DATE:
May 19, 2026
TO:
Mayor and Council Members
Chair and Board Members, Hesperia Water District
FROM:
Rachel Molina, City Manager
BY:
Cassandra Sanchez, Director of Public Works / City Engineer Brian Blackwell, Streets Operation Manager
SUBJECT:
G & M Automotive Center, Inc. Contract Amendment
RECOMMENDED ACTION
It is recommended that the City Council and Board of Directors of the Hesperia Water District authorize the City Manager to approve a one-year contract extension for vehicle maintenance and repairs with G & M Automotive Center, Inc. and increase the contract for $325,000 for a new not-to-exceed amount of $625,000.
BACKGROUND
Preventative and corrective maintenance is required for the City of Hesperia’s and the Hesperia Water District’s seventynine (79) lightduty vehicles and thirtyfour (34) superduty and heavy onroad vehicles and equipment. Preventative maintenance increases fleet reliability, reduces wear, and ultimately lowers repair costs. In addition, California’s strict diesel regulations require 90day and annual inspections to keep our commercial diesel fleet compliant and operational.
Public Works requested bids for FY 2025–26 from five Hesperia vendors and eight additional vendors from neighboring cities in the Mojave River Valley. The City issued three separate Requests for Bids (RFBs), one for each of the fleet’s three vehicle categories, and advertised them in accordance with City purchasing procedures. G & M Automotive Center, Inc., located in Hesperia, was the sole respondent to each RFB and was therefore deemed the lowest responsible and responsive bidder for all categories.
ISSUES/ANALYSIS
With the current contract set to expire on June 3, 2026, City staff recommends extending the agreement for an additional year, as G & M Automotive Center, Inc. has agreed to hold all current contract pricing through June 30, 2027. A review of the U.S. Consumer Price Index for Motor Vehicle Maintenance and Repair indicates that costs increased by 1% from March 2025 to March 2026 (Source: Bureau of Labor Statistics).
Extending the contract at current rates will help avoid the impact of ongoing marketwide price escalation and ensure continuity of service at a stable cost.
CITY GOAL SUPPORTED BY THIS ITEM
Public Safety- Ensure public safety resources adequately protect our community.
Financial Health - Maintain a balanced budget and adequate reserves.
FISCAL IMPACT
Sufficient funding will be included in the Fiscal Year 2026-27 Proposed Operating Budget.
ALTERNATIVE(S)
1. Provide alternative direction to staff.
ATTACHMENT(S)
1. Consumer Price Index for All Urban Consumers (CPI-U) U.S. city average, by expenditure category. (Source: Bureau of Labor Statistics).
City of Hesperia STAFF REPORT City of Hesperia STAFF REPORT City of Hesperia
STAFF REPORT
City of Hesperia
STAFF REPORT
Staff Report to the City Council
G & M Automotive Center – Contract Amendment
May 19, 2026