DATE:
October 7, 2025
TO:
Mayor and Council Members
FROM:
Rachel Molina, City Manager
BY:
Cassandra Sanchez, Director of Public Works/City Engineer Kevin Sin, Deputy City Engineer
Tina Souza, Senior Project Manager
Deanna Lestina, Project Manager
SUBJECT:
Award Construction Contract for the annual Street Improvement Projects, Construction Order Nos. 7167 and 7177
RECOMMENDED ACTION
It is recommended that the City Council:
Award a construction contract for the annual Street Improvement Projects (Construction Order Nos. 7167 and 7177) to the lowest responsive/responsible bidder, Onyx Paving Company, Inc. for the total bid amount of $3,760,919; Approve a 10% contingency in the amount of $376,092 for a total not-to-exceed contract amount of $4,137,011; Authorize the City Manager or designee to execute the contract and any documents related thereto.
BACKGROUND
In June 2025, the City Council approved the Fiscal Year (FY) 2025-26 Capital Improvement Program (CIP), which included programming for the annual Street Improvement Projects, Construction Order (C.O.) No. 7167 and C.O. No. 7177.
The Annual Street Improvement Projects serve to provide pavement rehabilitation and/or reconstruction of existing roads throughout the City. The roadways identified in this project are in deteriorating condition and have experienced accelerated wear due to the high volumes of traffic they serve. Timely rehabilitation is necessary to extend pavement life, improve drivability, and reduce long-term maintenance costs. Reconstruction of existing roadways provides a long-term pavement lifecycle and an initial period of reduced maintenance costs.
The two projects were separated into a total of five segments with C.O. No. 7167 segments being the base bid and C.O. No. 7177 segments as additive alternate bids to maximize available budget. Four of the five segments can receive pavement treatment with the available budget.
Base Bid - Seventh Avenue from Mesquite Street to Main Street Base Bid No. 2 - Jacaranda Avenue from Eucalyptus Street to Bear Valley Road Additive Alternate – Alternative pavement treatment for Jacaranda Avenue Additive Alternate No. 2 - Seventh Avenue from Willow Street to Mesa Street Additive Alternate No. 3 - Seventh Avenue from Mesa Street to Bear Valley Road Additive Alternate No. 4 - Seventh Avenue from Cajon Street to Willow Street
ISSUES/ANALYSIS
A formal solicitation for the construction of the Street Improvement Projects was conducted and advertised for bid beginning August 20, 2025. Over twelve thousand contractors were also notified via the Public Purchase online bidding platform. Bids were accepted, publicly opened, and read on September 22, 2025.
The City received seven (7) bids, which were utilized to determine the lowest responsible and responsive bidder:
The lowest responsive and responsible bidder was based on the total base bid amount. The total base bid amount is the combined total of the Base Bid and Base Bid No. 2.
Name
Location
Total Base Bid Amount
Onyx Paving Company, Inc.
Yorba Linda, CA
$ 1,127,188.00
Vance Corporation
Beaumont, CA
$ 1,169,492.03
Romero General Construction
Escondido, CA
$ 1,263,803.49
LCR Earthwork & Engineering, Corp
Jurupa Valley, CA
$ 1,364,970.00
Calmex Engineering, Inc.
Bloomington, CA
$ 1,498,496.70
Sully-Miller Contracting Company
Brea, CA
$ 1,562,797.00
C.A. Rasmussen, Inc.
Valencia, CA
$ 2,405,838.40
Following a detailed review of the submitted bids and evaluation of contractor references, staff has determined that Onyx Paving Company, Inc. is the lowest responsive and responsible bidder.
The available project budget determined that the following may be awarded, for a total bid amount of $3,760,919:
Base Bid ($796,612.00)
Base Bid No. 2 ($330,576.00)
Additive Alternative Bid No. 2 ($1,107,639.00)
Additive Alternative Bid No. 3 ($1,526,092.00)
With a 10% contingency of $376,092 staff recommends awarding the construction contract to Onyx Paving Company, Inc. for the construction of Base Bid, Base Bid No. 2, Additive Alternate No. 2, and Additive Alternate No. 3 for a total not-to-exceed contract amount of $4,137,011.
This recommendation is based on the contractor’s demonstrated ability to deliver similar roadway projects on time and within budget, the competitiveness of their bid, and the critical need to address deteriorating pavement conditions.
Due to seasonal limitations, it is anticipated that only a portion of the project will be completed this calendar year, with the majority of paving deferred until next year in the spring when weather conditions are more favorable for roadway construction. Proceeding with bid award, at this time, allows the contractor to initiate a portion of the work and positions the City for efficient delivery of the full project in the next construction season.
CITY GOAL SUPPORTED BY THIS ITEM
Capital Improvement – Continually evaluate capital improvement priorities.
FISCAL IMPACT
Funding for this project has been programmed, in the FY 2025-26 (CIP) budget. Under C.O. 7167, an amount of $2,260,021 was budgeted, and under C.O. 7177, an amount of $2,074,962 was budgeted both from Fund 209 – Gas Tax Road Maintenance and Rehabilitation Account (RMRA). This provides a total of $4,334,983 in available funding the projects.
The recommended contract award, including the base bids, selected additive alternates, contingency, and construction engineering and soils testing, is within the available project funding. Any additional funding needed to complete the remaining portions of work will be allocated through the FY 2026-27 CIP budget.
ALTERNATIVE(S)
Do not award the construction contract.
Provide alternative direction to staff
ATTACHMENT(S)
None
City of Hesperia STAFF REPORT City of Hesperia STAFF REPORT City of Hesperia
STAFF REPORT
City of Hesperia
STAFF REPORT
Staff Report to Mayor and Council Members
Award Construction Contract for the annual Street Improvement Projects, C.O. Nos. 7167 and 7177 October 7, 2025