CITY OF HIDDEN HILLS
П REGULAR CITY COUNCIL MEETING
(IN-PERSON AND VIDEO CONFERENCE)
6165 Spring Valley Road
Monday, September 12, 2022
5:30 p.m.
NOTE: The Hidden Hills City Council and City staff will be participating in this meeting in-person
MINUTES
CALL TO ORDER AND PLEDGE OF ALLEGIANCE
A regular meeting of the City Council of the City of Hidden Hills was duly held via teleconference on Monday, September 12, 2022 at the hour of 5:30 p.m. Mayor Laura McCorkindale called the meeting to order and presided thereover.
ROLL CALL
Council: Mayor Laura McCorkindale
Mayor Pro Tem Steve Freedland
Council Member Eniko Gold
Council Member Larry G. Weber
Council Member Stuart E. Siegel
Staff: City Manager Kerry Kallman
City Attorney Roxanne Diaz
City Engineer Dirk Lovett
Accounting Specialist Theresa Folk
City Clerk Deana L. Gonzalez
П AUDIENCE
City Council Minutes
September 12, 2022
П Page 2
Resident and Library Commissioner representing Hidden Hills stated that she was available to answer any questions about library policy, programs, services and budget. She also asked the Council to agendize a Library Commission report quarterly to present the latest news and updates from the Calabasas Library.
CITY COUNCIL COMMENTS
Mayor McCorkindale, on behalf the Council, wished Council Member Gold a Happy Birthday and City Manager Kallman on his 6'* anniversary with the City.
Mayor McCorkindale announced that Fiesta meal tickets were going to be on sale beginning Monday, September 19.
STAFF COMMENTS
City Manager Kallman added that the Fiesta brochure should have hit mailboxes by now and that the website is up and running to buy tickets and to also sign up for events throughout the weekend.
City Manager Kallman also stated that he and Council Member Weber attended the League of California Cities conference in Long Beach.
PUBLIC HEARING
A. Resolution No. 1001 Establishing a New Information Technology Fees for On-Line Permitting and Plan Check Software and Services
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIDDEN HILLS,
CALIFORNIA, ESTABLISHING A NEW INFORMATION TECHNOLOGY FEE City Engineer Lovett presented the following report:
at the City Council meeting on June 13, the Council approved this electronic plan check and permit services and entered into a contract with Charles Abbott Associates to establish that software; it was also recommended that the City charge a technology fee to offset the cost of the software and the services that provided by the City; based on staff's calculations and research, the Council establishes four percent (4%) technology fee, and asked staff to come back to the Council with a resolution t City Council Minutes
September 12, 2022
adopt that fee; again, this fee is based on calculations on historic data and revenues that the City has taken in over the years; at the end of the year, staff will revisit this subject to see if the percentage is enough to offset the costs, and if not, bring it back to the City Council.
At this point, Mayor McCorkindale opened the public hearing.
As there were no more comments or objections, Mayor McCorkindale then closed the hearing.
As there was no further discussion, upon MOTION of Council Member Siegel, seconded by Council Member Gold and unanimously carried on roll call vote, it was resolved to approve Resolution No. 1001 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIDDEN HILLS, CALIFORNIA, ESTABLISHING A NEW INFORMATION TECHNOLOGY FEE.
Resolution No. 1002 Establishing A Convenience Fee for Credit Card Transactions and Authorize the City Manager to execute an Agreement with Atlantic Pacific Processing System for Credit Card Merchant Account
TRANSACTIONS
City Engineer Lovett presented the following report:
one of the requirements of this plan check service is that builders need to be able to pay fees online, utilizing credit cards, for which the City of Hidden Hills does not currently accept credit card payments for any City services; the City Council also authorized staff to research and establish credit card services with Atlantic Pacific Processing System (APPS); staff reached out to APPS to provide a proposal for credit card processing and concluded that APPS offers the most competitive pricing; at the June 13 Council meeting, it was discussed that the City establish a convenience fee to cover the cost of credit card processing; staff is proposing an initial 3% convenience fee to recover the cost of credit card processing; after one year, staff will evaluate the fees collected, in order to ensure that the fees do not exceed the cost of the service.
At this point, Mayor McCorkindale opened the public hearing.
As there were no more comments or objections, Mayor McCorkindale then closed the hearing.
City Council Minutes
September 12, 2022
Council Member Weber is wondering if the credit card fee is immediately charged by the outside vendor and not the City, for which Accounting Specialist Folk confirmed that it would charged directly by APPS.
As there was no further discussion, upon MOTION of Council Member Gold, seconded by Council Member Siegel and unanimously carried on roll call vote, it was resolved to approve Resolution No. 1002 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIDDEN HILLS,
CALIFORNIA, ESTABLISHING A NEW CONVENIENCE FEE FOR CREDIT CARD TRANSACTIONS.
CONSENT CALENDAR
A. Demand List
B. Disbursement List - July
C. Financial/Treasurer's Report - July
D. Investment Statement - July
E. Consideration of Issuance of Proclamation for Childhood Cancer Awareness Month September 15* - September 30th, 2022
F. Reconsideration of the Circumstances of the COVID-19 State of Emergency and De the incing the ory i overinen odd Settin 4i (r)econferencing Pursuant G. Resolution No. 1003 Adopting an Updated Conflict of Interest Code and Repealing Resolution No. 925
H. Ordinance No. 381 of the City Council of the City of Hidden Hills Updating the City of Hidden Hills Accessory Dwelling Unit Standards and Requirements - Second Reading Upon MOTION of Council Member Gold, seconded by Council Member Siegel, and carried unanimously on roll call vote, it was resolved to approve items A, B, C, D, E, F, G and H of the consent calendar as submitted.
NEW BUSINESS
A. Consideration of Authorization to the Mayor to Sign and Send a Letter of Opposition to the os Angeles County Board of Supervisors Decision to Place a Charter Amendment on the November 8, 2022 Election that would Allow the Board to Remove the Elected Sheriff frow Office by a Four-Fifths Vote
City Council Minutes
September 12, 2022
City Manager Kallman presented the following report:
in the fall of 2021, the Board of Supervisors directed LA County Counsel to research how the Los Angeles County Sheriff could be impeached or removed citing eroding community trust and their ongoing battles with Sheriff Villanueva over transparency, accountability, deputy misconduct an other issues; in January 2022, County Counsel outlined four possibilities to the Board of Supervisors, one of them amending the County Charter and giving authority to the Board of Supervisors to remove the elected Sheriff from office; At the request of the City's Ad-hoc Legislative Committee, staff has drafted the attached letter of opposition of the Board of Supervisors decision to place the Charter Amendment on the November 8 clection; the City's opposition to this Charter Amendment should not be seen as an endorsement of a candidate for Sheriff in the upcoming election, but instead, the City is stressing the constitutional independence of the elected sheriff and all elected officials; it is the City's position that voter accountability and constitutional independence of all future Sheriff's of Los Angeles County should not be permanently impaired by the Charter Amendment.
Upon MOTION of Council Member Siegel, seconded by Council Member Gold, and carried unanimously on roll call vote, it was resolved to authorize to the Mayor to sign and send a letter of opposition to the Los Angeles County Board of Supervisors Decision to place a Charter Amendment on the November 8, 2022 Election that would allow the Board to remove the Elected Sheriff from office by a Four-Fifths Vote.
B. Consideration of Ordinance No. 382 Amending the Hidden Hills Municipal Code to Add a New Section Regarding Rules of Order (Parliamentary Procedures) for City Council Meetings
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HIDDEN HILLS AMENDING CHAPTER 6 OF TITLE 1 OF THE HIDDEN HILLS MUNICIPAL
CODE ADDING A NEW SECTION REGARDING RULES OF ORDER FOR CITY
COUNCIL MEETINGS
City Attorney Diaz presented the following report:
as the adoption of parliamentary procedures for the conduct of city council meetings is customary, many cities may adopt their own procedures, but more than likely cities adopt already established rules of procedure such as Roberts Rules of Order; however, even though Robert's Rules of Order is the most commonly referenced authority on parliamentary procedure, many cities are instead adopting Rosenberg's Rules of Order, as a simplified alternative to Robert's Rules of Order; proposed Ordinance No. 382 adds a new section to Chapter 6 of Title 1 of the City's Municipal Code Chapter that pertains to the proceedings of the City Council will be governed by procedures adopted by City Council resolution, which allows flexibility in City Council Minutes
September 12, 2022
adopting rules of procedure for future councils. Staff also confirms that use of parliamentary procedure was adopted by the City Council by Resolution in 1961. However, it was never included in the Municipal Code.
Council Member Gold confirmed with City Attorney Diaz that Rosenberg is a much simpler, cleaner version that helps public and Council to conduct business efficiently, for which she agreed.
Council Member Freedland asked Mayor McCorkindale why she thought this was important to bring to the Council and make the change from Robert's Rules to Rosenberg's Rules. He also wanted to make sure that the City Council can tailor the Rosenberg's Rules to their preference, for which City Attorney Diaz confirmed
Mayor McCorkindale stated that she believes it makes for a more casual but efficient meeting and it's more friendly for the public. Also, Robert's Rules are a 179 page document versus Rosenberg's which is a 10 page document and much more user friendly.
Upon MOTION of Council Member Gold, seconded by Council Member Siegel, and carried unanimously on roll call vote, it was resolved to waive the full reading of Ordinance No. 382, introduce Ordinance No. 382 entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HIDDEN HILLS AMENDING CHAPTER 6 OF TITLE 1 OF THE HIDDEN HILLS
MUNICIPAL CODE ADDING A NEW SECTION REGARDING RULES OF ORDER FOR CITY
COUNCIL MEETINGS
ADJOURNMENT
There being no further business to come before the Council, the meeting was adjourned to Wednesday, September 28, 2022.
Imacorkindole
Laura McCorkindale, Mayor