established under Hesperia Municipal Code Title 14.02.080.

BACKGROUND
At the August 5, 2025 , City Council meeting, Mayor Pro Tem Gregg requested a staff report on the collection of delinquent water and sewer accounts, explicitly addressing the current practice under which property owners/landlords are responsible for all delinquent amounts.

To provide history, b efore 2022, the District would shut off delinquent accounts. If the account holder did not pay to restore service, the District would engage private debt collection services.

Since 2022, the District has relied on property liens and property tax liens to collect delinquent accounts. The District changed the collection process for three main reasons:

1. California enacted the Water Shutoff Protection Act in 2018 with an effective date of February 1, 2020.

2. Pandemic Restrictions to water shut -off procedures and the District’s escalation of uncollected accounts.

3. The efficiency and effectiveness of the prop erty lien and property tax lien as a collection method.

Water Shutoff Protection Act (Senate Bill 998):

Senate Bill 998 (SB 998), known as the Water Shutoff Protection Act (Attachment 1), was signed into law on September 28, 2018, and required every municipal water system with more than 200 service connections to have a written policy on the discontinuation of residential water services in place by February 1, 2020. The law established significant consumer protections, including:
 Residential water service shall not be discontinued for nonpayment until the account has been delinquent for at least sixty (60) days.
 No less than seven (7) business days before discontinuation of residential service for nonpayment, the consumer named on the account shall be contacted by telephone or written notice.

Staff Report to the Mayor, Council Members and Chair and Board Members of the Hesperia Water District Hesperia Water District Residential Delinquent Account Process October 07, 2025

 If unable to make contact with the consumer named on the account, a reasonable faith effort is to be made to visit the residence and place a notice of imminent discontinuation of residential service for nonpayment, as well as a written copy of the District’s Policy for the Discontinuation of Residential Service for Nonpayment (Policy).  The written Policy shall be made available in English, Spanish, Chinese, Tagalog, Vietnamese, Korean, and any other language spoken by 10% of the service area. It shall also be made available on the District’s website.
 The Policy shall contain:
 A plan for deferred or reduced payments for those who qualify.  Alternative payment schedules for those who qualify.
 A formal mechanism for a consumer to contest or appeal a bill.  A telephone number for a consumer to contact and discuss options for averting discontinuation of water service for nonpayment.
 For the consumer to avoid discontinuation of residential water service, all the following conditions must be met:
 The consumer shall submit a certification from a primary care provider that discontinuation of water service will be life-threatening to, or pose a serious threat to the health and safety of a resident at the premises.  The consumer shall demonstrate a financial inability to pay based upon the receipt of public assistance by a member of the consumer’s ho usehold or provide a declaration that the household’s annual income is less than 200 percent of the federal poverty level.
 The consumer is willing to enter into an alternative payment schedule, consistent with the Policy.
 If a consumer fails to comply with an alternative payment schedule for sixty (60) days or more, or does not pay their current bill for 60 days or more, service can be discontinued five (5) days after posting a notice of intent to discontinue service at the property.  A limitation on reconnection fees for low-income consumers whose household is less than 200 percent of the federal poverty level to no more than $50 during regular business hours and $150 for after business hours, and the waiver of interest charges on delinquent bills once every twelve months.
 A reasonable faith effort at least ten (10) days before disconnection (or seven (7) days before disconnection if it is a detached single -family dwelling) to inform residential tenants, including mobile home parks and multi-family residents, that their water service is subject to disconnection for nonpayment by their landlord, and that the tenants have the ability to become consumers of the District should the customer meet the District’s requirements.
 The requirement to post on the District’ s website, on an annual basis, the number of residential water service accounts that were disconnected for nonpayment.

To comply with SB 998, the City Council, by a unanimous vote, adopted Ordinance No. 2020-02 and Joint Resolution No. 2020-02/HWD 2020-01. These actions amended Title 14 of the Hesperia Municipal Code and approved the District’s “Policy on Discontinuation of Residential Water Service for Non -Payment,” which incorporated all SB 998 requirements. As a result, service disconnection for non -payment became a tool that could only be used under limited circumstances and after meeting extensive procedural requirements. The SB 998 process for delinquent accounts is summarized below:
 Day 0 – Bill issued, due upon presentation.
 Day 20 – Bill becomes delinquent. A late fee of 1% of the bill applies.

Staff Report to the Mayor, Council Members and Chair and Board Members of the Hesperia Water District Hesperia Water District Residential Delinquent Account Process October 07, 2025

Delinquent Process
 Day 22 – Past due notice sent.
 Day 49 – If still unpaid, Notice of Discontinuation of Service is sent, with at least seven business days’ warning before shutoff. The district must also attempt to call the customer. If unsuccessful, a door notice is left.
 Day 60 to Day 365 – Service will be disconnected if:
 The customer does not qualify under a medical condition and financial hardship.

The District will accept the customer declaration and commence a 12 -month payment plan.

Pandemic Restrictions:

The COVID-19 pandemic immediately impacted the planned implementation of SB 998. On April 2, 2020, the Governor issued Executive Order N-42-20, which prohibited all water systems in California from disconnecting residential water service for non -payment. This moratorium remained in place until December 31, 2021.

During this time, the District’s uncollected annual balance for residential accounts for both water and sewer grew to approximately $0.9 million, or 4.4 percent of the anticipated FY 2020–21 water sales revenue. Because the District can only assess rates sufficient to cover the cost of service, these losses were not expected in the 2017 rate plan. Ultimately, such revenue shortfalls would need to be recovered from all paying ratepayers through a future rate study.

In an effort to comply with the State moratorium and maintain the District’s financial stability, the District implemented the lien and property tax lien process authorized under Hesperia Municipal Code §14.02.080, Section O, which states:.

O. The customer and property owner shall be jointly and severally liable for all charges that may be imposed under this chapter, including but not limited to charges for tampering as described in Section 14.02.060, and all charges for water service, sewer service, and water usage as described in Sections 14.02.070 and 080, including any delinquent charges.

This section provides that both th e customer and property owner are jointly and severally liable for water charges, including delinquent balances. By utilizing the lien process, the District was able to protect revenues and remain compliant with the State’s prohibition on residential shutoffs.

The District will first place a property lien on any residential parcel that receives water or sewer service and has a value exceeding $300. This will ensure that the District is paid should the parcel be sold before the property tax lien is satisfied. In July of each year, property liens are removed and converted to a property tax lien for collection by the County Assessor. The property and property tax lien process is as follows:

 Day 0 – Bill issued, due upon presentation.
 Day 20 – Bill becomes delinquent; a 1% late fee is applied.  Day 21 – Past Due Notice sent to the account holder and property owner.  Day 61– If unpaid, the District mails a Notice of Lien to the property owner. This allows 10 days to rectify the outstanding balance. The notice is sent to the property owner, as listed with the County Accessor.
 Day 72 – If still unpaid after the notice period, the District r ecords a lien against the property with the County Recorder.

Staff Report to the Mayor, Council Members and Chair and Board Members of the Hesperia Water District Hesperia Water District Residential Delinquent Account Process October 07, 2025

 June - August (annual process) – Any delinquent balances that remain unpaid for 60 days or more are submitted to San Bernardino County and added to the property’s annual tax bill. The District w ill send a letter to the property owner in an attempt to rectify the issue before submitting it to the Auditor Controller for final review. With the addition of unpaid balances to the property tax roll, the property lien is removed during this time.

In 2 022, the City Council adopted Ordinance No. 2022 -07 with unanimous approval , which amended Title 14.02.080 of the Municipal Code to streamline the lien process for delinquent water accounts. This approval reaffirmed that under Title 14.02.080, both the account holder and the property owner are jointly responsible for unpaid water charges. The ordinance also authorizes the District to record liens against properties with unpaid charges and, if necessary, transfer the balances to the County property tax roll for collection. This structure ensures that unpaid water charges remain collectible, even in cases where a tenant account holder vacates the property without paying the balance.

Efficiency and Effectiveness of Lien Process:

Historically, much of the District’s annual uncollected residential water and sewer balances were attributable to tenants who vacated properties with unpaid accounts. In some cases, a single rental property would have multiple tenant accounts, each leaving an outstanding balance. This burden would eventually be placed on all ratepayers during an updated rate study.

Before 2020, these accounts were typically classified as uncollectible or “bad debt.” The District contracted with a third -party debt collector in an effort to recover these amounts ; however, the collection rates were generally low, ranging from 10% to 18%. Between 2014 and 2019, annual losses due to uncollected accounts ranged from approximately $40,000 to $90,000 per year. It should also be noted that these figures do not include the additional staff time required to carry out service disconnections, which will be discussed further in the Issues/Analysis section of this report.

The lien process, as authorized under the Municipal Code, shifts the burden of uncollected tenant accounts to the property owner or landlord. By doing so, the District can utilize the County’s property tax system as the effective “bad debt” collector. San Bernardino County’s annual collection rate for delinquent water and sewer bills is approximately 90% to 95% percent in the first year and approaches 100% by the third year. This is significantly higher than the 10% to-18% percent recovery rate previously achieved by the District’s private debt collection contractor. It should also be noted that if a delinquent water or sewer bill remains unpaid through the property lien process for five years, the property may be subject to a tax lien sale. To date, this has not occurred with any District accounts, but the authority exists under state law.

The lien process, whether recorded directly against the property or collected through the property tax roll, can only be applied to the property owner. Neither the District nor the County has any mechanism to place a lien on a tenant, since tenants do not hold title to the property. If the District were to collect solely from tenants, it would need to use a private debt collection agency.

To recap, with the implementation of the lien process, the following has occurred:
 Ensure compliance with the SB 998 process. Since the District is not using disconnections as a primary means of collection, the lien process does not fall under the law.  Increased the collection rate of delinquent water and sewer accounts.

Staff Report to the Mayor, Council Members and Chair and Board Members of the Hesperia Water District Hesperia Water District Residential Delinquent Account Process October 07, 2025

 Shift the burden of uncollected accounts from the ratepayers to the property owner.

ISSUES/ANALYSIS
As discussed, the District has transitioned to property liens and property tax liens as the primary methods of collecting delinquent accounts. Should the District return to service disconnections as the principal enforcement tool, additional staff would be required to accommodate the workload.

The disconnection process is labor -intensive for both Utility Billing and Customer Service, and staffing levels in these areas have undergone significant changes be tween FY 2018 –19 (pre- pandemic) and FY 2025–26.

Table 1 illustrates the change in staffing levels for Customer Service Representatives (responsible for payment processing), Senior Customer Service Representatives (providing lead support), and Meter Readers (who perform disconnection and reconnection of meters).

With disconnection no longer used as the primary collection method, these positions have been reallocated over the past eight years to meet other priorities. For example, Meter Reader positions were reassigned to Maintenance Worker roles within the Water District. Vacant Customer Service Representative positions were converted to an Account Technician to manage lien processing, and to a Community Development Technician to support increased building activity.

Table 2 illustrates the anticipated staffing needs if the District were to revert from the lien process to a service disconnection process.

The annual staffing cost does not include vehicle expenses for the one Meter Reader position, which are approximately $50,000 every five to seven years.

Current Process:

As part of its Strategic Plan, the City Council has identified Financial Health as on e of its five goals. To achieve this goal, the Council adopted 11 key strategies, including conducting regular assessments of approved fees to ensure costs are recovered. Shifting the collection process from private debt collection and disconnection to the lien process supports this strategy by providing the recovery of service costs with minimal impact on all other ratepayers.

To further minimize the impact of delinquent accounts during the current year, and before the conversion to property tax lien coll ection effective October 1, 2025, the District will initiate the T able 1
Positions FY 2018-19 FY 2025-26
Customer S ervice R epresentative 5 2 S enior Customer S ervice R epresentative 2 1 Meter R eaders 4 1
T able 2
Positions
Position
Cost
Needed
A ddition T otal Cost
Customer S ervice R epresentative 92,000 $ 2 184,000 $ Meter R eaders 100,000 1 100,000 T otal A nnual Cost 284,000 $

Staff Report to the Mayor, Council Members and Chair and Board Members of the Hesperia Water District Hesperia Water District Residential Delinquent Account Process October 07, 2025
disconnection process for all residential accounts with balances exceeding $2,000. In these cases, water service will be discontinued, and a property tax lien will also be recorded to safeguard the District and prevent loss should the property be sold. This dual approach provides both the property owner and, if applicable, the tenant an opportunity to rectify the outstanding balance.

The $2,000 threshold represents approximately 50 residential accounts in a given year. With current staffing levels in Utility Billing and Customer Service, this volume of disconnections can be absorbed without additional resources.

Tenant vs. Landlord Responsibility:

The District’s historical challenge with uncollectible accounts was primarily driven by renters who vacated properties without paying their balances. For landlords, unpaid utility charges represent a cost of doing business. This loss can often be recovered through mechanisms such as retaining a security deposit, initiating eviction proceedings, or adjusting the rent . In contrast, when the District relied solely on tenants as the responsible party , significant balances were left permanently uncollected, ranging between $40,000 and $90,000 annually, even after referral to private debt collectors. By shifting responsibility to property owners and utilizing the lien process, the District has reduced the risk of bad debt being absorbed by all paying ratepayers, while ensuring that water and sewer services remain financially sustainable.

CITY GOAL SUPPORTED BY THIS ITEM
Financial Health – Maintain a balanced budget and adequate reserves.

FISCAL IMPACT
Should the Board of Directors continue with the current lien process, along with targeted disconnections of delinquent accounts exceeding $2,000, there will be no fiscal impact.

If the District were to move away from the lien process and adopt a full disconnection model supported by a third-party collections provider, the District could expect additional annual staffing costs of approximately $284,000, plus a vehicle replacement cost of approximately $50,000 every five to seven years. In addition, the District would likely experience a revenue loss of $40,000 to $90,000 per year, assuming uncollectible levels return to pre-2020 levels.

If the Board were to implement a transition to the full disconnection model in the current fiscal year, a First Quarter budget amendment of approximately $192,000 would be required. This amount represents six months of salaries and benefits for the three necessary positions, as well as $50,000 for a new vehicle. A final Fourth Quarter amendment would then be presented at year- end to account for recognized revenue losses.

ALTERNATIVE(S)

1. Provide alternative direction to staff.

Staff Report to the Mayor, Council Members and Chair and Board Members of the Hesperia Water District Hesperia Water District Residential Delinquent Account Process October 07, 2025

ATTACHMENT(S)

1. Bill 998 - Water Shutoff Protection Act

2. Staff Report - Amendments to Title 14 presented to Council on January 7, 2020

3. Staff Report – Amendments to Title 14 presented to Council on June 21, 2022

Attachment 2

Attachment 3