DATE:
April 7, 2026
TO:
Mayor and City Council Members
FROM:
Rachel Molina, City Manager
BY:
Cassandra Sanchez, Director of Public Works / City Engineer Brian Blackwell, Streets Operation Manager
SUBJECT:
Animal Shelter Evaporative Cooler Replacement
RECOMMENDED ACTION
It is recommended that the City Council authorize the City Manager to enter into an agreement with Allison Mechanical Inc to replace (10) Evaporative Coolers at the Animal Shelter in the not-to-exceed amount of $98,995 that includes a contingency of 10%.
BACKGROUND
The Animal Shelter facility relies on evaporative coolers to maintain stable temperatures throughout the building, particularly during highheat periods. The existing ten units have exceeded their service life and are experiencing increased mechanical issues and higher maintenance demands. These conditions create operational challenges for staff and impact overall building performance. Due to the age and deteriorating condition of the equipment, continued repairs are no longer costeffective. Replacing all ten evaporative coolers is necessary to restore reliable climate control, improve cooling performance, and reduce ongoing maintenance requirements.
ISSUES/ANALYSIS
Hesperia Public Works released Request for Bid (RFB) 2025-26-013 for the replacement of (10) Evaporative Coolers at the Hesperia Animal Shelter. The bid closed on March 26, 2026, with two (2) responses received. Staff recommends awarding the bid to Allison Mechanical Inc., which has been deemed the lowest responsive/responsible vendor with a total bid amount of $89,995.
CITY GOAL SUPPORTED BY THIS ITEM
Financial Health - Maintain a balanced budget and adequate reserves.
FISCAL IMPACT
Sufficient funding has been included in the Fiscal Year 2025-26 Budget for the proposed replacement of the (10) Evaporative Coolers
ALTERNATIVE(S)
Provide alternative direction to staff.
ATTACHMENT(S)
1. Bid Comparison
City of Hesperia STAFF REPORT City of Hesperia STAFF REPORT City of Hesperia
STAFF REPORT
City of Hesperia
STAFF REPORT
Staff Report to the Mayor and City Council Members
Animal Shelter Evaporative Cooler Replacement
April 7, 2026