DATE:
October 7, 2025
TO:
Mayor and City Council Members
Chair and Board Members, Hesperia Water District
FROM:
Rachel Molina, City Manager
BY:
Cassandra Sanchez, Director of Public Works/City Engineer Kevin Sin, Deputy City Engineer
Tina Souza, Senior Project Manager
Cristina Hall, Assistant Project Manager
SUBJECT:
Acceptance of American Rescue Plan Act (ARPA) Grant- Water Service Line Replacement Project II
RECOMMENDED ACTION
It is recommended that the City Council accept the completed Water Service Line Replacement Project II project and authorize staff to record a “Notice of Completion” and release all withheld retention amounts after a minimum of thirty (30) calendar days from the date of recordation.
BACKGROUND
The Water Service Line Replacement Project II (the “Project”) was identified in the American Rescue Plan Act (ARPA) Grant. On December 3, 2024, the City Council awarded the construction contract to Big Ben Inc. in the amount of $1,620,000; and approved an additional 10% contingency in the amount of $162,000, for a total construction budget of $1,782,000.
ISSUES/ANALYSIS
All construction work was complete in September 2025 with a total expenditure amount of $1,631,569.32. A total of 229 aged water service lines often needing leak repairs were replaced under this project. Upon acceptance of the Project, a Notice of Completion will be recorded, and the retention held by the City will be released after a minimum of thirty (30) days from the date of recordation. Upon City Council acceptance, the project will be under a one-year warranty.
CITY GOAL SUPPORTED BY THIS ITEM
Public Safety – Ensure public safety resources adequately protect our community.
FISCAL IMPACT
There is no fiscal impact associated with the recommended action. Funds for this project were previously allocated under the American Rescue Plan Act (ARPA) Grant. The 5% retention in the amount of $85,872.07 will be held until after the required thirty (30) day minimum.
ALTERNATIVES
Provide alternative direction to staff.
ATTACHMENT(S)
Notice of Completion.
City of Hesperia STAFF REPORT City of Hesperia STAFF REPORT City of Hesperia
STAFF REPORT
City of Hesperia
STAFF REPORT
Staff Report to the Mayor, Council Members, and Board of the Hesperia Water District Acceptance of Water Service Line Replacement Project II October 7, 2025