CITY OF HIDDEN HILLS
REGULAR CITY COUNCIL MEETING
(IN-PERSON AND VIDEO CONFERENCE)
6165 Spring Valley Road
Monday, June 12, 2023 at 5:30 p.m.
(Zoom).
health guidelines) or electronically via Zoom. Refer to "Public Participation" below. If you are an individual with a disability and need a reasonable modification or accommodation pursuant to the Americans with Disabilities Act ("ADA") please contact Deana Gonzalez at 818-888-9281 or [email protected]. If you are hearing impaired and would like to watch the meeting on ZOOM, once in the meeting room select the button "live transcript" and then select "show subtitles". Members of the public will have the opportunity to address the City Council on agenda and non-agenda items in person, via Zoom or by email as indicated below.
MINUTES
CALL TO ORDER AND PLEDGE OF ALLEGLANCE
A regular meeting of the City Council of the City of Hidden Hills was duly held via teleconference and in person on Monday, June 12, 2023 at the hour of 5:30 p.m. Mayor Steve Freedland called the meeting to order and presided thereover.
ROLL CALL
Council: Mayor Steve Freedland
Mayor Pro Tem Eniko Gold
Council Member Joe Loggia
Council Member Laura McCorkindale
Council Member Larry G. Weber
Staff: City Manager Kerry Kallman
City Attorney Roxanne Diaz
City Engineer Dirk Lovett
Administrative Analyst Chantelle Limón
City Clerk Deana L. Gonzalez
AUDIENCE
City Council Minutes
June 12, 2023
There were no comments.
CITY COUNCIL COMMENTS
Happy Father's Day on Sunday, June 18, 2023.
The City's Bulky Item Pick Up day is scheduled for Saturday, June 24, 2023. Call City Hall for more information.
Mayor Pro Tem Gold stated that she attended the League of California Cities Los Angeles County Division Legislative Committee Board of Directors Meeting as Council Member McCorkindale was unable to attend. She thanked Council Member McCorkindale for the opportunity to attend.
STAFF COMMENTS
City Manager announced that the City's Administrative Analyst Chantelle Limón has accepted a position at the City of Camarillo and will be leaving her position with the City of Hidden Hills on July 7, 2023.
CONSENT CALENDAR
A. City Council Minutes - May 8, 2023 Regular Meeting
B. Demand List
C. Disbursement List - April
D. Financial/Treasurer's Report - April
E. Investment Statement - April
F. Consideration of Approval of Ordinance No. 385 Amending the City's Purchasing Regulations Set Forth in Chapter 3 of Title 2 of the Hidden Hills Municipal Code - First Reading
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HIDDEN HILLS
AMENDING THE CITY'S PURCHASING REGULATIONS SET FORTH IN CHAPTER 3 OF TITLE 2 OF THE HIDDEN HILLS MUNICIPAL CODE G. Consideration of Approval of Letter of Support of the Los Angeles County Sheriff's Department Drone Pilot Program
H. Consideration of Approval of a Rate Increase for Non-Basic Solid Waste Services Provided by Waste Management
City Council Minutes
June 12, 2023
Consideration of Approval of the Second Amendment to the Memorandum of Understanding for a Coordinated Integrated Monitoring Program in the Malibu Creek Watershed Management Area
J. Consideration to Approve Memorandum of Agreement Between the City of Hidden ills and San Gabriel Valley Council of Governments and 19 Agencies Regarding th dministration and Cost Sharing for Implementing the Coordinated Integrate Monitoring Program and Watershed Management Plan for the Upper Los Angeles K. Consideration of Approval of Resolution No. 1010 to approve a project list for 2023- 24 to receive an estimated $42,964 in SB 1, Road Maintenance and Rehabilitation Act of 2017 Funds
FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 Upon MOTION of Councilmember Weber, seconded by Councilmember Loggia, and carried unanimously on roll call vote, it was resolved to approve items A through G and items I through K of the consent calendar as submitted.
Upon MOTION of Councilmember McCorkindale, seconded by Councilmember Weber, and carried on roll call vote 3-0-2 (Mayor Freedland and Council Member Loggia abstained as they had to recuse themselves from this item as they may have a conflict), it was resolved to approve item H of the consent calendar as submitted.
NEW BUSINESS
A. Review and Discussion of Preliminary Draft City Budget for Fiscal Year 2023-2024 and Proposed Fiscal Reserve Policy
City Manager Kallman presented the following report:
attached for the City Council's review and consideration is the proposed City budget for FY 2023/24; the City Council's Budget Ad-hoc Committee consisting of Council Member Gold and Council Member Loggia met on April 26 and May 18 to review the draft budget; the City continues to receive a majority of its revenue from property taxes, 41%, and the a a al amuit of sals a%, otected in eur 23, the frey chery Transfer taxes and an average of 2.4% interest while LAIF earned an average of 2.2%; Building and Safety City Council Minutes
June 12, 2023
revenue continues to be the City's second highest revenue generator; Public Safety and Building and Safety make up over half of the expenditures; the City continues to remain conservative, which has been beneficial to ensure the continued strength of the City's finance.
Ad hoc Committee Member Loggia explained the concept behind some changes that were made this year to the budget including, 1) the Capital Improvement Project sheet; 2) changes in the contingency reserve; 3) and an update to the general fund reserve policy, among other changes.
Ad hoc Committee Member Gold thanked fellow Committee Member Loggia for working on this Committee with her and bringing his finance expertise, which was invaluable. She also added that in regards to reserve policy, we wanted more flexibility and simplification of where the City keeps its monies.
Council Member McCorkindale asked the City Manager for an explanation about the Liability Trust Fund and why this surcharge on out law enforcement keeps increasing, for which Mr.
Kallman responded that the liability costs and coverage are automatically added to the service rates, with those funds being transferred into the Contract Cities Liability Trust Fund. This fund is managed by the County of Los Angeles in conjunction with the Liability Trust Fund Oversight Committee. The Liability Trust Fund Oversight Committee consists of representatives from various contract cities, who oversee the management of the fund. The Liability Trust Fund Claims Committee is responsible for reviewing all claims and lawsuits arising from Sheriff contract city services, and makes recommendations to the Los Angeles County Board of Supervisors regarding claims against the fund. Council Member McCorkindale also inquired as to where the number for the City's population came from and staff answered that it was from the Bureau of the Census.
Mayor Freedland asked about the $90,000 amount for legislation and he felt that number was too high and suggested it be lowered to $60,000. After deliberation by the City Council, it was agreed to leave that amount at $90,000.
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Mayor Freedland directed staff to place the budget and the fiscal reserve policy on the next agenda for formal approval.
B.
of Library Services
Administrative Analyst Limón presented the following report:
Since 2013, the City has provided library services to Hidden Hills residents by way of a Memorandum of Understanding (MOU) with the City of Calabasas and the Las Virgenes Unified School District (School District); at the February 13 City Council Meeting, the City Council resolved to allow the MOU with Calabasas and the School District to sunset on June 30, 2023; the City Council directed staff to work with the Library Commissioner, Mayor Pro Tem Gold, to find a library consultant (or library consulting firm) who could guide the City in new approaches to library services to benefit Hidden Hills residents and to bring a recommendation back to the City Council for approval; Mayor Tem Gold, along with City staff, researched and held virtual meetings with four consulting firms, asking the top two firms to submit proposals; after consideration of both proposals, ReThinking Libraries was selected; staff anticipates the project will kick off this summer; the cost estimate from ReThinking Libraries ranges from $14,000 to $39,450 plus related expenses such as travel or supplies.
After much discussion and upon MOTION of Council Member Loggia, seconded by Council Member Weber, and carried unanimously on roll call vote, it was resolved to approve the Professional services agreement with ReThinking Libraries to provide consulting services to assist with the planning and development of library services in an amount not to exceed $48,895, and add to the agreement that travel expenses are approved by the City in advance.
City Council Discussion and Direction on City Council Meeting Frequency and City Council Meeting Efficiency Regarding Placement and/or Handling of Business Items on the Agenda
City Manager Kallman presented the following report:
In January, the City Council gave direction to staff to place an item on an upcoming agenda that would consider changing the frequency of City Council meetings to one meeting per City Council Minutes
June 12, 2023
month rather than the current two meetings per month; if the City Council would like to move forward with changing the City Council meeting schedule to one meeting per month, staff would bring back an item to the City Council with the appropriate Municipal Code updates; in addition, individual members of the City Council have discussed with staff strategies to make City Council meetings more efficient by: more use of the Consent Calendar when appropriate; discontinue from requiring a representative from the Sheriff and Fire Departments to attend City Council meetings in person or by zoom to provide the monthly Sheriff/Fire Reports unless there is something specific to discuss and the monthly reports could instead be placed on the Consent Calendar; and placement of certain Building and Safety/Planning Items on Consent to allow for staff to approve administratively; also noted that staff had expressed concerns with moving to one meeting per month because of the timing related to processing the Building and Safety items; however allowing for more administrative decisions on some items would remove these concerns.
After deliberation by the City Council, they directed staff to: 1) amend the Municipal Code to set City Council Meetings at one time per month (the second Monday of the month at 5:30 p.m.), 2) use the Consent Calendar for routine items, including the monthly Sheriff and Fire Departments reports (asking them to still attend either in person or on ZOOM in case the City Council or the residents have questions or something came up after the reports were received by the City; City Engineer's report quarterly on the Consent Calendar, and amend the Municipal Code to allow for administrative approval for Minor Accommodations and Lot Line Adjustments.
ADJOURNMENT
There being no further business to come before the Council, the meeting was adjourned.