DATE:
April 7, 2026
TO:
Mayor and Council Members
FROM:
Rachel Molina, City Manager
BY:
Casey Brooksher, Assistant City Manager
Marc Morales, Senior Accountant
SUBJECT:
Contract Award – Dirt Road & Shoulder Repair and Retention Basin Rehabilitations
RECOMMENDED ACTION
It is recommended that the City Council approve the award of up to four (4) contracts for dirt road repairs, dirt shoulder repairs, Tamarisk Basin rehabilitation, and H-01 Basin rehabilitation, in a combined not-to-exceed amount of $1,001,356.
The recommended contract awards are summarized below:
Dirt Road Repairs
Contractor
Bid Amount
10% Contingency
Total Contract Amount
HL Hitchcock Construction, Inc
$165,350
$16,535
$181,885
Dirt Shoulder Repairs
Contractor
Bid Amount
10% Contingency
Total Contract Amount
Roadway Engineering & Construction Corp
$294,400
$29,440
$323,840
Tamarisk Basin Rehabilitation
Contractor
Bid Amount
10% Contingency
Total Contract Amount
Jeremy Harris Construction, Inc.
$274,418
$27,442
$301,860
H-01 Basin Rehabilitation
Contractor
Bid Amount
10% Contingency
Total Contract Amount
Jeremy Harris Construction, Inc.
$176,155
$17,616
$193,771
It is further recommended that the City Council adopt Resolution No. 2026-16 amending the Fiscal Year 2025–26 Budget by $1,001,356 for these projects.
BACKGROUND
Dirt roads and shoulders require routine maintenance to preserve safe travel conditions, ensure proper drainage, and minimize deterioration from weather, traffic, and erosion. Typical maintenance activities include grading and reshaping the roadway and shoulder, filling ruts and washboarding, restoring cross-slope, compacting loose material, and placing additional aggregate or soil to stabilize the surface. These efforts help maintain a functional roadway profile and support effective drainage.
Stormwater retention basins also require ongoing maintenance to function effectively within the City’s drainage system. These basins are designed to capture and temporarily store stormwater runoff, reduce localized flooding, control sediment, and support overall drainage performance. Maintenance activities typically include sediment and debris removal, vegetation management, erosion repair, and upkeep of inlet and outlet structures. These efforts ensure that each basin maintains adequate storage capacity and operates as intended during storm events.
Recent storm events have accelerated the deterioration of these assets, highlighting the need for timely maintenance and rehabilitation to prevent further damage and ensure continued functionality.
ISSUES/ANALYSIS
Recent storm events have accelerated the deterioration of dirt roads, dirt shoulders, and stormwater basins, increasing the need for timely maintenance and repairs to prevent further damage to City infrastructure.
While these projects are related to storm impacts, the work is not being procured under emergency purchasing provisions. Instead, these improvements were competitively bid through the City’s standard procurement process.
Accordingly, the City Council retains full discretion to award any combination of the proposed contracts, including awarding one, multiple, all, or none of the contracts.
In response, City staff released Requests for Bids (RFBs) for the necessary improvements as follows:
Dirt Road Repair – Bid released on February 11, 2026 and closed on February 24, 2026. Five (5) bids were received.
Dirt Shoulder Repair - Bid released on February 11, 2026 and closed on February 24, 2026. Two (2) bids were received.
Tamarisk Basin Rehabilitation - Bid released on February 10, 2026 and closed on February 25, 2026. Five (5) bids were received.
H-01 Basin Rehabilitation - Bid released on February 10, 2026 and closed on February 25, 2026. Five (5) bids were received.
Staff reviewed all submitted bids and recommends awarding the contracts to the lowest responsive and responsible bidders for each project.
CITY GOAL SUPPORTED BY THIS ITEM
Public Safety - Ensure public safety resources adequately protect our community.
Financial Health - Maintain a balanced budget and adequate reserves Capital Improvement - Continually evaluate capital improvement priorities.
FISCAL IMPACT
Should the City Council approve the award of up to four contracts totaling $1,001,356, the Fiscal Year 2025–26 Budget will be amended through Resolution No. 2026-16 to fund the proposed dirt road, dirt shoulder, and basin rehabilitation projects.
These costs will be funded through available General Fund reserves.
ALTERNATIVE(S)
1. Provide alternative direction to staff.
ATTACHMENT(S)
Resolution 2026-16
Bid Comparison RFB 2025-26-012 Dirt Road Repairs
Bid Comparison RFB 2025-26-011 Dirt Shoulder Repairs
Bid Comparison RFB 2025-26-008 Tamarisk Basin Rehabilitation Bid Comparison RFB 2025-26-009 H-01 Basin Rehabilitation City of Hesperia STAFF REPORT City of Hesperia STAFF REPORT City of Hesperia
STAFF REPORT
City of Hesperia
STAFF REPORT
Staff Report to the Mayor and City Council
Contract Award – Dirt Road & Shoulder Repair and Retention Basin Rehabilitations April 7, 2026