CITY OF HIDDEN HILLS
П
REGULAR CITY COUNCIL MEETING
(IN-PERSON AND VIDEO CONFERENCE)
6165 Spring Valley Road
Monday, September 11, 2023 at 5:30 p.m.
an individual with a disability and need a reasonable modification or accommodation pursuant to the Americans with Disabilities Act ("ADA") please contact Deana Gonzalez at 818-888-9281
MINUTES
CALL TO ORDER AND PLEDGE OF ALLEGIANCE
A regular meeting of the City Council of the City of Hidden Hills was duly held via teleconference and in person on Monday, September 11, 2023 at the hour of 5:30 p.m. Mayor Steve Freedland called the meeting to order and presided thereover.
ROLL CALL
Council: Mayor Steve Freedland
Mayor Pro Tem Eniko Gold
Council Member Joe Loggia
Council Member Laura McCorkindale
Council Member Larry G. Weber
Staff: City Manager Kerry Kallman
City Attorney Roxanne Diaz
City Engineer Dirk Lovett
City Clerk Deana L. Gonzalez
City Council Minutes
September 11, 2023
AUDIENCE
Resident Shawn Antin, who resides at 5251 Twin Oaks, addressed the City Council to request that all Councilmembers attend in person City Council meetings, especially if the Council is going to one meeting a month. Mr. Antin also had questions for the Council Members; however, because this item is not on the agenda, the Councilmembers are not allowed to have a discussion regarding this item.
Councilmember McCorkindale offered to speak with Mr. Antin tomorrow if he would like.
Resident Britt Aaronson stated that she sent an email with attachments to staff to be dispersed to the City Council asking for a letter to be sent regarding Boeing is looking to revise its water discharge permit for the Santa Susanna Field Lab, and it will be heard by the Los Angeles Regional Water Quality Control Board next month in Ventura and after the Woolsey fire, they found 20 times the legal limit of lead in rainwater coming from the Santa Susanna Field Lab, which is directly adjacent to our community. She just wants to assure that the City Council gets a copy of it, for which staff agreed
Councilmember McCorkindale commented that in 2021 the City of Hidden Hills did write an official letter on this topic which is available in our archives, and last year the City was asked to speak about the water issue, and the City's lobbyist was sent to speak on this issue.
Resident Barbara Lipkin voiced a complaint about trash service from Waste Management regarding trash cans being left out on the streets, no notification of holiday service ours, and their customer service hasn't been very reliable.
Resident Marsha Weidman stated her concerns regarding the flight patterns over Hidden Hills and how she has noticed over the past few years that there is an increase in aircraft flying over Hidden Hills, and if the City Council has plans to address the issue at an upcoming City Council meeting.
City Council Minutes
September 11, 2023
Councilmember McCorkindale suggested that staff place the topic of the flight patterns over Hidden Hills on a future agenda for discussion and notify Ms. Weidman when it is on the agenda. The Council agreed.
CITY COUNCIL COMMENTS
Mayor Freedland asked staff to provide a status update on the public records request submitted to the City of Los Angeles regarding the Valley Circle Boulevard Relinquishment in 2019.
Councilmember McCorkindale mentioned that the City of Calabasas is hosting a Real ID pop up and asked staff to check with Calabasas and the DMV to see if it would be possible to do a Real ID pop up for our constituents here in the City Hall parking lot.
Fiesta Meal Tickets ON SALE NOW at City Hall through 9/27.
Happy Birthday to Council Member Weber's son Connor (9/14); and to Mayor Pro Tem Eniko Gold on 9/19.
Happy 7-year Hidden Hills anniversary to City Manager Kallman on 9/19; Happy Anniversary to Council Member Freedland and his wife Susan on 9/24; and Happy Anniversary to Building Inspector Steve O' and his wife Susan on 9/25.
STAFF COMMENTS
City Manager Kallman provided an update regarding library services, such as staff, Mayor Pro Tem Gold and the consultant that the City Council hired at the beginning of the summer, Rethinking Libraries, met today on ZOOM talking about the next steps, which included having the consultant provide a detailed and in depth presentation to seek input from the City Council and the public on library ideas at an upcoming City Council meeting, For the public's information there was a comprehensive staff report at the February 13"h City Council meeting, that is available online.
But by way of history, about 10 years ago the City entered into an MOU with the City of Calabasas City Council Minutes
September 11, 2023
and the LVUSD. Prior to this MOU, the Los Angeles County Library was keeping the City of Hidden Hills' share of property tax money dedicated to library services, and in return Los Angeles County provided a bookmobile on occasion. The City, City of Calabasas and LVUSD entered an agreement, where the City of Hidden Hills residents were given resident status at the Calabasas Library, which, on further review really meant that they could rent the meeting rooms for free and interlibrary loans were also free. The MOU also provided funding to the library to expand, and also provided funding to the LVUSD, and that funding was used for online databases. The MOU was up for renewal and the City Council asked staff to provide some concepts and some ideas.
The City Council elected to let the MOU expire and hire a consultant to come up with a concept to keep those restricted fund monies in our community.
City Attorney Diaz reported that at the last City Council meeting on August 28, 2023 there was one item on the closed session, of which there is no reportable action.
CONSENT CALENDAR
A. City Council Minutes - July 10, 2023 Regular Meeting B. City Council Minutes - July 24, 2023 Special Meeting C. Demand List
D. City Engineer's Report
E. Second Reading and Adoption of Ordinance No. 387 Amending Section 5-2-I-I and Section 5-21-7 of the City's Zoning Regulations to Allow for Administrative Review and Approval of Minor Accommodations
F. Second Reading and Adoption of Ordinance No. 388 Amending Article D of Chapter 3 of Title 5 of the Hidden Hills Municipal Code Related to Lot Line Adjustments G. Introduction of Ordinance No. 389, an Ordinance of the City Council of the City of Hidden Hills Adopting by Reference Title 32 of the Los Angeles County Code, Incorporating and Amending the 2022 California Fire Code; Together with Certain Amendments, Deletions and Additions, Including Findings, Fees and Penalties; and Amending the Hidden Hills Municipal Code
H. Consideration of a Resolution Supporting California Senate Joint Resolution 9 (Portantino), that Urges the White House and the United States Department of State to Compel Azerbaijan to Open the Lachin Corridor to have a Free and Adequate Flow of Humanitarian Aid, Food, and Medicine to the People of Artsakh Consideration of Approval of Professional Services Agreement with Municipal Resources Group for Emergency Operations Plan Update
City Council Minutes
September 11, 2023
Upon MOTION by Council Member Loggia, seconded by Mayor Pro Tem Gold, and unanimously carried by a roll call vote, it was resolved to approve items A-I on the Consent Calendar as submitted.
NEW BUSINESS
A. Consideration of Approval of an Agreement with Kimley Horn for Consulting Services Related to the City's Housing Element
City Manager Kallman presented the following report:
in 2021, City staff and our consultant prepared a draft Housing Element update, and on November 15, 2021 the City Council conducted a public meeting to review the draft Housing Element and solicit public comments; on November 22, 2021, the City Council conducted a second public meeting and authorized staff to submit the draft Housing Element to the California Department of Housing and Community Development ("HCD") for review; on January 21, 2022, HCD issued a letter finding that the draft Housing Element addresses many statutory requirements; however, revisions will be necessary to comply with State law; on February 14, 2022 another public hearing was held and staff was directed to prepare a revised Housing Element addressing HCD's comments; the City received a letter from HCD stating that further revisions would be necessary for State certification, for which it was further revised and submitted to HCD in April of this year; in June, the City received a similar letter to the previous two, stating the document was still not in Council appointed an Ad-hoc Committee (Council Members McCorkindale and Loggia) City's Housing Element consultant; if the City enters into an agreement with Kimley Horn, the proposed costs for consulting services is $15,000 and a budget adjustment is required.
Upon MOTION by Councilmember Loggia, seconded by Councilmember Weber, and unanimously carried on roll call vote, it was resolved to enter into an agreement with Kimley Horn to provide consulting services for the City's Housing Element and approve a budget adjustment in the amount of $15,000.
City Council Minutes
September 11, 2023
B. Consideration of Approval of an Amendment to an Agreement with Willdan Engineering for Extra Tasks for the Civil Engineering Design Services for the Long Valley Road/Valley Circle Boulevard/US-101 On-Ramp Improvements Project (Measures R and M)
City Engineer Lovett presented the following report:
at its meeting of January 14, 2019, the City Council awarded a civil engineering design Contral Widen signers in the mum or se121 for ne one a t 2020 the City Council approved contract Change Order #1 in the amount of $21,750 to Willdan Engineering for changes to the scope of work and an additional contract contingency of $11,962 for discretionary use on future unforeseen design costs; on March 28, 2022 the City Council approved Contract Change Order #2 to Willdan in the amount of $66,850 and an additional contract contingency of $10,000 for discretionary use on future unforeseen design costs; Willdan Engineering is again requesting additional extras in the amount of $49,700, for work beyond the original contract and approved change orders; the requested extras will exceed the approved budget for the design by $27,738.
Because the requested extras exceed the contract and contingency budget that the Council has authorized, a design budget adjustment from the Council is necessary; staff would also request that the City Council authorize an additional $10,000 contingency above the revised contract amount; all civil design-engineering costs will be paid from the City's restricted Measure R and Measure M funds that have been dedicated to the Long Valley Road improvement project.
Upon MOTION by Council Member Weber, seconded by Councilmember Loggia, and unanimously carried by roll call vote, it was resolved to approve an amendment to the Agreement with Willdan Engineering in the amount of $49,700 for the extra tasks for Civil Engineering Design Services for the Long Valley Road/Valley Circle Boulevard/US-101 On-Ramp Improvements Project and authorize staff an additional $10,000 contingency for unforeseen design costs.
CLOSED SESSION
Public Employee Performance Evaluation
Government Code Section 54957
Title: City Manager
City Council Minutes
September 11, 2023
Upon MOTION of Council Member Weber, seconded by Councilmember Loggia and unanimously carried, it was resolved to adjourn to closed session at 6:29 p.m. to address the items listed above.
The City Council returned from closed session and the City Attorney announced that in closed session the Council discussed the items listed above, and that no reportable action was taken.
ADJOURNMENT
here Freedland, Mayor
ATTEST: