CITY OF HIDDEN HILLS
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CITY COUNCIL MEETING
VIA TELECONFERENCE IN COMPLIANCE WITH
GOVERNMENT CODE SECTION 54953(E)
Monday, March 28, 2022 at 5:30 p.m.
Consistent with Government Code Section 54953(e) (Assembly Bill 361), all members of the pursuant to the Americans with Disabilities Act ("ADA") please contact Deaną Gonzalez at 818-888-9281 or [email protected].
MINUTES :..
CALL TO ORDER
A regular meeting of the City Council of the City of Hidden Hills was duly held via teleconference on Monday, March 28, 2022 at the hour of 5:30 p.m. Council Member Eniko Gold called the meeting to order and presided thereover.
ROLL CALL
Council: Council Member Eniko Gold
Council Member Larry G. Weber
Council Member Stuart E. Siegel
Staff: City Manager Kerry Kallman
City Attorney Roxanne Diaz
City Engineer Dirk Lovett
Administrative Analyst Chantelle Limón
City Clerk Deana L. Gonzalez
Absent: Mayor Laura McCorkindale
Mayor Pro Tem Steve Freedland
Upon MOTION of Council Member Siegel, seconded by Council Member Weber, and unanimously approved by roll call vote, it was resolved to excuse the absence of Mayor McCorkindale and Mayor Pro Tem Freedland.
City Council Minutes
March 28, 2022
ANNOUNCEMENTS
None.
AUDIENCE
Resident and Library Commissioner representing Hidden Hills stated that she was available to answer any questions about library policy, programs, services and budget.
CITY COUNCIL COMMENTS
None.
STAFF COMMENTS
City Manager Kallman commented that he had driven through the City after the rain and is happy to report that everything seems to be draining well and there were no issues in the City.
PUBLIC HEARING
Minor Accommodation
24645 Wingfield Road
Remodel/Addition
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIDDEN HILLS SITTING
AS THE PLANNING AGENCY, APPROVING A REQUEST FOR A MINOR
ACCOMMODATION TO REMODEL AN EXISTING NONCONFORMING RESIDENCE LOCATED AT 24645 WINGFIELD ROAD
City Engineer Lovett presented the following report:
a Minor Accommodation is being requested to remodel over 50% of the house; the existing single family residence is encroaching 6'9" into the required southeast 25' side yard setback and 5' into the required northwest 25' side yard setback (approximately 18'3" from the southwest side of the property line and approximately 20' from the northwest side setback); proposed improvements have been approved by the Hidden Hills Community Association; notices were sent to all property owners within a 300-foot radius of the subject property and posted at City Hall, with no public comments being received; the City Council City Council Minutes
March 28, 2022
may grant the Minor Accommodation if the Council finds that it will not have a material adverse impact on the public welfare or adjacent property; staff has determined the findings can be made because the proposed improvements will not encroach any further into the required setback than the existing home and the proposed improvements within the setback will not be out of character with other homes on Wingfield Road. There are similar side Council Member Weber commented that there's only two small areas that will be encroaching into the setback and it's actually less than the existing encroachment, for which City Engineer Lovett confirmed in the affirmative.
At this point, Council Member Gold opened the public hearing. As there were no comments or objections, Council Member Gold then closed the hearing.
As there was no further discussion, upon MOTION of Council Member Weber, seconded by Council Member Siegel and unanimously carried on roll call vote, it was resolved to approve Resolution No. 986 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HIDDEN HILLS SITTING AS THE PLANNING AGENCY, APPROVING A REQUEST FOR
A MINOR ACCOMMODATION TO REMODEL AN EXISTING NONCONFORMING RESIDENCE LOCATED AT 24645 WINGFIELD ROAD.
MONTHLY DEPARTMENTAL REPORTS
A. Los Angeles County Fire Department Report- February
Assistant Fire Chief Drew Smith presented the following report:
the month of January had 4 medical calls, 1 service call, and 4 good intent calls for a total of 9 responses. Community Services Liaison Megan Currier announced that Chief Smith As bean tire lyirom As always, the frie Department is aprestive wit ali the . compliance and support they receive in the Community.
City Council Minutes
March 28, 2022
B. Los Angeles County Sheriff's Department Reports - February Acting Captain Joseph Fender expressed the Sheriff's Department condolences to the family of Mr. Taylor Hawkins, a resident of Hidden Hills who passed away this weekend. He also congratulated Assistant Fire Chief Drew Smith on his promotion. He also mentioned that he attended the Hidden Hills farmer's market Tuesday and will try to have more officers from the Station come out and meet and greet with the residents, so he encourages all residents to attend.
Deputy Rick Baldi presented the following report:
during the month of January there was zero Part I crimes, zero domestic violence misdemeanors and zero trespassing calls. The one noteworthy incident for the month were:
a resident of North Hollywood was arrested for several traffic violations in the area of Long Valley Road and Round Meadow Road.
c. City Engineer Report
City Engineer Lovett presented his report, stating that there were no changes, but would take questions if there were any. As there were no questions, the Council thanked Mr. Lovett for his report.
CONSENT CALENDAR
City Council Minutes - March 14, 2022 Regular Meeting
B. City Council Minutes - March 18, 2022 Special Meeting C. Demand List
D. Disbursement List - February
E Financial/Treasurer's Report - February
F. Investment Statement - February
G. Consideration of Approval of an Agreement with Southland Shows to Provide Amusement Rides, Carnival Games, and Prizes for the 2022 Fiesta with Payment of a $38,750 Deposit
Upon MOTION of Council Weber, seconded by Council Member Siegel, and unanimously carried on roll call vote, it was resolved to approve items A, B, C D, E, F and G of the consent calendar as submitted.
City Council Minutes
March 28, 2022
NEW BUSINESS
A. Consideration of an Agreement with Studio-MA to Provide an Alternate Design and Renderings for the Round Meadow/Mureau Roads Intersection Landscape City Manager Kallman presented the following report:
in the summer of 2020, the City initiated a project to renovate the long overdue landscaping area at the Round Meadow/Mureau Road intersection; a series of proposals and conceptual designs from two primary landscaping firms for the project were reviewed by the City Council and a majority of the City Council selected the design concept submitted by L. Newman Design group; in May 2022, the City Council discussed design concepts of both the Long Valley and Round Meadow projects and the City Council directed staff to solicit an alternative design for both the Long Valley and Round Meadow projects and enter into an agreement with Studio MA to assist with the alternatives; once the new design for the Long Valley project was approved, staff requested a proposal from Studio-MA to develop an alternative design for the landscape renovations at the Round Mcadow and Mureau Road intersection; staff believes that as Studio-MA provided the major conceptual changes to the new Long Valley design, working directly with the team at Studio-MA would be the most time and cost-efficient direction to complete this long overdue project; the total cost for the design and renderings is $11,600, provided by restricted funds.
Upon MOTION of Council Member Siegel, seconded by Council Weber and unanimously carried on roll call vote, it was resolved to approve the alternate design and renderings for the Round Meadow/Mureau Roads Intersection Landscape Improvement Project in the amount of $11,600.
B. Consideration of Approval of an Amendment to an Agreement with Willdan Engineering for Extra Tasks for the Civil Engineering Design Services for the Long Valley Road/Valley Circle Boulevard/US-101 Improvements Project (Measure R)
City Engineer Lovett presented the following report:
in 2019, the City Council awarded a civil engineering design contract to Willdan Engineering in the amount of $337,124 for the Long Valley Road/Valley Circle Boulevard/US-101 On-Ramp Improvements Project, which included: sidewalk and a traffic turn-out on the Long Valley ramp, sidewalk on Valley Circle Boulevard, the urchase and design of a parking lot, geometric improvements to the entry gate, an andscaping/beautification; in September 2020 the City Council approved a contract extr City Council Minutes
March 28, 2022
in the amount of $21,750 for changes to the scope of work; in addition, the City Council authorized statt an additional contract contingency of $11,962 for discretionary use on future unforeseen design costs; since the September 2020 City Council meeting, the scope of work has again changed and Willdan Engineering is requesting additional extras, which include the deletion of the traffic turn around and gate relocation, and deletion of the parking relocation on the Meyerstein/Compass Realty property, and others; the requested extras ($66,850) exceed the contract and contingency budget that the Council has authorized staff, and as such, staff requests a project budget adjustment from the City Council; staff also requests a $10,000 contingency for unforeseen costs.
Council Member Weber suggested a $20,000 contingency should be added for the unforeseen costs.
The rest of the Council agreed.
Upon MOTION of Council Member Weber, seconded by Council Member Siegel and unanimously carried on roll call vote, it was resolved to approve an amendment to an agreement with Willdan Engineering for extra tasks for the civil engineering design services for the Long Valley Road/Valley Circle Boulevard/US-101 On-Ramp Improvements Project (Measure R) in the amount of $66,850 with a $20,000 contingency for unforeseen costs.
Report from the 3/15/22 Hidden Hills Community Association Board of Directors Meeting
• HHCA Board Member Liz Moses presented the following report:
Ms. Moses was not available, but Board Member Eric Epstein was in attendance if there are any questions from the City Council.
Council Member Weber asked Mr. Epstein if the Hidden Hills Community Association Board has discussed the letter received from the Woodland Hills' resident regarding the Spring Valley Tennis Court lights?
Mr. Epstein responded that they have not as of yet, but will most likely be discussed at a future meeting.
City Council Minutes
March 28, 2022
D. Report from the 3/15/22 Las Virgenes-Malibu Council of Governments Meeting
Council Member Siegel and LVMCOG Vice President presented the following report:
the COG was joined by our new State Senator Ben Allen and he was very delightful and he will be getting up to speed on our area and we discussed the Sheriff's Department's udget and moratorium imposed by the Board of Supervisors; a letter was sent urging it oard to find common ground and normally the COG members we would go back to th City Council's with this, but they were literally meeting simultaneously with our meeting this evening.
ADJOURNMENT
There being no further business to come before the Council, the meeting was adjourned at 6:07 p.m.
4/18/22
Eniko Gold, Council Member
ATTEST: