CITY OF HIDDEN HILLS
CITY COUNCIL MEETING
VIA TELECONFERENCE IN COMPLIANCE WITH
GOVERNMENT CODE SECTION 54953(E)
Monday, July 11, 2022 at 5:30 p.m.
Consistent with Government Code Section 54953(e) (Assembly Bill 361), all members of the Hide col crence location ad ma persipate in this meeting vie attenere special an individual with a disability and need a reasonable modification or accommodation pursuant to the Americans with Disabilities Act ("ADA") please contact Deana Gonzalez at 818-888-9281 or staff@ hiddenhillscity.org.
MINUTES
CALL TO ORDER
A regular meeting of the City Council of the City of Hidden Hills was duly held via teleconference on Monday, July 11, 2022 at the hour of 5:30 p.m. Mayor Laura McCorkindale called the meeting to order and presided thereover.
ROLL CALL
Council: Mayor Laura McCorkindale
Mayor Pro Tem Steve Freedland
Council Member Eniko Gold
Council Member Larry G. Weber
Council Member Stuart E. Siegel
Staff: City Manager Kerry Kallman
City Attorney Roxanne Diaz
City Engineer Dirk Lovett
Administrative Analyst Chantelle Limon
City Clerk Deana L. Gonzalez
City Council Minutes
July 11, 2022
AUDIENCE
Resident and Library Commissioner Britt Aaronson representing Hidden Hills stated that she was available to answer any questions about library policy, programs, services and budget. She also reminded everyone that the Hidden Hills Charity Musicale was happening on July 29 and July 30, with all proceeds going to charity.
CITY COUNCIL COMMENTS
Mayor McCorkindale wished City Clerk Deana Gonzalez and City Attorney Roxanne Diaz happy birthday for their July birthdays.
STAFF COMMENTS
City Manager Kallman reported that the City Council will be going on summer recess for the July 25 and August 8 City Council meetings. He also mentioned that the Nomination Period for the City Council Election, which will take place on November 8 for three seats, begins on July 18 and runs through August 12. Should one incumbent not seek reelection, it will be extended until August 17. If anyone has any questions or is interested in running for City Council, please contact the City Clerk.
Administrative Analyst announced that goats that have been doing perimeter weed clearance around the City have been hard at work and should be in the City for another week and encouraged everyone to stop by and check them out.
City Attorney Diaz reported that the City Council met in closed session at the last meeting of June 27 with respect to conference with labor negotiations for certain unrepresented employees and employee performance evaluation, and there is not reportable action from that closed session.
City Council Minutes
July 11, 2022
PUBLIC HEARINGS
Consideration of Approval of the 2021-2029 Housing Element, and Adoption of Resolution No. 999 Adopting the 2021-2029 Housing Element of the City of Hidden Hills General Plan and Finding that the Housing Element is Exempt from the California Environmental Quality Act
City Engineer Lovett presented the following report:
cities in the Southern California Association of Governments ("SCAG") region are required by State law to prepare updates to the Housing Elements of their General Plans for the 2021-2029 planning period; in 2021, City staff and our consultant prepared a draft Housing Element update and on November 15, 2021 the City Council conducted a public meeting to review the draft Housing Element and solicit public comments; a second public hearing was conducted on November 22, 2021 and the City authorized staff to submit the draft Housing Element to the California Department of Housing and Community Development ("HCD") for review; on January 21, 2022 HCD issued a letter finding that the draft Housing Element addresses many statutory requirements; however, revisions will be necessary to comply with State law; as such the City Council on February 14, 2022, reviewed HCD comments and received public testimony, which at the conclusion of that meeting the City Council directed staff to prepare a revised Housing Element addressing HCD's comments.
Housing Consultant John Douglas presented a detailed PowerPoint to the City Council, staff and the audience outlining the changes that were made to the housing element.
A member of the audience inquired if the consultant considered any sites that are located within the City's sphere of influence, but are not located presently within the city.
City Attorney Diaz responded that the City's Housing Element with respect to Mr. Douglas' work on the element, is believed to be in compliance with State law in terms of all of the provisions and the requirements in the Housing Element for us to adopt new policies and zoning code amendments, that the City will do so in the future.
Upon MOTION of Council Member Weber, seconded by Council Member Siegel, and carried unanimously on roll call vote, it was resolved to approve Resolution No. 999 entitled: A City Council Minutes
July 11, 2022
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIDDEN HILLS ADOPTING THE 2013-2021 HOUSING ELEMENT OF THE GENERAL PLAN AND FINDING THAT THE
HOUSING ELEMENT IS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL
QUALITY ACT
B. Consideration of Revising the City of Hidden Hills Speed Hump Policies, Guidelines And Procedure aund Meadolfe and late HoCoy Sad Hurond Ene Yallen Hills Community Center)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIDDEN HILLS
APPROVING THE REVISED CITY OF HIDDEN HILLS SPEED HUMP
POLICIES, GUIDELINES AND PROCEDURES
City Engineer Lovett presented the following report:
the City Council adopted a speed hump policy back in 2004, and per that policy, the City Council can install speed humps when it receives petitions from residents, and it meets several requirements; there are currently nine speed bumps in the City, and on June 23, 2021, the City Council did receive two petitions requesting speed humps, and also that the City lower the speed limit to 25 miles per hour; no specific location for those speed bumps was provided but at its meeting on October 25, 2021 and November 8, 2021, the Council discussed these two petitions and other traffic calming concepts around the City and directed staff to contract with a traffic consultant, Jaime Rodriguez of Traffic Patterns; he provided a report to the City covering the speed humps and speed signs along with various other traffic calming measures that was considered by the City Council on April 11; Mr.
Rodriguez included a recommendation to install four (4) new speed humps on Long Valley Road between Round Meadow Road and Hilltop Road, as well he recommended the City Council accept several of his, including the speed bumps, which they did and directed staff to implement them; because the old policy authorized the Council to take action when a petition is submitted and all of the conditions of the policy are met, not all of the policy requirements are complied with, and staff felt it necessary to modify the speed hump policy; with revisions such as, language has been added to the "Procedures" section to provide authority to the City Council to initiate the process for the installation of speed humps. With respect to the "Guidelines," which governs the criteria under which speed humps may be approved, language has been added to allow the City Council to approve the installation of speed humps if such installation is recommended by the City's consultant traffic engineer; the speed humps have been approved by the HHCA and will cost approximately $5,000 each.
City Council Minutes
July 11, 2022
Upon MOTION of Council Member Siegel, seconded by Council Member Gold, and carried unanimously on roll call vote, it was resolved to approve Resolution No. 1000 adopting the revised City of Hidden Hills Speed Hump Policy, direct staff to obtain bids to install four speed humps, signs, and striping on Long Valley Road between Round Meadow Road and Hilltop Road, and authorize the City Manager to select and enter into an agreement with a contractor, in an amount not to exceed $45,000, to install the four speed humps, signs, and striping.
CONSENT CALENDAR
A. City Council Minutes - June 27, 2022 Regular Meeting B. Demand List
C. Reconsideration of the Circumstances of the COVID-19 State of Emergency and Determine that the City will Continue to Hold Meetings Via Teleconferencing Pursuant to the Finding Set Forth in Government Code Section 54953(e)(3) Upon MOTION of Council Member Siegel, seconded by Council Member Gold, and carried unanimously on roll call vote, it was resolved to approve items A, B, and C of the consent calendar as submitted.
NEW BUSINESS
A. Consideration of Approval of an Agreement with Lanspeed for the Server to Cloud Migration Project and Purchase of Three New Workstations for City Staff Administrative Analyst Limón presented the following report:
Lanspeed, has been the City's IT services provider for the last few years, and they have made recommendations to bring us more current and up to date with our hardware and software; the first item is the server to cloud migration; our City-owned data is stored on a server and this data is backed up daily and regularly, but there is concern about the aging hardware and the possibility of the server to fail at any time, and if it were to fail, we would not lose our data, but we would probably be down for a minimum of a few days at City Hall and unable to access data until it was restored by Lanspeed; rather than replacing the existing server, Lanspeed is recommending that the City move to a server less model and migrate its data to the cloud; this option is a more cost effective, more efficient solution; City staff is in need of three new workstations as well.
City Council Minutes
July 11, 2022
Upon MOTION of Council Member Gold, seconded by Council Member Siegel, and carried unanimously on roll call vote, it was resolved to approve the attached proposals from Lanspeed to (1) perform the Server to Cloud Migration Project; (2) to purchase and install two desktop workstations at City Hall; and (3) to purchase a laptop workstation for the Accounting Specialist; and (4) authorize staff to prepare an Agreement with the vendor in an amount not to exceed $12,998.74 and authorize the Mayor and City Clerk to execute the agreement on behalf of the City.
B. Consideration of Approval of an Agreement with StudioMA to Provide a Design and Concept Renderings for the City Hall Landscape Per Capita Project Administrative Analyst Limón presented the following report:
The City of Hidden Hills was awarded a grant to rehabilitate our space in front of City Hall earlier this year from the State's Per Capita program, and based on the grant guidelines and project criteria, staff submitted a project to enhance the outdoor space surrounding City Hall to increase its recreational and Community benefit for all residents to enjoy; staff reached out to Camille Mugrdechian-Armen with StudioMA who, as you know, is currently working on landscape design projects at Long Valley Road and Round Meadow Road; Ms. Mugrdechian-Armen is familiar with the City standards and the fresh consistent design throughout the Community; staff has asked for a proposal for design services, which would renovation of the existing landscape, new irrigation systems, improve walking paths, handrails, seating areas, picnic tables, shade structures, lighting and signage outside of City Hall; design services are considered a pre-construction cost, which are reimbursed by the grant and the proposal from StudioMA is broken down into two components, for design and concept renderings for a total cost of $19,700; the Per Capita Grant requires a 25% match from the City.
Mayor Pro Tem Freedland and Council Member Siegel seemed concerned that staff only received one bid and thought another bid should have been received. They suggested that staff research the possibility of creating a policy for the future.
City Manager Kallman responded that the Municipal Code allows for an exception on soliciting bids when the purchase best serves the interests of the City due to the history of the materials, supplies, equipment and/or labor to be purchased. In the case of this project, it is recommended City Council Minutes
July 11, 2022
to use StudioMA as they are currently working on both the Long Valley and Round Meadow projects.
Mayor McCorkindale agreed that in most other instances, she too would like to see numerous bids, but in this particular case, for this design portion, she doesn't believe that the City would use anyone else, nor does she believe it would be in the best interest of the residents. Based on the goal that the Council had with correcting some inconsistencies in design in the neighborhood, she would stand with staff and their decision to just have gotten the bid from this particular company.
Council Member Weber stated that if the City doesn't have a policy, then it should have a policy but he thinks that any policy the City ends up having, should be for projects with a higher cost than these two projects being discussed today as it can be a waste of resources for a miniscule amount, as the City only has to pay for 25% of the project, which the City Manager has the ability to approve such an amount without coming to Council.
After some continued discussion between the City Council and staff, Council Member Weber made the motion, which was seconded by Council Member Gold, and approved on a 3-2 vote to approve a proposal for design services and a concept rendering from StudioMA in the amount of $19,700 and authorize staff to prepare an agreement with the vendor and authorize the Mayor and City Clerk to execute the agreement on behalf of the City.
ADJOURNMENT
There being no further business to come before the Council, the meeting was adjourned. motorkindale
yura McCorkindale, Mayor