CITY OF HIDDEN HILLS
CITY COUNCIL MEETING
VIA TELECONFERENCE IN COMPLIANCE WITH
GOVERNMENT CODE SECTION 54953(E)
Monday, June 27, 2022 at 5:30 p.m.
Consistent with Government Code Section 54953(e) (Assembly Bill 361), all members of the Hidden Hills City Council or staff may participate in this meeting via a teleconference and such teleconference locations are not accessible to the public and are not subject to special posting requirements. Members of the public may participate in the meeting electronically as indicated further below. The City Council Chambers will not be open to the public. If you are an individual with a disability and need a reasonable modification or accommodation pursuant to the Americans with Disabilities Act ("ADA") please contact Deana Gonzalez at : 818-888-9281 or [email protected]
MINUTES
CALL TO ORDER
A regular meeting of the City Council of the City of Hidden Hills was duly held via teleconference on Monday, June 27, 2022 at the hour of 5:30 p.m. Mayor Laura McCorkindale called the meeting to order and presided thereover.
ROLL CALL
Council: Mayor Laura McCorkindale
Mayor Pro Tem Steve Freedland
Council Member Eniko Gold
Council Member Larry G. Weber
Council Member Stuart E. Siegel
Staff: City Manager Kerry Kallman
City Attorney Roxanne Diaz
. City Engineer Dirk Lovett
Accounting Specialist Theresa Folk
Administrative Analyst Chantelle Limòn
City Clerk Deana L. Gonzalez
City Council Minutes
June 27, 2022
Upon MOTION of Council Member Siegel, seconded by Council Member Weber, and unanimously approved by roll call vote, it was resolved to excuse the absence of Council Member Gold.
AUDIENCE
Resident and Library Commissioner Britt Aaronson representing Hidden Hills stated that she was available to answer any questions about library policy, programs, services and budget.
CITY COUNCIL COMMENTS
Council Member Siegel reminded everyone that this Thursday is the Inaugural Hidden Hills summer barbecue and he and his wife Peggi will be hosting this one beginning at 5:30 p.m.
Mayor McCorkindale wished City Council Member Weber happy birthday on July 5, City Engineer Dirk Lovett a belated happy birthday and happy birthday to our newest staff member Chantelle Limon on Wednesday and she hopes they have terrific birthdays.
STAFF COMMENTS
City Manager Kallman reported that he, along with Mayor McCorkindale, Sheriff Captain Seetoo, lieutenants, representatives from the district attorney's office to make sure that everyone was agreement about how to deal most efficiently with trespassers in Hidden Hills.
City Attorney Diaz reported that the City Council met in closed session at the last meeting of June 13 with respect to conference with labor negotiations for certain unrepresented employees and employee performance evaluation, and there is not reportable action from that closed session.
City Council Minutes
June 27, 2022
MONTHLY DEPARTMENTAL REPORTS
A. Los Angeles County Fire Department Report May
Assistant Fire Chief Drew Smith presented the following report:
the month of May had 2 medical responses, 4 service calls (2 were snake removal calls), and 8 good intent calls for a total of 14 responses. Chief Smith announced that fire personnel are conducting brush inspections throughout all the incorporated and unincorporated components of the County. There will be a robust workforce on the fourth ot July, including Lost Hills Station and Arson Watch. Contract air response task force have been practicing with the large helicopters and new pilots to get them familiar with the area to be ready for fire season.
Community Liaison Megan Currier reminded the residents that there will be a joint Calabasas/Hidden Hills CERT class beginning next week on Thursday, July 7 at 6:30 p.m. at the Founders Hall, and residents can register online to attend. Council Member Freedland mentioned that he has heard from several residents who would want to take the CERT classes, that they conflict with events here in Hidden Hills, and asked next time a class gets scheduled around this time, that maybe that can be taken into account, for which Ms. Currier agreed.
At this time, resident Britt Aaronson addressed the Council to report that she had an additional item to mention during the Audience but that because the chat is disabled, she as not able to relay her question, and asked the City Attorney if that in the future that can be enabled. She then mentioned the Hidden Hills Charity Musicale that will be taking place on Friday, July 29 at 8:00 p.m. and on Saturday, July 30 at 8:00 and 10:00 p.m. Music, beverages and snacks will be provided outside the Community Center before and after the performances and that food trucks will be available for food for purchase.
B. Los Angeles County Sheriff's Department Report - May Deputy Mason De Matteo presented the following report:
during the month of May there was one Part I crimes and zero trespassing calls. The noteworthy incident was a vehicle burglary in the 5100 block of Round Meadow Road. Person(s) unknown City Council Minutes
June 27, 2022
smashed the front passenger side window of the vehicle to gain entry. Property stolen consisted of a wallet and its contents (credit cards, California driver's license, etc.). One stolen credit card was used by suspects) unknown at a gas station in Calabasas. On June 18, there was a suspicious circumstance that is a possible residential burglary. At 4:00 a.m.., a resident on Long Valley Road heard a noise downstairs and when the resident investigated the noise heard, the French doors were open. Nothing was reportedly taken, and unfortunately there were no security cameras to review.
Two days later, on the 20th, there was a report of another possible residential burglary with the same type of circumstances. While it's not proven to be a burglary, the report was written as so to be able to enable the services of the fingerprint technician. That residence does have security cameras, and the detectives are awaiting that footage and are continuing to investigate these incidents.
C. City Engineer Report
City Engineer Lovett presented the following report:
1) Overhead Power Lines Undergrounding - Survey has been completed for the utility undergrounding of Little Hollow Road. SCE has commenced its design work. Survey for Jed Smith Road between Fitzpatrick and Kit Carson has commenced. 2) Reclaimed Water - The Water District has installed a 10,000 gallon reclaimed water tank in the upper City Hall parking lot. This tank and the reclaimed water are being provided at no cost to the City from the Water District. Seed Landcare is using this to water HHCA and City arenas, trees and shrubs.
City Attorney Diaz asked the Mayor if she could address the comment from before from resident Britt Aaronson regarding enabling the chat during a City Council meeting, for which the Mayor agreed. City Attorney Diaz stated that cities disable the chat feature to ensure compliance with the Brown Act. The chat feature allows for conversations to happen virtually and public comments need to be heard by all members of the public, and that some members of the public do not how to use that feature. Ample notice and opportunity are provided to members of the public to participate.
CONSENT CALENDAR
A. City Council Minutes - June 13, 2022 Regular Meeting B. Demand List
C. Disbursement List - May
D Financial/Treasurer's Report - May
City Council Minutes
June 27, 2022
E. Investment Statement May
F. Consideration of Adoption of the 2020 City of Hidden Hills Sanitary Sewer Management Plan
Upon MOTION of Council Member Siegel, seconded by Council Member Weber, and carried unanimously on roll call vote, it was resolved to approve items A, B, C, D, E, and F of the consent calendar as submitted.
OLD BUSINESS
Consideration of Adoption of Hidden Hills City Budget for Fiscal Year 2022-2023, Salary Schedule and Related Resolution No. 997 and Resolution No. 998
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIDDEN HILLS TRANSFERRING FUNDS UNAPPROPRIATED AS OF JUNE 30, 2022 TO THE
RESERVE CATEGORIES SET FORTH IN THE GENERAL FUND RESERVE POLICY, APPROVING AN INVESTMENT POLICY FOR FISCAL YEAR 2022-23, ADOPTING
THE CITY'S BUDGET AND ESTABLISHING THE APPROPRIATIONS LIMIT FOR THE FISCAL YEAR COMMENCING JULY 1, 2022
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIDDEN HILLS
APPROVING THE CITY'S PAY/SALARY SCHEDULE
Mayor McCorkindale announced that the preliminary draft budget was presented and discussed at the last meeting.
City Manager Kallman presented the following report:
the draft budget was presented to the Council at their June 13 meeting; the City budget includes the Gann Appropriations Limit and the City's Investment Policy. Staff recommends approval of two resolutions, adopting the FY 2022-23 budget and approving the City's pay/salary schedule.
Upon MOTION of Council Member Siegel, seconded by Council Member Weber, and unanimously carried on roll call vote, it was resolved to adopt the fiscal year 2022-2023 budget, and adopt by title only Resolution No. 997 entitled: A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF HIDDEN HILLS TRANSFERRING FUNDS UNAPPROPRIATED AS OF City Council Minutes
June 27, 2022
JUNE 30, 2022 TO THE RESERVE CATEGORIES SET FORTH IN THE GENERAL FUND RESERVE POLICY, APPROVING AN INVESTMENT POLICY FOR FISCAL YEAR 2022- 23, ADOPTING THE CITY'S BUDGET AND ESTABLISHING THE APPROPRIATIONS LIMIT FOR THE FISCAL YEAR COMMENCING JULY 1, 2022 and approve the City's pay/salary schedule, and adopt by title only Resolution No. 998 entitled: A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF HIDDEN HILLS APPROVING THE CITY'S PAY/SALARY.
NEW BUSINESS
A. Consideration of Approval of Proposals and Payment of Deposits to: (1) Bella Donna Special Events for Catering for the Saturday Night Community Dinner in the amount of $9,849 and (2) A Rental Connection for Rental Equipment in the amount of $2,500 for the 2022 Fiesta
Administrative Analyst presented the following report:
this evening we're discussing a couple of our bigger vendors for the Saturday night dinner and carnival, those two vendors being Bella Donna Special Events for catering and A Rental Connection; the Fiesta Committee has been meeting regularly and asked staff to submit seven proposals from local caterers and restaurants; six proposals were received, ranging between $33,000 to $54,000; as Bella Donna Special Events has been catering for over 18 years and catered the 2017, 2018 and 2019 Fiesta dinners, staff is recommending Bella Donna to provide a full service buffet, and all the supplies necessary for a safe and fun dinner event in the amount of $39,392.90 with a deposit of $9,849 deposit due now; A Rental Connection has worked with the City for over 20 years and are intimately familiar with the event, providing all rentals necessary, so staff is recommending A Rental Connection to provide all rentals for the 2022 Fiesta in the amount of $39,245.59, with a deposit to secure the date due now in the amount of $2,500. These costs were considered in the budget that was just adopted.
As there was no further discussion, upon MOTION of Council Member Siegel, seconded by Council Member Weber, and unanimously carried on a roll call vote, it was resolved approve: (1) the proposal with Bella Donna Special Events in the amount of $39,392.90 with a deposit of $9,849 deposit due; and (2) the proposal with A Rental Connection in the amount of $39,245.59 with a deposit in the amount of $2,500 to A Rental Connection; and (3) authorize staff to prepare an City Council Minutes
June 27, 2022
Agreement with each vendor and authorize the Mayor and City Clerk to execute the agreements on behalf of the City.
B. Report from the 6/21/22 Hidden Hills Community Association (HHCA) Board of Directors Meeting
HHCA Board Member City Liaison Liz Moses was not in attendance. However, Mayor McCorkindale asked City Manager Kallman to provide an update about a recent meeting that was had.
City Manager Kallman stated that a productive meeting was held with Sheriff Captain Seetoo, Lieutenants, and representatives, both from the HHCA Board and their staff, Covered 6 and City Staff regarding the importance of calling the Sheriff's Department to address all incidents however minor they seem, and letting the City know as well, so City staff can make sure that things are being taken care of behind the scenes. There is a lot of new leadership at the HHCA and the Sheriff's Department, so it was a good opportunity to bring everybody together and make sure everyone is on the same page and communicating.
C. Report from the 6/21/22 Las Virgenes-Malibu Council of Governments Meeting The report was received and filed.
Consideration of Approval of Third Amendment to the Amended and Restated Employment Agreement Between the City of Hidden Hills and City Manager Kerry Kallman
City Attorney Diaz presented the following report:
pursuant to the City Manager's employment agreement, the City Council conducted a performance evaluation of the City Manager, and following the evaluation, the City Council directed the City Attorney to amend the employment agreement to provide an increase to the City Manager's current base salary of $197,285 in an amount commensurate with the current climate of increased inflation, which will now be $213,068; in addition, the City Council and City Manager agreed to extend the employment agreement through December 31, 2023; for Fiscal Year 2021-2022, the additional increase is minimal because there are two months left in the fiscal year and the City is able to absorb the additional City Council Minutes
June 27, 2022
$2,630.50; beginning in Fiscal Year 2022-2023, the increase will be included in the budget, which equals $15,783.
As there was no further discussion, upon MOTION of Mayor Pro Tem Freedland, seconded by Council Member Siegel and unanimously carried on a roll call vote, it was resolved to approve the Third Amendment to the Amended and Restated Employment Agreement between the City of Hidden Hills and Kerry Kallman.
CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL:
Anticipated Litigation, Significant Exposure to Litigation Pursuant to Government Code Section 54956.9(d)(2): Number of Potential Cases: 1
The City Council finds, based on advice from legal counsel, there are facts and circumstances that might result in litigation but which are not yet known to a potential plaintiff and said facts and circumstances need not be disclosed.
The City Council resolved to take a five-minute recess and adjourn to close session at 6:08 p.m. at address the items listed above.
ADJOURNMENT
There being no further business to come before the Council, the meeting was adjourned.
I.metorkindale
aura McCorkindale, Mayor