DATE:
June 16, 2026
TO:
Mayor and Council Members
FROM:
Rachel Molina, City Manager
BY:
Casey Brooksher, Assistant City Manager
Rita Perez, Deputy Human Resources/IT Director
SUBJECT:
Three-Year Enterprise Agreement with Granicus LLC
RECOMMENDED ACTION
It is recommended that the City Council authorize the City Manager to approve a three-year agreement with Granicus LLC in a total not-to-exceed amount of $319,568 for the implementation of new hardware and streaming equipment, maintenance, and licensing of the Legislative Management Suite (Legistar), video streaming services, and Government Transparency Suite; which includes a 5% contingency in the amount of $15,978 to accommodate for unforeseen implementation, hardware, configuration, or service-related costs.
BACKGROUND
The City has used Granicus services for public meeting video streaming and archiving since 2007, and Legistar for electronic agenda management and the public meeting portal since 2013. These platforms support City Council and public meeting agenda management, publication of meeting materials, livestreaming, video archives, public access, and electronic voting. The City’s current meeting equipment is aging and requires replacement to improve reliability and enhance the public viewing experience. The proposed upgrade will modernize the City’s meeting technology by improving audio and video quality, increasing the reliability of livestreamed and archived meetings, supporting electronic voting, and enhancing public access to City Council and public meetings.
ISSUES/ANALYSIS
The City’s current public meeting equipment is becoming outdated; upgrades are necessary to improve reliability, public access, livestreaming quality, and electronic voting capabilities for City Council and related public meetings. City staff analyzed products used by other districts and municipalities to evaluate potential alternatives and ensure the best possible experience for public meetings and staff operations. The alternative solutions reviewed did not meet City requirements and failed to provide the features and support the City requires.
The proposed upgrade will allow the City to continue utilizing its existing meeting management and public meeting systems while replacing aging equipment, improving meeting reliability and public access, and providing the ongoing support necessary for day-to-day operations and future operational needs.
CITY GOAL SUPPORTED BY THIS ITEM
Organizational Health- Foster a high-performing organization that provides opportunities for profession and growth.
FISCAL IMPACT
Funding for the first year is included in the annual FY 26-27 Information Technology operating budget. Funding includes a one-time implementation cost for the first year. Funding for each subsequent year of the agreement will be included in Information Technology’s yearly operating budget.
ALTERNATIVE(S)
Provide alternative direction to staff.
ATTACHMENT(S)
None
City of Hesperia STAFF REPORT City of Hesperia STAFF REPORT City of Hesperia
STAFF REPORT
City of Hesperia
STAFF REPORT
Staff Report to the Mayor and City Council Members
Three-Year Enterprise Agreement with Granicus LLC.
June 16, 2026