DATE:
April 21, 2026
TO:
Mayor and Council Members
FROM:
Rachel Molina, City Manager
BY:
Cassandra Sanchez, Director of Public Works/City Engineer Tina Souza, Senior Project Manager
Dena Alcayaga, Assistant Project Manager
SUBJECT:
Award Construction Contract for the Maple Avenue Street Improvement Project, Construction Order No. 7169
RECOMMENDED ACTION
It is recommended that the City Council:
Award a construction contract for the Maple Avenue Street Improvement Project (Construction Order No. 7169) to the lowest responsive/responsible bidder, LCR Earthwork and Engineering, Corp. for the total bid amount of $4,902,678, inclusive of Additive Alternate No. 1; Approve an additional 14% contingency in the amount of $686,375, for the not-to-exceed total construction contract amount of $5,589,053; and Authorize the City Manager or designee to execute the contract and any documents related thereto.
BACKGROUND
In June 2025, the City Council approved the Fiscal Year (FY) 2025-26 Capital Improvement Program (CIP), which included programming for the Maple Avenue Street Improvement Project, Construction Order (C.O.) No. 7169.
The Maple Avenue Street Improvement Project provides for pavement rehabilitation and/or reconstruction of Maple Avenue from Ranchero Road to Main Street. This segment of roadway is in deteriorating condition and experiences high traffic volumes, which accelerate wear and increase maintenance needs. The project also includes signing and striping, pedestrian push-button upgrades, and ADA-compliant curb ramp reconstruction.
The proposed Project is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301 (Class 1 – Existing Facilities) and Section 15302 (Class 2 – Replacement or Reconstruction) as the project involves the repair and reconstruction of an existing roadway within the public right-of-way with negligible or no expansion of use or capacity. A Notice of Exemption will be filed with the County Clerk and State Clearinghouse upon approval of award.
The proposed Project is categorically excluded from the National Environmental Policy Act (NEPA) because the project does not require federal approval, federal permitting, or federal grant funding; does not encroach upon federal land; and does not involve any unusual circumstances under 23 CFR 771.117.
ISSUES/ANALYSIS
A formal solicitation for the construction of the Maple Avenue Street Improvement Project was conducted and advertised for bid beginning January 21,2026 through Public Purchase, the City’s online bidding platform. Over ten thousand contractors were notified via Public Purchase. Bids were accepted, publicly opened and read on February 27, 2026.
The City received seven (7) bids, which were utilized to determine the lowest responsible and responsive bidder:
The lowest responsive and responsible bidder was based on the total base bid amount.
Name
Total Base Bid Amount
LCR Earthwork & Engineering, Corp
$ 4,880,678.30
Sully-Miller Contracting
$ 4,936,135.20
Calmex Engineering, Inc.
$ 5,001,671.34
C A Rasmussen, Inc.
$ 5,322,360.00
S Christensen Engineering Inc.
$ 5,454,052.55
Onyx Paving Co. Inc.
$ 5,767,000.00
Granite Construction Company
$ 5,820,000.00
Following a detailed review of the submitted bids and evaluation of contractor references, staff has determined that LCR Earthwork & Engineering, Corp. is the lowest responsive and responsible bidder. LCR Earthwork & Engineering, Corp., is recommended based on the contractor’s demonstrated ability to successfully deliver similar roadway projects.
The project was bid with two components.
Base Bid- Pavement rehabilitation and/or reconstruction, signing and striping, pedestrian push button upgrades, and ADA curb ramp reconstruction.
Additive Alternate No. 1- Installation of conduit and junction boxes at the intersection of Maple Avenue and Main Street (south side) per Caltrans Standard Drawing.
Including Additive Alternate No. 1 for $22,000 in the award allows for installation of an additional conduit for future enhancement capacity while the road is being reconstructed. This would otherwise be installed with a future project resulting in greater cost due to trenching in the roadway and trench repair.
The Project has grant funding which requires Caltrans oversight for the construction phase. The recommended award includes a 14% contingency, which is a project specific Caltrans requirement. This contingency provides funding for potential change orders, and other adjustments that may be required during construction, ensuring the project can be completed on schedule and in compliance with Caltrans standards.
Staff is recommending that Council award a contract to LCR Earthwork & Engineering, Corp. for the base bid amount of $4,880,678, Additive Alternative No. 1 of $22,000, and 14% contingency of $686,375 for a total contract amount of $5,589,053 for the Maple Street Improvement Project, C.O. No. 7169 project.
CITY GOAL SUPPORTED BY THIS ITEM
Capital Improvement – Continually evaluate capital improvement priorities.
FISCAL IMPACT
Funding for the Project is budgeted in, the FY 2025-26 Capital Improvement Program (CIP) under the Maple Avenue Street Improvement Project, C.O. No. 7169. Funding consists of a combination of Community Project Funding/Congressionally Directed Spending (CPFCDS) grant funds in the amount of $2,000,000, Road Maintenance and Rehabilitation Program (RMRA- Gas Tax) funding, and Measure I local funding.
Any additional funding needed to complete the Project, including construction management, labor compliance, inspections, and geotechnical services to ensure adherence with federal and Caltrans requirements, as well as remaining construction, will be allocated in the FY 2026-27 CIP budget.
ALTERNATIVE(S)
Do not award the construction contract.
Provide alternative direction to staff
ATTACHMENT(S)
Attachment 1- Notice of Exemption
City of Hesperia STAFF REPORT City of Hesperia STAFF REPORT City of Hesperia
STAFF REPORT
City of Hesperia
STAFF REPORT
Staff Report to Mayor and Council Members
Award Construction Contract for the Maple Avenue Street Improvement Project C.O. 7169 April 21, 2026